City Council

March19,2019 CITYOFSARATOGASPRINGS CityCouncilMeeting RecreationCenter 15VanderbiltAvenue 7:00PM 6:50PMP.H. –AlternateSideParking onPersimmon Place P.H. -Amend2018CDBG Entitlement ActionPlan P.H. –AmendChapter225of theCityCode –TimeLimit Parking 7:00PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15MINUTES PRESENTATIONS 1. CityCenter2018AnnualReport CONSENT AGENDA 1. Approvalof3/12/19SpecialCityCouncilMeetingMinutes 2. Approvalof3/4/19Pre-AgendaMeetingMinutes 3. Approvalof3/5/19CityCouncilMeetingMinutes 4. ApproveBudgetAmendments – Regular (Increases) 5. ApproveBudgetTransfers - Regular 6. ApprovePayroll03/08/19 $661,266.59 7. ApprovePayroll03/15/19 $485,723.39 8. Approve Warrant - 201919MWMAR1 $4,730,798.16 9. Approve Warrant –201919MAR2 $593,880.98 MAYOR’SDEPARTMENT 1. Announcement: 2019Community Development CitizenAdvisoryCommittee Recommendations 2. Announcement: OpenPublicComment Periodfor2019Community BlockGrantFunding Recommendations 3. SetPublicHearing: 2019Community Development BlockGrantFunding Recommendations 4. Discussion andVote: Substantial Amendment to2018CDBGEntitlement ActionPlan 5. Discussion andVote: Appointment CityCenterBoard City Council Meeting 3/19/19 6. Appointment: SaratogaSpringsHousingAuthority 7. Discussion andVote: 2019SaratogaSpringsHousingAuthoritySalaries 8. Discussion andVote: Authorization fortheMayortoSigntheCapitalCoexistTrafficSafety Ambassador MiniGrantMemorandum ofUnderstanding 9. Discussion andVote: Authorization forMayortoSignAddendum OnetoContractwithBarton & LoguidiceforPrelimandFinalEngineering fortheComplete Streets Saratoga Greenbelt Downtown Extender 10. Discussion andVote: NYSDOTStandardTitleVI/Non-Discrimination Assurances 11. SetPublicHearing: ToAmendChapter240toAddaNewSection6.3.2.1Entitled “SmallWireless Facilities” 12. Announcement: PublicCommentPeriod – SaratogaDowntown Connector Preliminary Engineering Plans 13. Announcement: JointDesignReviewCommittee/PlanningBoardMeetingonFlatRockCentreParking Structure ACCOUNTS DEPARTMENT 1. Discussion andVote: Authorization forMayortoSignContractwithRicoh 2. Discussion andVote: CityContractTemplate Regulatory Updates 3. AwardofBid: Extension ofBid –Emergency MedicalSuppliestoBoundTreeMedical, MooreMedical, andHenrySchein 4. AwardofBid: Laboratory ServicestoCNAEnvironmental 5. AwardofBid: Pedestrian CrossingImprovements toDelSignore BlacktopPaving, Inc. FINANCE DEPARTMENT 1. Announcement: Economic Development Lunch &LearnSeriesUpdate 2. Discussion andVote: Authorization forMayortoSignaContractwithNorthern Broadcasting, Inc.aka LookTVforRecording Services 3. Discussion andVote: Authorization toPayInvoice WithoutaPurchase OrderintheAmountof $1,775 toFerraro, AmodioandZareckiCPAs 4. Discussion andVote: BudgetTransfers – Insurance 5. Discussion andVote: BudgetAmendment – UseofFundBalancesCityCenter 6. Discussion andVote: BudgetTransfers - Payroll PUBLIC WORKS DEPARTMENT 1. DiscussionandVote: Authorization forMayortoSignContractwithCNAEnvironmental, LLCfor Laboratory Services 2. Discussion andVote: Authorization forMayortoSignContractwithGreenridge CemeteryAssociation forMaintenance 3. Discussion andVote: WaterLeakAdjustment 4. Discussion andVote: Authorization forMayortoSignChangeOrder #1withTrinityConstruction for NelsonAve.DrainageImprovement Phase5Project PUBLIC SAFETY DEPARTMENT 1. Discussion andVote: Authorization fortheMayortoSignaContractwithPittsfield Communications Systems, Inc. 2. Discussion andVote: Authorization forMayortoSignRevenue ContractwithEmpireAmbulance Service 3. Announcement: FourthCitizensAdvisoryBoardMeeting Page 2 of 13 City Council Meeting 3/19/19 SUPERVISORS MattVeitch 1. SaratogaCountyRecycling CentersContractUpdate 2. Buildings & GroundsCommittee Update 3. NationalAssociation ofCountiesConference Report TaraGaston 1. HealthandSocialServicesCommittee 2. NationalAssociation ofCountiesLegislativeConference Report ADJOURN Page 3 of 13 City Council Meeting 3/19/19 March19,2019 CITYOFSARATOGASPRINGS CityCouncilMeeting RecreationCenter 15VanderbiltAvenue 7:00PM PRESENT: MegKelly, Mayor MicheleMadigan, Commissioner ofFinance JohnFranck, Commissioner ofAccounts AnthonyScirocco, Commissioner ofDPW PeterMartin, Commissioner ofDPS STAFFPRESENT: LisaShields, DeputyMayor MikeSharp, DeputyCommissioner, Finance MaireMasterson, DeputyCommissioner, Accounts JoeO’Neill,DeputyCommissioner, DPW JohnDaley, DeputyCommissioner, DPS VincentDeLeonardis MatthewVeitch, Supervisor TaraGaston, Supervisor RECORDING OFPROCEEDING Theproceedings ofthismeetingweretapedforthebenefitofthesecretary. Becausetheminutesarenota verbatimrecordoftheproceedings, theminutesarenotaword-for-wordtranscript. PUBLIC HEARINGS Alternate SideParkingonPersimmon Place MayorKellyopenedthepublichearingat6:49p.m. Commissioner MartinstatedPersimmon Placeisarelativelynewstreetbythehighschool. Itisanarrow streetsothepropertyownershaverequested