City Council

November 19, 2013 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) 1. Outstanding Service Awards EXECUTIVE SESSION CONSENT AGENDA 1. Approval of 10/31/13 Budget Workshop Meeting Minutes 2. Approval of 11/4/13 City Council Meeting Minutes 3. Approval of 11/4/13 Pre-Agenda Meeting Minutes 4. Approve Budget Amendments – (Increases) 5. Approve Budget Transfers - Regular 6. Approve Payroll 11/08/13 $410,173.93 7. Approve Payroll 11/15/13 $424,135.06 8. Approve Warrant: 2013 Mid – 13MWNOV1 $92,175.26 9. Approve Warrant: 2013 REG – 13NOV2 $297,832.60 MAYOR’S DEPARTMENT 1. Discussion and Vote: Determination of SEQRA for Proposed Zoning Map Amendment at 3368 South Broadway (Turf Hotels) 2. Discussion and Vote: Proposed Zoning Map Amendment at 3368 South Broadway (Turf Hotels) 3. Discussion and Vote: Determination of SEQRA Evaluation for Waterfront Master Plan 4. Discussion and Vote: Adoption of Waterfront Park Master Plan 5. Set Public Hearing: Amend the 2013 Capital Budget and Program for Bicycle/Pedestrian Accommodation on I-87 Exit 15 Bridge 6. Discussion: Proposal for Agreement with General Schuyler Emergency Squad for EMS on the Eastern Plateau ACCOUNTS DEPARTMENT 1. Announcement: Public Risk Management Association (PRIMA) Education Committee 2. Award of Bid: 1978 GMC Pick Up to Jeffrey Dado 3. Award of Bid: Water Treatment Plant Emergency Generator to Stilsing Electric, Inc. 4. Award of Bid: Casino First Floor Reinforcing and Basement Moisture Remediation to Bunkoff General Contractors, Inc. City Council Meeting 11/19/13 FINANCE DEPARTMENT 1. Discussion and Vote: 2014 Tax Rate Approvals 2. Discussion and Vote: Affordable Care Act Policy 3. Discussion and Vote: Web and Social Media Policy 4. Discussion and Vote: Authorization for the Mayor to Sign Health Care Plan Rate Renewals 5. Discussion and Vote: Budget Transfers – Payroll 6. Discussion and Vote: Budget Transfers – Benefits 7. Discussion and Vote: Budget Transfers - Contingency 8. Discussion and Vote: Budget Amendments - Interfund PUBLIC WORKS DEPARTMENT 1. Set Public Hearing: Amend the Capital Budget – Ballston Avenue Traffic Improvements Project 2. Discussion and Vote: Authorization for the Mayor to Sign a Change order with Precision Environmental Solutions, Inc. 3. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with the Unified Court System 4. Discussion and Vote: Streets to be Snowplowed – McKenzie’s Way and Maria Lane 5. Discussion and Vote: Resolution for Urban Forest Tree Planting Program Grant Application PUBLIC SAFETY DEPARTMENT 1. Set Public Hearing: Amend Chapter 225 Article IX, Schedules, Sub-section 225-81, Schedule XVI, Parking Prohibited at all Times 2. Announcement: DWI Recognition Award 3. Discussion and Vote: Authorization for the Mayor to Sign Change Order to Titan Roofing for the West Avenue Fire House Roof Replacement 4. Set Public Hearing: To Accept Purchase Offer of 500 Broadway (Collamer Parking Lot) from The Algonquin Building LLC and for the City to Purchase Tax Parcel 179-3-1 on Union Avenue SUPERVISORS Joanne Yepsen 1. Report from County Full Board Meeting 2. Racing Committee Update 3. 2014 County Budget Matthew Veitch 1. Update: 2014 Saratoga County Budget 2. Update: TIP Strategies Economic Development Strategic Plan 3. Update: Saratoga County Board Meeting 4. Update: Casino Referendum ADJOURN Page 2 of 15 City Council Meeting 11/19/13 November 19, 2013 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Scott Johnson, Mayor Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Shauna Sutton, Deputy Mayor (arrived at 7:31 p.m.) Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Matthew Veitch, Supervisor Joanne Yepsen, Supervisor Matt Dorsey, City Attorney EXCUSED: John Franck, Commissioner of Accounts RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. CALL TO ORDER Mayor Johnson called the meeting to order at 7:01 p.m. PUBLIC COMENT Page 3 of 15 City Council Meeting 11/19/13 Mayor Johnson said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Johnson opened the public comment period at 7:02 p.m. Wilma Koss of 160 Kaydeross Park Road stated she is pleased the emergency service issue is on the agenda tonight. With the availability of paid professionals at the General Schuyler squad, the City can provide emergency medical services to the eastern plateau right now without committing to a long term contract and at a minimal cost to taxpayers. With the use of the General Schuyler Emergency Squad as an interim and partial solution, Commissioner Mathiesen’s plan can go forward on a more agreeable time table. She found while knocking on doors prior to the election, no one believes there will only be 2 new firefighters hired in the long term. Charles Samuels of 7 Marion Place stated he is here to endorse the bicycle/pedestrian project on the agenda tonight. This is a small part of Complete Streets; and this