City Council

December 18, 2018 CITY OF SARATOGA SPRINGS City Council Meeting City Center Broadway 7:00 PM 6:55 PM P.H. – Amend Chapter 225 of the City Code – Alternate Side Parking on Hyde Street Amend Chapter 118 of the City Code – Inspection of Parking Structures 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATIONS 1. Partnership – Promoting Saratoga Springs: SPAC and the City CONSENT AGENDA 1. Approval of 11/20/18 City Council Meeting Minutes 2. Approval of 11/26/18 Budget Meeting Minutes 3. Approval of 11/28/18 City Council Meeting Minutes 4. Approval of 12/3/18 Pre-Agenda Meeting Minutes 5. Approval of 12/4/18 City Council Meeting Minutes 6. Approve Use of Insurance Reserve Resolution #4 7. Approve Budget Amendment – Use of Insurance Reserve #4 8. Approve Budget Amendments – Regular (Increases) 9. Approve Budget Amendment – Regular (Decreases) 10. Approve Budget Transfers – Regular 11. Approve Payroll 12/07/18 $507,255.04 12. Approve Payroll 12/14/18 $547,423.76 13. Approve Warrant – 2018 18MWDEC1 $4,202,660.00 14. Approve Warrant – 2018 18MWDEC2 $4,562,947.09 15. Approve Warrant – 2018 18DEC2 $1,436,984.33 16. Appointments: Commissioners of Deeds for Various City Departments 17. Appointment: Director of Risk and Safety Marilyn Rivers to the Climate Smart Task Force 18. Appointment: Deputy Commissioner John Daley to Climate Smart Task Force City Council Meeting 12/18/18 MAYOR’S DEPARTMENT 1. Announcement: City Council and Land Use Board Meetings – NEW LOCATION 2. Appointments: City Boards 3. Discussion and Vote: Ethics Board 4. Discussion and Vote: Accept Recreation Department Basketball Sponsors 5. Discussion and Vote: Recreation Programs and Leagues 6. Discussion and Vote: Saratoga Springs Recreation Department Part-Time/Seasonal Personnel/Referee 7. Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Public Safety 8. Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Total Care 9. Discussion and Vote: Authorization for Mayor to Sign Addendum #4 with Fitzgerald, Morris, Baker & Firth for Eminent Domain Matters to Increase Cap 10. Discussion and Vote: Authorization for Mayor to Sign Addendum #7 with Miller, Mannix, Schachner, and Hafner for General Legal Services to Extend Date 11. Discussion and Vote: Authorization for Mayor to Sign Renewal Agreement with Miller, Mannix, Schachner, and Hafner for Land Use Board Counsel 12. Discussion and Vote: Resolution: Authorizing Exemption and Payment-In-Lieu of Taxes Agreement for Promenade Saratoga Springs Affordable Housing Project 13. Discussion and Vote: Memorandum of Understanding Between Veterans & Community Housing Coalition and the City of Saratoga Springs 14. Announcement: State of the City Address, January 29, 2019 ACCOUNTS DEPARTMENT 1. Discussion and Vote: Council Approval to Encumber Insurance Monies 2. Award of Bid: Municipal Solid Waste to Casella Waste Management, Inc. 3. Discussion and Vote: Authorization for Mayor to Sign Contract with Fitzgerald, Morris, Baker, and Firth for Article 7 Cases 4. Discussion and Vote: Authorization for Mayor to Sign Contract with Towne Ryan and Partners for Article 7 Cases 5. Award of Bid: Printer Package for Large Scale Signage to Grant Graphics FINANCE DEPARTMENT 1. Discussion and Vote: 2019 City Fees 2. Discussion and Vote: Authorization for Mayor to Sign NYSTEC Agreement for Saratoga Springs Smart City Initiatives 3. Discussion and Vote: Budget Transfers – Insurance 4. Discussion and Vote: Budget Transfers – Payroll and Benefits PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Agreement with Casella Waste Management 2. Discussion and Vote: Authorization for Mayor to Sign Agreement Addendum #1 with SCS Field Services for the Landfill Gas Collection Maintenance 3. Discussion and Vote: Authorization for Mayor to Sign Agreement Addendum #2 with CT Male Associates, P.C. for the Weibel Avenue Landfill Monitoring 4. Discussion and Vote: Authorization for Mayor to Sign Agreement with Grant Graphics for Printer Package for Large Scale Signage PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to Sign Addendum One to its Original Agreement with TriTech Software Systems Page 2 of 13 City Council Meeting 12/18/18 2. Announcement: Second Meeting of the Saratoga Springs Citizens Advisory Board 3. Announcement: Promotion of Fire Department Officers 4. Announcement: Appointment of Fire Chief SUPERVISORS Matt Veitch 1. Economic Development Committee Report 2. Saratoga County 2019 Budget Tara Gaston 1. 2019 County Budget 2. 