City Council

August 19, 2014 CITY OF SARATOGA SPRINGS City Council Meeting Agenda 6:50 PM P.H. – 2015 – 2020 Capital Budget and Program 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S) EXECUTIVE SESSION: CONSENT AGENDA 1. Approval of 7/15/14 City Council Meeting Minutes 2. Approval of 8/4/14 Pre-Agenda Meeting Minutes 3. Approve Resolution for the Use of the Insurance Reserve 4. Approve Budget Amendments – Insurance Reserve 5. Approve Budget Amendments (Increases) 6. Budget Transfers – Regular 7. Approve Budget Transfers - Revenue 8. Approve Payroll 8/08/14 $452,209.43 9. Approve Payroll 8/15/14 $448,743.43 10. Approve Warrant: 2014 Mid – 14 MWAUG1 $86,331.58 11. Approve Warrant: 2014 REG – 14AUG2 $1,445,948.99 MAYOR’S DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Cleveland Bros. Landscaping 2. Discussion and Vote: 2014 Community Development Block Grant Contracts – Consent to Sign 3. Discussion and Vote: City Council to Accept Concert Donation for Visitor’s Center from Saratoga Arms in the Amount of $200.00 4. Discussion and Vote: City Council to Accept Concert Donation for Visitor’s Center from Saratoga Arms in the Amount of $500.00 from Ben and Jerry’s 5. Discussion and Vote: Authorization for the Mayor to Sign Contract for Saratoga Springs Summer Concert Series – Betsy and the Byegons 6. Discussion and Vote: Authorization for the Mayor to Sign Contract for Saratoga Springs Summer Concert Series – Over There, Gary Ferris 7. Discussion and Vote: Authorization for the Mayor to Sign Contract for Saratoga Springs Summer Concert Series – Jocomo 8. Discussion: Blodgett Property Closing 9. Discussion: Design Review Commission 10. Appointment: Design Review Commission 11. Discussion and Vote: Request for Additional Appraisal for 500 Broadway City Council Meeting 8/19/14 ACCOUNTS DEPARTMENT 1. Award of Bid: Veteran’s Memorial Field Rehabilitation 2. Award of Bid: Waterfront Park 3. Award of Bid: Bog Meadow Water Supply and Infrastructure Project No. 1 – General Construction 4. Bog Meadow Water Supply and Infrastructure Project No. 2 – Electrical Construction 5. Discussion and Vote: Authorization for the Mayor to Sign Contract with Direct Energy 6. Discussion and Vote: Authorization to Pay City Center Invoice 7. Award of Bid: Rescind Award of Bid for Used Vehicles 8. Award of Bid: Sale of Used Vehicles FINANCE DEPARTMENT 1. Discussion and Vote: Refunding Bond Resolution 2. Discussion and Vote: Resolution for the Use of the Reserve for bonded Indebtedness 3. Discussion and Vote: Budget Transfers – Payroll 4. Discussion and Vote: Budget Transfers – Benefits 5. Discussion and Vote: Budget Transfers – Interfund 6. Discussion and Vote: Budget Amendments – Interfund 7. Discussion and Vote: Budget Transfers – Contingency 8. Discussion: 2015 Requested Budgets PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Accept Donation – Bench 2. Discussion and Vote: Accept Donation – Bench 3. Set Public Hearing: Amend 2014 Capital Budget – Weibel Avenue Gas Landfill Project 4. Discussion and Vote: Authorization for the Mayor to Sign Agreement with CKM Electrical Services Inc. – Bog Meadow Infrastructure and Water Supply Project 5. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Crawford & Associates Engineering, PC 6. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Trinity Construction, Inc. – Bog Meadow Infrastructure and Water Supply Project PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign Agreement with NYS Office of Parks, Recreation & Historic Preservation 2. Announcement: Public Safety Department Moves Back to 2nd Floor City Hall 3. Announcement: September Public Safety Forum SUPERVISORS Matthew Veitch 1. Public Safety Committee 2. Saratoga County Single-Audit Financial Report 3. CPSE Reimbursement Rates for Providers 4. Saratoga County 2015 Budget 5. Impact Bargaining Agreement with Maple Manor Employees 6. County Open Space and Farmland Protection Fund for 2015 Peter Martin 1. Buildings and Grounds 2. Social Programs 3. Economic Development ADJOURN Page 2 of 13 City Council Meeting 8/19/14 August 19, 2014 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room PRESENT: Joanne Yepsen, Mayor John Franck, Commissioner of Accounts Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Joe Ogden, Deputy Mayor Sharon Kellner-Byrnes, Deputy Commissioner, Accounts Lynn Bachner, Deputy Commissioner, Finance Tim Cogan, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Sarah Burger, City Attorney Peter Martin, Supervisor Matthew Veitch, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING 2015 – 2020 Capital Budget and Program Mayor Yepsen opened the public comment period at 6:56 p.m. Mayor Yepsen stated this is the first of 3 public hearings regarding the capital