weputalternatesideparkinginplace. Noonespoke. MayorKellyconcluded thepublichearingat6:50p.m.andkeptitopen. Amend2018CDBGEntitlementActionPlan MayorKellyopenedthepublichearingat6:50p.m. Page 4 of 13 City Council Meeting 3/19/19 MayorKellystatedthisisthesecondpublichearingonthis. Theyplantomove $70,000fromthe2018 CDBGResidential Rehabilitation Programtothe2018CDGBRebuilding Togetherandmoving $200,000 fromtheCDBGRevolvingFundLoantofundanew2018CDBGawardtoSaratogaSpringsPublic HousingAuthorityforitsaffordablehousingproject. Noonespoke. MayorKellyclosedthepublichearingat6:51p.m. AmendChapter225oftheCityCode –TimeLimitParking MayorKellyopenedthepublichearing at6:51p.m. Commissioner MartinstatedtheChamber ofCommerce andmerchants fromdowntown askedhimto improvetheparkingdowntown byincreasing turnoverinthespots. Theproposalistochange thetimelimit forparkinginvariouslotsandgarages. KathleenFyfeofSaratoga Springsandvicepresident ofcommunity development fortheChamber of Commerce statedtheysupportthiseffort. MayorKellyconcluded thepublichearingat7:00p.m.andkeptitopen. CALL TO ORDER MayorKellycalledthemeetingtoorderat7:00p.m. PUBLIC COMENT Mayor Kelly said thepublic comment period islimited toatotal of15 minutes and individuals are limited totwo minutes. MayorKellyopenedthepubliccomment periodat7:01p.m. MattJonesstatedheishereonbehalfoftheChamber ofCommerce regarding theComprehensive Plan. Weare2weeksawayfromstartingour7th yearintheComprehensive Planprocess. HeaskedtheCouncil consideraresolution onApril2,2019toreferthesematterstotheCityandCountyPlanning Boards; that beginsthezoningprocess. Dr.SethCappelloofGansevoort statedheisheretodiscussthezoningchange. Theyhavebroughtinthe bestmedicalcare. Theyarecompletely outofspacewithnowheretogo. HeurgedtheCouncilto considerthezoningchangestoallowthecaretobeconsolidated asclosetothehospitalaspossible. SamBrewerofSaratogaSpringsstatedsincethemeetings havebeenmovedtotheRecreation Center; theattendance hasdecreased by20 -30%. HeaskedtheCounciltoconsidermovingthemeetingsback downtown forbetterattendance. MayorKellyclosedthepubliccommentperiodat7:06p.m. PRESENTATIONS CityCenter2018AnnualReport Page 5 of 13 City Council Meeting 3/19/19 RyanMcMahon oftheCityCenterwasheretopresentthe2018CityCenterAnnualReport. Hereported 2018asbeingaverystrongyearattheCityCenter. Thetotalnumberofguestswas174,000 - 8,000 higherthanin2017andtheeconomic impactwas $34million –up $2millionfromthepreviousyear. They hadarecordnumberofreturneventsat77% -upfrom72%thepreviousyear. Theylaunchedanew website, whichhadnotbeentouched inadecade, andhaveasharedeventcalendarwiththeChamber of Commerce, Downtown BusinessAssociation, andtheCityiscomingonlinesoon. TheCityCenterended withanetpositiveof $144,000intheirlastfiscalyear. CONSENT AGENDA Mayor Kelly moved and Commissioner Madigan seconded toapprove theconsent agenda as follows: 1. Approvalof3/12/19Special CityCouncilMeeting Minutes 2. Approvalof3/4/19Pre-AgendaMeeting Minutes 3. Approvalof3/5/19CityCouncilMeeting Minutes 4. ApproveBudgetAmendments – Regular (Increases) 5. ApproveBudgetTransfers - Regular 6. ApprovePayroll03/08/19 $661,266.59 7. ApprovePayroll03/15/19 $485,723.39 8. Approve Warrant - 201919MWMAR1 $4,730,798.16 9. Approve Warrant –201919MAR2 $593,880.98 Ayes – All MAYOR’SDEPARTMENT Announcement: 2019Community Development CitizenAdvisoryCommittee Recommendations MayorKellyannounced thelistofapplications hasbeenincludedwiththeagenda. Announcement: OpenPublicComment Periodfor2019Community BlockGrantFunding Recommendations MayorKellyannounced thepubliccomment periodforthe2019Community BlockGrantFunding Recommendations willrunfromMarch19thrd toApril23. RichFerguson, chairofthecommittee advisedtheyhadonepublicmeetingand2committee meetings. Theyhad17applications withatotal askingof $ 615,000 andonly $325,000 togiveout. Thefollowing recommendations weremade: 21,000totheMotherSusanAndersen Emergency ShelterforaCaseManager 17,0000totheSaratogaAffordableHousingGroupfortheAllenDriveCaseManager 10,000totheLegalAidSocietyfortheirHomelessness Prevention Project 75,000toHabitatforHumanity forthepurchaseofland 100,000toRebuilding TogetherSaratogaCountyforHousingRehabilitation Program 20,000totheSheltersofSaratogaforshelterimprovements 19,416toSaratogaAffordable Housing GroupforAllenDriveApartment Rehabilitation 62,000forProgramAdministration withintheCity SetPublicHearing: 2019Community Development BlockGrantFunding Recommendations MayorKellysetapublichearingforTuesday, April16,2019at6:55p.m. Discussion andVote: Substantial Amendment to2018CDBGEntitlement ActionPlan (19-095) Page 6 of 13 City Council Meeting 3/19/19 MayorKellyadvisedthisisinconnection withlastyear’sCDBGGrant. Theyplantomove $70,000fromthe 2018CDBGResidential Rehabilitation Program tothe2018CDGBRebuilding Togetherandmoving 200,000fromtheCDBGRevolving FundLoantofundanew2018CDBGawardtoSaratoga Springs