2019 Board of Supervisors Organizational Meeting 3. Saratoga Real Estate Index ADJOURN Page 3 of 13 City Council Meeting 12/18/18 December 18, 2018 CITY OF SARATOGA SPRINGS City Council Meeting City Center Broadway 7:00 PM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, DPW John Daley, Deputy Commissioner, DPS Vincent DeLeonardis Matthew Veitch, Supervisor Tara Gaston, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Chapter 225 of the City Code – Alternate Side Parking on Hyde Street Mayor Kelly opened the public hearing at 6:55 p.m. Commissioner Martin stated the residents of that area have commented that the street is very narrow. At times delivery trucks, garbage trucks, etc. are not able to make it down the street as there is not enough room. No one spoke. Mayor Kelly concluded the public hearing at 7:00 p.m. and left it open. Amend Chapter 118 of the City Code – Inspection of Parking Structures Mayor Kelly opened the public hearing at 6:55 p.m. Page 4 of 13 City Council Meeting 12/18/18 No one spoke. Mayor Kelly concluded the public hearing at 7:00 p.m. and left it open. CALL TO ORDER Mayor Kelly called the meeting to order at 7:00 p.m. PUBLIC COMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 7:01 p.m. No one spoke. Mayor Kelly closed the public comment period at 7:01 p.m. PRESENTATIONS Partnership – Promoting Saratoga Springs: SPAC and the City Elizabeth Sobol, president and CEO of SPAC presented tonight. She provided her background of running a record company in Manhattan and never knew about what Saratoga has to offer culturally. When she became the president of SPAC, getting that message and information out became a personal goal for her. Kristy Godette, director of communications for SPAC advised one of the goals was to bring national and international reporters to Saratoga to experience all the culture it has to offer. They were able to reach travel blogs as well as many publications. The scope of work involved visiting various venues in Saratoga Springs. (copy of presentation attached) Commissioner Madigan stated the City came up with funds to do some economic development. It is all these types of programs that have helped the sales tax revenue increase 10%. Elizabeth advised they received $195,000 award this morning at the REDC (Regional Economic Development Council) Awards. CONSENT AGENDA Mayor Kelly moved and Commissioner Madigan seconded to accept the consent agenda as follows: 1. Approval of 11/20/18 City Council Meeting Minutes 2. Approval of 11/26/18 Budget Meeting Minutes 3. Approval of 11/28/18 City Council Meeting Minutes 4. Approval of 12/3/18 Pre-Agenda Meeting Minutes 5. Approval of 12/4/18 City Council Meeting Minutes 6. Approve Use of Insurance Reserve Resolution #4 7. Approve Budget Amendment – Use of Insurance Reserve #4 8. Approve Budget Amendments – Regular (Increases) 9. Approve Budget Amendment – Regular (Decreases) 10. Approve Budget Transfers – Regular Page 5 of 13 City Council Meeting 12/18/18 11. Approve Payroll 12/07/18 $507,255.04 12. Approve Payroll 12/14/18 $547,423.76 13. Approve Warrant – 2018 18MWDEC1 $4,202,660.00 14. Approve Warrant – 2018 18MWDEC2 $4,562,947.09 15. Approve Warrant – 2018 18DEC2 $1,436,984.33 16. Appointments: Commissioners of Deeds for Various City Departments 17. Appointment: Director of Risk and Safety Marilyn Rivers to the Climate Smart Task Force 18. Appointment: Deputy Commissioner John Daley to Climate Smart Task Force Ayes – All MAYOR’S DEPARTMENT Announcement: City Council and Land Use Board Meetings – NEW LOCATION Mayor Kelly announced all City Council meetings and Land Use Board meetings will be held at the Recreation Center on Vanderbilt Avenue. Tonight will be the last meeting at the City Center. The next City Council meeting will be held at the Recreation Center on December 31, 2018 at 11 a.m. Appointments: City Boards Mayor Kelly appointed the following people to the Zoning Board of Appeals: Kathleen O’Connor as an alternate from 1/1/19 - 12/31/20; Jerry Luhn will be replacing a member and completing their term of 1/1/19 – 12/31/20. Rebecca Kern is being re-appointed from 1/1/19 – 12/31/20 as an alternate. Mayor Kelly appointed Shawna Jenks as an alternate from 1/1/19 – 12/31/20 and Sara Boivin for a term of 1/1/19 – 12/31/25. Discussion and Vote: Ethics Board (18-400) Mayor Kelly recommended the re-appointment of Brendan Chudy from 1/1/19 – 12/31/23 and Eileen Venn from 1/1/19 – 12/31/23. She also recommended appointing