City Council

September 5, 2017 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Frank Coppola, Jr., Deputy Commissioner, DPW Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:35 a.m. PUBLIC HEARINGS 1. Amend Street Performer Ordinance – Tony Izzo, assistant city attorney advised the ordinance will be expanded to include Chapter 109. This is an attempt to address costuming. The public hearing tonight will be left open for review of changes. It is up to the municipality to regulated body paint and costumes. EXECUTIVE SESSION 1. Labor negotiations – Police Lieutenants 2. Labor Negotiations - PBA CONSENT AGENDA 1. Approval of 8/14/17 Pre-Agenda Meeting Minutes 2. Approval of 8/15/17 City Council Meeting Minutes 3. Approve Use of Insurance Reserve Resolution #8 4. Approve Budget Amendments – Use of Insurance Reserve #8 5. Approve Budget Amendments – Regular (Increases) 6. Approve Budget Transfers – Regular 7. Approve Payroll 8/18/17 $524,482.04 8. Approve Payroll 8/25/17 $515,105.82 9. Approve Payroll 9/1/17 $509,212.69 10. Approve Warrant: 2017 – 17MWAUG2 $7,203.52 City Council Pre-Agenda Meeting September 5, 2017 11. Approve Warrant: 2017 – 17MWAUG4 $10,000.00 12. Approve Warrant: 2017 – 17MWAUG5 $1,704.46 13. Approve Warrant: 2017 – 17SEP1 $563,333.53 No comments. MAYOR’S DEPARTMENT Announcement: Human Resources Administrator Mayor Yepsen advised she will introduce the new human resource administrator at tonight’s meeting. Discussion and Vote: Authorization for the Mayor to Sign Change Order #1 with Center for Security John Hirliman of the Recreation Department advised this is for automated locks on the bathrooms at the west side for an additional $2,286.40. Commissioner Scirocco expressed concern with the possibility of locking a child inside and the parents not being able to get in to their child. John advised they can install a knox box and/or discuss further. Announcement: Saratoga springs Recreation Programs and Leagues No comments. Discussion and Vote: Approval of a New Community Development Planner Position, Contingent Upon the Approval of the Use of Assigned Fund Balance – City Knowledge Training on Finance Agenda Commissioner Madigan advised this is a job description change to an existing position. Discussion and Vote: Supplemental Resolution Adopting SEQRA Negative Declaration for Proposed Geyser Road Multi-Use Path Project Brad Birge of the Planning Department advised this supplemental resolution is to further confirm the th negative declaration issued by the City Council on July 5 . This is as a result/response to the questions asked by the attorney representing various residents. Discussion and Vote: Resolution to Accept Determination and Findings for Geyser Road Trail EDPL No comments. Discussion and Vote: Authorization for Mayor to Sign Property Purchase Agreement with Mr. Van Hall Mayor Yepsen advised this is the final step for this agreement. The purchase amount is $10,800.00. Discussion and Vote: Authorization to Accept Munter Land Donation Brad Birge stated the Munters have agreed to donate 2 parcels they own for the purpose of the Geyser Road Trail. Discussion and Vote: Authorization for Mayor to Sign Greenman Pederson, Inc. – Geyser Road (PINs 1759.83 & 1760.470) Supplemental Agreement #1 Page 2 of 6 City Council Pre-Agenda Meeting September 5, 2017 Brad Birge advised this is the contract agreement with Greenman Pederson for the construction, construction assistance, and inspection services for the construction of the trail. GPI can submit on our behalf the trail to NYS DOT to allow us to go to bid. Discussion and Vote: Authorization to Pay Greenman Pederson, Inc. Invoices Related to Geyser Road/NYS Rt. 50 Improvements Mayor Yepsen stated this will be the last invoice for this piece of the project. Discussion and Vote: Authorization for Mayor to Sign Miller, Mannix, Schachner & Hafner, LLC contract Addendum #1 Mayor Yepsen advised this was for legal services relating to the land use budget line. Brad Birge advised they had a busy year this year and had additional needs for Mark Schachner’s services. This addendum will allow him to assist the City through the rest of the year. Discussion and Vote: Authorization to Pay Miller, Mannix Invoice No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Barton and Loguidice, D.P.C. for Limited Phase II Environmental Assessment Tina Carton, sustainability coordinator stated this will result in an opinion for the donation of the property. The money is budgeted in the mayor’s budget for this. The amount is $5,495. Commissioner Scirocco asked if the property owner was asked to contribute towards the cost of this. Mayor Yepsen stated the owner is offering to donate the property and it is up to us if we want to accept it. She was ready to accept the property based upon the DEC report. This is to obtain information for the City Council’s reassurance. Commissioner Franck stated we are getting property that is valued well in excess of $5,000. The question is if this property is worth $6,000. Eminent domain is going to cost well more than $5,000 in legal fees so that is not an option. We are fine with the taxpayers because an appraisal has been done. Commissioner Madigan stated we don’t know what that land holds. We could