City Council

December 17, 2018 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting City Center Broadway 9:30 AM PRESENT: Meg Kelly, Mayor John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts John Daley, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Michele Madigan, Commissioner of Finance Joe O’Neill, Deputy Commissioner, DPW Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 9:30 a.m. PUBLIC HEARINGS 1. Amend Chapter 225 of the City Code – Alternate Side Parking on Hyde Street – Commissioner Martin advised he received multiple calls from residents requesting alternate side parking as the street is too narrow. 2. Amend Chapter 118 of the City Code – Inspection of Parking Structures – Commissioner Martin advised this is a continuation from the last City Council meeting. PRESENTATIONS 1. Partnership – Promoting Saratoga Springs: SPAC and the City EXECUTIVE SESSION 1. Proposed Acquisition, Sale or Lease of Real Property When Publicity Would Affect the Value Thereof 2. Discussions Regarding Proposed, Pending or Current Litigation: Bast Hatfield vs. City of Saratoga Springs 3. Discussions Regarding Proposed, Pending or Current Litigation: Geyser Road Trail This will be held at the end of this meeting. City Council Pre-Agenda Meeting December 17, 2018 CONSENT AGENDA 1. Approval of 11/20/18 City Council Meeting Minutes 2. Approval of 11/16/18 Budget Meeting Minutes 3. Approval of 11/28/18 City Council Meeting Minutes 4. Approval of 12/3/18 Pre-Agenda Meeting Minutes 5. Approval o 12/4/18 City Council Meeting Minutes 6. Approve Use of Insurance Reserve Resolution #4 7. Approve Budget Amendment – Use of Insurance Reserve #4 8. Approve Budget Amendments – Regular (Increases) 9. Approve Budget Amendment – Regular (Decreases) 10. Approve Budget Transfers – Regular 11. Approve Payroll 12/07/18 $507,225.04 12. Approve Payroll 12/14/18 $547,423.76 13. Approve Warrant – 2018 18MWDEC1 $4,202,660.00 14. Approve Warrant – 2018 18 MWDEC2 $4,562,947.09 15. Approve Warrant – 2018 18DEC2 $1,436,984.33 No comments. MAYOR’S DEPARTMENT Announcement: City Council and Land Use Board Meetings – NEW LOCATION Mayor Kelly advised the City Council meetings and all Land Use Board meetings will be held at the Recreation Center on Vanderbilt Avenue effective 12/31/18. Appointments: City Boards Mayor Kelly advised she will be making appointments to the Planning Board and Zoning Board tomorrow night. Discussion and Vote: Ethics Board Mayor Kelly advised she will be making one new appointment and re-appointments tomorrow night. Discussion and Vote: Accept Recreation Department Basketball Sponsors John Hirliman of the Recreation Department advised these sponsors are for the Biddy Basketball Program. A list of sponsors is attached to the agenda. Discussion and Vote: Recreation Programs and Leagues John Hirliman advised he will be providing the date of registration for various programs and leagues tomorrow night. Discussion and Vote: Saratoga Springs Recreation Department Part-Time/Seasonal Personnel/Referee Proposal John Hirliman advised this is an annual request for part-time employment. Discussion and Vote: Authorization for the Mayor to Sign Agreement with ESI Group for EAP Services – Public Safety No comments. Page 2 of 6 City Council Pre-Agenda Meeting December 17, 2018 Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Total Care No comments. Discussion and Vote: Authorization for Mayor to Sign Addendum #4 with Fitzgerald, Morris, Baker & Firth for Eminent Domain Matters to Increase Cap Mayor Kelly advised this is to increase the cap another $3,000. The current cap is $26,500 and will go to $29,500. Discussion and Vote: Authorization for Mayor to Sign Addendum #7 with Miller, Mannix, Schachner, and Hafner for General Legal Services to Extend Date Mayor Kelly explained this will extend the expiration date to December 31, 2019. Discussion and Vote: Authorization for Mayor to Sign Renewal Agreement with Miller, Mannix, Schachner, and Hafner for Land Use Board Counsel Mayor Kelly advised this is a renewal agreement for one additional year at the current