City Council

July 15, 2014 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 6:55 PM P.H. – Amend Capital Budget for Police Department and Public Safety Infrastructure Project 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) 1. Save Vitoria Pool Recognition EXECUTIVE SESSION: Collective Negotiations CONSENT AGENDA 1. Approval of 6/16/14 Pre-Agenda Meeting Minutes 2. Approval of 6/17/14 City Council Meeting Minutes 3. Approval of 6/30/14 Pre-Agenda meeting Minutes 4. Approval of 6/6/14 Special City Council Meeting Minutes 5. Approve Resolution for the Use of the Insurance Reserve 6. Approve budget Amendments – Insurance Reserve 7. Approve budget Amendments (Increases) 8. Budget Transfers – Regular 9. Approve Payroll 7/3/14 $462,391.51 10. Approve Payroll 7/11/14 $442,668.37 11. Approve Warrant: 2014 Mid – 14 MWJUL1 $53,275.69 12. Approve Warrant: 2014 REG – 14JUL2 $891,640.86 MAYOR’S DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign Merged PBA Collective Bargaining Agreement 2. Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with PBA Regarding First Night Improper Practice Charge 3. Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with PBA Regarding Holiday Pay Grievance 4. Discussion and Vote: Authorization for the Mayor to Sign Memorandum of Agreement with PBA Regarding the “Swing Shift” 5. Discussion and Vote: Accept Three Donations Funding the Summer concert Series in Congress Park 6. Discussion and Vote: Authorization for the Mayor to Sign Contract for Saratoga Spring Summer Concert Series – C.C. Vagabond City Council Meeting 7/15/14 7. Discussion and Vote: Authorization for the Mayor to Sign a Contract for Saratoga Springs Summer concert Series – Terry Quintet 8. Discussion and Vote: Authorization for the Mayor to Sign Memorandum of Understanding with CDTC Regarding the Saratoga Springs Trial Bikeshare Week 9. Discussion and Vote: Appointments of Special Assessment Board ACCOUNTS DEPARTMENT 1. Award of Bid: Parking Garage LED Fixture Replacements 2. Award of Bid: Sale of Used Vehicle 3. Award of Bid: Spirit of Life and Spencer Trask Memorial Masonry Restoration FINANCE DEPARTMENT 1. Discussion and Vote: Resolution for the Use of the Recreation Trust Fund – Spirit of Life 2. Discussion and Vote: Capital Budget Amendment - Spirit of Life Restoration Project 3. Discussion and Vote: Bond Resolution – Police Infrastructure 4. Discussion and Vote: Capital Budget Amendment – Police Infrastructure Project 5. Discussion and Vote: 2014 Finance Policies and Procedures Update 6. Discussion and Vote: Budget Transfers – Payroll 7. Discussion: City Housing Initiatives PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Amend 2014 Capital Budget 2. Discussion and Vote: Authorization for the Mayor to Sign Agreement with CKM Electrical Services Inc. 3. Discussion and Vote: Authorization for the Mayor to Sign Agreement with PCC Contracting Inc. – Spirit of Life 4. Discussion and Vote: Authorization for the Mayor to Sign Sidewalk Agreement – Dr. & Mrs. Arthur Isenburg PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Amend Capital Budget for the Police Department Infrastructure Project 2. Discussion and Vote: Authorization for Mayor to Sign Extension of Lease Agreement for 35 Maple Avenue 3. Discussion and Vote: Authorization for Mayor to Sign Change Orders 4 – 8 to Harold Clune 4. Discussion and Vote: Authorization for Mayor to Sign Change Orders 10 – 19 to Hoosick Valley Contractors 5. Discussion and Vote: Resolution Relative to the Sale of the Collamer Lot & Purchase of Parcel on Union Avenue 6. Discussion and Vote: Authorization for Mayor to Sign Contract for the Sale of Parcel 165.52-4-39 (Collamer Lot) 7. Discussion and Vote: Authorization for Mayor to Sign Contract for the Purchase of Parcel 179.-3-1 on Union Avenue SUPERVISORS Matthew Veitch 1. Saratoga County Prosperity Partnership 2. Reimbursement Rates for Pre-School Education 3. Director of Mental Health 4. 2015 County Budget Process Page 2 of 15 City Council Meeting 7/15/14 Peter Martin 1. Economic Development 2. Social Program Committee 3. Veterans’ Affairs ADJOURN Page 3 of 15 City Council Meeting 7/15/14 July 15, 2014 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Joanne Yepsen, Mayor John Franck, Commissioner of Accounts Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Joe Ogden, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Sarah Burger, City Attorney Peter Martin, Supervisor Matthew Veitch, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING Amend Capital Budget for Police Department and Public Safety Infrastructure Project Mayor Yepsen opened the public hearing at 6:59 p.m. Commissioner Mathiesen stated this is regarding the amendment to the Police Department Infrastructure Project in the amount of $200,000. This is for unforeseen renovation costs. No one