City has endorsed Complete Streets. Steve Kamen of 120 West Avenue stated he is here regarding parking at the Kamen Center on West Avenue. He has a recorded easement from the owner of the lot to their north granting them temporary parking. Forcing them to remove the temporary parking would cause hardship on the businesses located in the Kamen Center as there is no on street parking in that area. He asking them to find a reasonable compromise. He submitted a copy of what he read for the record. Sara Boivin of 129 Nelson Avenue stated she is here in opposition of a Las Vegas style casino in Saratoga Springs. They signed up over 200 people to canvas their neighborhoods, write letters of support, and further organize with them. This group will report back to this body with their progress. They can be found at www.savesaratoga.org. Janet Kado-Marino of Saratoga Springs stated she is part of Save Saratoga. She asked the City Council to waive the fee for the use of the Music Hall for her group as it is City business. She believes they should be able to use City Hall for City business without paying for it as they have already paid for it with taxes. Tom Frost of 1 Starbuck Lane stated he is here as a member of the Saratoga Springs Rowing Club. He was amazed to find out that the Waterfront Project hadn’t been moved forward. Stillwater is jumping ahead of us; they are going to fix up Brown’s Beach. The Rowing Club doesn’t have a direct use for that beach but they have history at that beach. It is a shame the City owns a piece of property on Saratoga Lake and the public has no access to it. Amy Smith of 81 Ash Street and member of the Recreation Commission stated she is here to speak in favor of the Waterfront Park. Unless you own a boat, there is no access to that lake. Douglas Meyer of 94 State Street stated he is here to thank the Council for the inclusion of the biking/pedestrian accommodations on the bridge at Exit 15. He submitted a list of names who are also in support of this. Peter Goutos of 168 Denton Road thanked the Council for item #5 on the Mayor’s agenda. He too received a number of comments from people to voice their support. This would be an awesome thing to do. Barbara Glaser of 110 Spring Street stated she would like to encourage the Council to adopt the Waterfront Master Plan. She would also like to support the accommodations for Exit 15 for bikes and pedestrians. She suggested they extend the Spring Run Trail to Exit 15. It is rare that we get these opportunities so it is important to take advantage of these funding opportunities. Bill Springnether of 55 Catherine Street stated he is here to speak in support of the Waterfront and Exit 15. Page 4 of 15 City Council Meeting 11/19/13 Dave Bronner of 5 Royal Henley Court stated he is concerned about the emergency squad facility. He went to General Schuyler facility and it is a first rate operation. They have a fast response vehicle that he has been speaking about. This is a good solid solution for a temporary fix. Colin Klepetar of 20 Waterbury Street stated he is here on behalf of Bikatoga. To date they have given out over 300 bikes to residents in Saratoga Springs. They are in favor of getting bikers to the mall and thanked the Council for their consideration. Mayor Johnson closed the public comment period at 7:29 p.m. PRESENTATIONS Outstanding Service Awards Commissioner Mathiesen pulled this item from the agenda. EXECUTIVE SESSION Mayor Johnson advised this item has been pulled from tonight’s agenda. CONSENT AGENDA Mayor Johnson moved and Commissioner Mathiesen seconded to approve the consent agenda as follows: 1. Approval of 10/31/13 Budget Workshop Meeting Minutes 2. Approval of 11/4/13 City Council Meeting Minutes 3. Approval of 11/4/13 Pre-Agenda Meeting Minutes 4. Approve Budget Amendments – (Increases) 5. Approve Budget Transfers - Regular 6. Approve Payroll 11/08/13 $410,173.93 7. Approve Payroll 11/15/13 $424,135.06 8. Approve Warrant: 2013 Mid – 13MWNOV1 $92,175.26 9. Approve Warrant: 2013 REG – 13NOV2 $297,832.60 Commissioner Madigan advised they need to pull items 1 & 2 from the Consent Agenda as there are typos. Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Determination of SEQRA for Proposed Zoning Map Amendment at 3368 South Broadway (Turf Hotels) Mayor Johnson pulled this item. Discussion and Vote: Proposed Zoning Map Amendment at 3368 South Broadway (Turf Hotels) Mayor Johnson pulled this item. Discussion and Vote: Determination of SEQRA Evaluation for Waterfront Master Plan (13-388) Page 5 of 15 City Council Meeting 11/19/13 Brad Birge of the Planning and Economic Development Department stated the Council must conduct a Type 1 SEQRA action. The Council will complete Part 2 and Part 3. Part 1 has already been completed. The Council agreed to incorporate by reference the narrative that is set forth already that is part of the