PublicHousingAuthorityforitsaffordable housingproject. Mayor Kelly moved and Commissioner Franck seconded toapprove the substantial amendment to the 2018 CDBG Entitlement Action Plan asdescribed. Ayes – All Discussion andVote: Appointment CityCenterBoard (19-096) MayorKellyrecommended there-appointment ofRogerGoldsmithtotheCityCenterBoard. Mayor Kelly moved and Commissioner Franck seconded toapprove the re-appointment ofRoger Goldsmith tothe City Center Board forafull 6year term running from 3/20/19 –3/19/25. Ayes – All Appointment: SaratogaSpringsHousing Authority MayorKellyre-appointed JoanneForestatotheSaratoga SpringsHousingAuthority foranother5year termtorun4/1/19 –3/31/24. Discussion andVote: 2019SaratogaSpringsHousingAuthoritySalaries (19-097) MayorKellyadvised theCityisrequired toapprovetheSaratogaSpringsHousingAuthority salaries. All but2ofthepositions areintheunion. Forsalariescoveredbyunioncontract, theCityhasmaintained that,whereallpartieswererepresented bycompetent andinformed legalcounsel, itisappropriate to concludethatfairandreasonable salarieswereeffectively negotiated. Forsalariesthatarenotcovered by unioncontract, theHousingAuthority hashistorically provided comparative compensation datathat sufficiently supportsthecompensation provided. Thesesalariesincludeapart-timeexecutivesecretary andtheexecutive director. Thepart-timeexecutive secretary wasoriginallyintheunionasfull-time;the parttimesalarywasderivedfromtheformerhourlywagesetbytheunion.Theexecutive director’s salary iswithinrangeofninecomparable HousingAuthoritysalariesintheupstateandtheCapitaldistrictregion. Mayor Kelly moved and Commissioner Franck seconded toapprove the 2019 Housing Authority Salaries asdescribed with thisagenda. Ayes – All Discussion andVote: Authorization fortheMayortoSigntheCapitalCoexistTrafficSafetyAmbassador MiniGrantMemorandum ofUnderstanding (19-098) MayorKellyadvised theCityhasbeenawardedtheopportunity toreceive $4,814grantwitha $ 6,008 matchforaprotectedbikelanedemo. Mayor Kelly moved and Commissioner Martin seconded toauthorize the mayor tosign the Capital Coexist Traffic Safety Ambassador Mini Grant Memorandum ofUnderstanding as distributed with the agenda. Ayes – All Discussion andVote: Authorization forMayortoSignAddendum OnetoContractwithBarton &Loguidice forPrelimandFinalEngineering fortheComplete StreetsSaratoga Greenbelt Downtown Extender (19- 099) Page 7 of 13 City Council Meeting 3/19/19 MayorKelly advised thisaddendum changesthescopeoftherequirement withanadditional costof 47,624. Mayor Kelly moved and Commissioner Martin seconded toauthorize the mayor tosign addendum 1contract with Barton & Loguidice for the preliminary and final engineering forthe Complete Streets Saratoga Greenbelt Downtown Extender as distributed with the agenda. Ayes - All Discussion andVote: NYSDOTStandardTitleVI/Non-Discrimination Assurances (19-100) MayorKellyadvised theNYSDOT compliance hascontacttheCityregarding itsconsentandinclusionof non-discrimination civilrightsassurancesunderTitleVIforallofourfederalandstatecontracts. Mayor Kelly moved and Commissioner Franck seconded toapprove and authorize the mayor to sign NYS DOT Standard Title VI/Non-Discrimination Assurances as distributed with the agenda. Ayes – All SetPublicHearing: ToAmendChapter240toAddaNewSection6.3.2.1 Entitled “SmallWireless Facilities” MayorKellysetapublichearingforTuesday, April2,2019at6:55p.m. Announcement: PublicComment Period –SaratogaDowntown Connector Preliminary Engineering Plans MayorKellypulledthisitemfromheragenda. Announcement: JointDesignReviewCommittee/Planning BoardMeetingonFlatRockCentreParking Structure MayorKellyannounced thejointDesignReviewCommittee / PlanningBoardmeetingregarding FlatRock CentreParkingStructure willbeheldonMarch21,2019 at5:30p.m.intheCityCouncilRoomatthe Recreation Center. ACCOUNTS DEPARTMENT Discussion andVote: Authorization forMayortoSignContractwithRicoh (19-101) Commissioner Franckadvisedthisisarenewalofthemaintenance andleaseagreements forthecopierin theAccounts Department forthetermof36months. Commissioner Franck moved and Commissioner Martin seconded toauthorize the mayor tosign the maintenance and lease agreements with Ricoh USA, Inc. asdistributed with the agenda. Ayes - All Discussion andVote: CityContractTemplate Regulatory Updates (19-102) MarilynRivers, directorofriskandsafety, advisedtheCityhastakentherequirements approved underthe mayor’s agendaandplacedtheminthecontracttemplates. Theyaddedatemplateforproduct onlyand addedinsurance requirements forsoftware andtechnology projects. Theyalsoloweredtheexcesson professional services from $5millionto $3million. Thisisthefirstgroupofcontracttemplates comingto Council; nextwillberecreation, publicworks, andplanningandeconomic development. Page 8 of 13 City Council Meeting 3/19/19 Commissioner advisedtheCityhasbeenrequested tocomeintocompliance withrecentlegislative mandates pertaining