City Council

September 18, 2017 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 9:30 AM PRESENT: Joanne Yepsen, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Vince DeLeonardis, City Attorney Peter Martin, Supervisor EXCUSED: Frank Coppola, Jr., Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Matthew Veitch, Supervisor CALL TO ORDER Mayor Yepsen called the meeting to order at 9:34 a.m. PUBLIC HEARINGS 1. Amend Chapter 101A Dog Licensing – Commissioner Mathiesen stated this has to do with how the fees are established. This amendment will remove the fees from the code and require approval from the City Council. 2. Amend Chapter 101 Dogs and Other Animals – Commissioner Mathiesen stated this has to do with enforcement and including the animal control officer being able to enforce 101A. 3. Amend Street Performer Ordinance - Tony Izzo, assistant city attorney advised they have made revisions and are going to look at it in connection with the entertainment ordinance. PRESENTATION 1. Complete Streets – Kate Maynard of the Planning Department advised they have identified many follow up items that need to be addressed. EXECUTIVE SESSION 1. Pending Litigation: One York Street; et. al v. City of Saratoga Springs; et. al 2. Pending Litigation: Regatta View, LLC v. City of Saratoga Springs; et. al CONSENT AGENDA 1. Approval of 8/14/17 Shared Services Meeting Minutes 2. Approval of 9/5/17 Pre-Agenda Meeting Minutes City Council Pre-Agenda Meeting September 18, 2017 3. Approve Use of Insurance Reserve Resolution #9 4. Approve Budget Amendments – Use of Insurance Reserve #9 5. Approve Budget Amendments – Regular (Increases) 6. Approve Budget Transfers – Regular 7. Approve Payroll 9/08/17 $570,403.58 8. Approve Payroll 9/15/17 $503,495.71 9. Approve Warrant: 2017 – 17MWSEP1 $3,649,360.80 10. Approve Warrant: 2017 – 17SEP2 $1,337,430.83 No comments. MAYOR’S DEPARTMENT Discussion and Vote: Accept Donation of Program Printing for 9/11 Remembrance Ceremony No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with the Department of Environmental Conservation (DEC01-C00363GG-3350000) for the Saratoga Greenbelt Downtown Connector Tina Carton, sustainability coordinator, stated this is the grant we won through the Department of Environmental Conservation for the downtown connector. Discussion and Vote: Establish Community Development Planner Position in the Planning Department No comments. Announcement: Beaver Pond Sidewalk Completion Mayor Yepsen stated this completes the portion of the sidewalk for children to bike and walk to school. ACCOUNTS DEPARTMENT Nothing at this time. FINANCE DEPARTMENT Discussion: 2018 Budget Update Commissioner Madigan reported all 2018 budget information has been loaded into the system. All departments have verified the system data matches what was manually submitted. The 2018 budget came in at approximately $48.3 million; 6.2% more in expenses over the 2017 budget. Announcement: Spa Solar Park Ribbon Cutting on Tuesday, September 26, 2017 at 11 a.m. No comments. Announcement: SolSmart/U.S. Department of Energy Silver Designation for the City of Saratoga Springs Commissioner Madigan announced she will have details about what this means for the City and the recognition itself. Discussion: Time & Attendance Update Page 2 of 5 City Council Pre-Agenda Meeting September 18, 2017 Commissioner Madigan stated the City staff has been working to install a new time management system. This program is integrated with the City’s payroll software and eliminates most manual entry. DPW laborers went live with this system the first of this year using a fingerprint. The Police Department will be the next department going live in October. City employees will be the final group to go live using their desktops to clock in and out. Discussion and Vote: Standard Workday Resolution Commissioner Madigan stated she submitted with the agenda a resolution for Deputy Commissioner Frank Coppola Jr. Discussion and Vote: 2016 Fund Balance Recommendations – Correction No comments. Discussion and Vote: Accept Donations on Behalf of the Downtown Special Assessment District for Way Finding Signage Commissioner Madigan stated there are 29 donations. Discussion and Vote: Budget Transfers – Payroll and Benefits No comments. Commissioner Madigan added an item to her agenda: Discussion: Fiscal Analysis by the Charter Review Commission. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Contract with Clark Patterson Lee for the Water Treatment Plant Intake Valve Replacement Project Commissioner Scirocco stated this and the next item are supposed to be on the Accounts Agenda for award of bid. Commissioner Franck stated he will have added to his agenda when they receive it. Discussion and Vote: Authorization for the Mayor to Sign Contract with Greenman-Pedersen, Inc for the Waste Water Pump Station Upgrades No comments. Discussion and Vote: Authorization for the Mayor to Sign Designated Engineering Service Agreements Commissioner Scirocco stated there are 7 designated engineer agreements for various tasks the City may need. Discussion and Vote: Authorization for Mayor to Sign Curbing & Sidewalk Agreements Commissioner Scirocco stated there are a few. Commissioner Scirocco added an item to his agenda: Discussion: How Taxpayer Funds are to be Used by the Charter Commission. Page 3 of 5 City Council Pre-Agenda Meeting September 18, 2017 PUBLIC SAFETY DEPARTMENT Discussion: Public Safety Forum Held on September 13, 2017 Commissioner Mathiesen stated he will touch on some of the issues that were brought up during the forum. Discussion and Vote: Amend Chapter 101 of the City Code Entitled “Dogs and Other Animals” Commissioner Mathiesen stated this has to do with the ability of our animal control officers to write appearance tickets. Discussion and Vote: Amend Chapter 101A of the City Code Entitled “Dog Licensing” Commissioner Mathiesen stated this is to make it easier for the City Council to evaluate the fees. Commissioner Mathiesen added an item to his agenda: Condolence for the Jerry Burke family. SUPERVISORS Matt Veitch 1. NYSAC Conference Report – September 13 – 15 2. County Opioid Drug Manufacturers Lawsuit 3. Update on Firearms on County Forestland Property 4. Public Defender Meeting in Albany 5. Tire Recycling Program 6. Raising the Age to Purchase Tobacco Products to Age 21 Peter Martin 1. Public Health 2. Public Safety 3. Senior’s Forum 4. County Auction 5. Forgotten Farms 6. County Tire Recycling Program – Supervisor Martin removed this item from his agenda. EXECUTIVE SESSION Mayor Yepsen moved and Commissioner Mathiesen seconded to move into executive session - One York Street; et. al vs. City of Saratoga Springs; and Regatta View, LLC vs. City of Saratoga Springs at 10:02 a.m. Ayes – All City Council returned at 10:29 a.m. Mayor Yepsen advised no decisions were made that need to be reported to the public. Page 4 of 5 City Council Pre-Agenda Meeting September 18, 2017 ADJOURN Mayor Yepsen adjourned the meeting at 10:30 a.m. Respectfully submitted, Margaret LoPresti Clerk Approved: 10/3/17 Vote: 5 - 0 Page 5 of 5