Part 1 evaluation as submitted. Mayor Johnson read the instructions to Part 2. He read the following questions for Part 2 and proposed the following answers: 1. Impact on Land: Proposed action may involve construction on, or physical alteration of, the land surface of the proposed site. (See Part 1.D.1) YES a. The proposed action may involve construction on land where depth to water table is less than 3 feet. Some clearing and minor construction activities may occur on this project; however, no below grade habitable structures will be built; no habitable structures will be subject to flooding; no excavation will lessen depth to the groundwater table; no related flooding contamination or groundwater impacts. No, or small impact may occur b. The proposed action may involve construction of slopes of 15% or greater. Only a small portion of the site contains steep slopes – primarily the middle terrace section well above the water level. Some clearing and minor grading may occur on the site; however, no permanent structures will occur on the heavily sloped sections and no inappropriate erosion control measures will be implemented. No, or small impact may occur e. The proposed action may involve construction that continues for more than one year or in multiple phases. No, or small impact may occur 2. Impact on Geological Features: The proposed action may result in the modification or destruction of, or inhibit access to, any unique or unusual land forms on the site (e.g., cliffs, dunes, minerals, fossils, caves). (See Part 1 E.2.g) NO 3. Impacts on Surface Water: The proposed action may affect one or more wetlands or other surface water bodies (e.g., streams, rivers, ponds or lakes). (See Part 1 D.2, E.2.h) YES d. The proposed action may involve construction within or adjoining a freshwater or tidal wetland, or in the bed or banks of any other water body. The master plan entails preparation and stabilization and some minor construction along the bank of Saratoga Lake. Construction will not change flood waters, water flow, or drainage to the lake. No, or small impact may occur e. The proposed action may crate turbidity in a waterbody, either from upland erosion, runoff or by disturbing bottom sediments. The envisioned preparation/stabilization and minor construction along the bank of the lake may create temporary, minor disturbances to the lake bottom. Such activities will be planned to occur during the winter periods during low lake levels. No, or small impact may occur 4. Impact on groundwater: The proposed action may result in new or additional use of ground water, or may have the potential to introduce contaminants to ground water or an aquifer. (See Part 1.D.2.a, D.2.c, D.2.d, D.2.p, D.2.q, D.2.t) NO 5. Impact on Flooding: The proposed action may result in development on lands subject to flooding. (See Part 1.E.2) YES b. The proposed action may result in development within a 100 year floodplain. As waterfront property the 100 year floodplain boundary extends over a portion of the lower terrace of this parcel. Some clearing and minor construction activities may occur in this area; however, no permanent, habitable structures will be constructed in this area. No, or small impact may occur 6. Impacts on Air: The proposed action may include a state regulated air emission source. (See Part 1. D.2.f., D, 2,h, D.2g) NO 7. Impact on Plants and Animals: The proposed action may result in a loss of flora or fauna. (See Part 1.E.2.m.-q.) NO 8. Impact on Agricultural Resources: The proposed action may impact agricultural resources. (See Part 1. E.3.a. and b.) NO 9. Impact on Aesthetic Resources: The land use of the proposed action are obviously different from, or are in sharp contract to, current land use patterns between the proposed project and a scenic or aesthetic resource. (Part 1. E.1.a, E.1.b, E.3.h.) YES Page 6 of 15 City Council Meeting 11/19/13 a. Proposed action may be visible from any officially designated federal, state, or local scenic or aesthetic resource. The City’s adopted open space plan identifies Saratoga Lake waterfront as a scenic vista. It is partially for this reason that is project is planned to re-introduce public access and present interpretive education opportunities to the scenic resources of the lake. No, or small impact may occur 10. Impact on Historic and Archeological Resources: The proposed action may occur in or adjacent to a historic or archaeological resource. (Part 1. E.3.e, f. and g.) YES a. The proposed action may occur wholly or partially within, or substantially contiguous to, any buildings, archaeological site or district which is listed on or has been nominated by the NYS Board of Historic Preservation for inclusion on the State or National Register of Historic Places. No, or small impact may occur b. The proposed action may occur wholly or partially within, or substantially