toTitleVIandSexualHarassment legislation. Eachofthetemplates providedhave language changesinredinktodenotewhatisbeingaddedorchanged. Anew "AppendixA"willbe attachedtoeachoftheCitytemplates outliningthefederalandstateregulatory requirements forTitleVI. Additionally, insurance limitshavebeenupdatedtomeettheCity'stechnological andasbestosabatement initiatives. Allothertermsandconditions remainthesame. Commissioner Franck moved and Commissioner Madigan seconded forthe City Council toadopt and approve the usage ofthe contract templates asdistributed with this agenda. Ayes - All AwardofBid: Extension ofBid –Emergency MedicalSuppliestoBoundTreeMedical, MooreMedical, andHenrySchein (19-103) Commissioner Franck moved and Commissioner Martin seconded toextend the bid foremergency medical supplies foran additional year under the same terms, conditions and prices toBound Tree Medical, Moore Medical, and Henry Schein. Amounts available for each supplier are not toexceed the amounts indicated onthe certificate offunds asattached tothis agenda. Ayes - All AwardofBid: Laboratory ServicestoCNAEnvironmental (19-104) Commissioner Franck moved and Commissioner Scirocco seconded toaward the bidfor laboratory services toCNA Environmental, LLC foranamount not toexceed $21,106. Ayes – All AwardofBid: Pedestrian CrossingImprovements toDelSignore BlacktopPaving, Inc. (19-105) Commissioner Franck moved and Commissioner Martin seconded toaward the bid for pedestrian crossing improvements – Union Avenue toDelSignore Blacktop Paving, Inc. foranamount not to exceed $168,000. Ayes - All FINANCE DEPARTMENT Announcement: Economic Development Lunch &LearnSeriesUpdate Commissioner Madiganadvisedtodate2lunchandlearneventshavebeenheldoutof4intheseries. Thegoalistocreateacollaborative environment tospurfutureinnovation, investment, andgrowth. The next2eventswillbeonmakerspacesandstreetlighting. DiscussionandVote: Authorization forMayortoSignaContractwithNorthernBroadcasting, Inc.aka LookTVforRecording Services (19-106) Commissioner Madigan advised duetothechangeinLookTVsbusinessmodel, theycannolongerrecord andairourCityCouncilmeetings forfree. Thecontractisshort-termat $500permonthnottoexceed 2,500intotal,torecordandairCityCouncilmeetings. Commissioner Madigan moved and Commissioner Scirocco seconded toapprove the mayor to sign the contract with Northern Broadcasting, Inc. also known asLookTV forrecording services as previously distributed with the agenda. Page 9 of 13 City Council Meeting 3/19/19 Ayes – All Discussion andVote: Authorization toPayInvoiceWithoutaPurchase OrderintheAmountof $1,775to Ferraro, AmodioandZareckiCPAs (19-107) Commissioner Madiganadvised theFinance Department contractedwithFerraro, AmodioandZarecki, CPAsforauditingservicesin2018regardingaCityHallpersonnel matter. Theinvoicerepresents thetime spentwiththefirmpriortotheirdetermination beingmade. Commissioner Madigan moved and Commissioner Scirocco seconded toapprove the payment of the invoice $1,775 toFerrara, Amodio and Zarecki CPAs without apurchase order. Ayes – All Discussion andVote: BudgetTransfers – Insurance (19-108) Commissioner Madigan moved and Commissioner Scirocco seconded toapprove the budget transfers – insurance aspreviously distributed with the agenda. Ayes – All Discussion andVote: BudgetAmendment – UseofFundBalancesCityCenter (19-109) Commissioner Madigan moved and Commissioner Martin seconded toapprove the budget amendment – use offund balances City Center aspreviously distributed with theagenda. Ayes - All Discussion andVote: BudgetTransfers – Payroll (19-110) Commissioner Madigan moved and Commissioner Scirocco seconded toapprove the budget transfers – payroll as previously distributed with the agenda. Ayes – All PUBLIC WORKS DEPARTMENT Discussion andVote: Authorization forMayortoSignContractwithCNAEnvironmental, LLCfor Laboratory Services (19-111) Commissioner SciroccoadvisedthisisfortestingoftheCity’swatersupply. Commissioner Scirocco moved and Commissioner Franck seconded toauthorize the mayor tosign acontract with CNA Environmental, LLC forlaboratory services from 3/1/2019 – 3/19/2020 forthe amount of $23,106. Ayes - All Discussion andVote: Authorization forMayortoSignContractwithGreenridge Cemetery Association for Maintenance (19-112) Commissioner Sciroccoadvised thisagreement withthecemetery datesbackto1966. Thecostofthis contractis $ 27,562.50. Page 10 of 13 City Council Meeting 3/19/19 Commissioner Scirocco moved and Commissioner Franck seconded toauthorize the mayor tosign amaintenance agreement with Greenridge Cemetery Association inthe amount of $27,562.50. Ayes – All Discussion andVote: WaterLeakAdjustment (19-113) Commissioner Sciroccoadvised theJewishFoundation onVeteran’sWayisrequesting awaterleak adjustment. Awaterlinebrokecausingasubstantial waterandsewerbill. TheOctoberbillforaccount # 010454wasintheamountof $ 10,842.03andaccount #010454A