City Council

December 28, 2017 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room 2:00 PM 2:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES EXECUTIVE SESSION: Pending litigation: One York Street, LLC v. City of Saratoga Springs CONSENT AGENDA 1. Approve Budget Transfers- Regular 2. Approve Warrant 2017 – 17MWDEC2 $25,021.54 3. Approve Payroll 12/22/17 $506,306.29 4. Approve Payroll 12/29/17 $ 5. Approve Payroll 12/31/17 $ MAYOR’S DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to sign Miller Mannix Contract Addendum 3 2. Discussion and Vote: Authorization for Mayor to Execute Collective Bargaining Agreement Between the City of Saratoga Springs and the Fire Administrative Officers Unit ACCOUNTS DEPARTMENT 1. Nothing at this time. FINANCE DEPARTMENT 1. Discussion and Vote: 2018 Annual Tax Resolution 2. Discussion and Vote: Budget Transfers – Payroll and Benefits 3. Budget Transfer - Contingency PUBLIC WORKS DEPARTMENT 1. Nothing at this time. PUBLIC SAFETY DEPARTMENT 1. Nothing at this time. SUPERVISORS 1. Nothing at this time. ADJOURN City Council Meeting 12/28/17 December 28, 2017 CITY OF SARATOGA SPRINGS City Council Meeting City Council Room 2:00 PM PRESENT: John Franck, Commissioner of Accounts Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Christian Mathiesen, Commissioner of DPS STAFF PRESENT: Meg Kelly, Deputy Mayor Maire Masterson, Deputy Commissioner, Accounts Mike Sharp, Deputy Commissioner, Finance Eileen Finneran, Deputy Commissioner, DPS Vincent DeLeonardis EXCUSED: Joanne Yepsen, Mayor Joe O’Neill, Deputy Commissioner, DPW Matthew Veitch, Supervisor Peter Martin, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. CALL TO ORDER Commissioner Madigan called the meeting to order at 2:02 p.m. and went directly to her agenda before coming back to public comment. PUBLIC COMENT Commissioner Madigan said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes each according to the rules approved in February of 2004 by the City Council. Commissioner Madigan opened the public comment period at 2:13 p.m. No one spoke. Page 2 of 5 City Council Meeting 12/28/17 Commissioner Madigan closed the public comment period at 2:13 p.m. CONSENT AGENDA Commissioner Madigan moved and Commissioner Mathiesen seconded to accept the consent agenda as follows: 1. Approve Budget Transfers - Regular 2. Approve Warrant 2017 – 17MWDEC2 $25,021.54 3. Approve Payroll 12/22/17 $506,306.29 4. Approve Payroll 12/29/17 $ 5. Approve Payroll 12/31/17 $ Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Authorization for Mayor to sign Miller Mannix Contract Addendum 3 (17-435) Deputy Mayor Kelly advised this is an addendum to the contract to extend the time period to January 31, 2018 and increasing the amount to $60,268 for land use board issues. Commissioner Madigan moved and Commissioner Franck seconded to authorize the Mayor to sign the Miller, Mannix, Schactner, Haffner, LLC contract addendum 3. Ayes – All Discussion and Vote: Authorization for the Mayor to execute Collective Bargaining Agreement between the City of Saratoga Springs and the Fire Administrative Officers Unit (17-436) Vince DeLeonardis, city attorney, advised this is the fire chiefs contract. This is a 5 year contract to run 2018 – 2022 with a 2% wage increase. This adds a dental plan; increased vacation days if employment is greater than 30 years; increasing the clothing allowance; and included the drug and alcohol testing. Commissioner Madigan moved and Commissioner Mathiesen seconded for the City Council to authorize the Mayor to execute the collective bargaining agreement between the City of Saratoga Springs and the Fire Administrative Officers Unit. Ayes – All ACCOUNTS DEPARTMENT Commissioner Franck advised he has nothing for his agenda at this time. FINANCE DEPARTMENT Discussion and Vote: 2018 Annual Tax Resolution (17-437) Commissioner Madigan stated they need to do this so the Tax Department can start collecting taxes for 2018 in 2017. After this she will return to public comment. The City will allow payment of local taxes for 2018 in 2017 in response to the new tax law. Page 3 of 5 City Council Meeting 12/28/17 