contiguous to, an area designated as sensitive for archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory. No, or small impact may occur e. If any of the above (a-d) are answered “Yes”, continue with the following questions to help support conclusions in Part 3: i. The proposed action may result in the destruction or alteration of all or part of the site or property. Following guidance from the New York State Historic Preservation Office, the City conducted a Phase 1a, literature and document review; a Phase 1b, field investigation; and a Phase 2 archeological investigation on this property. Upon results of the Phase 2 site evaluation, the State Historic Preservation Office determined that this site would be eligible for listing on the State and National Registrar of Historic Places and recommended that the upper portion of this site be subject to a Phase 3 data recovery investigation prior to project construction. The Phase 3 data recovery plan (DRP) represents the final phase of archeological investigations of a resource and is designed to negate any adverse impact or affect of the site by proposed development. The Phase 3 DRP includes a completion of field work, data analysis, data recording, site mapping, data curation, report documentation, and public programming. No, or small impact may occur 11. Impact on Open Space and Recreation: The proposed action may result in a loss of recreational opportunities or a reduction of an open space resource as designated in any adopted municipal open space plan. (See Part 1. C.2.c, E.1.c, E.2.q) NO 12. Impact on Critical Environmental Areas: The proposed action may be located within or adjacent to a critical environmental area (SEA). (See Part 1. E3.d) NO 13. Impact on Transportation: The proposed action may result in a change to existing transportation systems. (See Part 1. D.2.j) NO 14. Impact on Energy: The proposed action may cause an increase in the use of any form of energy. (See Part 1. D.2.k) NO 15. Impact on Noise, Odor, and Light: The proposed action may result in an increase in noise, odors, or outdoor lighting. (See Part 1. D.2.m, n., and o.) NO 16. Impact on Human Health: The proposed action may have an impact on human health from exposure to new or existing sources of contaminants. (See Part 1.D.2.q, E.1.d.f.g. and h.) NO 17. Consistency with Community Plans: The proposed action is not consistent with adopted land use plans. (See Part 1. C.1, C.2, and C.3) NO 18. Consistency with Community Character: The proposed project is inconsistent with the existing community character. (See Part 1. C.2, C.3, D.2, E.3) NO Commissioner Mathiesen stated he felt that if this affected the development within a 100 year floodplain it would affect the 500 year floodplain. Brad Birge advised they checked the maps but there is no 500 year floodplain in that location. Commissioner Mathiesen asked to go back to 15d as there is lighting there. Mayor Johnson stated presently there is little to no change to the existing lighting on the premises. He is open to changing 15 to ‘YES” and “No, or small impact may occur”. Page 7 of 15 City Council Meeting 11/19/13 The Council unanimously agreed to that change and finding. Mayor Johnson stated item 15e (“The proposed action may result in lighting creating sky-glow brighter than existing area conditions”) should also be checked as “No, or small impact may occur”. The Council also agreed to this change. Mayor Johnson stated upon review of information recorded on this EAF, as noted, plus this additional support information, which is included in the full environmental assessment form, the FEAF Part 1, section F, project narrative, and considering both the magnitude and importance of each identified potential impact is inclusion of the Saratoga Springs City Council as lead agency, that: A. this project will result in no significant adverse impacts on the environment and therefore, an environmental impact statement need not be prepared. Accordingly, this negative declaration is issued. The Council agreed to this as a finding. Discussion and Vote: Adoption of Waterfront Park Master Plan (13-389) Mayor Johnson asked Brad Birge to describe the proposed plan. The City has applied for and received 2 grants from New York State that total $525,000. Moving of this project along to today will count toward the in-kind services of the matching grant. Brad Birge advised the topography of this site is 3 tiers. The upper terrace is for parking; the middle terrace is intended to be left natural; and the lower terrace is proposed for traffic turnaround, non motorized boat launch, small scaled beach, storm water lagoon, a pier, and playground opportunities. Mayor Johnson stated this has been posted on the website for some time for public consideration. This is to be built out in phases as money becomes available. The design before the Council came out of