City Council

December 31, 2018 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 11:00 AM 10:55 AM P.H. – Amend Chapter 118 of the City Code – Inspection of Parking Structures Amend Chapter 225 of the City Code – Alternate Side Parking on Hyde Street 11:00 AM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES CONSENT AGENDA 1. Approval of 12/17/18 Pre-Agenda Meeting Minutes 2. Approval of 12/18/18 City Council Meeting Minutes 3. Approve Budget Amendments – Regular (Increases) 4. Approve Budget Transfers – Regular 5. Approve Payroll 12/21/18 $527,747.35 6. Approve Payroll 12/28/18 $498,554.85 7. Approve Warrant – 2018 18MWDEC3 $14,577.77 MAYOR’S DEPARTMENT 1. Announcement: City Council Meeting – Wednesday, January 2, 2019 2. Appointments: City Boards 3. Discussion and Vote: Authorization for Mayor to Sign Addendum #2 (and Encumber 2018 funds) with Goldberger and Kremer for Labor and Employment Counsel ACCOUNTS DEPARTMENT 1. Nothing at this time. FINANCE DEPARTMENT 1. Discussion and Vote: Budget Transfer – Contingency 2. Discussion and Vote: Budget Transfers – Insurance 3. Discussion and Vote: Budget Transfers - Payroll City Council Meeting 12/31/18 PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with Clark Patterson Lee (and DPW to have funds encumbered) for Professional Engineering and Architectural Services for the Evaluation and Restoration of City Hall 2. Announcement: Retirement DPW Executive Assistant PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization to Pay a Purchase Order to Watkins Spring Co., Inc. for Repairs to Fire Apparatus 2. Discussion and Vote: Authorization for Mayor to Sign an Amendment to a Contract with Stilsing Electric, Inc. 3. Announcement: Report on December 26, 2018 Fire SUPERVISORS Matt Veitch Nothing at this time. Tara Gaston Nothing at this time. ADJOURN Page 2 of 7 City Council Meeting 12/31/18 December 31, 2018 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 11:00 AM PRESENT: Meg Kelly, Mayor John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Joe O’Neill, Deputy Commissioner, DPW John Daley, Deputy Commissioner, DPS Vincent DeLeonardis EXCUSED: Michele Madigan, Commissioner of Finance Maire Masterson, Deputy Commissioner, Accounts Matthew Veitch, Supervisor Tara Gaston, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Chapter 118 of the City Code – Inspection of Parking Structures Mayor Kelly opened the public hearing at 10:55 a.m. Commissioner Martin stated these public hearings are continuations from the last City Council meeting. Amendment to Chapter 225 relates to alternate side parking on Hyde Street. No one spoke. Mayor Kelly concluded the public hearing at 10:57 a.m. and left it open. Page 3 of 7 City Council Meeting 12/31/18 Amend Chapter 225 of the City Code – Alternate Side Parking on Hyde Street Mayor Kelly opened the public hearing at 10:55 a.m. No one spoke. Mayor Kelly concluded the public hearing at 10:57 a.m. and left it open. CALL TO ORDER Mayor Kelly called the meeting to order at 11:00 a.m. PUBLIC COMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 11:01 a.m. No one spoke. Mayor Kelly closed the public comment period at 11:01 a.m. CONSENT AGENDA Mayor Kelly moved and Commissioner Franck seconded to accept the consent agenda as follows: 1. Approval of 12/17/18 Pre-Agenda Meeting Minutes 2. Approval of 12/18/18 City Council Meeting Minutes 3. Approve Budget Amendments – Regular (Increases) 4. Approve Budget Transfers – Regular 5. Approve Payroll 12/21/18 $527,747.35 6. Approve Payroll 12/28/18 $498,554.85 7. Approve Warrant – 2018 18MWDEC3 $14,577.77 Ayes – All MAYOR’S DEPARTMENT Announcement: City Council Meeting – Wednesday, January 2, 2019 Mayor Kelly announced that due to the holiday, the first City Council meeting of the year will be held on nd Wednesday, January 2 at the Recreation Center at 7 p.m. Appointments: City Boards Mayor Kelly re-appointed Keith Kaplan to the Zoning Board of Appeals for a term of 1/1/19 – 12/31/25 and appointed Katie Rocques as an alternate to the Design Review Committee from 1/1/19 – 12/31/20. Discussion and Vote: Authorization for Mayor to Sign Addendum #2 (and Encumber 2018 funds) with Goldberger and Kremer for Labor and Employment Counsel (18-425) Page 4 of 7 City Council Meeting 12/31/18 Mayor Kelly advised Goldberger and Kremer is outside counsel for employment legal services. This addendum is to increase the