budget and program. This capital budget totals $7.2 million of which $5.3 million is expected to be bonded. Page 3 of 13 City Council Meeting 8/19/14 Sam Brewer of 161 Lake Avenue stated the East Side Recreation needs some improvements and asked the Council to take a look at that. Mayor Yepsen concluded the public comment period at 7:00 p.m. and left it open. CALL TO ORDER Mayor Yepsen called the meeting to order at 7:00 p.m. PUBLIC COMENT Mayor Yepsen said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Mayor Yepsen opened the public comment period at 7:01 p.m. Don Snyder of 6 Oak Brook Blvd. stated he is back because of item #11 on the mayor’s agenda. He hopes the Council will vote this down. Commissioner Franck validated in 2013 the value of both properties. The Union Avenue property is the best location for the new fire station. Please stop playing around with the lives of the citizens and sign the contract. Joseph Zappone of 12 Upper Loudon Road, Loudonville, NY stated he was here a couple weeks ago offering $1.1 million for 500 Broadway. He is not going to justify why that amount is a good price. He has no political affiliation or connection. He believes there is value in a piece of property. The income approach is the way you value this parcel. Nancy Goldberg of 66 Sarazen Street stated if that gentleman doesn’t get his approval, 3,000 of us on the east side are left with 9 minutes. Everyone did their due diligence and we need this now. Phil Diamond of 55 Railroad Place stated he agrees with everyone so far. The east side does need quick response. The mayor is correct in asking for another appraisal as the Council has a fiduciary responsibility to get the most they can for the lot. The market value is now $1.1 million and another appraisal may show that it is worth more than $1.1 million. The City should get the most it can for the property. Mike Toohey stated he is here on behalf of the Algonquin Building, LLC. The request for proposal went out to more than 13 developers in the area and received only 1 response – from his client. The Council approved the contract 4 – 1. The has been vetted by the City and gone before the Real Property Committee. A vote was taken 2 weeks ago of 5 – 0 and the mayor hasn’t signed the contract yet. The mayor has a mandate and doesn’t have the ability to decide which contracts she will or won’t sign. John Ellis of 2 Callaghan Drive asked if the land on Union Avenue is sustainable for a firehouse. Do we have all the sign offs that say it is safe to build a firehouse there? Dave Bronner of 5 Royal Henley Court stated he agrees with the mayor’s request for another appraisal. He has always been against this land deal as he always felt that lot was worth more than $775,000. Why do we need 14 acres to build a firehouse. Why not make an offer on a few acres to Mr. Aronson. We need to separate the land deals. George Schuloff of 55 Regatta View stated this land purchase is an excellent deal. It has been looked at for long enough. The Council voted for it. There will always be people who have something to say about anything. Darlene McGraw of 1 South Federal Street stated they do not want Code Blue at the Ford Center. She suggested Code Blue be placed at the Saratoga Diner or Paradisio. Page 4 of 13 City Council Meeting 8/19/14 Mayor Yepsen closed the public comment period at 7:24 p.m. CONSENT AGENDA Mayor Yepsen moved and Commissioner Franck seconded to accept the consent agenda as follows: 1. Approval of 7/15/14 City Council Meeting Minutes 2. Approval of 8/4/14 Pre-Agenda Meeting Minutes 3. Approve Resolution for the Use of the Insurance Reserve 4. Approve Budget Amendments – Insurance Reserve 5. Approve Budget Amendments (Increases) 6. Budget Transfers – Regular 7. Approve Budget Transfers - Revenue 8. Approve Payroll 8/08/14 $452,209.43 9. Approve Payroll 8/15/14 $448,743.43 10. Approve Warrant: 2014 Mid – 14 MWAUG1 $86,331.58 11. Approve Warrant: 2014 REG – 14AUG2 $1,445,948.99 Commissioner Madigan stated the warrant of item #11 is large due to the inclusion of the emergency generator for the Water Treatment Plant, 2 street sweepers, police renovation project, and the Lake Avenue traffic signal. Ayes - All MAYOR’S DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign a Contract with Cleveland Bros. Landscaping (14-306) Mayor Yepsen moved and Commissioner Scirocco seconded to authorize the mayor to sign a contract with Cleveland Brothers Landscaping for the Veteran’s Memorial Field as distributed with the agenda. Ayes – All Discussion and Vote: 2014 Community Development Block Grant Contracts – Consent to Sign (14-307) Mayor Yepsen listed the following recipients of the 2014 Community Development Block Grant Contract: Catholic Charities for $7,390; Domestic Violence Rape Crisis Service of Saratoga County for $13,195; Saratoga Economic Opportunity Council for $7,918; Franklin Community Center for $22,170; Legal Aid Society of Northeastern NY for $10,557; Legal Aid Society for $8,447; Mother Susan Anderson Emergency Shelter for $19,000; and Rebuilding Together for $10,557; Saratoga Affordable Housing Group for $29,558; Shelters of Saratoga for $10,557. Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign all the aforementioned contracts that were distributed with the agenda and are in accordance with the previously approved 2014 Community Development Block Grant allocation schedule. Ayes - All Discussion and Vote: City Council to Accept Concert Donation for Visitor’s Center from Saratoga Arms in the Amount of $200.00 (14-308) Page 5 of 13 City Council Meeting 8/19/14 Mayor Yepsen moved and Commissioner Scirocco seconded to accept a donation from Saratoga Arms in the amount of $200.00 to support the 2014 summer concert series. Ayes - All Discussion and Vote: City Council to Accept Concert Donation for Visitor’s Center from Saratoga Arms in the Amount of $500.00 from Ben and Jerry’s (14-309) Mayor Yepsen moved and Commissioner Scirocco seconded to accept a donation from Ben and Jerry’s in the amount of $500 to support the 2014 summer concert series. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Contract for Saratoga Springs Summer Concert Series – Betsy and the Byegons (14-310) Mayor Yepsen advised Betsy and the Byegons are scheduled to play in Congress Park on August 26, 2014 for $450. Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Elizabeth Cannon in the amount of $450 for the performance of Betsy and the Byegons as distributed with the agenda. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Contract for Saratoga Springs Summer Concert Series – Over There, Gary Ferris (14-311) Mayor Yepsen advised Gary Ferris is scheduled to play in Congress Park on August 31, 2014 for $200. Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Gary Ferris in the amount of $200 for the performance of Over There with Gary Ferris as distributed with the agenda. Ayes - All Discussion and Vote: Authorization for the Mayor to Sign Contract for Saratoga Springs Summer Concert Series – Jocomo (14-312) Mayor Yepsen advised Jocomo is scheduled to play in Congress Park on August 26, 2014 for $800. Mayor Yepsen moved and Commissioner Franck seconded to authorize the mayor to sign a contract with Matt Hatfield in the amount of $800 for the performance of Jocomo as distributed with the agenda. Ayes - All Discussion: Blodgett Property Closing Mayor Yepsen stated this is the 5 acres on the Kaydeross that the City has been working on for some time. It will be public access to the Kaydeross. Tony Izzo, assistant city attorney, reported the closing will be Thursday and the remaining documents will be filed with the county. Discussion: 9-11 Commemoration Ceremony Page 6 of 13 City Council Meeting 8/19/14 Mayor Yepsen advised plans for the 9-11 ceremony is being finalized. The ceremony will begin at 8:40 a.m. Discussion: Design Review Commission Mayor Yepsen pulled this item from her agenda. Discussion and Vote: Request for Additional Appraisal for 500 Broadway Mayor Yepsen stated she is proposing an additional step to be sure they are getting the best value for the Collamer lot. New information has been put in front of them. As the lot is City owned, the elected officials are required by law to secure fair market value for taxpayer owned property. She has signed the contract to purchase the land on Union Avenue. Our attorneys have advised them to procure a third appraisal. She proposed the additional appraisal be done as soon as possible. Mayor Yepsen moved to authorize the Council to obtain an appraisal of 500 Broadway, commonly known as the Collamer Lot, to ensure we are securing fair market value on behalf of the City for this taxpayer owned property. No second to the motion – motion fails. Mayor Yepsen stated this is a prudent thing to do and required by law to do it. In lieu of the Council’s non- compliance or a second to the motion for discussion; she must submit to the will of the Council and sign the contracts. Commissioner Madigan stated she takes exception to the statement of non-compliance. We have complied and done an RFP. Also, there is no need for a discussion and vote for an appraisal; she can just do one. Commissioner Scirocco stated this agenda item should have been discussed and put on the agenda at the pre-agenda meeting. ACCOUNTS DEPARTMENT Award of Bid: Veteran’s Memorial Field Rehabilitation (14-313) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for the Veteran’s Memorial Field Rehabilitation