the committee as the best. The proposal is to accept the overall plan as a conceptual plan for the park. Commissioner Madigan stated she will vote for this plan but feels a major piece that is missing is operational and liability costs. We don’t have any of our own cost outs for this master plan. She would feel better if we could nail down some of the costs associated with the seasonal running or operations of the park. Mayor Johnson stated he agrees with some of her statements but it is hard to project out what the full operational costs will be. It will depend upon the extent achieved under each phase. Overall costs of operation will depend upon if it achieves the full build out in the master plan. Phase 1 does not have much additional impact to the maintenance; DPW takes care of the mowing. Commissioner Scirocco stated he remembers swimming out there as a kid. He will be supporting this. Commissioner Mathiesen stated this is a quality of life issue for Saratoga Springs and he is glad we are embarking on this. This is something that should be fully supported. Mayor Johnson moved and Commissioner Madigan seconded to adopt the Waterfront Park Master Plan as listed and described. Ayes – All Set Public Hearing: Amend the 2013 Capital Budget and Program for Bicycle/Pedestrian Accommodation on I-87 Exit 15 Bridge Page 8 of 15 City Council Meeting 11/19/13 Brad Birge stated the exit 15 bridge is a state highway. It was to be rebuilt at one time and now the state is focusing on rehabilitation of existing roads. This is on their plan for preservation and we suggested bicycle and pedestrian accommodations over the Northway. There will be a 10 foot wide path that will go along the state right-of-way in front of the Residence Inn, and terminate at the state DOT property. Mayor Johnson stated they are looking to amend the 2013 capital budget and program as they were just notified this week that approved this. They are requiring a financial contribution from the City in the amount of $125,000. Commissioner Mathiesen asked if there is any chance of this being matched up with the proposed improved to the arterial from Exit 15 to Broadway. Brad Birge stated we’ve applied for that funding but it is not to be had these days. Mayor Johnson set a pubic hearing for December 3, 2013 at 6:50 p.m. Discussion: Proposal for Agreement with General Schuyler Emergency Squad for EMS on the Eastern Plateau Mayor Johnson this is something that has been discussed at length for some time. There is a proposal being put forward by the Department of Public Safety for a purchase for a parcel of land on 9P for a third firehouse with a land swap. He is not discussing the viability of a third fire station; he is talking about what to do in the meantime to provide emergency medical services to the eastern plateau. The General Schuyler Emergency Squad is on Route 29 across from the Farmer’s Daughter. They are a professional group who provides services to the Town of Saratoga and the Town of Northumberland. They are part of the mutual aid when required by the City and they are interested in talking about this. On the table is a proposal to meet with General Schuyler Emergency Squad to see if the financial component will work. Commissioner Mathiesen asked if they are going to do a presentation of their proposal. Mayor Johnson stated they are not; they are here to say they are ready to discuss this proposal. They can get there quicker as they don’t have to deal with traffic and lights. His goal is to see that something is in place that is good for the City and provide service to the people. Commissioner Mathiesen stated he is surprised that this has gone this far without involving the Department of Public Safety and Chief Williams. The West Avenue fire station is 5 miles from the 9P bridge over Fish Creek; the Lake Avenue station is 4 miles from the 9P bridge over Fish Creek; and General Schuyler is 6.8 miles from the 9P bridge over Fish Creek. They would be glad to sit and talk with them at any time but there are a lot of questions especially relating to response time. Mayor Johnson stated it is not a question of the number of miles but response time; who can get there quicker. Commissioner Mathiesen stated he would like to see evidence of the response time otherwise there is nothing to discuss. There is no substitute for the idea of having something on the east side to reach them more quickly. Commissioner Madigan asked if his department had been looking at an interim solution while they are working toward the third fire/ems. Commissioner Mathiesen stated there aren’t a lot of good interim solutions. Commissioner Scirocco stated it would be worthwhile to sit down with them to discuss this. Mayor Johnson stated he will coordinate their first sit down meeting. Page 9 of 15 City Council Meeting 11/19/13 ACCOUNTS DEPARTMENT Commissioner Madigan will be