contract cap by $14,500 to $44,500. Mayor Kelly moved and Commissioner Martin seconded to authorize the mayor to sign addendum #2 with Goldberger and Kremer as included with this agenda and encumber the 2018 budget appropriations for this addendum in 2019. Ayes - All ACCOUNTS DEPARTMENT Commissioner Franck advised he has nothing for his agenda at this time. FINANCE DEPARTMENT Mayor Kelly read Commissioner Madigan’s agenda and motions in her absence. Discussion and Vote: Budget Transfer – Contingency (18-426) Mayor Kelly advised the current balance in contingency prior to this transfer is $63,034.83; and $50,534.83 will remain after this transfer. Mayor Kelly moved and Commissioner Franck seconded to approve the budget transfer – contingency as previously distributed with this agenda. Ayes – All Discussion and Vote: Budget Transfers – Insurance (18-427) Mayor Kelly moved and Commissioner Franck seconded to approve the budget transfers – insurance as previously distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Payroll (18-428) Mayor Kelly moved and Commissioner Franck seconded to approve the budget transfers – payroll as previously distributed with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Clark Patterson Lee (and DPW to have funds encumbered) for Professional Engineering and Architectural Services for the Evaluation and Restoration of City Hall (18-429) Commissioner Scirocco advised as one of the City’s designated engineers, Clark Patterson Lee was issued and emergency task order for professional architectural and engineering services right after the lightning strike. This covers work done in 2018 for the initial stages of planning and schematic work to put the building back together. The amount was not to exceed $32,000. The remainder of the work needs to go to Council. Page 5 of 7 City Council Meeting 12/31/18 Commissioner Scirocco moved and Commissioner Martin seconded to authorize the mayor to sign a contract with Clark Patterson Lee and for DPW to have funds encumbered in 2019 for professional engineering and architectural services for the evaluation and restoration of City Hall. Ayes – All Announcement: Retirement DPW Executive Assistant Commissioner Scirocco announced the retirement of Donna Buckley. She was a great asset to the Department of Public Works and worked diligently on the Capital Budget Committee for the department. She will be missed. He thanked her for her work and dedication. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization to Pay a Purchase Order to Watkins Spring Co., Inc. for Repairs to Fire Apparatus (18-430) Commissioner Martin stated is for emergency repair of shocks to a fire engine in the amount of $3,265.21. Commissioner Martin moved and Commissioner Franck seconded to authorize payment of $3,265.21 to Watkins Spring Company, Inc. for emergency repairs to fire engine 562. Ayes – All Discussion and Vote: Authorization for Mayor to Sign an Amendment to a Contract with Stilsing Electric, Inc. (18-431) Commissioner Martin stated this amendment will extend the existing contract to April 30, 2019 to complete a major traffic light project at the intersection of Broadway/Circular/Ballston Avenues and a light at Congress & Hamilton. Commissioner Martin moved and Commissioner Franck seconded to authorize the mayor to sign an amendment to the City’s existing contract with Stilsing Electric, Inc. extending its term until April 30, 2019. Ayes – All Announcement: Report on December 26, 2018 Fire Commissioner Martin provided information on a structure fire that occurred early Wednesday morning, th December 26 at 25 Sarazen Street. Unfortunately a life was lost; condolences go out to the family and friends of the woman who passed away in the fire. Upon investigation, the fire began in the kitchen and involved the gas stove. Pathology reports determined the cause of death to be asphyxiation and heat exposure. The Saratoga Springs Fire Department arrived 7 minutes after the call was received. They did a great job suppressing the fire and managing the scene. A final report will be made available to the public in the near future. SUPERVISORS Matt Veitch Nothing at this time. Tara Gaston Nothing at this time. Page 6 of 7 City Council Meeting 12/31/18 ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 11:14 a.m. Respectfully submitted, Margaret LoPresti Clerk Approved: 1/15/19 Vote: 5 - 0 Page 7 of 7