to Cleveland Brothers Landscaping in the amount of $69,780. Funding is in line H3567142 / 52000 / 1225. Ayes - All Award of Bid: Waterfront Park (14-314) Commissioner Franck moved and Commissioner Madigan seconded to award the bid for the Waterfront Park to HMA Contracting Corp. in the amount of $771,730. Funding is in line H3517022 / 52000 / 1075 and H3517022 / 52000 / 1131. Ayes - All Award of Bid: Bog Meadow Water Supply and Infrastructure Project No. 1 – General Construction (14- 315) Page 7 of 13 City Council Meeting 8/19/14 Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for Bog Meadow Water Supply and Infrastructure Project No. 1 to Trinity Construction, Inc. for a total amount of $445,263. Funding is in line H3638332 / 52000 / 1227. Ayes - All Bog Meadow Water Supply and Infrastructure Project No. 2 – Electrical Construction (14-316) Commissioner Franck moved and Commissioner Madigan seconded to award the bid for Bog Meadow Water Supply and Infrastructure Project No. 2 to CKM Electrical Services, Inc. for a total amount of $95,038. Funding is in line H3638332 / 52000 / 1227. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Contract with Direct Energy (14-317) Gene Salerni of Energy Next, a consulting firm through the Chamber of Commerce for energy. Last year the City locked in at a price of approximately .06 per kilowatt (kwh) hour. Over the past winter the ratewent to .24 per kilowatt hour, but the City was locked in at .06/kwh. They are recommending lock in at a fixed price. He recommended locking in for a term of 24 months. Commissioner Franck stated he would suggest locking in for 12 months but will leave it up to the Council. Commissioner Franck moved and Commissioner Madigan seconded to authorize the mayor to sign the contract with Direct Energy for .0797 per kilowatt hour as distributed with the agenda. Ayes - All Discussion and Vote: Authorization to Pay City Center Invoice (14-318) Commissioner Franck advised that upon receipt of the invoice from CT Male Associates, we realized the paper work fell through the cracks and a purchase order was not issued. The work was approved by the City Center Authority and met all purchasing requirements. Commissioner Franck moved and Commissioner Scirocco seconded for Council authorization to pay the invoice from CT Male Associates in the amount of $8,675 which was distributed with the agenda. Ayes – All Award of Bid: Rescind Award of Bid for Used Vehicles (14-319) Commissioner Franck advised that on July 1, 2014, the bid for the Sale of Used Vehicles for vehicle #69, vehicle #88, and the groundmaster was awarded to Rocky Daniels. Rocky Daniels has not complied with the requirements of the bid and has not made payment within the 30 day required time frame. Commissioner Franck moved and Commissioner Scirocco seconded to rescind the bid for the Sale of Used Vehicles - #69, #88, and the groundmaster, that was awarded at the July 1, 2014 City Council meeting to Rocky Daniels. Page 8 of 13 City Council Meeting 8/19/14 Ayes - All Award of Bid: Sale of Used Vehicles (14-320) Commissioner Franck recused himself and left the room as the person being awarded the bid is a client of his. Commissioner Madigan took over this agenda item for Commissioner Franck. Commissioner Madigan moved and Commissioner Mathiesen seconded to award the bid for the Sale of Used Vehicles as follows:  Vehicle #69 to Thomas Carter for $250  Vehicle #88 to Thomas Carter for $300  Groundmaster to Chris Dahl for $457.75 Ayes – All Commissioner Franck re-joined the meeting. FINANCE DEPARTMENT Discussion and Vote: Refunding Bond Resolution (14-321) Commissioner Madigan advised the City has the option to refinance the bonds. The estimated savings is $1.5 - $2.1 million dollars over the next 20 years. The average yearly savings will be about $100,000. The bonds do not go out to bid but go through an underwriter. Commissioner Madigan moved and Commissioner Franck seconded to approve the refunding bond resolution dated August 19, 2014 which was distributed with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Mathiesen – Aye Mayor Yepsen - Aye Discussion and Vote: Resolution for the Use of the Reserve for bonded Indebtedness (14-322) Commissioner Madigan stated the use of reserve resolutions are brought forward often. The current amount in reserve for bonded indebtedness before the resolution is $175,000.64; after the resolution there will be $75,000.64. The Council waived the reading of the following resolution: RESOLUTION (For Expenditure of Reserve Fund for the Payment of Bonded Indebtedness) WHEREAS, the City Council of the City of Saratoga Springs established the Reserve Fund for the Payment of Bonded Indebtedness on October 15, 2013 to accumulate