presenting the Accounts Department agenda in Commissioner Franck’s absence. Announcement: Public Risk Management Association (PRIMA) Education Committee Commissioner Madigan announced that again, Marilyn Rivers has been chosen to chair the National Public Risk Management Association (PRIMA) Education Committee, and she will also be serving as chairperson for the PRIMA Institute for 2014. Marilyn will continue to be responsible for the design of the public risk management educational programming for the nation’s public risk managers. This is a volunteer position. Additionally, Marilyn was nominated and accepted as the co-chairperson of the Risk and Insurance Management Society (RIMS) Standards and Practice Committee. This volunteer role works on public and private sector risk management standards designs and includes work on the ISO 31000 global harmonization standards, ANSI and OSHA. Marilyn’s participation in both of these distinguished risk management organizations provides a voice for public risk management and continues to show the best practices of the City’s Risk Management Programming. Congratulations Marilyn Rivers. Award of Bid: 1978 GMC Pick Up to Jeffrey Dado (13-390) Commissioner Madigan moved and Commissioner Scirocco second award the bid for the 1978 GMC Pick Up to Jeffrey Dado. He was the highest bidder with an amount of $3,276. Aye – All Award of Bid: Water Treatment Plant Emergency Generator to Stilsing Electric, Inc. (13-391) Commissioner Madigan moved and Commissioner Mathiesen seconded to award the bid for the Water Treatment Plant Emergency Generator to the lowest bidder, Stilsing Electric, Inc., in the amount of $1,022,000. Funding is in line H3638332 / 52000 / 1139. Commissioner Madigan recommended an amendment to this item. The city engineer informed her that the correct amount for the award of bid is $1,044,000. Both the award of bid and the certificate of sufficient funds are in the amount of $1,044,000. Ayes - All Award of Bid: Casino First Floor Reinforcing and Basement Moisture Remediation to Bunkoff General Contractors, Inc. (13-392) Commissioner Madigan moved and Commissioner Scirocco to award the bid for the Casino First Floor Reinforcing and Basement Moisture Remediation to the lowest bidder, Bunkoff General Contractors, Inc., in the amount of $479,000. Funding is in line H3537112 / 52000 / 1165. Ayes - All Page 10 of 15 City Council Meeting 11/19/13 FINANCE DEPARTMENT Discussion and Vote: 2014 Tax Rate Approvals (13-393) Commissioner Madigan stated these are based on the 2014 budget approved at the November 4, 2013 meeting. Upon approval the rates will be forwarded to the County for individual bill printing. This represents a .76% increase over 2013 rates. Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2014 tax rates as follows: debt service capital fund tax rate is .8503; general fund tax rate inside district tax rate is $5.2198; outside district tax rate is $5.1417; special assessment district tax rate is 0.6930. Ayes - All Discussion and Vote: Affordable Care Act Policy (13-394) Commissioner Madigan explained the director of finance has attended several conferences on the Affordable Care Act. It was recommended that municipalities come up with a policy to deal with the requirements arising under the new regulations. One of the issues is employees the City may consider part time but are deemed full time under the Affordable Care Act. At this time the City has no part time employees that would be considered full time by the ACA. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the Affordable Care Act policy as distributed with the agenda. Ayes – All Discussion and Vote: Web and Social Media Policy (13-395) Commissioner Madigan explained the director of IT recently became aware of the Engage Saratoga.com site that was being used the for comprehensive plan review process. It was a link from our City website to Engage Saratoga.com and fell outside our existing web and social media policy. They revised the policy to include the exception. Mayor Johnson stated he is for this. His concern is how her department is going to monitor the posting of comments. Commissioner Madigan advised this is the first one. She can’t say she can dedicate a resource right now to police it but if they are made aware of an inappropriate comment; it will be taken down per this policy. Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the Web and Social Policy as distributed with the agenda. