City Council

September 16, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Joanne Yepsen, Supervisor Matthew Veitch, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Matt Dorsey, City Attorney EXCUSED: John Franck, Commissioner of Accounts Tim Cogan, Deputy Commissioner, DPW CALL TO ORDER Commissioner Scirocco called the meeting to order at 9:37 a.m. PUBLIC HEARINGS Firefighters Swearing In and Awards Ceremony No comments. Saratoga Hospital PUD No comments. Amend City Code Section 228-12 Entitled “Vessels and Water Fees” No comments. PRESENTATION Saratoga County Resolution for Saratoga 150 Committee Supervisor Veitch advised the County Board of Supervisors will be passing a resolution honoring the Saratoga 150 Celebration. There will be a brief presentation on this tomorrow night. City Council Preliminary Agenda Meeting September 16, 2013 Update on the Dutch Elm Tree Disease Commissioner Scirocco advised Tom Denny will give a brief presentation on the issue with the Dutch Elm tree disease. Explanation and Clarification for Third Fire/EMS Facility Commissioner Mathiesen advised that Chief Williams will be here to further explain and discuss the issues of the EMS on the east side and to explain what the Fire Department really does. EXECUTIVE SESSION: None. CONSENT AGENDA 1. Approval of 9/3/13 Council Meeting Minutes 2. Approval of 9/3/13 Pre-Agenda Meeting Minutes 3. Approve Budget Amendments – Increases 4. Approve Budget Transfers - Regular 5. Approve Payroll 09/06/13 $453,220.22 6. Approve Payroll 09/13/13 $450,331.90 7. Approve Warrant: 2013 Mid – 13MWSEP1 $21,058.79 8. Approve Warrant: 2013 REG – 13SEP2 $166,373.46 No comments. MAYOR’S DEPARTMENT Discussion and Vote: Revision to Zumba Fee Structure to Include All Fitness Classes John Hirliman of the Recreation Department advised this is to rename the Zumba fee schedule to include all fitness classes. Discussion and Vote: Revision of the Street Hockey Program to Indoor Floor Hockey John Hirliman of the Recreation Department advised they are changing street hockey to indoor floor hockey. The fees will remain the same. Announcement: Recreation Announcements – Fall/Winter Programs John Hirliman advised he will be providing an update of the programs they are still open for registrations. Discussion and Vote: Children in the Workplace Policy No comments. Discussion and Vote: Request to Assume SEQRA Lead Agency for Saratoga Hospital PUD Amendment Brad Birge advised this is a SEQRA action. It is a type 1 because of its location across from a national register district. The involved agencies are the City Council for the zoning amendment; the City Planning Board for site plan review; and the Design Review Commission for architectural review. Discussion and Vote: An Ordinance to Amend Chapter 228 of the City Code Entitled “Vessels and Water – Fees” No comments. Page 2 of 5 City Council Preliminary Agenda Meeting September 16, 2013 Discussion: Disposition of Arbitration with CSEA City Hall Step Grievance Mayor Johnson advised that when this first happened, it hit the media; therefore, he feels the public should know the outcome. Appointment: Recreation Commission Mayor Johnson advised this is to re-appoint Derrick Legall. Set Public Hearing: Amend the 2013 Capital Budget for Safe Routes to Schools Grant No comments. Announcement: Saratoga Community Health Center No comments. ACCOUNT’S DEPARTMENT Deputy Kellner-Byrnes advised she is adding 1 item to the agenda: Discussion and Vote: Accept Grant from New York State Archives. FINANCE DEPARTMENT Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers - Benefits No comments. Set Public Hearing: 2014 Comprehensive Budget Commissioner Madigan advised the first public hearing will be scheduled for October 15th. Commissioner Madigan added one item to her agenda: Discussion and Vote: Budget Amendment – Benefits. PUBLIC WORKS DEPARTMENT Set Public Hearing: Amend the Capital Budget – Water Treatment Plant Emergency Generator No comments. Discussion and Vote: Authorization for Mayor to Sign Supplemental Agreement #1 with NYS DOT for the Ballston Avenue Traffic Improvement Project Tim Wales, city engineer, advised this is a supplemental agreement for the Ballston Avenue project. They added the intersection with Lincoln Avenue, which increased the project scope by 50%. This is a supplement to the original agreement signed with DOT to reflect the changes; adding Lincoln and the additional scope of design. Page 3 of 5 City Council Preliminary Agenda Meeting September 16, 2013 Commissioner Madigan asked if there is a budget amendment required for this as she doesn’t see it on the agenda. She doesn’t believe they should move forward with this item without a budget amendment. Commissioner Scirocco stated it is his understanding that the money is in the capital. Tim Wales advised the match for this is $6,700. His understanding is they have approximately $1.4 million in the capital budget for this. Also, he just received this agreement last week from DOT. Commissioner Madigan stated when they met this week she was under the impression that they needed 3 capital amendments and she only sees 1 on the agenda. She asked if they don’t need to go forward with a budget amendment at this time because we have the money for this piece and we are going to a capital budget amendment at a later date. Tim Wales stated this agreement states we have allocated the funds for design and right of way improvements. We will have to come back and amend the capital budget for the overall project cost. This agreement just says we have allocated the money. We anticipate bidding this project next spring. Greenman-Pedersen is doing the design work. Discussion and Vote: Authorization for the Mayor to Sign Addendum #2 with Barton & Loguidice – Water Treatment Plant Filter Rehabilitation Project Tim Wales, city engineer, advised this is an amendment due to difficulties we ran into. We need them there to work longer for inspection of the project. This is still under the capital budget. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Accept Donation for Ambulance Service Commissioner Mathiesen advised they received a donation of $50 from someone who used our ambulance service and was so impressed by it. Commissioner Mathiesen asked if the first Council meeting in November is going to be rescheduled due to elections being held that night. Mayor Johnson stated they will be rescheduling that meeting to probably the day before (Monday). This will be finalized in the near future. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen advised the following items will be on her agenda: County Board Meeting; County Racing Committee; Contract with TIP Strategies for Economic Development; Grants – To – You Program; Coalition for Women Veterans in NYS; and Urban Forestry Project. MATTHEW VEITCH 1. Update: IT Director for Saratoga County 2. Update: Real Property Tax Services Director 3. Update: Racing Committee 4. Update: Contract with TIP Strategies for Economic Development Strategic Plan 5. Update: Law & Finance Committee 6. Mental Health Move to South Broadway Page 4 of 5 City Council Preliminary Agenda Meeting September 16, 2013 ADJOURN Commissioner Scirocco adjourned the meeting at 9:57 a.m. Respectfully submitted, Lisa Ribis Secretary to City Council Approved: 10/1/13 Vote: 4 - 0 Page 5 of 5