City Council

August 27, 2013 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 1:00 P.M. – P.H. – 2014 – 2019 Capital Program 1:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) 1. 2014 – 2019 Proposed Capital Program CONSENT AGENDA 1. None MAYOR’S DEPARTMENT 1. None ACCOUNTS DEPARTMENT 1. None FINANCE DEPARTMENT 1. None PUBLIC WORKS DEPARTMENT 1. None PUBLIC SAFETY DEPARTMENT 1. None SUPERVISORS None ADJOURN City Council Meeting 8/27/13 August 27, 2013 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS EXCUSED: Tim Cogan, Deputy Commissioner, DPW Matt Dorsey, City Attorney RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING 2014 – 2019 Capital Program Mayor Johnson deferred the public comment period until after he gives a brief presentation on this. CALL TO ORDER Mayor Johnson called the meeting to order at 1:05 p.m. PUBLIC COMENT Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Johnson opened the public comment period at 1:06 p.m. Wilma Koss of 160 Kaydeross Road stated she is here to add her voice to the number of people who spoke at the City Council meeting in favor of constructing an EMS facility on the east side sooner rather than later than is being provided for in the capital budget. She is interested in the City as a whole and Page 2 of 6  City Council Meeting 8/27/13 believes swapping land is a mistake. It is time to get creative to find the funds to purchase the land without a land swap and without an additional tax burden on our citizens. Mayor Johnson closed the public comment period at 1:08 p.m. PRESENTATIONS Presentation: 2014 – 2019 Proposed Capital Program Mayor Johnson advised the proposed capital program is for 2014 – 2019. Copies of the proposed capital budget are available in the Accounts Department and the City library. The Capital Budget is a program intended to identify, over a six (6) year period, the capital needs of the City and the proposed means of financing, indicating the amount proposed to be financed by local taxes, and the amount, if any, estimated to be received from the federal government, the state government, any other government, non-government or private entity, or any other source of funds procured for the project. If funds are not identified for the project, the project would be rejected by the Committee. Per the Charter, the Capital Program Committee is made up of representatives from the Departments of Finance, Public Safety, Public Works, and Accounts; the City Planner; the City engineer; Chair of the Planning Board; a representative of the Recreation Commission, and the administrator of Parks, Open Lands, and Historic Preservation. He thanked the Committee for their work throughout the year. He explained the projects were ranked by priority and have confirmed sources of funding. A project ranked for a 2014 project may not occur although it is ranked as such. Mayor Johnson explained current long-term bonding capacity is $75,037,221. This year the Committee’s recommendation is to bond $4,535,686 for 2014 of which $1,150,000 represents water and sewer bonds which are excluded from the debt limit. The years of 2010 & 2011 were lean years due to the national recession. Each year $1,500,000 - $2,000,000 of bond debt is paid off. Mayor Johnson showed the following list of projects and their ranking: 2014 Proposed CAPITAL PROJECTS 2014 2014 TOTAL BOND DEPT NOTE DESCRIPTION RANK PROJECT REQUEST Infrastructure Improvement and DPW # Replacement Project (Water) 1 $950,000 $950,000 Waste Water Pump Stations Annual DPW # Upgrades (Sewer) 2 $200,000 $200,000 IT-Server Room Upgrade and FINANCE SC-1 Consolidation 3 $268,400 $268,400 Thermal Imaging Camera Upgrade and DPS SC-3 Replacement 4 $43,200 $43,200 DPS SC-2 Portable and Car Radios 5 $99,803 $99,803 DPW Street Sweeper #85 6 $180,000 $180,000 DPW Loader/Tool Carrier Machine #6 7 $152,000 $152,000 Woodlawn Parking Garage: Security DPW SC-5 Cameras, Emergency Phone 8 $45,240 $45,240 DPS Ambulance 9 $130,000 $130,000 Page 3 of 6  City Council Meeting 8/27/13 West Avenue Fire Station Infrastructure DPS SC-4 Renovation Project 10 $57,542 $57,542 DPS SC-6 East Side Fire and EMS Facility 11 $192,500 $192,500 DPW Canfield Casino Rehabilitation Program 12 $200,000 $200,000 DPW Dump Truck w/ Plow Equipment #18 13 $174,000 $174,000 City Buildings and