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Health Care Plan Rate Renewals (13-396) Commissioner Madigan advised MVP co-plan 25 was approved a 3.1% increase; MVP Preferred PPO had a zero percent increase; MVP Gold was approved a 22.6% increase; MVP co-plan 10 was approved a 3.1% increase; Empire HMO was approved a 14.3% increase; and CDPHP is not yet available. Commissioner Madigan moved and Commissioner Mathiesen seconded to authorize the mayor to sign the health care contract rate renewals as distributed. Page 11 of 15 City Council Meeting 11/19/13 Ayes – All Discussion and Vote: Budget Transfers – Payroll (13-397) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2013 budget transfers – payroll which were distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Benefits (13-398) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2013 budget transfers – benefits which were distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Contingency (13-399) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2013 budget transfers – contingency which as distributed with the agenda. The current budget amount in the contingency line is $175,230.24; there will remain $155,230.24 after these transfers. Ayes – All Discussion and Vote: Budget Amendments – Interfund (13-400) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2013 budget amendments - interfund which were distributed with the agenda. Ayes – All Commissioner Madigan advised this week is National Hunger and Homeless Awareness Week. PUBLIC WORKS DEPARTMENT Set Public Hearing: Amend the Capital Budget – Ballston Avenue Traffic Improvements Project Commissioner Scirocco set a public hearing for December 3, 2013 at 6:45 p.m. Discussion and Vote: Authorization for the Mayor to Sign a Change order with Precision Environmental Solutions, Inc. (13-401) Commissioner Scirocco advised this company removed the lead based paint at the Water Treatment Plant and will be repainting the filters. This change order in the amount of $800 covers heating the remaining filter tanks to raise the temperature in the tanks so they may be painted. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign a change order with Precision Environmental Solutions, Inc. in the amount of $800. Funding is in line H3638332 / 52000 / 1184. Ayes – All Page 12 of 15 City Council Meeting 11/19/13 Discussion and Vote: Authorization for the Mayor to Sign an Agreement with the Unified Court System (13-402) Commissioner Scirocco advised this is an annual contract with a renewal period of April 1, 2013 through March 31, 2014. The proposed budget is $28,141. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign a renewal contract with the NYS Unified Court System for the period of April 1, 2013 through March 31, 2014 in the amount of $28,141. Ayes – All Discussion and Vote: Streets to be Snowplowed – McKenzie’s Way and Maria Lane (13-403) Commissioner Scirocco stated the developer of McKenzie’s Way and Maria Lane has completed the winter road service construction for snow plowing. Commissioner Scirocco moved and Commissioner Mathiesen seconded to accept the following streets for snowplowing only; Maria Lane and McKenzie Way. Ayes – All Discussion and Vote: Resolution for Urban Forest Tree Planting Program Grant Application (13-404) Brad Birge advised the City was approved for a grant through the NYS Department of Environmental Conservation to develop an Urban and Community Forest Master Plan. The City Council unanimously adopted that plan. This is for the next round of DEC funding for a matching grant not to exceed $25,000 for a tree planting program. Commissioner Madigan confirmed this is a grant where we apply for it, accept it, and execute the contract all at one time. Brad advised that is correct. The resolution distributed with the agenda is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK AUTHORIZING APPLICATION TO THE NYS DEPARTMENT OF ENVIRONMENTA; CONSERVATION (DEC) FOR FUNDING TO IMPLEMENT AN URGAN AND COMMUNITY FOREST PLANTING PLAN Mayor Scott T. Johnson Commissioner John Franck Commissioner Michele Madigan Commissioner Christian Mathiesen Commissioner Anthony Scirocco WHEREAS, the City Council of the Cit of Saratoga Springs recognizes the inherent value and benefits of preserving, maintaining and improving its urban forest, and WHEREAS, the City Council finds and declares that the preservation and expansion of the urban forest will serve the public interest by improving the community’s physical, social, cultural and economic environment, and WHEREAS, in June 3, 2008, the City Council of the City of Saratoga springs authorized the development a comprehensive Urban and Community Forest Master Plan designed and intended to guide the preservation, maintenance, improvement, expansion and long- term stewardship of the City’s tree cover and canopy within the urban core, and WHEREAS, the City sought and received funding from the New York State Department of Environmental Conservation to develop an Urban and Community forest Master Plan, and WHEREAS, through a collaborative effort between the City and Sustainable Saratoga Urban Forest Project, the Urban and Community Forest Master Plan for Saratoga Springs, New York was developed and on May 21, 2013 unanimously adopted by the City Council, and