moneys to finance the payment of bonded indebtedness as described in New York State General Municipal Law § 6-h; and WHEREAS, on November 4, 2013, the City Council approved the 2014 Budget, which includes a Debt Service Fund Budget reflecting expenditures for principal and interest payments on various bonds for capital projects, and the revenues that support these expenditures. The 2014 Debt Service Fund Budget is supported, in part, by $100,000 from the Reserve Fund for the Payment of Bonded Indebtedness; and WHEREAS, this expenditure is in accordance with the purposes of the Reserve Page 9 of 13 City Council Meeting 8/19/14 Fund for the Payment of Bonded Indebtedness; NOW, THEREFORE, BE IT RESOLVED, that the above-described specific expenditure up to the amount of $ 100,000, is hereby approved as authorized as in accordance with the RESERVE FUND FOR THE PAYMENT OF BONDED INDEBTEDNESS. Commissioner Madigan moved and Commissioner Franck seconded to approve of the resolution for the use of the reserve for bonded indebtedness as distributed with the agenda. Ayes - All Discussion and Vote: Budget Transfers – Payroll (14-323) Commissioner Madigan moved and Commissioner Scriocco seconded to approve the 2014 budget transfers – payroll which were distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Benefits (14-324) Commissioner Madigan moved and Commissioner Franck seconded to approve the 2014 budget transfers – benefits which were distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Interfund (14-325) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2014 budget transfers – interfund which were distributed with the agenda. Ayes – All Discussion and Vote: Budget Amendments – Interfund (14-326) Commissioner Madigan moved and Commissioner Franck seconded to approve the 2014 budget amendments – interfund which were distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Contingency (14-327) Commissioner Madigan moved and Commissioner Mathiesen seconded to approve the 2014 budget transfers – contingency – as distributed with the agenda. The current contingency balance is $66,374; and the contingency amount remaining after the transfer will be $46,874. Ayes – All Discussion: 2015 Requested Budgets Commissioner Madigan stated they are in the process of compiling the budget requests for each department. The general operating fund budget is about $4 million more than last year. Much of this is due to requests for additional staff. PUBLIC WORKS DEPARTMENT Discussion and Vote: Accept Donation – Bench (14-328) Page 10 of 13 City Council Meeting 8/19/14 Commissioner Scirocco advised this bench is being donated by Dorothy Pepper in memory of those who lost their lives during 9-11 and will be placed in High Rock Park. Commissioner Scirocco moved and Commissioner Mathiesen seconded to accept the donation of $800 from Dorothy Pepper for a decorative bench. Ayes – All Discussion and Vote: Accept Donation – Bench (14-329) Commissioner Scirocco advised this bench is in memory of Sgt. Neil Galvin to be placed in High Rock Park Commissioner Scirocco moved and Commissioner Madigan seconded to accept the donation of $800 from Kim Galvin for a decorative bench. Ayes – All Set Public Hearing: Amend 2014 Capital Budget – Weibel Avenue Gas Landfill Project Commissioner Scirocco set a public hearing for Tuesday, September 2, 2014 at 6:45 p.m. Discussion and Vote: Authorization for the Mayor to Sign Agreement with CKM Electrical Services Inc. – Bog Meadow Infrastructure and Water Supply Project (14-330) Commissioner Scirocco advised this is for electrical construction and includes the electrical and control wiring, upgrades, and new submersible pumps. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign an agreement with CKM Electrical Services, Inc. for the Bog Meadow Infrastructure and Water Supply Project in the amount of $95,038. Funding is in line H3638332 / 52000 / 1227. Mayor Yepsen asked when the dredging will be done. Tim Wales, city engineer, stated that is a periodic thing. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Agreement with Crawford & Associates Engineering, PC (14-331) Commissioner Scirocco advised they discovered there are property encroachment issues on the north side of the landfill. Crawford & Associates will assist the City in determining of the actual northerly limit of solid waste materials and options to resolve the situation. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign an agreement with Crawford & Associates Engineering, PC for Weibel Avenue Landfill in the amount of $19,500. Funding is in line A3829999 / 59010. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Agreement with Trinity Construction, Inc. – Bog Meadow Infrastructure and Water Supply Project (14-332) Page 11 of 13 City Council Meeting 8/19/14 Commissioner Scirocco advised this is a general construction contract for the source capacity project. This will allow the City to have additional water source capacity for current and future use. Commissioner Scirocco moved and Commissioner Mathiesen seconded to authorize the mayor to sign an agreement with Trinity Construction, Inc. for the Bog Meadow Infrastructure and Water Supply Project in the amount of $ 445,263. Funding is in line H3638332 / 52000 / 1227. Ayes – All Commissioner Scirocco stated there was no talk of agenda item #11 at the pre-agenda meeting. He advised of the process to add an item to the agenda. He also advised she was negligent in her duties as mayor to refuse to sign the contracts. The charter states she is required to sign the contracts passed by the Council. Mayor Yepsen stated she followed the agenda and Charter. If he had attended the meeting with our attorneys at 8:30 on Monday morning he would have been a part of the solution rather than a part of the problem. She believes he is dealing with a lack of information. Commissioner Mathiesen stated he feels Commissioner Scirocco is correct. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement with NYS Office of Parks, Recreation & Historic Preservation (14-333) Commissioner Mathiesen advised the farm where the police horses were housed is up for sale. This is for access and use of a horse barn on Kaydeross Avenue West. The City will be responsible for the cost of hay and feed. Commissioner Mathiesen moved and Commissioner Franck seconded to authorize the mayor to sign an agreement with the NYS Office of Parks, Recreation & Historic Preservation. Funding is in line A3143124 / 54979. Ayes – All Announcement: Public Safety Department Moves Back to 2nd Floor City Hall Commissioner Mathiesen announced that the Department of Public Safety is back on the second floor of City Hall. The police chief and lieutenants are also on the second floor. Announcement: September Public Safety Forum Commissioner Mathiesen announced another forum will be held on Thursday, September 25th in the City Council Room. SUPERVISORS Matthew Veitch Public Safety Committee Page 12 of 13 City Council Meeting 8/19/14 Supervisor Veitch reported the following resolutions were passed: EMS performance grant, accepted grants for the DA, and accepted a grant for domestic violence. They have contracted with the Department of Corrections to purchase food as needed. This will result in a savings of about $30,000 per year in the Sheriff’s Office. They re-appropriated $61,914 from a 2009 member item and a 2011 homeland security grant for the fire services and sheriff’s mobile command vehicle. Saratoga County Single-Audit Financial Report Supervisor Veitch reported they received the single audit report and it can be found on the County website. There were no material findings and have received an unqualified opinion form the auditors. CPSE Reimbursement Rates for Providers Supervisor Veitch reported they increased the pre-school reimbursement rate for contractors. The rate is now $45 per visit starting next year. Saratoga County 2015 Budget Supervisor Veitch reported he plans to meet with the County Administrator and management analyst next week. Impact Bargaining Agreement with Maple Manor Employees Supervisor Veitch reported one of the consequences of privatizing this facility is they are short on staff. They have initiated an employee referral program and initiated a cash program for current employees of Maplewood Manor not to take sick time. County Open Space and Farmland Protection Fund for 2015 Supervisor Veitch reported there is a request for $500,000 for next year. This program has not been funded for the past 2 years. He does support funding this for next year. Peter Martin Buildings and Grounds Supervisor Martin reported they just renewed the lease on building 5 for another year. They also reviewed a master plan from the consultants for the County airport. Social Programs Supervisor Martin reported the Visiting Nurses of NYS has come up with a proposal to bring meals to their clients. They adopted a resolution to accept funding through the Affordable Care Act. The State is paying $46,000 of the funding and will renew each year. Economic Development Supervisor Martin reported they approved the continuation of the consolidated agricultural district #2. They also approved the continuation efforts of the Planning Department to continue the Zim Smith Trail. ADJOURNMENT There being no further business, Mayor Yepsen adjourned the meeting at 8:34 p.m. Page 13 of 13 City Council Meeting 8/19/14 Respectfully submitted, Lisa Ribis Clerk Approved: 9/2/14 Vote: 5 - 0 Page 14 of 13