wasintheamountof $ 4,321.37. The owneralsoincurreda $ 15,000billforplumbingexpenses. Commissioner Scirocco moved and Commissioner Franck seconded toadjust the October 2018 account #010454 toremove the sewer charge of $6,668.47and reduce the water charge to $ 60; and account #010454A toremove thesewer charge of $2,715.99and reduce the water charge to $60. Ayes - All Discussion andVote: Authorization forMayortoSignChangeOrder #1withTrinityConstruction for NelsonAve.DrainageImprovement Phase5Project (19-114) Commissioner Sciroccoadvised thischangeorderisforadditionalworkintheamountof $ 6,420.93. The additional workincludes therelocation of2additional waterservicesthatwerenotpreviously locatedby thesurveyat65and69NelsonAvenue; repairing anunmarked 8inchsanitarysewerlateralatthe entrancetotheracetrack; andinvestigation andremovalofblockage ofsanitary sewerlateralfor63 NelsonAvenue. Commissioner Scirocco moved and Commissioner Madigan seconded toauthorize the mayor to sign change order #1with Trinity Construction forNelson Avenue drainage improvement project in the amount of $ 6,420.93. Ayes - All Commissioner Scirocco moved and Commissioner Franck seconded toadd anitem tohis agenda fordiscussion and vote: authorization formayor tosign change order #2with Aktor Corporation foradditional asbestos abatement, demolition, and disposal onallthree floors ofCity Hall. (19-115) Ayes – All Discussion andVote: Authorization forMayortoSignChangeOrder #2withAktorCorporation for Additional Asbestos Abatement, Demolition, andDisposalonAllThreeFloorsofCityHall (19-116) Commissioner Sciroccoadvisedthisisintheamountof $ 65,580. Theasbestoswasdiscovered inthe woodandmarblegrainwallpanelsintheadhesivethatbondedthemtothewallsonthefirstfloor, second floor,andthirdfloor. Theworkwillextendthecontractdatebyanadditional 14businessdays. Commissioner Scirocco moved and Commissioner Martin seconded toapprove the mayor to sign change order #2with Aktor Corporation intheamount of $ 65,580 for the additional asbestos abatement inCity Hall. Ayes - All Page 11 of 13 City Council Meeting 3/19/19 PUBLIC SAFETY DEPARTMENT Discussion andVote: Authorization fortheMayortoSignaContractwithPittsfieldCommunications Systems, Inc. (19-117) Commissioner Martinadvised thisisarenewaloftheannualcontractformaintenance ofthedispatch equipment. Thiscontractiscappedat $7,980andisfor1year. Commissioner Martin moved and Commissioner Scirocco seconded toauthorize the mayor tosign aprofessional services contract with Pittsfield Communications System, Inc. with amaximum limit of $7,980. Ayes – All Discussion andVote: Authorization forMayortoSignRevenueContract withEmpire Ambulance Service 19-118) Commissioner MartinadvisedthisisanannualcontractforspaceinourWestAvenue FireStation. Commissioner Martin moved and Commissioner Franck seconded toauthorize the mayor tosign a revenue contract with Empire Ambulance Service inthe amount of $25,000. Ayes – All Announcement: FourthCitizensAdvisoryBoardMeeting Commissioner Martinannounced thenextCitizens AdvisoryBoardmeetingisscheduled forApril18,2019 at7:00p.m.attheDeeSarnoArtsCenter. Commissioner Martin moved andCommissioner Madigan seconded tobeauthorized toadd anitem tohis agenda regarding anagreement with NYRA forpayment forcanine service. (19-119) Ayes – All Discussion andVote: Authorization forMayortoSignAgreement withNYRAforCanineServices (19-120) Commissioner MartinstatedNYRAhasrequested wehaveacaninevehicleandofficers atthetrackfor eachdayofthetrackmeet.Theyarewillingtopayaone-timepaymentof $50,000for3years. Commissioner Martin moved and Scirocco seconded toauthorize the mayor tosign a memorandum ofagreement with the New York Racing Association inthe amount of $50,000 inthe form previously distributed tothe Council bye-mail. Ayes - All SUPERVISORS Matt Veitch SaratogaCountyRecycling CentersContractUpdate Supervisor Veitchreportedin2014theCountydecidedtoprivatizethehaulingofallmaterialsandremove theemployee fromtheWeibelAvenuesite. Theprogramstartedin2015andithasbeenrunningwell; Page 12 of 13 City Council Meeting 3/19/19 howeverthecontractranouttheendof2018. TheCountyisnowgettingreadytostartthemunicipal agreement withtheCitytogetthefundingback. Buildings & GroundsCommittee Update Supervisor Veitchreported theLawLibraryisprojectedtoopentheendofMay;theimplementation ofthe masterplanattheairportisstarting; andthepublicsafetybuildingisonschedule. NationalAssociation ofCountiesConference Report Supervisor Veitchreported heattendedtheconference inWashington, D.C.fromMarch2ndth – 6. There were5resolutions: continuefundingforCDBGandhomeprogram; reauthorize theeconomic development administration; support opportunities zoneprogram; supportlegalimmigration; and streamline statelicensingprocedures formilitaryspouses. Tara Gaston HealthandSocialServicesCommittee Supervisor Gastonreported theypassedacontractwithECS Psychological Services. Theircommittee