end up with a clean up that is more than $125,000. Commissioner Mathiesen stated that is the point of this; to find out if there are problems with this land. If there are, then we don’t accept the donation of the land. Discussion and Vote: Return of Donated Horse Sculpture to Living Resources No comments. Mayor Yepsen advised she is adding one item to her agenda: Announcement: 9/11 Ceremony. ACCOUNTS DEPARTMENT Discussion and Vote: Approval of Purchasing Policy for 2017 Stefanie Richards advised there are minor changes this year. She listed professional services that do not require quotes and drug testing does. Page 3 of 6 City Council Pre-Agenda Meeting September 5, 2017 Discussion and Vote: Approval of Resolution to Appoint Marriage Officer No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement with Sanders Fire and Safety No comments. Award of Bid: Limited Phase II Environmental Site Assessment – 209 South Broadway to Barton and Loguidice No comments. FINANCE DEPARTMENT Announcement: Spa Solar Park Energized on August 22, 2017 Commissioner Madigan advised the park is fully energized. Announcement: Spa Solar Park Ribbon Cutting Rescheduled for Tuesday, September 26, 2017 at 11 a.m. th Commissioner Madigan advised the ribbon cutting ceremony has been rescheduled to September 26 . Discussion: 2018 Budget Update Commissioner Madigan advised proofs should be out to the departments by end of week. The tax cap for 2018 is 1.84%. Discussion and Vote: Resolution Regarding the Exploration of a Community Choice Aggregation (“CCA”) Program with the Municipal Electric and Gas Alliance (“MEGA”) Commissioner Madigan advised the resolution will retain MEGA as the CCA administrator. The City is under no obligation to move forward with the creation of the CCA under this resolution. Discussion and Vote: 2016 Fund Balance – Reserve & Assignment Recommendations Commissioner Madigan stated this is to allow a person to work with an employee to transfer knowledge of the position before the current employee holding a position retires. Discussion and Vote: Budget Amendment – Use of Assigned fund Balance – City Knowledge Training No comments. Discussion and Vote: Budget Transfer – Capital Commissioner Madigan advised this is to transfer money from the Church Street project to the Safe Routes to School Project. Discussion and Vote: Budget Transfers – Benefits and Payroll No comments. Page 4 of 6 City Council Pre-Agenda Meeting September 5, 2017 PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Contract with Care Environmental Corp. for Household Hazardous Waste Day th Commissioner Scirocco announced the next household hazardous waste day will be October 7 at the ice rink from 8 a.m. to noon. This is for city residents only, residents must pre-register, and show proof of residency. Discussion and Vote: Authorization for the Mayor to Sign Agreement with the Unified Court System Commissioner Scirocco advised this is the annual maintenance agreement with the courts. Discussion and Vote: Water Leak Adjustment No comments. Discussion and Vote: Correct the Record – Change Order August Bohl Commissioner Scirocco advised at the last City Council meeting the change order for August Bohl was listed as #1 and should have been #2. Discussion and Vote: Approval to Pay Invoice – BPI Commissioner Scirocco advised this is for the replacement of the control valves at the ice rink. They are waiting for quotes on the replacement of the chillers. Discussion and Vote: Resolution for State Assistance – Household Hazardous Waste Day No comments. Discussion and Vote: Authorization for the Mayor to Sign Curbing Contracts Commissioner Scirocco advised there are 3 curb contracts. Commissioner Scirocco advised he will be adding one item: Discussion and Vote: Donation of 9/11 Survivor Tree. PUBLIC SAFETY DEPARTMENT Announcement: Public Safety Forum on September 9, 2017 at 7 p.m. in City Council Room th Commissioner Mathiesen advised the forum will be held on September 13 . A portion of the will be devoted to zombie properties. Set Public hearing: Amend Chapter 101 & 101A of City Code Commissioner Mathiesen stated Chapter 101 will deal with the animal control officers having the ability to write appearance tickets and Chapter 101A will deal with removing licensing fees for dogs and adding those fees to the list of fees the City Council approves on an annual basis. Discussion: Use of Open Space Property No comments. Page 5 of 6 City Council Pre-Agenda Meeting September 5, 2017 Discussion: Gun Show No comments. SUPERVISORS Matt Veitch 1. County Property Auction – September 19 2. Racing & Gaming Committee Peter Martin 1. Senior’s Forum 2. Senior Fraud Protection Act – Supervisor Martin corrected the name of this act to Senior Financial Empowerment Act. EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Mathiesen seconded to move into executive session relative to collective bargaining and labor relations for both the police lieutenants and the PBA at 10:50 a.m. Ayes – All City Council returned at 11:23 a.m. Mayor Yepsen advised no decisions were made that need to be reported to the public. ADJOURN Mayor Yepsen adjourned the meeting at 11:23 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 09/19/17 Vote: 5 - 0 Page 6 of 6