rates. Discussion and Vote: Resolution: Authorizing Exemption and Payment-In-Lieu of Taxes Agreement for Promenade Saratoga Springs Affordable Housing Project Vince DeLeonardis, city attorney, explained at the last City Council meeting a resolution was approved. This resolution supersedes that one. Mayor Kelly added 2 items to her agenda: Discussion and Vote: MOU Between Veterans and Community Housing Coalition; and Announcement: State of the City is Scheduled for January 29, 2019. ACCOUNTS DEPARTMENT Discussion and Vote: Council Approval to Encumber Insurance Monies No comments. Appointment: Marilyn Rivers to the Climate Smart Task Force Commissioner Franck stated he will be moving this item to the Consent Agenda. Appointment: Commissioner of Deeds for Various City Departments Commissioner Franck stated he will be moving this item to the Consent Agenda. Award of Bid: Municipal Solid Waste to Casella Waste Management, Inc. No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Fitzgerald, Morris, Baker, and Firth for Article 7 Cases Commissioner Franck stated this is an annual renewal. Page 3 of 6 City Council Pre-Agenda Meeting December 17, 2018 Discussion and Vote: Authorization for Mayor to Sign Contract with Towne Ryan and Partners for Article 7 Cases Commissioner Franck stated this is an annual renewal. Award of Bid: Printer Package for Large Scale Signage to Grant Graphics No comments. FINANCE DEPARTMENT Discussion and Vote: 2019 City Fees No comments. Discussion and Vote: Authorization for Mayor to Sign NYSTEC Agreement for Saratoga Springs Smart City Initiatives Deputy Mike Sharp advised this is to renew the contract. Discussion and Vote: Budget Transfers – Insurance No comments. Discussion and Vote: Budget Transfers – Payroll and Benefits No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Casella Waste Management No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement Addendum #1 with SCS Field Services for the Landfill Gas Collection Maintenance No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement Addendum #2 with CT Male Associates, P.C. for the Weibel Avenue Landfill Monitoring No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement with grant Graphics for Printer Package for Large Sale Signage No comments. Commissioner Scirocco advised there was a bid opening last week for the asbestos removal in City Hall. They are working to get the award of bid and contract on tomorrow’s agenda. Page 4 of 6 City Council Pre-Agenda Meeting December 17, 2018 PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Addendum One to its Original Agreement with TriTech Software Systems Commissioner Martin advised this is for additional software in the amount of $64,035. Announcement: Appointment to Climate Smart Task Force Commissioner Martin advised he will be appointing his deputy, John Daley. He will be moving this item to the Consent Agenda. Announcement: Second Meeting of the Saratoga Springs Citizens Advisory Board No comments. Announcement: Promotion of Fire Department Officers No comments. Announcement: Appointment of Fire Chief No comments. SUPERVISORS Mayor Kelly read the supervisors’ items as follows: Matt Veitch 1. Economic Development Committee Report 2. Saratoga County 2019 Budget Tara Gaston 1. 2019 Saratoga County Budget 2. 2019 Board of Supervisors Organizational Meeting 3. Saratoga Real Estate Tax EXECUTIVE SESSION Mayor Kelly moved and Commissioner Franck seconded to enter into executive session regarding: 1. proposed acquisition, sale or lease of real property when publicity would affect the value thereof; 2. discussions regarding proposed, pending or current litigation: Bast Hatfield vs. the City of Saratoga; and 3. Discussions regarding proposed, pending or current litigation: Geyser Road Trail at 9:47 a.m. Ayes - All Council returned at 10:29 a.m. Mayor Kelly announced no decisions were made to report to the public. Page 5 of 6 City Council Pre-Agenda Meeting December 17, 2018 ADJOURN Mayor Kelly adjourned the meeting at 10:29 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 12/31/18 Vote: 4 - 0 Page 6 of 6