City Council

September 3, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor Matthew Veitch, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS EXCUSED: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance Tim Cogan, Deputy Commissioner, DPW Matt Dorsey, City Attorney CALL TO ORDER Commissioner Scirocco called the meeting to order at 9:37 a.m. PUBLIC HEARINGS Saratoga Hospital PUD No comments. 2014 – 1029 Capital Program No comments. PRESENTATION 2014 – 2019 Proposed Capital Program No comments. EXECUTIVE SESSION: The proposed acquisition, sale or lease of real property; collective negotiations. CONSENT AGENDA 1. Approval of 8/19/13 Pre-Agenda Meeting Minutes City Council Preliminary Agenda Meeting September 3, 2013 2. Approval of 8/20/13 City Council Minutes 3. Approval of 8/27/13 Public Hearing Minutes 4. Approve Budget Amendments - Increases 5. Approve Payroll 08/23/13 $445,919.66 6. Approve Payroll 08/31/13 $443,758.36 7. Approve Warrant: 2013 Mid – 13MWAUG2 $528,065.48 8. Approve Warrant: 2013 REG – 13SEP1 $1,337,261.75 Deputy Commissioner Bachner advised that the reason the dollar amount is so high on #8 is because of the school tax payment in the warrant in the amount of $914,264. MAYOR’S DEPARTMENT Discussion and Vote: Adoption of Proposed Capital Budget/Program 2014 - 2019 Deputy Mayor Sutton advised the third public hearing will be held tonight so a vote will also be taken. Discussion and Vote: Authorization for Mayor to Sign the 2013 CDBG Entitlement Subrecipient Contracts Brad Birge advised the City Council approved these items in April, 2013 and then sent to the federal government for their review. We have been approved by HUD for that. Discussion and Vote: Authorization for Mayor to Sign Agreement with Party of Three for Summer Concert Series No comments. Set Public Hearing: Change City Code Section 228-12 Entitled “Vessels and Water Fees” No comments. ACCOUNT’S DEPARTMENT Announcement: STAR Property Tax Program Commissioner Franck advised the state is making everyone re-apply since people are taking multiple residences. The state is sending out a postcard to all homeowners. If you would like to register prior to receiving the postcard, you can do so on line at the state website. Our office will follow up with people who have not filed. Discussion: Naming of Stands or Field After Commissioner Valentine Commissioner Franck advised he spoke with Derrick Legall of the Recreation Commission and the family of Ed Valentine. In 2006/2007 there was discussion to name a part of the east side recreation after Commissioner Valentine but Beau Kilmer got sick and the field was named after him. He is thinking of naming the stands or the fields at Veteran’s Memorial Park after him. Discussion and Vote: Accept Donation of Saratoga 150 Celebration Items for City Historian No comments. Commissioner Franck advised he is adding 1 item to his agenda: Discussion and vote for the donation of various Saratoga 150 items to the City historian. Marilyn Rivers has a box of items and if anyone else has any items they would like to include in the donation, they can give those to Marilyn. Page 2 of 4 City Council Preliminary Agenda Meeting September 3, 2013 FINANCE DEPARTMENT Discussion and Vote: Budget Transfers – Payroll No comments. Discussion: 2014 Budget Deputy Commissioner Bachner advised there will be a brief discussion. They have received materials, summarized them, and sent to each Council member. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement with Allerdice – Carousel Windows No comments. Discussion and Vote: Authorization for the Mayor to Sign an Extended Warranty Agreement with Schindler Elevator Corp. – Woodlawn Avenue Parking Garage Commissioner Scirocco advised this is a 10 year contract to extend the warranty on the elevation. Discussion and Vote: Authorization for the Mayor to Sign City Designated Engineering Service Agreement with the Environmental Design Partnership LLP Commissioner Scirocco stated this is one of the 4 engineering companies the City signed on to help advised the planning and engineering departments. Tim Wales, city engineer stated this is the 4th of 4 agreements. The other 3 were already approved by the Council. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Kasselman Electric Co., Inc. – Grand Avenue Pump Station Emergency Generator No comments. Discussion and Vote: Sick Bank Request No comments. Announcement: The Veteran’s Memorial Brick Program No comments. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Resolution to Support Continued Ambulance Service by the Saratoga Springs Fire Department No comments. Discussion: Apprehension of Burglary Suspect No comments. Page 3 of 4 City Council Preliminary Agenda Meeting September 3, 2013 SUPERVISORS JOANNE YEPSEN Supervisor Yepsen advised the following items will be on her agenda: STAR Exemption; 9/11 Heroes Run; and NYSAC Conference. MATTHEW VEITCH 1. Update: Technology Committee 2. Update: Racing Committee ADJOURN Commissioner Scirocco adjourned the meeting at 9:49 a.m. Respectfully submitted, Lisa Ribis Secretary to City Council Approved: 9/17/13 Vote: 5 - 0 Page 4 of 4