spoke. Page 4 of 15 City Council Meeting 7/15/14 Mayor Yepsen closed the public hearing at 7:01 p.m. Amend 2014 Capital Budget for the Spirit of Life Mayor Yepsen opened the public hearing at 7:01 p.m. No one spoke. Mayor Yepsen closed the public hearing at 7:04 p.m. CALL TO ORDER Mayor Yepsen called the meeting to order at 7:04 p.m. PUBLIC COMENT Mayor Yepsen said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Yepsen opened the public comment period at 7:05 p.m. Harold Gordon with Couch White stated he is here with Christopher Covell regarding the bidding of LED lighting in the garage. He submitted a letter (attached) for Council review. He stated SmartWatt is the lowest responsible bidder. The person who it is proposed to be awarded to is $12,000 more. Mark Baker, president of the City Center Authority stated the City Center Authority appreciates the continued inclusion in the resolution for the Collamer lot parking space. With the passage of the resolution the 15 month clock starts. This would require a timely completion of the City Center parking structure to avoid having both projects ongoing at the same time. Dave Pedinotti of 38 Pinewood submitted a petition signed by approximately 200 people who are opposed to the current parking garage plan. Mayor Yepsen stated for the record that she received over the weekend an e-mail with a list of 150 names who are opposed to the parking garage. Gail Evans of 136 Lincoln Avenue and the agent who wrote the contract for the purchase of the Mouzon House by the Pedinottis stated the current plan to build the parking structure isolates High Rock Park. A cut off like this will attract undesirable activity. Denise Desmond of 1 York Street stated she is a partial owner of the Mouzon House. She is opposed to the current proposed design of the parking garage. She asked other plans submitted be looked at. The Mouzon House has a long history and value. George Schuloff of 55 Regatta View stated he is here to recognize the work Eileen Finneran did on the land swap for the east ridge. Diane Pedinotti of 38 Pinewood Avenue stated there was an online petition which was intended to go to the entire Council but inadvertently went to the mayor only. She read a few comments that were written regarding the parking garage. A copy of the comments are attached. Page 5 of 15 City Council Meeting 7/15/14 Kathy Mendolson of Broadalbin also read some of the comments written in the online petition. She provided a copy of the comments for the Council (attached). Tim Carney of Albany and the national director of the Teen Protective Alliance stated he is here to advise they are working to increase the age of gambling from 18 to 20 years of age. They are not against gambling but want to keep it out of the hands of the youths. John Willson of 3 Waterview Drive stated he is representing himself, the Summer Wind Homeowner’s Association, and is a member of the East Side Emergency Services Committee stated he as addressed this issue many other times. Agenda items 5, 6, and 7 under the Department of Public Safety would continue to move this issue along. He urged the Council to vote in favor of these items. Wilma Koss of 160 Kaydeross Park Road and member of the board of directors of Water’s Edge stated she is constantly being asked when they are going to get emergency services on the east ridge. She asked that during their discussion they include a timeline for the facility. Arthur Mosick of 5 North Meadow Circle Ballston Spa stated he is here regarding the Mouzon House. He asked the Council to consider the fact the Mouzon House could be wiped off the face of the map. He asked that all come to a compromise. Kay Watkins of 34 Vista Drive stated she has met with several of the Council members regarding the east side rescue services. She encouraged all to vote in favor of this. Allan Mendolshon of Sacandaga Lake stated he is here to provide comment on the parking garage. Mark Baker presented an awful plan for a garage that could have a devastating impact on an important part of this City. He asked the Council to negotiate with the state to make the president of the City Center an elected position so that he could be held accountable. Don Snyder of 6 Oak Brook Blvd thanked the Council members who were Council members last fall when they passed the resolution to proceed with the Collamer sale and the land on the east side for the EMS facility. He asked the Council to proceed with the vote and proper actions to get the east side EMS fire project underway. Elizabeth Haynes of 152 Grand Avenue stated she would appreciate the project being slowed down. Aaron Pedinotti of 53 York Avenue stated there are blatant problems with the City Center parking garage. This design would have negative consequences for High Rock Park. He asked the City to not approve this design and