City Council

December 2, 2013 CITY OF SARATOGA SPRINGS City Council Pre- Agenda Meeting PRESENT: Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS Matthew Veitch, Supervisor Joanne Yepsen, Supervisor STAFF PRESENT: Shauna Sutton, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Matt Dorsey, City Attorney EXCUSED: Tim Cogan, Deputy Commissioner, DPW ABSENT: Scott Johnson, Mayor CALL TO ORDER Commissioner Madigan called the meeting to order at 9:35 a.m. PRESENTATION Outstanding Service Awards Commissioner Mathiesen and Chief Williams awarded the following dispatchers for their performance during the Woodlawn Avenue structure fire: Derrick Park, Renee Willett, and Sue Green. PUBLIC HEARING Accept Purchase Offer of 500 Broadway from the Algonquin Building LLC and the City to Purchase Tax Parcel 179-3-1 on Union Avenue Commissioner Mathiesen stated this will be the first public hearing on this. This would give the City an idea location for a third fire station. City Council Preliminary Agenda Meeting December 2, 2013 Amend Chapter 225, Article IX Sub-Section 225-81 Schedule XVI – Parking Prohibited Commissioner Mathiesen stated this is to prohibit parking on the south side of Church Street between Clinton Street and Woodlawn Avenue. Amend Capital Budget for Ballston Avenue Traffic Improvement Project No comment. Amend 2013 Capital Budget and Program No comment. EXECUTIVE SESSION: Discussion regarding proposed, pending or current litigation; collective negotiations. CONSENT AGENDA 1. Approval of 10/31/13 Budget Workshop Meeting Minutes 2. Approval of 11/4/13 City Council Meeting Minutes 3. Approve Budget Amendments – (Decreases) 4. Approve Budget Amendments – (Increases) 5. Approve Budget Transfers - Regular 6. Approve Payroll 11/22/13 $420,981.10 7. Approve Payroll 11/27/13 $437,140.63 8. Approve Warrant: 2013 Mid – 13MWNOV2 $527,695.01 9. Approve Warrant: 2013 REG – 13DEC1 $5,982,029.33 MAYOR’S DEPARTMENT Discussion and Vote: Determination of SEQRA for Proposed Zoning Map Amendment at 3368 South Broadway (Turf Hotels) Kate Maynard advised the Council is lead agency. There is also traffic information now to assist with Part 1. The new uses are basically equal to what was there. Commissioner Madigan mentioned 2 advisory opinions were received which recommended the City consider revising the TRBD zoning category. She would like to bring this forward to Council but doesn’t know the best way of doing this. Kate advised that recommendation was made. This parcel is being made tourist related business district. The list of acceptable uses was read. Discussion and Vote: Proposed Zoning Map Amendment at 3368 South Broadway (Turf Hotels) No comments. Discussion and Vote: Amend the 2013 Capital Budget and Program for Bicycle/Pedestrian Accommodation on I-87 Exit 15 Bridge No comments. Page 2 of 5 City Council Preliminary Agenda Meeting December 2, 2013 Discussion and Vote: Authorization for Mayor to Sign Agreement with New York State Department of Transportation for Route 50 I-87 Sidewalk Project at Exit 15 No comments. Announcement: 2013 Community Development Block Grant Applications Kate Maynard stated the applications under the CDBG Entitlement Program are available now and will be accepted through 4:30 p.m. January 31, 2014. Discussion and Voter: Authorization for Mayor to Sign Contract with Saratoga Springs Preservation Foundation for Grant-Funded East Side Historic District Properties Survey Update Deputy Mayor Shauna Sutton advised the City is approved for a $10,248 grant from the State Historic Preservation Office. The City is partnering with the Saratoga Springs Preservation Foundation to update the information. Discussion and Vote: Lease Agreement with National Grid for Spring Run Trail Parking Lot This item was pulled. Discussion and Vote: Reappointment to City Center Authority Deputy Mayor Shauna Sutton stated they are looking to re-instate Roger Goldsmith. Discussion and Vote: Amend the Previous Resolution of the City Council entitled “Resolution for Benefits for