Kathy Jaques as a new member from 1/1/19 – 12/31/23. Mayor Kelly moved and Commissioner Martin seconded approve the appointees to the City Ethics Board - Brendan Chudy, Eileen Venn, and Kathy Jaques for full 5 year terms commencing 1/1/19 and ending 12/21/23. Ayes – All Discussion and Vote: Accept Recreation Department Basketball Sponsors (18-401) John Hirliman advised the sponsors are as follows: Adirondack Trust Company, Amsure Insurance, Cudney’s Launderers, Zanetti Millworks, Saratoga Springs Firefighters, Rotary of Saratoga Springs, Allerdice Building Supply, Afsco Fence, Saratoga Lions Club, Marilyn & Sean Rivers, Knights of Columbus, George Parker, Principessa Elena, Saratoga Wilton Elks, Friend of Recreation, NFL Flag, Freedom Boat Club, 91 Harrington, LLC, Schaap Moving, Saratoga PBA, Adirondack Chiropractic, and Harris Beach for a total of $6,025. Mayor Kelly moved and Commissioner Madigan seconded to accept the Recreation Department basketball sponsors as described with the agenda. Ayes – All Discussion and Vote: Recreation Programs and Leagues (18-402) Page 6 of 13 City Council Meeting 12/18/18 th John Hirliman advised the are registering for winter programs until December 27 . All information can be found on the webpage. Mayor Kelly moved and Commissioner Madigan seconded to approve the recreation program and leagues as described with this agenda. Ayes – All Discussion and Vote: Saratoga Springs Recreation Department Part-Time/Seasonal Personnel/Referee (18-403) John stated this program was started to reward the employees who stay with the Recreation Department. They are looking for approval Mayor Kelly moved and Commissioner Madigan seconded to approve the Saratoga Springs Recreation Department part-time/seasonal personnel/referee proposal as described with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Public Safety (18-404) Mayor Kelly stated the City offers one EAP services specific to public safety. The amount of the . Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign an agreement with ESI Group for EAP services for Public Safety as described with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with ESI Group for EAP Services – Total Care (18-405) Mayor Kelly stated this is to serve the needs for the general population in the amount of $4,417.38. Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign agreement with ESI Group or EAP services – total care as distributed with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Addendum #4 with Fitzgerald, Morris, Baker & Firth for Eminent Domain Matters to Increase Cap (18-406) Mayor Kelly advised this is to increase the cap by $3,000; from $26,500 to $29,500. Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign addendum #4 with Fitzgerald, Morris, Baker & Firth for eminent domain matters to increase the cap as distributed with this agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Addendum #7 with Miller, Mannix, Schachner, and Hafner for General Legal Services to Extend Date (18-407) Mayor Kelly advised this is to extend the agreement until 12/31/19. Page 7 of 13 City Council Meeting 12/18/18 Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign addendum #7 with Miller, Mannix, Schachner, and Hafner for general legal services to extend the date as distributed with this agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Renewal Agreement with Miller, Mannix, Schachner, and Hafner for Land Use Board Counsel (18-408) Mayor Kelly advised this is a renewal agreement for land use boards. This agreement will retain the current fee rates. Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign renewal agreement with Miller, Mannix, Schachner, and Hafner for land use board counsel as distributed with the agenda. Ayes – All Discussion and Vote: Resolution: Authorizing Exemption and Payment-In-Lieu of Taxes Agreement for Promenade Saratoga Springs Affordable Housing Project (18-409) The resolution is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK Authorizing Exemption and Payment-in-Lieu of Taxes Agreement for Promenade Saratoga Springs Affordable Housing Project WHEREAS, the City of Saratoga Springs (the "City") encourages a sufficient supply of adequate, safe and sanitary dwelling accommodations properly planned for residents having household incomes less than or equal to eighty percent (80%) of area median income ("AMI") for Saratoga County, adjusted for family size; and WHEREAS, the Saratoga Springs Housing Authority (“Authority”) is the legal and record owner of certain real property located at South Federal Street, City of Saratoga Springs, County of Saratoga, State of New York, identified as tax parcel 165.74-3-4; and WHEREAS, Promenade Housing Development Fund Company, Inc, (“HDFC”) is, or will be, the nominal leasehold owner, and Promenade Development LLC (“Company”) will be the beneficial and equitable owner, of a portion of the real property owned by the Authority, to be identified as tax parcel #165.74-3-4.