City Council

June 5, 2017 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Peter Martin, Supervisor Vince DeLeonardis, City Attorney EXCUSED: John Franck, Commissioner of Accounts Susan Armstrong, Deputy Commissioner, Finance Frank Coppola, Jr., Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:37 a.m. PUBLIC HEARINGS 1. SPA Housing Zoning Ordinance – Commissioner Mathiesen advised this is a continuation and hopes to close the public hearing tomorrow night. 2. Amend Capital Budget – Piney Farms – Tony Izzo, assistant city attorney, advised this is a 2 step process. The City must first accept the $100,000 from the County and amend the capital budget. Then the Council makes the motion to transfer the money to Pitney Farms. PRESENTATION 1. 2017 Recreation Department Annual Report – no comments. EXECUTIVE SESSION: 1. Commissioner of Finance Request: Proposed acquisition, sale or lease of real property when publicity would substantially affect the value thereof. 2. Pending litigation: Bast Hatfield Construction vs. the City of Saratoga Springs Commissioner Madigan asked this wait until tomorrow night as she would like to have the full Council present for executive session. City Council Pre-Agenda Meeting June 5, 2017 CONSENT AGENDA 1. Approval of 5/15/17 Pre-Agenda Meeting Minutes 2. Approval of 5/16/17 City Council Meeting Minutes 3. Approve Payroll 05/19/2017 $459,948.35 4. Approve Payroll 05/26/2017 $517,525.84 5. Approve Payroll 06/02/2017 $510,840.47 6. Approve Warrant: 2017 Mid – 17MWMAY3 $6,727.25 7. Approve Warrant: 2017 Mid – 17MWMAY2 $136,602.65 8. Approve Warrant: 2017 17JUN1 $1,140,836.43 9. Approve Warrant: 2017 Mid – 17MWMAY4 $2,914.06 10. Approve Budget Amendments – Regular (Increases) 11. Approve Budget Transfers - Regular No comments. MAYOR’S DEPARTMENT Announcement: South Broadway Economic Development Project Update No comments. Discussion and Vote: Child Victim’s Act Resolution No comments. Discussion and Vote: SEQRA Review for Ballston Avenue Zoning Amendment No comments. Discussion and Vote: Ballston Ave. Zoning Amendment Susan Barton explained the application is looking to re-zone from UR-2 to T-5. Mayor Yepsen advised she met with the neighbors and answered their questions. They appear content. Commissioner Madigan asked if the neighbors were aware of the vote being taken tomorrow night. Susan Barton advised another public hearing could be set to hear the neighbors again. Mayor Yepsen stated she will reach out to the neighbors again to verify. Discussion and Vote: Amend the Capital Budget and Program for the Open Space Grant for the Pitney Farm No comments. Discussion and Vote: Authorization for the Mayor to Sign Easement for 760 North Broadway Tony Izzo, assistant city attorney, advised this item came out of the Planning Board. The owner of the property is asking for an easement to maintain the fence on their property. Commissioner Scirocco confirmed the fence is in the right-of-way; no one spoke to him about this. Kate Maynard of the Planning Department advised this is an item from 2005 they are trying to clean up. Discussion and Vote: Terminate the Contract with CCGI Holdings, LLC Page 2 of 5 City Council Pre-Agenda Meeting June 5, 2017 Mayor Yepsen advised this relates to the car charging stations. Tina Carton advised the company never installed the charging stations as part of the contract and has since been purchased by another company. The new company did not have knowledge of the contract and does not wish to fulfill the original contract. Discussion: Shared Services Panel Mayor Yepsen advised this is the panel recommended by the governor. Announcement: Proposed Complete Streets City Council Workshop Mayor Yepsen advised she would like to hold a workshop just to discuss complete streets. She is looking nd th th at one of the following dates: June 22 at 1 p.m., June 26 at 1 p.m., or June 29 at 1 p.m. She will send an e-mail to the Council advising of these dates. Mayor Yepsen added an item to her agenda: Announcement: Change of Council Meeting Date to 6/19/17. ACCOUNTS DEPARTMENT Award of Bid: Chemicals to Various Vendors No comments. Announcement: Update on Grievance Day No comments. FINANCE DEPARTMENT Announcement: Standard & Poors Global Ratings Assigned AA+ Bond Rating for City of Saratoga Springs and Affirms AA+ Bond Rating for Existing Bond Debt Commissioner Madigan advised she will provide a report. rd th Proclamation: City of Saratoga Springs Declaring June 3 – June 10 “Lions Week” in Recognition of the Centennial Celebration of Lion’s Club International No comments. Discussion and Vote: Allowable Cost Policy Commissioner Madigan advised the City does not have allowable cost for federal grants. She will be creating an allowable cost policy. Discussion and Vote: Resolution for Fund Balance Assignment Commissioner Madigan advised she will be requesting a request of assignment. Discussion and Vote: Best Practice for Employee Upgrade No comments. Page 3 of 5 City Council Pre-Agenda Meeting June 5, 2017 Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Discussion and Vote: Capital Budget Amendment – Open Space Grant Pitney Farm No comments. PUBLIC WORKS DEPARTMENT Set Public Hearing: Amend the 2017 Capital Program and Capital Budget to Include the City Hall Elevator No comments. Discussion and Vote: Authorization for Council to Approve Leak Adjustment No comments. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Amend Chapter 225 of the City Code Article IX, Schedules Subsection 225-66, Schedule 1: Traffic Control Signals No comments. Discussion and Vote: Amend Chapter 225 of the City Code Article IX, Schedules, Subsection 225-77, Schedule XII: Stop Intersections No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Saratoga County for STOP DWI No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Saratoga County for STOP DWI Crackdown Funding No comments. Set Public Hearing: Amend Chapter 118 of the City Code No comments. Set Public Hearing: Amend Chapter 13 of Ethics Code No comments. Discussion and Vote: SEQRA Determination for the SPA Housing (Inclusionary Zoning) Ordinance No comments. Page 4 of 5 City Council Pre-Agenda Meeting June 5, 2017 Discussion and Vote: Amend the Zoning Ordinance to Add a New Article 4.4 – Inclusionary Zoning No comments. SUPERVISORS Matthew Veitch 1. Saratoga Casino Hotel Foundation Update Peter Martin 1. Greenbelt Trail 2. Seniors ADJOURN Mayor Yepsen adjourned the meeting at 10:23 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 6/19/17 Vote: 5 - 0 Page 5 of 5