the Mayor and Commissioners” Commissioner Madigan asked for this to be tabled as there are items that need to cleaned up with this; for example the Affordable Care Act clause. Deputy Mayor Shauna Sutton stated she will convey Commissioner Madigan’s feelings to the mayor. ACCOUNT’S DEPARTMENT Discussion and Vote: Fleet Safety Policy Marilyn Rivers stated they are bringing this back after its annual review. The policy has been cleaned up and removed all the drug testing references. Section 3 was completely written by City Attorney Matt Dorsey. FINANCE DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement with Armory Associates Commissioner Madigan advised this is the contract with their actuary to complete calculations required under GASB for the long term liability. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Harris Beach Commissioner Madigan advised this is for legal advise if needed while they work through a power purchase agreement in connection with the solar project. Discussion and Vote: Authorization for the Mayor to Sign Health Care Plan Rate Renewal Page 3 of 5 City Council Preliminary Agenda Meeting December 2, 2013 No comments. Discussion and Vote: 2014 City Fees No comments. Discussion and Vote: Capital Budget Amendment for Ballston Avenue Traffic Improvement Project No comments. Discussion and Vote: Bond resolution – Ballston Avenue Traffic Improvement Project No comments. Discussion and Vote: Capital Budget – Transfer for I-87 Exit 15 Bridge Bike/Pedestrian Path No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Amend 2013 Capital Budget – Ballston Avenue Traffic Improvement Project No comments. Discussion and Vote: Authorization for the Mayor to Sign a Change Order for Mid-State Industries, LTD – City Hall Annex Roof & Masonry Repairs Commissioner Scirocco stated this is for $10,000 for work on the snow guards. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Bunkoff General Contracts, Inc. – Canfield Casino Basement Structural/Ventilation Rehab Project Tim Wales, city engineer, stated this is for the structural reinforcement of the first floor and to seal the dirt floor to keep the moisture from migrating up to the building making the plaster deteriorate. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Stilsing Electric Inc. – Water Treatment Plant Generator No comments. Discussion and Vote: Authorization for the Mayor to Sign a Lease Agreement with the Franklin Community Center No comments. Discussion and Vote: Donations – 911 Sculpture at High Rock Park Commissioner Scirocco stated they have taken in donations for the High Rock Park. Page 4 of 5 City Council Preliminary Agenda Meeting December 2, 2013 PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Art Breault, NYS Certified Instructor Coordinator for the Fire Department Training Chief Williams stated Art Breault is their instructor for continuing education. He has been doing this for 8 years and provides a savings for the City. Discussion and Vote: Authorization for Mayor to Sign Agreement with Hudson Valley Community College for EMT Paramedic Program Commissioner Mathiesen stated we offer our services and experience to the students of Hudson Valley College who are in their EMT/paramedic program. Discussion and Vote: Authorization for Mayor to Sign Agreement with Complus Data Innovations, Inc. No comments. Discussion and Vote: Amend Chapter 225 Article IX, Schedules, Sub-Section 225-81, Schedule XVI, Parking Prohibited at All Times No comments. Commissioner Mathiesen added 1 item to the agenda: Announcement: Promotions within the Police Department. SUPERVISORS JOANNE YEPSEN Supervisor Yepsen advised she will be reporting on the following: County Racing Committee; county Budget Public Hearing; and Vietnam Commemorative Committee. MATTHEW VEITCH 1. Racing Committee 2. Technology Committee 3. 2014 County Budget ADJOURN Commissioner Madigan adjourned the meeting at 10:04 a.m. Respectfully submitted, Lisa Ribis Secretary to City Council Approved: 01/07/14 Vote: 5 - 0 Page 5 of 5