-1, and as more particularly depicted in the survey and description attached hereto as Exhibit “A”, (the “Land”), and is proposing to construct sixty-three (63) affordable multi-family rental units and related improvements (the “Improvements”) on the Land (the Land and the Improvements collectively being the “Project”); and WHEREAS, the Project will include up to eighteen (18) units which shall be for citizens having household incomes less than or equal to forty percent (40%) of AMI, up to twenty-seven (27) units which shall be for citizens having household incomes less than or equal to sixty percent (60%) of AMI, and up to eighteen (18) units which shall be for citizens having household incomes less than or equal to eighty percent (80%) of AMI; and WHEREAS, the HDFC and/or the Company has made application to the New York State Division of Housing and Community Renewal (“DHCR”) and/or New York State Housing Finance Agency (“HFA”) for tax exempt bond financing and for an allocation of HFA subsidy and Federal Low Income Housing Tax Credits to finance the Project; and WHEREAS, in order to facilitate the leasehold acquisition and construction of the Project and creation of affordability covenants for the Project, the Company is willing to transfer legal ownership of the Project to the HDFC as nominee, with the Company to remain as equitable and beneficial owner, and the Company will then construct the Project and commit it to affordable housing by agreeing to the New York State Homes and Community Renewal affordability covenants to be imposed by DHCR and/or HFA, as applicable, with assistance from the City in the form of a PILOT Agreement which is anticipated to be for a term of thirty (30) years with payments to be in substantially the same amount as follows: Year 1: $5,000.00 Years 10 – 16: $22,500.00 Year 2: $10,000.00 Years 17 – 23: $24,500.00 Years 3 – 9: $20,500.00 Years 24 – 30: $26,500.00; and WHEREAS, the HDFC’s and the Company's plan for the use of the Project constitutes a "housing project" as that term is defined in the PHFL; and WHEREAS, the HDFC is a "housing development fund company" as the term is defined in Section 572 of the PHFL, and Section 577 of the PHFL authorizes the City Council to exempt the Project from real property taxes, and to agree to a payment of lieu of taxes on the Project; and WHEREAS, the Authority, the Company and the HDFC will be willing to enter into a PILOT Agreement whereby the Company will make annual payments in lieu of taxes to the City in substantially the same manner and amount as set forth herein and to be incorporated in a PILOT Agreement which will be presented to the City Council for approval; NOW THEREFORE, BE IT RESOLVED, that upon the leasehold acquisition of the Land by the HDFC and Company, and subject to same, the City Council will consider an exemption of the Project from real property taxes to the extent authorized by Section 577 and any Page 8 of 13 City Council Meeting 12/18/18 other applicable provisions of the PHFL, and negotiate a PILOT Agreement by and among the City of Saratoga Springs, the Authority, the Company, and the HDFC, providing for annual payments in substantially the form and manner as set forth herein, subject to Council review and approval; and BE IT FURTHER RESOLVED, that upon the conditions set forth herein and which may be established, including the designation of affordable housing in the amount and manner indicated, the City Council will consider additional incentives, including waivers of building permit fees and recreation fees, following the determination of such fees by the Building Department and the Land Use Boards, and subject to City Council review and approval. This Resolution shall supersede all prior resolutions relating to the Project, including the December 4, 2018 Resolution previously approved by City Council. Mayor Kelly moved and Commissioner Franck seconded to approve the resolution authorizing exemption and payment-in-lieu