designated Aprilasdonatelifemonth. Youcandonateonlineatwww.donatelifeny. NationalAssociation ofCountiesLegislativeConference Report Supervisor Gaston reportedsheattendedthisconference alongwithSupervisor Veitch. Sheadvocated for interestregardingwatersoftheUS. TheVeteran’s Committeelearned about updatesinVAsupportand pushed forincrease legislation. ADJOURNMENT Therebeingnofurtherbusiness, MayorKellyadjourned themeetingat8:08p.m. Respectfully submitted, LisaRibis Clerk Approved: 4/2/19 Vote: 5 -0 Page 13 of 13  2018 A NNUAL R EPORT SARATOGA SPRINGS CITY CENTER A UTHORITY  2018ANNUAL REPORT PRESENTED BY 2019CITYCENTER AUTHORITY J.THOMAS ROOHAN, Chair RICHARD L.HIGGINS, ViceChair ROGER GOLDSMITH, Secretary SHAUN WIGGINS DOROTHY ROGERS-BULLIS ROSEMARY RATCLIFF STEVE SULLIVAN MAYOR MEGKELLY,Ex-Officio DARRYL LEGGIERI, JR,PRESIDENT, SARATOGA CONVENTION & TOURISM BUREAU, Ex-Officio CITYCENTER STAFF RYAN E.M.MCMAHON Executive Director SUSAN BAKER Director ofSales MARCH13,2019  Summary of2018 January1 -December 31 I. Guests TotalCityCenterGuests 174,458 Convention Guests (Lodged) 21,516 DayGuests 152,942 II. Economic Impact PotentialSalesGenerated***$ 34,342,579.36 Convention GuestSpending*$ 20,739,917.88 DayGuestSpending**$ 13,602,661.48 NewSalesTaxRevenues$ 2,403,980.56 State4.00%$ 1,373,703.17 County1.50%$ 515,138.69 City1.50%$ 515,138.69 III.In2018, theCityCenterprovided theSaratoga areawiththefollowing businessactivity: Conventions/Conferences 64 TradeShows - Industry 7 GateShows 29 Banquets 27 Special Events 29 CityHallevents (Lightning Strike) 47 TotalNumberofEvents 203 2018EventBreakout 46First Time Events23% 157Return Events77% TotalNumber ofPaidEventDays 294.00 TotalNumber ofBuilding UseDays 379.25 Public ServiceEvents 15 Based onSaratoga Convention Bureau figure of $379.50perconvention guest spending per day and association spending per delegate for2.54days; $963.93total spending. Based onNational Statistics of $88.94perperson, perday fornon-lodged guests. Figures donotinclude money spent onnon CityCenter hosted business such assmaller independent hotel groups, motor coach tours, sporting events, etc.  Summaryof2017 January1 -December31 I. Guests TotalCityCenterGuests 16,626 ConventionGuests (Lodged) 20,671 DayGuests 145,955 II. EconomicImpact PotentialSalesGenerated***$ 32,906634.7 ConventionGuestSpending*$ 19,925,397.03 DayGuestSpending**$ 12,981,237.70 NewSalesTaxRevenues$ 2,3046.43 State4.00%$ 1,316,265.39 County1.50%$ 493,599.52 City1.50%$ 493,599.52 III.In2017,theCityCenterprovidedtheSaratogaareawiththefollowingbusinessactivity: Conventions/Conferences 66 TradeShows - Industry 7 GateShows 36 Banquets 26 SpecialEvents 40 TotalNumberofEvents 175 2017EventBreakout 49FirstTimeEvents28% 126ReturnEvents72% TotalNumberofPaidEventDays 2730. TotalNumberofBuildingUseDays 3325. PublicServiceEvents 15 Based on Saratoga Convention Bureau figure of $379.50 per convention guest spending per day and association spending per delegate for 2.54 days; $963.93 total spending. Based onNational Statistics of $88.94per person, per day fornon-lodged guests. Figures do not include money spent on non City Center hosted business such assmaller independent hotel groups, motor coach tours, sporting events, etc.  History YearNumber of EventsNumber ofEvent DaysNumber of Building Use Days 198424* 43.50 63.00 198560 101.00 149.00 198681 121.00 160.00 1987109 143.50 183.50 1988102 142.50 180.0 1989112 154.75 208.25 1990110 15.50 193.50 199191 142.50 172.0 199291 138.0 169.75 199393 141.50 180.75 1994105 15.50 180.0 199598 141.0 186.75 1996107 148.50 182.0 199794 150.75 191.75 1998101 190.25 23.75 199998 159.75 207.50 2000101 171.75 216.0 200199 164.50 215.25 2002101 168.50 214.50 2003109 186.75 28.0 2004107 176.75 219.50 2005100 161.50 19.0 2006107 16.0 206.75 2007115 181.50 25.25 2008122 18.25 231.75 2009106 178.25 216.75 2010102 167.25 202.25 2011136 207.25 248.50 2012150 256.75 294.50 2013148 230.0 291.25 2014157 240.0 314.50 2015154 252.25 310.75 2016 171 260.0 319.75 2017175 273.0 33.25 2018 Actual203** 294.0 379.25 e 2019 128 262.0 32.0 Excludes 60openingandfreecommunity activities Includes47meetings fromCityHallafteralightning strikeclosedtheirmeetingroom e Estimate: Budgeted for2019  Saratoga Springs CityCenter 2018Accomplishments 2018wasaneventfulyearfortheCityCenterteam. ThelaunchofafreshnewwebsiteinOctober isone ofthemostexcitingaccomplishments of2018fortheCityCentersalesteam. Thesitehasaclean missiontoprovidethegreatestpositiveeconomicbenefit toSaratoga Springsandthesurrounding community. Thewebsiteisupdated onaregularbasiswithacalendar detailing upcoming eventsfora 6-monthperiod, agalleryofeventimages, socialmediaandgovernance information. Visitorstothesite areabletosubmitarequestforproposal andmanynewbusiness opportunities areinprocessdueto theeaseofrequesting abidfromthenewsite. Theeffortsofthesalesteam, overthepastfewyears, toestablish