Page 13 of 15 City Council Meeting 11/19/13 WHEREAS, Action Strategy 4 of the Urban and Community Forest Master Plan directs the City to leverage City funds by pursuing matching grant funding opportunities and, specifically, to apply for the next round of NYS DEC for a grant to fund tree planting, and WHEREAS, the New York State Department of Environmental Conservation is now soliciting applications for Round 12 of its Urban Community forestry Grant Program. NOW, therefore, BE IT RESOLVED, that Scott T. Johnson, as Mayor and chief executive officer of the City of Saratoga Springs, or such person’s successor, is hereby authorized and directed to file an application for 50% matching funds in an amount not to exceed $25,000, and upon approval of said request to enter into and execute a project agreement with the New York State Department of Environmental Conservation for such financial assistance to the City of Saratoga Springs to implement an urban an community forest planting plan. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to enter into an agreement with NYS DEC for 50% matching funds in the amount not to exceed $25,000 for the Urban Forestry Tree Planting Program. Ayes - All PUBLIC SAFETY DEPARTMENT Set Public Hearing: Amend Chapter 225 Article IX, Schedules, Sub-section 225-81, Schedule XVI, Parking Prohibited at all Times Commissioner Mathiesen set a public hearing for December 3, 2014 at 6:40 p.m. Announcement: DWI Recognition Award Commissioner Mathiesen advised Officer Mark Leffler was awarded a 2013 recognition award from the NYS Stop DWI Foundation and Mothers Against Drunk Driving in New York State. He was 1 of 26 individuals selected to receive this award. He made over 190 DWI arrests over the past 3 years with 75 arrests in 2012. Discussion and Vote: Authorization for the Mayor to Sign Change Order to Titan Roofing for the West Avenue Fire House Roof Replacement (13-405) Commissioner Mathiesen advised that during the course of replacing the roof, it was discovered that existing coping joints are defective and in need of repair. Commissioner Mathiesen moved and Commissioner Madigan seconded to authorize the mayor to sign a change order with Titan Roofing in the amount of $536.90. Funding is in line H3146952 / 52000 / 1133. Ayes – All Set Public Hearing: To Accept Purchase Offer of 500 Broadway (Collamer Parking Lot) from The Algonquin Building LLC and for the City to Purchase Tax Parcel 179-3-1 on Union Avenue Commissioner Mathiesen set a public hearing for December 3, 2013 at 6:30 p.m. SUPERVISORS Joanne Yepsen Congratulated the County Veteran’s Trust Fund and our firefighters’ on their various races. Report from County Full Board Meeting Page 14 of 15 City Council Meeting 11/19/13 Supervisor Yepsen reported they held a deceased veteran’s ceremony for August Stanford from Saratoga Springs. They also accepted and distributed funds for non profit organizations. Resolutions approved today included the lease of the Supreme Court Library. Racing Committee Update Supervisor Yepsen reported the results of the vote of proposition 1 was discussed at length. No resolution was put forward. 2014 County Budget Supervisor Yepsen reported there will be a public hearing on December 3, 2013 at 5:30 p.m. in the County Board Room. Matthew Veitch Update: 2014 Saratoga County Budget Supervisor Veitch reported they made a few changes to their personnel budget. They are looking at forming a Character First Program. The increase in taxes will be 1 cent per $1,000. Update: TIP Strategies Economic Development Strategic Plan Supervisor Veitch reported they had a representative from TIP Strategies at their meeting. They are looking to get input on strengths and weaknesses for the County. Their website includes information about the County and contact information. The website is www.sites.google.com/a/tipstrategies.com/saratoga- county-economic-development-strategies-home. Update: Saratoga County Board Meeting Supervisor Veitch reported they honored a WWI veteran from Saratoga, August Stanford. They also had the Saratoga Gaming and Raceway award ceremony today. They gave away $28,000. They were also presented with flags to commemorate the Korean War and Vietnam War. He provided them to Commissioner Scirocco to be put on display. They also had proposed a law regarding dangerous weapons in County buildings. Update: Casino Referendum Supervisor Veitch reported they did not pass any resolution regarding their support of a casino in Saratoga Springs. This is not a cancellation of their resolution; it is a delay. ADJOURNMENT Mayor Johnson moved and Commissioner Madigan seconded to adjourn the meeting. Ayes – All There being no further business, Mayor Johnson adjourned the meeting at 9:29 p.m. Respectfully submitted, Page 15 of 15 City Council Meeting 11/19/13 Lisa Ribis Clerk Approved: 12/17/13 Vote: 5 - 0 Page 16 of 15