of taxes agreement for Promenade Saratoga Springs Affordable Housing Project as included with the agenda. As stated this resolution shall supersede all prior resolutions relating to the project including the December 4, 2018 resolution previously approved by the Council. Ayes - All Discussion and Vote: Memorandum of Understanding Between Veterans & Community Housing Coalition and the City of Saratoga Springs (18-410) Mayor Kelly stated there is no cost associated with this agreement. The MOU requests the City work closely with the VCHC (Veterans & Community Housing Coalition). Mayor Kelly moved and Commissioner Madigan seconded to approve the memorandum of understanding between the Veterans & Community Housing Coalition and the City of Saratoga Springs as included with this agenda. Ayes – All Announcement: State of the City Address, January 29, 2019 Mayor Kelly announced the State of the City Address will be held on January 29, 2019 at the City Center at 6 p.m. ACCOUNTS DEPARTMENT Discussion and Vote: Council Approval to Encumber Insurance Monies (18-411) Commissioner Franck advised the Office of Risk and Safety is looking to encumber all remaining 2018 insurance monies in line A3031964 / 54779 and A3051964 / 54779 for the Department of Public Works Fire Loss. Monies encumbered will not exceed $1,000,000 in each line. Commissioner Franck moved and Commissioner Madigan seconded for the City Council to authorize the encumbrance of all remaining 2018 insurance monies is lines A3031964 / 54779 and A3051964 / 54779 for the Department of Public Works fire loss. Each line will not to exceed $1,000,000. Ayes - All Award of Bid: Municipal Solid Waste to Casella Waste Management, Inc. (18-412) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for Municipal Solid Waste to Casella Waste Management, Inc., not to exceed $75,220. Funding is in lines A3638184 / 54521 & A3638184 / 54700. Ayes – All Page 9 of 13 City Council Meeting 12/18/18 Discussion and Vote: Authorization for Mayor to Sign Contract with Fitzgerald, Morris, Baker, and Firth for Article 7 Cases (18-413) Commissioner Franck advised this agreement is for legal services relating to Article 7 litigation. Commissioner Franck moved and Commissioner Madigan seconded to authorize the mayor to sign the agreement with Fitzgerald, Morris, Baker, and Firth for Article 7 cases for an amount not to exceed $15,500. Funding is in line: A3051354 / 54720. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract with Towne Ryan and Partners for Article 7 Cases (18-414) Commissioner Franck advised this agreement is for legal services relating to Article 7 litigation. Commissioner Franck moved and Commissioner Martin seconded to authorize the mayor to sign the agreement with Towne Ryan and Partners for Article 7 cases for an amount not to exceed $15,500. Funding is in line: A3051354 / 54720. Ayes - All Award of Bid: Printer Package for Large Scale Signage to Grant Graphics (18-415) Commissioner Franck moved and Commissioner Scirocco seconded to award the bid for the Printer Package for Large Scale Signage to Grant Graphics not to exceed $20,486.30. Funding is in line: A3031652 / 52300. Ayes - All FINANCE DEPARTMENT Discussion and Vote: 2019 City Fees (18-416) Commissioner Madigan advised these fees are provided by each department. Commissioner Madigan moved and Commissioner Martin seconded to approve the 2019 city fees as uploaded with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign NYSTEC Agreement for Saratoga Springs Smart City Initiatives (18-417) Commissioner Madigan advised Commissioner Madigan moved and Commissioner Franck seconded to approve the NYSTEC agreement uploaded with the agenda and authorize the mayor to sign it. Ayes – All Discussion and Vote: Budget Transfers – Insurance (18-418) Commissioner Madigan moved and Commissioner Franck seconded to approve the budget transfers – insurance as uploaded with the agenda. Page 10 of 13 City Council Meeting 12/18/18 Ayes – All Discussion and Vote: Budget Transfers – Payroll and Benefits (18-419) Commissioner Madigan moved and Commissioner Franck seconded to approve the budget transfers – payroll and benefits as previously distributed and uploaded with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Agreement with Casella Waste Management (18- 420) Commissioner Scirocco stated this is for the removal and disposal of solid waste as the City’s transfer station for the year 2019 in the amount of $75,220. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign agreement with Casella Waste Management, Inc. for the transportation and tipping of municipal solid waste. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement Addendum #1 with SCS Field Services for the Landfill Gas Collection Maintenance (18-421) Commissioner Scirocco stated this addendum is an extension of the original contract for another year in the amount of $23,600. Commissioner Scirocco moved and Commissioner Martin seconded to authorize the mayor to sign an agreement with SCS Field Services for the Weibel Avenue landfill gas project in the amount of $23,600. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement Addendum #2 with CT Male Associates, P.C. for the Weibel Avenue Landfill Monitoring (18-422) Commissioner Scirocco advised CT Male has been monitoring the post closure of the landfill for the past several years. This addendum will provide the monitoring services at the landfill through 12/31/19. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign agreement with CT Male addendum #2 for post closure monitoring at the Weibel Avenue Landfill in the amount of $11,217.75. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with Grant Graphics for Printer Package for Large Scale Signage (18-423) Commissioner Scirocco advised it currently takes up to 6 weeks to get a new street sign made. This printer will allow the City to create their own signs. They will also be able to make other signage for things such as the Downtown Special Assessment District Way Finding Program; vehicle decals, trails, etc. Page 11 of 13 City Council Meeting 12/18/18 Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign agreement with Grant Graphics for printer package for large scale signage in the amount of $20,486.30. Ayes – All PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Addendum One to its Original Agreement with TriTech Software Systems (18-424) Commissioner Martin advised this addendum increases the amount of the contract due to the need of additional software for the police dispatch. The increase is in the amount of $64,035. Commissioner Martin moved and Commissioner Franck seconded the mayor be authorized to sign addendum #1 top the City’s contract with TriTech Software Systems. Ayes – All Announcement: Second Meeting of the Saratoga Springs Citizens Advisory Board Commissioner Martin advised the second meeting of the Saratoga Springs Citizens Advisory Board will be held January 10, 2019 at 7 p.m. in the Recreation Center. This meeting is open to the public. Announcement: Promotion of Fire Department Officers Commissioner Martin announced the promotions of Captain Aaron D. Dyer to battalion chief; firefighter Jeffery L. Alonzo to captain; and firefighter/paramedic Mark Bellantoni to lieutenant. Congratulations to all. Announcement: Appointment of Fire Chief Commissioner Martin announced the appointment of Joe Dolan to Fire Chief and congratulated him. SUPERVISORS Matt Veitch Economic Development Committee Report Supervisor Veitch reported they accepted a grant from the NYS Office of Parks, Recreation, and Historic Preservation in the amount of $500,000 for the Zim Smith Trail. This required a $250,000 match from the County. It was a positive year overall. Saratoga County 2019 Budget Supervisor Veitch reported the County unanimously passed the budget. He would like to see more quality of life initiatives in future budgets. Tara Gaston 2019 County Budget Page 12 of 13 City Council Meeting 12/18/18 Supervisor Gaston reported the County reviewed and brought the salaries compensation more into line. The Sheriff’s Department created a new position to deal with school resource officers. 2019 Board of Supervisors Organizational Meeting Supervisor Gaston reported this meeting will be on January 3, 2019. This is when they elect their County Chair and each supervisor is appointed to various committees. Saratoga Real Estate Index Supervisor Gaston reported single family inventory is up in the area. The City of Saratoga Springs drives a much better quality of life compared to the rest of the region. Supervisor Gaston added the following comment: Wesley Health Center and other county area businesses received awards to improve their infrastructure. The complete list of awards can be found at www.regionalcouncils.ny.gov. ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 8:00 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 12/31/18 Vote: 4 - 0 Page 13 of 13