Resolution is as follows: 2018 Annual Tax Resolution December 28, 2017 RESOLVED, THAT THE City of Saratoga Springs, New York on this 28th day of December, 2017 at 2:00 PM adopt and confirm the 2018 Tax Roll carrying a levy on the inside district of $10,475,304.66 for the City and $5,873,926.34 for the County; total Inside District levy $16,349,231.00. Levy on the Outside District of $8,801,991.64 for the City and $4,993,032.82 for the County; total Outside District Levy of $13,795,024.46 making a total tax levy of $30,144,255.46 and that the Commissioner of Finance be authorized to collect such a levy computed at the following rates per on thousand dollars of assessed valuation. Inside District Rates City $6.0553 County $3.385857 Outside District Rate City $5.9844 County $3.385857 FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the relevy of the 2017 Utility Tax in the amount of $516,185.69. FURTHER RESOLVED, that the City Council of the city of Saratoga Springs, New York adopt and confirm the 2018 Omitted Tax in the amount of $39,925.14 for the City and $19,156.65 for the County; total Omitted Tax of $59,081.79. FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2018 Saratoga Lake Special Improvement Tax for the Saratoga Lake Improvement District in the amount of $96,405.82. FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2018 Special Assessment Tax for the Saratoga Springs Special Assessment District in the amount of $123,830.81. FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2018 West Ave Special District Tax for the Saratoga Springs West Ave Special District in the amount of $51,002.96. FURTHER RESOLVED, that the City Council of the city of Saratoga Springs, New York adopt and confirm the 2018 Gilbert Rd Water District Tax for the Saratoga Springs Gilbert Rd Water District in the amount of $17,342.00. FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2018 Gilbert Rd II Water District Tax for the Saratoga Springs Gilbert Rd II Water District in the amount of $3,015.00. TOTAL 2018 TAX ROLL $31,011,119.53 Commissioner Madigan moved and Commissioner Scirocco seconded to approve the 2018 tax resolution annual tax resolution included with today’s agenda. Ayes – All Commissioner Franck stated due to the cap it is most beneficial is payment is made this year. He is not 100% sure if it is a legal write off at this time. Commissioner Mathiesen asked what the cap is on. Commissioner Franck stated if you itemize; you are allowed to take state income taxes; property taxes, and school taxes up to $10,000. A lot of people are over $10,000 but there is no cap this year. Discussion and Vote: Budget Transfers – Payroll and Benefits (17-438) Commissioner Madigan moved and Commissioner Franck seconded to approve budget transfers – payroll and benefits as previously distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfer – Contingency (17-439) Page 4 of 5 City Council Meeting 12/28/17 Commissioner Madigan advised this transfer is for the CSEA DPW retroactive pay per the contract approved by the City Council on December 19, 2017. Following this approval, the general fund contingency will be zero; the water fund previously had a balance of $12,498 and will have $11,314 after this approval; the sewer fund had a balance of $16,848 and will have a balance of $16,742.84 after this approval. Commissioner Madigan moved and Commissioner Mathiesen seconded to approve budget transfer – contingency as previously distributed with the agenda. Ayes – All PUBLIC WORKS DEPARTMENT Commissioner Franck advised he has nothing for his agenda at this time. PUBLIC SAFETY DEPARTMENT Commissioner Franck advised he has nothing for his agenda at this time. SUPERVISORS Nothing at this time. EXECUTIVE SESSION Commissioner Madigan moved to enter into executive session at 2:21 pm. Ayes – All Council returned from executive session at 2:58 p.m. Commissioner Madigan advised there were no decisions made to report to the public. ADJOURNMENT There being no further business, Mayor Yepsen adjourned the meeting at 2:59 p.m. Respectfully submitted, Margaret LoPresti Clerk Approved: 1/16/18 Vote: 5 - 0 Page 5 of 5