ff the City Center comes up with another design do not approve the lease. Tim Holmes of 37 Bayberry, Malta and president of the Downtown Business Association asked that the development of the Collamer lot and the City Center parking project not go on simultaneously. Darlene McGraw stated she doesn’t believe the vehicle and traffic laws are not being enforced. We don’t need another parking garage. Derrick Legall of Dear Leap Place and president of the Recreation Commission read a letter regarding taking money from the Recreation Trust Fund for the Spirit of Life. Mayor Yepsen closed the public comment period at 7:37 p.m. PRESENTATIONS Save Victoria Pool Recognition Mayor Yepsen presented the non-profit group; Save Victoria Pool with a certificate of recognition. Page 6 of 15 City Council Meeting 7/15/14 EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Franck seconded to adjourn to executive session for the purpose of discussion of collective negotiations and sale of real property at 7:44 p.m. The Council returned at 8:46 p.m. A decision was made and will be addressed under the Mayor’s agenda items #1 - 4. CONSENT AGENDA Mayor Yepsen moved and Commissioner Franck seconded to accept the consent agenda as follows: 1. Approval of 6/16/14 Pre-Agenda Meeting Minutes 2. Approval of 6/17/14 City Council Meeting Minutes 3. Approval of 6/30/14 Pre-Agenda meeting Minutes 4. Approval of 6/6/14 Special City Council Meeting Minutes 5. Approve Resolution for the Use of the Insurance Reserve 6. Approve budget Amendments – Insurance Reserve 7. Approve budget Amendments (Increases) 8. Budget Transfers – Regular 9. Approve Payroll 7/3/14 $462,391.51 10. Approve Payroll 7/11/14 $442,668.37 11. Approve Warrant: 2014 Mid – 14 MWJUL1 $53,275.69 12. Approve Warrant: 2014 REG – 14JUL2 $891,640.86 Ayes - All MAYOR’S DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Merged PBA Collective Bargaining Agreement (14-254) Mayor Yepsen changed this to discussion only as finance has requested more time to review the numbers. This agreement covers January 1, 2009 – December 31, 2012. This is a merging of information into one document and not a hand written document. Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with PBA Regarding First Night Improper Practice Charge (14-255) Mayor Yepsen stated this matter is left over from the previous administration. To avoid spending of money on arbitration that would not benefit the City, they negotiated a mutual resolution that does not set any precedent. Mayor Yepsen moved and Commissioner Mathiesen seconded to authorize the mayor to sign a memorandum of agreement with the PBA regarding a First Night improper practice charge. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with PBA Regarding Holiday Pay Grievance (14-256) Page 7 of 15 City Council Meeting 7/15/14 Mayor Yepsen stated this occurred at the Easter holiday this year. They negotiated a resolution in results in an overall gain for the City. Employees only get paid extra holiday premium paid for hours actually worked on the holiday. Mayor Yepsen moved and Commissioner Mathiesen seconded to authorize the mayor to sign a memorandum of agreement with the PBA regarding holiday pay grievance. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Memorandum of Agreement with PBA Regarding the “Swing Shift” (14-257) Mayor Yepsen stated this grievance stems from or around January of this year where a new swing shift was created and not covered by the differentials of the contract. . Mayor Yepsen moved and Commissioner Mathiesen seconded to authorize the mayor to sign a memorandum of agreement with the PBA regarding the swing shift. Ayes - All Discussion and Vote: Accept Three Donations Funding the Summer concert Series in Congress Park (14- 258) Mayor Yepsen moved and Commissioner Franck seconded to accept and approved the following donations: Saratoga Rotary for $500; Scott Varley Realty for $500; Saratoga Teacher’s Association for $100. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Contract for Saratoga Spring Summer Concert Series – C.C. Vagabond (14-259) Mayor Yepsen stated C.C. Vagabond is scheduled to play in the park on Sunday, July 27th and pay $500. Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Peter Fischer in the amount of $500 for the performance of C.C. Vagabond in Congress Park on July 27, 2014 as distributed with the agenda. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign a Contract for Saratoga Springs Summer concert Series – Terry Quintet (14-260) Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Terry Gordon in the amount of $500 for the performance of the Terry Gordon Quintet in Congress Park on July 20, 2014. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Memorandum of Understanding with CDTC Regarding the Saratoga Springs Trial Bikeshare Week (14-261) Mayor Yepsen stated the City is looking to partner with the CDTC on a bikeshare week. Kate Maynard of the Planning Department explained the bikeshare program. The bikeshare is occurring in Schenectady right now; will be moving on to Troy next; and then to Saratoga. There is general information Page 8 of 15 City Council Meeting 7/15/14 on capitalmoves.org/capital-region-bikeshare-month. The main contract is between CDTC and the Buffalo Bikeshare. The MOU entails the responsibilities for CDTC and the City. Commissioner Madigan confirmed there is no charge to the City at all. Kate Maynard advised there is no charge to the City at all. Commissioner Scirocco asked who takes on the liability. Kate Maynard advised Buffalo Bikeshare takes the liability. Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign a memorandum of understanding with CDTC regarding the Saratoga Springs trial bikeshare week. Ayes - All Discussion and Vote: Appointments of Special Assessment Board (14-262) Mayor Yepsen stated she is re-appointing Rod Sutton and is appointing Colleen Holmes. Mayor Yepsen moved and Commissioner Franck seconded to re-appoint Rod Sutton to another term of the Special Assessment District Board. Ayes – All Mayor Yepsen moved and Commissioner Mathiesen seconded to appoint Colleen Holmes to the Special Assessment District Board for one term. Ayes - All ACCOUNTS DEPARTMENT Award of Bid: Parking Garage LED Fixture Replacements (14-263) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for Parking Garage LED Fixture Replacements to CKM Electrical Services, Inc. with a base bid amount of $115,825; bid alternate 2 amount of $24,528; and an allowance of $10,000 for a total amount of $150,353. Funding is in line A3031494 / 54745 and A3335654 / 54610. Commissioner Scirocco stated this is a lump sum bid with the alternates. It is clear that with the alternates is CKM is the lowest. Ayes - All Award of Bid: Sale of Used Vehicle (14-264) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for the Sale of Used Vehicle #82 to M.R. Parillo for $5,159.27. Ayes - All Award of Bid: Spirit of Life and Spencer Trask Memorial Masonry Restoration (14-265) Page 9 of 15 City Council Meeting 7/15/14 Commissioner Franck moved and Commissioner Scirocco seconded the award the bid for the Spirit of Life and Spencer Trask Memorial Masonry Restoration to PCC Contracting, Inc. in the amount of $196,310. Funding is in line H3036952 / 52000 / 1039. Ayes – All FINANCE DEPARTMENT Discussion and Vote: Resolution for the Use of the Recreation Trust Fund – Spirit of Life (14-266) Commissioner Madigan stated this resolution is to request the use of $46,480 from the Recreation Fund towards the restoration of the Spirit of Life and Spencer Trask Memorial in Congress Park. The Recreation Trust Fund is not a sub budget for the Recreation Commission; it is up to the Council of how to use these funds. The amount in the Subdivision Recreation Fund before the resolution is $1,154,029.71 after this resolution it will be $1,107,529.71. The Council agreed to waive the reading of the following resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK BE IT RESOLVED, by the City Council of the City of Saratoga Springs as follows: WHEREAS, the City of Saratoga Springs has established a subdivision recreation fund as part of its Subdivision Regulations and as part of its Zoning Ordinance (Section 7.2.18). The purpose of the subdivision recreation fund is to use site plan fees paid in lieu of usable recreation land for “neighborhood park, playground or recreation purposes, including the acquisition and improvement of property”; and WHEREAS, recently the City, in partnership with the Saratoga Springs Preservation Foundation, initiated a thorough restoration of the Spirit of Life and Spencer Trask Memorial (“Memorial”) in Congress Park. The historic Memorial has been an integral part of Congress park since 1915. It attracts many people to the park and provides them with a site for tranquil reflection; and WHEREAS, in October 2012 the City Council entered into an agreement with the Saratoga Springs Preservation Foundation for the restoration of the Memorial. The terms of that agreement are incorporated herein by reference. The Saratoga Springs Preservation Foundation and the City have each committed to contribute $25,000 toward the restoration for Capital Budgets 2012, 2013, and 2014. The Saratoga Springs Preservation Foundation has committed to contribute an additional $46,480 to complete masonry and other work; NOW, THEREFORE, BE IT RESOLVED, as follows 1. The City Council finds that an expenditure of $46,480 towards the restoration of the Memorial is in accordance with the purposes of the subdivision recreation fund. 2. The City Council authorizes said payment of $46,480 to be paid from said fund for said purpose. Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the resolution for the use of the Reserve Recreation Trust Fund as distributed with the agenda. Commissioner Scirocco stated using the money from this fund stops the City from having to bond the money. Tony Izzo, city attorney, advised the use of the funds is defined in the Zoning Ordinance as for parks. Ayes - All Discussion and Vote: Capital Budget Amendment - Spirit of Life Restoration Project (14-267) Page 10 of 15 City Council Meeting 7/15/14 Commissioner Madigan stated this is in conjunction of the project as described by Commissioner Scirocco. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2014 budget amendment - capital budget for the Spirit of Life Project which was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen - Aye Discussion and Vote: Bond Resolution – Police Infrastructure (14-268) Commissioner Madigan stated the bond resolution is for $200,000 for the Police Department Renovation Project. An addition $65,000 is being transferred from the capital budget project titled City buildings and repairs. The total is $265,000 and should be the final amount for this project. Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2014 bond resolution that was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen - Aye Discussion and Vote: Capital Budget Amendment – Police Infrastructure Project (14-269) Commissioner Madigan stated this is the final capital budget amendment needed for this project. The amendment is in the amount of $200,000 and will be funded through bonding. Commissioner Madigan moved and Commissioner Franck seconded for approval of the 2014 budget amendment – capital budget for the Police Infrastructure Project which was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen - Aye Discussion and Vote: 2014 Finance Policies and Procedures Update (14-270) Commissioner Madigan stated according to the Charter section 4.2.1 of the Charter, the finance policies are regularly reviewed. New policies include: capital budget amendments and year end payment processing. Revisions include: internal controls, payroll preparation and distribution, and time sheets. Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2014 finance policies and procedures which were distributed with the agenda. Ayes - All Page 11 of 15 City Council Meeting 7/15/14 Discussion and Vote: Budget Transfers – Payroll (14-271) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2014 budget transfers – payroll which were distributed with the agenda. Ayes - All Discussion: City Housing Initiatives Commissioner Madigan stated in 2012 the City Council voted to explore City housing initiatives. The properties involved are on Division Street and Cherry Street. They want to be sure the properties are being utilized. Per Brad Birge, this is happening. Both property transactions have closed. The primary focus will be Division Street. PUBLIC WORKS DEPARTMENT Discussion and Vote: Amend 2014 Capital Budget (14-272) Commissioner Scirocco stated this is a 4 year program that includes 3 phases. They are looking to move forward with phase 1 at this time. They are amending the 2014 capital budget for the contribution amount of $46,480 from the Saratoga Springs Preservation Foundation. Commissioner Scirocco moved and Commissioner Franck seconded to amend the 2014 capital budget to accept the contribution of funds for $46,480 from the Saratoga Springs Preservation Foundation with matching funds of $46,480 from the City of Saratoga Springs Recreation Trust Fund for the Spirit of Life Project. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Agreement with CKM Electrical Services Inc. (14-273) Commissioner Scirocco stated the DEC and the City entered into a consent order in response to violations identified by the DEC staff at the compost facility and DPW garage. The DEC stipulated $185,000 had to be spent on environmental benefits project. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign an agreement with CKM Electrical Services, Inc. in the amount of $153,353 for LED lighting replacement per DEC consent order. Funding is in line A3031494 / 54745 and A3335654 / 54610. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Agreement with PCC Contracting Inc. – Spirit of Life (14-274) Commissioner Scirocco stated this is in partnership with the Saratoga Springs Preservation Foundation for the restoration of the Spirit of Life. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign an agreement with PCC Contracting, Inc. for the Spirit of Life Trask Memorial Masonry Restoration in the amount of $196,310. Funding is in line H3036952 / 52000 / 1039. Page 12 of 15 City Council Meeting 7/15/14 Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Sidewalk Agreement – Dr. & Mrs. Arthur Isenburg (14-275) Commissioner Scirocco advised this is for 507.15 square feet of sidewalk at $7 per square feet at 267 Broadway in the amount of $3,550. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign a sidewalk agreement with Dr. & Mrs. Arthur Isenburg in the amount of $3,550. Ayes – All PUBLIC SAFETY DEPARTMENT Discussion and Vote: Amend Capital Budget for the Police Department Infrastructure Project (14-276) Commissioner Mathiesen stated he is seeking to amend the capital budget in the amount of $200,000 due to unforeseen renovation costs. Commissioner Mathiesen moved and Commissioner Franck seconded to amend the capital budget in the amount of $200,000. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Extension of Lease Agreement for 35 Maple Avenue (14-277) Commissioner Mathiesen stated this for a one month extension of their lease for $4,500. Commissioner Mathiesen moved and Commissioner Franck second to authorize the mayor to sign an extension of the lease in the amount of $4,500. Funding is in line A3143124 / 54720. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Orders 4 – 8 to Harold Clune (14-278) Commissioner Mathiesen stated these change orders are for additional data, phone, cabling jacks, lights and light fixtures. Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign change orders 4 – 8 to Harold Clune Contractors in the amount of $57,546. Funding is in line H3146952 / 52000 / 1188. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Orders 10 – 19 to Hoosick Valley Contractors (14-279) Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign change orders 10 – 19 with Hoosick Valley Contractors in the amount of $51,060.85. Page 13 of 15 City Council Meeting 7/15/14 Funding is in line H3146952 / 52000 / 1188. Ayes - All Discussion and Vote: Resolution Relative to the Sale of the Collamer Lot & Purchase of Parcel on Union Avenue Tony Izzo, city attorney stated the contracts for the sale of the Collamer lot and Union Avenue parcels came in last week. There are few remaining items to resolve with these contracts and should be resolved in time for the next City Council meeting. Commissioner Mathiesen stated he will postpone the vote on this item and the next 2 items. He is in support of the sale of the Collamer lot and purchase of the lot on Union Avenue. Commissioner Madigan stated she supports Commissioner Mathiesen on this but people need more time to review the contract. Commissioner Scirocco stated he has no problem supporting this once a couple questions are answered. He just received the contracts yesterday and additional changes were made today. There are issues with the infrastructure that he would like to see answered. Commissioner Franck stated he didn’t see these contracts until late today and some of the changes were out of his office from an insurance stand point. He can’t vote for it currently as he has not had proper time to review it and the infrastructure issue just came up. Mayor Yepsen stated there were several changes to these documents over the past couple of days. The contract on the downtown lot is the one in need of more clarification. Discussion and Vote: Authorization for Mayor to Sign Contract for the Sale of Parcel 165.52-4-39 (Collamer Lot) Commissioner Mathiesen postponed the vote on this issue. Discussion and Vote: Authorization for Mayor to Sign Contract for the Purchase of Parcel 179.-3-1 on Union Avenue Commissioner Mathiesen postponed the vote on this issue. SUPERVISORS Matthew Veitch Saratoga County Prosperity Partnership Supervisor Veitch reported they made 4 appointments today to the Partnership Board. He is one of the appointments. The LDC needs to start up and operate and office space needs to be obtained. Reimbursement Rates for Pre-School Education Supervisor Veitch reported the Social Programs Committee had an extensive discussion regarding the pre- school special education services. We need to increase the reimbursement rate going forward. Director of Mental Health Page 14 of 15 City Council Meeting 7/15/14 Supervisor Veitch reported they appointed Dr. Michael Prezioso as the new head of mental health services for Saratoga County. 2015 County Budget Process Supervisor Veitch reported the 2015 budget process has unofficially started. We are in good fiscal shape. Peter Martin Economic Development Supervisor Martin reported he voted against entering into the contract at this time. It is an unusual contract for the County. Social Program Committee Supervisor Martin stated this has already been covered by Supervisor Veitch. Veterans’ Affairs Supervisor Martin reported a temporary part time position has been created in the Veterans Services Agency to assist the Peer-to-Peer Program Coordinator. ADJOURNMENT There being no further business, Mayor Yepsen adjourned the meeting at 10:03 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 8/19/14 Vote: 5 - 0 Page 15 of 15