theCityCenterasmeetingspaceour meetinghub. Agreatdealofcollaboration andsynergywithallthehotelpartners nowexist. Allhotel partners nowfeelconfident tobidonbusiness thatinthepasttheywouldhaveturneddown, dueto limitedconference andeventspacecapacity. TheCityCentersalesteamwillcontinue toworkinorder tostaytopofmindwithourpartners andtobethe . TheCityCenterteam, Discover Saratoga andhotelpartners haveworked diligentlyoverthepastyearto educateourconvention planners abouttheopportunities thatexistsandthatareuniquetoSaratoga. Thewalkability, safetyandbeautyofourVictorian cityprovideuswithauniqueopportunity. Oncea plannerexperiences allthatSaratogahastooffertheyunderstand whysomanygroupsreturnyearafter year. Inaddition, thesalesteamcontinuedtoputspecialemphasis onworkingcloselywithouralready contracted business tohaveaclearunderstanding ofwhatportionofthebuilding theywillbeusingand thenproactively fillingtheunusedroomswithshortercyclebookings (primarily corporate). Ourfacilitywasinuseatotalof294days, hosting203events,46werefirsttimeeventsattheCity Center. TheCityCenterteamcontinues toenjoyastrongcollaboration andpartnership withtheSaratoga Convention & Tourism Bureau, Saratoga CountyChamber ofCommerce, Downtown Saratoga Business Improvement District, ElectedandCivicLeadership, andHotelPartners. Thegoalremainstoprovidethe bestpossibleexperience forourclientsandenhance theeconomic vibrancyofSaratogaSprings. TheFollowing metricofsameyearandfutureeventsthatwereconfirmed in2018isevidenceofthis successful partnership: 2018 2019 2020 2021 2022 2023 2024 48 62 17 8 2 1 1 LЋЉЊБƩĻƷǒƩƓĬǒƭźƓĻƭƭƷƚƷŷĻ /źƷǤ /ĻƓƷĻƩǞğƭААі͵ ŷĻƚƷŷĻƩЋЌіŅźƩƭƷƷźƒĻ ĭƌźĻƓƷƭ źƓĭƌǒķĻķźƓ ƷŷĻ ŅƚƌƌƚǞźƓŭƌźƭƷƚŅЌЏ ŭƩƚǒƦƭ͵aźƓƷŷźƭƌźƭƷŷğǝĻğƌƩĻğķǤĬƚƚƉĻķŅƚƩŅǒƷǒƩĻ ǤĻğƩƭ͵County Highway Superintendents SYSCO Grappling Industries Cartwheels Gymnastics CenterState FarmUtica National Insurance CompanyUSAirForce BandGalaxyEvents Chocolate &Wine FestivalNYSCare Coalition QueensburyHighSchool PromNYS BankersGeneral MotorsLawlor WeddingNYSDental AssociationGordonBat Mitzvah Barks, Brews & TattoosAmyRaimo Memorial ServiceREVEALArt  ToLife CityofSaratogaSpringsLandUseBoards (Planning, ZoningandDesignReview) CityofSaratoga SpringsCityCouncilAgendaandRegularMeetings American StudentDentalAssociation Price/ScullyWedding M&TBank NEAssociation ofEquinePractitioners NavyKhakiBall RecordRiots Albany Guardian Society Northeast Gas SiliconSummitEast NBTBank HPAnArubaCompany CenterfortheFamilyCorks, Forks & Brews SUNYWorldLanguages Conference SUNYBuffalo h ĻğƭǒƩĻ ƒ ƚŅƚǒƩĭƌźĻƓƷƭğƷźƭŅğĭƷźƚƓ źƭƷŷĻźƩƌƚǤğƌƩĻƷǒƩƓƷƚƷŷĻ /źƷǤ /ĻƓƷĻƩǤĻğƩğŅƷĻƩǤĻğƩ AssociatedGeneralContractors Over30Years CurtisLumberCompany Over30Years EmpireStateCollege Over30Years HBDavisSeedCompany Over30Years NEACA, Inc. Over30Years NYSAthleticAdministratorsAssociation Over30Years SaratogaCounty Over30Years SaratogaCountyChamberofCommerce Over30Years SaratogaSpringsHighSchoolJunior-SeniorProm Over30Years CatholicCharitiesofSaratoga, Warren & Washington Counties Over20Years CenterfortheFamily Over20Years EmpireBaptistCongress Over20Years EmpireStateSocietyofAssociation Executives Over20Years FourthDistrictDentalSociety Over20Years HudsonMohawkTraditionalDancers Over20Years LeadingAgeNY Over20Years NortheastSouvenirSalesmanAssociation Over20Years NortheastWoodworkers Association Over20Years NYSTownClerksAssociation Over20Years RotaryClubofSaratoga Over20Years NYSAssociationofSchoolBusinessOfficials Over20Years Schuylerville HighSchoolGraduation Over20Years TransWorldEntertainment Over20Years WSWHEBOCES Over20Years  AdirondackNorthCountryAssociation Over15Years AlpinHaus Over15Years AmericanWaterWorksAssociation Over15Years NYLibraryAssociation Over15Years NYSAssociationofSchoolBuildings & Grounds Over15Years NYSCouncilofSchoolSuperintendents Over15Years SaratogaHospital Over15Years AdirondackSports & Fitness Over10Years HoosicValleyCentralSchool Over10Years LocalGovernmentITDirectors Over10Years NYSArtTeachersAssociation Over10Years NYSBoardofLawExaminers Over10Years NYSTeachersRetirementSystem Over10Years StillwaterCentralSchoolDistrict Over10Years TheCityCenterposteventsurveyisintended toprovideinsightsintohowourcustomers perceive our teammoreeffective. Themanypositivecomments wereceivethroughout theyearinclude the following: SaratogaProsperityPartnership youtrulyunderstoodour NYSAssociatedGeneralContractors RecordRiots Price/ScullyWedding AlbanyMedicalCollege NYSLocalGovernmentITDirectors whichIbelieveisatestamenttothehardwork,dedication,friendliness andcommendableeffortsbyyouandyourteam! Pleaseextendaheartfeltthankyoutoyourentireteamandofcoursewe Thefollowing events/groupswerehostedas2018PublicServicetotheCommunity CityofSaratoga Springs- inauguration & StateoftheCity RotaryFoundation BoardMeetings CityofSaratoga Springs GeneralElections Victorian Streetwalk Chowderfest Discover Saratoga FamTourBreakfast & AnnualMeeting American