Facilities Repairs and DPW Upgrades 14 $200,000 $150,000 Police Evidence and Records Management DPS SC-7 Facility 15 $572,000 $572,000 REC SC-8 Recreation Security Expansion 16 $25,166 $25,166 Woodlawn and Putnam Parking Deck DPW Repairs & Renovations 17 $125,000 $125,000 MAYOR * Geyser Road Trail 18 $1,454,000 $290,800 DPW ## Spirit of Life Restoration Project 19 $50,000 $25,000 DPW Street Sweeper #81 20 $180,000 $180,000 DPW Dump Truck w/ Plow Equipment #47 21 $174,000 $174,000 DPW Saratoga Arts Council Renovations Project 22 $25,000 $25,000 Lake Avenue Fire Station Window DPS SC-10 Replacement Project 23 $21,120 $21,120 DPW Mower 24 $54,915 $54,915 REC Court Resurfacing 25 $72,500 $0 East Side and West Side Rec REC ## Improvements 26 $30,000 $0 REC Playgrounds and Facilities 27 $22,000 $0 MAYOR * Route 50 Gateway Reconstruction 28 $4,000,000 $200,000 REC Field Rehabilitation 29 $95,000 $0 TOTAL BONDED PROJECTS $8,843,386 Less projects funded by Water and Sewer Funds $1,579,000 Less projects funded by Other Funds $3,678,700 NET AMOUNT - TOTAL INCREASE IN DEBT LIMIT $3,585,686 $3,585,686 Anticipated Debt Retirement in 2014 $1,903,499 SC - Safety Committee Ranking # Indicates Water and Sewer Funds ## Indicates Page 4 of 6  City Council Meeting 8/27/13 other funding source * Contingent on Grant Funding The total amount of the projects is $8,843,386. When projects funded by the water and sewer funds ($1,579,000) and projects funded by other means ($3,678,700) are deducted, the total increased amount of bonding would be $3,585,686. Mayor Johnson advised the next public hearing is August 27th at 1:00 p.m. and another on September 3rd at 6:50 p.m. prior to the regular scheduled City Council meeting. This must be voted on by September 15, 2013 and then will be forwarded to Commissioner Madigan for inclusion in the comprehensive City budget. Mayor Johnson opened the public hearing at 1:25 p.m. Nancy Goldberg of 66 Sarazen Street stated we need a whole public safety station east side of the Northway. She applauds anyone who wants to trade land and put in City land back on the tax record. Public safety is everyone’s main responsibility. Half the audience that is here is interested in this. Joel Reed of Porters Corners and executive director of Saratoga Arts state he is here regarding the deferred maintenance of the Arts Council building. The arrangements when they moved into the old library was Saratoga Arts would take care of and fund internal renovations to the building and the City would maintain the external portion of the building. They will try to raise $750,000 for renovations and improvements and hope the City will partner with them and help take care of some of the deferred maintenance. Lou Schneider of 5 Valera Road stated in October 2002, former Commissioner Curley formed a committee to study sites on the east side; 5 sites were identified. We all know we need a facility there. He requested the priority be upgraded higher than an 11. He also requested a status report, not in detail, of what is happening on this. Kay Watkins of 34 Vista Drive stated she hoped they could find the funding for the EMS on the eastern plateau. John Willson of 3 Waterview Drive stated he is a member of the East Side Safety Committee and Summer Wind Homeowner’s Association. He thanked the Capital Committee for including the east side EMS in the capital program. He encouraged the City Council to approve it as presented. Mayor Johnson ended the public hearing at 1:37 p.m. and advised the next public hearing will be held on Tuesday, September 3, 2013 at 6:50 p.m. Commissioner Mathiesen advised that he believes they need a fire/EMS station on the east side. They need a station that will work in concert with the other 2 stations. He believes the proposal being considered in recent past benefits the City and will provide the need. CONSENT AGENDA 1. None MAYOR’S DEPARTMENT 1. None ACCOUNTS DEPARTMENT 1. None Page 5 of 6 City Council Meeting 8/27/13 FINANCE DEPARTMENT 1. None PUBLIC WORKS DEPARTMENT None PUBLIC SAFETY DEPARTMENT 1. None SUPERVISORS 1. None ADJOURNMENT Mayor Johnson moved and Commissioner Franck seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Johnson adjourned the meeting at 1:40 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 9/3/13 Vote: 5 - 0 Page 6 of 6