City Council

October 31, 2016 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Tim Cogan, Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:34 a.m. PUBLIC HEARING Gold Star Parent Exemption No comments. Amend Chapter 203 - Sidewalks Commissioner Mathiesen stated this is to amend the existing ordinance. 2017 Comprehensive Budget Commissioner Madigan stated this is the second public hearing. She will be bringing the budget for a vote tomorrow night. The public hearing will be closed after the vote if it is passed. PRESENTATIONS 1. Draft Complete Streets Plan – Kate Maynard stated the draft is available for public review. 2. Public Art Policy – no comments. City Council Pre-Agenda Meeting October 31, 2016 CONSENT AGENDA 1. Approval of 10/17/16 Pre-Agenda Meeting Minutes 2. Approval of 10/18/16 City Council Meeting Minutes 3. Approval of 10/19/16 Budget Workshop Meeting Minutes 4. Approval of 10/24/16 Budget Workshop Meeting Minutes 5. Approve Budget Amendments (Increases) 6. Approve Budget Transfers – Regular 7. Approve Payroll: 10/21/16 $471,501.72 8. Approve Payroll: 10/28/16 $465,158.47 9. Approve Warrant: 2016 Mid – 16MW OCT3: $35,303.87 10. Approve Warrant: 2016 REG – 16NOV1: $675,074.69 No comments. MAYOR’S DEPARTMENT Discussion and Vote: Accept $100.00 Donation from Barrel House Enterprise, LLC for Weibel Ice Rink Halloween Skate No comments. Discussion and Vote: Accept the Donation from Saratoga Greenbelt for Signs and Stencils for Bike Paths No comments. Discussion and Vote: City of Saratoga Springs Public Art Policy No comments. Discussion and Vote: Referee Agreement John Hirliman advised they made changes to the existing agreement; updated it. Announcement: Pitney Farm Update Mayor Yepsen stated the parties that have been meeting on this and have agreed upon a conservation easement document. The conservation easement document is with the Open Space Committee for their review. Commissioner Madigan asked where the city falls within all this. Tony Izzo, assistant city attorney, stated Saratoga PLAN and the Pitney family both had a great vision for the land but their visions were different. He advised the City’s money will wrap this property up and prevent certain uses from ever taking place on this property forever. The only uses that will be allowed are agricultural uses. The new group – Pitney Meadows Community Farm, is abiding by these uses. Commissioner Scirocco stated the Open Space monies grant are suppose to provide some recreational use. We should have some other say regarding recreation. Tony Izzo stated the Pitney family has indicated recreation is not part of their vision. Commissioner Scirocco asked what happens if the City doesn’t buy into the development rights. Tony Izzo stated he couldn’t speak to that. The conservation easement refers to walking, snowshoeing, running, but no fields or arenas. Page 2 of 5 City Council Pre-Agenda Meeting October 31, 2016 Mayor Yepsen stated the Recreation Commission is actively looking for land for fields. Tony Izzo stated Tina Carton just reminded him that trails for hiking and walking are allowed. Tina Carton stated the Greenbelt Trail will traverse the property. The Pitney family was open to the idea of walking trails within the wooded area. Commissioner Scirocco stated if they could split a piece for recreation; that would be great. We are going to run out of recreation space in the City. Tina Carton stated the City is not purchasing the property; they are purchasing the access rights. Tony Izzo stated he can ask the question. Announcement: Health and Wellness Fair for City Employees Update No comments. Mayor Yepsen added 1 item to her agenda: Announcement: DOT Meeting to Discussion Bridge Projects. ACCOUNTS DEPARTMENT Award of Bid: Accounts Department Assessment Enclosure to Bennett Contracting No comments. Award of Bid: Web-Based Support Management System to Brycer, LLC No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Bennett Contracting, LLC for Assessment Office Enclosure No comments. Discussion and Vote: Planning Board Request for Additional Time to Provide Advisory Opinion on SPA Housing Proposed Text Amendment Commissioner Franck stated they sent a letter asking for an extension of time. Commissioner Madigan asked for a time limit on the extension. Commissioner Franck added 1 item to his agenda: Award of Bid: Traffic Control Signal Design and Engineering to GPI. FINANCE DEPARTMENT Discussion and Vote: 2017 Budget Commissioner Madigan stated she will review all the changes made to the budgets. They held 4 budget workshops and will take a vote tomorrow night. At some time she would like to have a discussion as to why there are two districts; inside and outside. Page 3 of 5 City Council Pre-Agenda Meeting October 31, 2016 Commissioner Mathiesen stated the district line has been adjusted in the past to include some additional properties in the inside district. Assignment for Expenses Associated with “Right-Sizing” Appropriations in the 2017 General Fund Budget for Employee Costs Commissioner Madigan stated this is for costs associated with right-sizing. Set Public Hearing: Capital Program/Budget Amendment for Water Treatment Plant Security Systems Project No comments. Set Public Hearing: Capital Program/Budget Amendment for Security System Infrastructure No comments. Set Public Hearing: Capital Program/Budget Amendment for Ice Rink Rehabilitation No comments. Discussion and Vote: Health Care Plan Rate Renewals No comments. Discussion and Vote: Authorization to Have the Mayor Sign Agreement with NYSTEC for Smart City Roadmap Update Support No comments. Discussion and vote: Authorization for Mayor’s Signature on Addendum Three to Agreement FitzGerald, Morris, Baker, Firth, PC Agreement for Legal Services No comments. Discussion and Vote: Accept Donation for the Downtown Special Assessment District to Purchase “Drop Boxes” No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion and Vote: Budget Amendments – Assignment for IT Initiatives (14XB) No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Agreement Addendum One with Mesick Cohen Wilson Baker Architects, LLP for the Canfield Casino Plaster Restoration Project Page 4 of 5 City Council Pre-Agenda Meeting October 31, 2016 No comments. PUBLIC SAFETY DEPARTMENT Announcement: National Guard Presentation Citizen Preparedness Training for Families November 2, 2016 at Maple Avenue School 6:30 – 8:30 p.m. No comments. Discussion and Vote: Accept Donation from Saratoga Abundant Life Church No comments. Commissioner Mathiesen stated he will be adding 2 items: Discussion and Vote: Authorization for the Mayor to Sign a Contract with Greenman-Pedersen, Inc.; and Condolences. SUPERVISORS MATTHEW VEITCH 1. Saratoga County 2017 Budget 2. Saratoga County Capital Resource Corporation PETER MARTIN 1. Senior Advisory Committee Supervisor Martin added an item regarding County Sewer Rates. ADJOURN Mayor Yepsen adjourned the meeting at 10:18 a.m. Respectfully submitted, Margaret LoPresti Clerk Approved: 11/15/16 Vote: 5 - 0 Page 5 of 5