RedCrossBloodDrive Leadership Saratoga Seminar Thelonghistoryofourfull-timeemployees isacriticalcomponent ofthesuccessoftheCityCenter. Our returning clientsexpress valueinknowing ourseasonedstaffmembers arefamiliarwiththeelements of theirevents. NormCurrent, BuildingSupervisor 1988 33Years TerenceGonzalez 1989 30Years DarrenFuller 1997 22Years DonnaBarone, FinanceManager 2004 15Years RebeccaVickery, SalesManager 2005 14Years ShelbyKing,Operations Manager 2009 10Years RyanMcMahon, Executive Director 2011 8Years LaurenRowland, SalesManager 2012 7Years LindaPage 2012 7Years MichaelFurman, Building Supervisor 2013 6Years JakeVickery 2013 6Years KayleeDelaney 2014 5Years GregoryGorton 2016 3Years KimDenBesten 2016 3Years SusanBaker, DirectorofSales 2016 3Years JamesBrennan 2017 2Year  StaffProfessional Development IVAMVenueManagement School Wheeling, WV GlobalMeetingsIndustryDay NYALGROSchool- RecordsManagement OfficerTraining NotaryPublicCertification SalesandMarketingActivities Off-siteSalesCallsandClientVisitsforconvention/conferenceandtradeassociationleads On-siteSalesToursforweddings, corporate andspecialty parties MeetingsandeventssponsoredbytheEmpireStateSocietyofAssociationExecutives (ESSAE) MeetingsandeventssponsoredbyMeetingPlannersInternational ofNENY (MPI) Networking eventsfortheAlbanyBusinessReview Co-opSalesMeetingswiththeSaratoga Convention & TourismBureauandfacilitySalesDirectors ScheduledmeetingswiththeDirectorofCatering & Convention ServicesoftheSaratogaHilton RegularmeetingswiththeSalesDepartment oftheSaratogaHilton SalesandMarketingcoordination withSaratogaCountyTourism, SaratogaConvention & TourismBureauand SaratogaCountyChamberofCommerce RegularmeetingswiththeSalesDepartment oftheCityCenterandtheSaratogaConvention & TourismBureau Pre-ConventionmeetingswiththeSaratogaHiltonStaffandincomingclients MemberofthefollowingProfessional Organizations International AssociationofVenueManagers MeetingPlannersInternational ofNENY; SpecialEventsCommittee EmpireStateSocietyofAssociationExecutives; TradeShowCommittee SaratogaCountyChamberofCommerce SaratogaEconomicDevelopment Corporation SaratogaConvention & TourismBureau NewYorkStateAssociationExecutives VolunteerandCivicInvolvement MemberoftheBoard/CommitteeforthefollowingAssociations: SaratogaConvention & TourismBureau SaratogaCountyTourismAdvisoryBoard SaratogaCountyAgricultural Society SaratogaCountyChamber ofCommerce; Ambassador NYSUpstateCoalitionforFairGame NYSAssociationofAgricultural Fairs, RecordingSecretary & District2Director JonesvilleVolunteerFireDepartment MemberofthefollowingCivicOrganizations SaratogaSpringsDowntownBusinessAssociation SaratogaHistoricalSociety SaratogaArts GreenfieldGrange #807  Building Deposits December 2018 Apr-16DZ RestaurantsCatering1, 000.00 Jul- 08EsperantoCatering1, 000.00 Aug-06Extreme Concessions CateringCatering1, 000.00 Mar-18Farmer's DaughterCatering1, 000.00 Mar-18Fitzy's Fork in the RoadCatering500. 00 Apr-96Glen SandersCatering1, 000.00 Jan-08Hattie's RestaurantCatering1, 000.00 Aug-04Herberts at Birch HillCatering1,000.00 Feb-01Holiday InnCatering1,000.00 Sep-05Lily and the RoseCatering1, 000.00 Jan-05LongfellowsCatering1, 000.00 Nov-06Nicole's RestaurantCatering1, 000.00 Aug-08Panera BreadCatering1, 000.00 Sep-91Prime Mgt. (Sheraton) Catering1,000.00 May-06Saratoga National Golf ClubCatering1,000.00 Apr-07Saratoga PoloCatering1, 000.00 Mar-15Seasons CateringCatering1, 000.00 Jun-15Symphony CateringCatering1, 000.00 Mar-17Three Vines RestaurantCatering1, 000.00 Apr-10United Jewish FederationCatering1, 000.00 Jan-16Belmonte & Son Tent RentalDecorating1, 000.00 Aug-05Clifton Park RentalDecorating1, 000.00 Aug-05Great Lakes EventsDecorating1, 000.00 Mar-05Hale NortheasternDecorating1, 000.00 Feb-14Rain or ShineDecorating1, 000.00 Feb-05Spectrum Assoc Decorating1,000.00 Oct-05Total EventsDecorating1, 000.00 Aug-97Prime Mgt. (Sheraton) Open700.00 Sep-16NYS Land Surveyors-630Jan-19500.00 Nov-17Alpin Haus-147Jan-19500.00 Nov-17NE Organic Farming-741Jan-19500.00 Feb-18NYS County Highway Sups-524Jan-19750.00 May-18Saratoga Arts-084Jan-19500.00 May-18Saratoga Chamber Dinner-069DJan-19750.00 Jul-18Alpin Haus-147Jan-193,250.00 Jul-18NYS County Highway Superintendents- 524Jan-192,550.00 Jul-18NYS Professional Land Surveyors-630Jan-196,150.00 Jul-18Saratoga Arts-First Night-084Jan-191,556.25 Aug-18NOFANY-741Jan-197,487.50 Aug-18Saratoga Chamber Dinner-069DJan-191,375.00 Nov-18Saratoga Arts-First Night-084Jan-192,056.25 Nov-18NYS Land Surveyors-630Jan-196,650.00 Dec-18Alpin Haus-147Jan-195,325.00 Dec-18NYS County Highway Superintendents- 524Jan-193,300.00 Dec-18NYS County Highway Superintendents- 524Jan-191,500.00 Dec-18NE Organic Farming Assn-741Jan-197,987.50 Mar-18Cartwheels Gym-8348Feb-19500.00 Mar-18Skidmore College-436Feb-19500.00 Apr-18Townsquare Live Events-699Feb-19750.00 May-18Public Consulting Group-Health-8776Feb-19750.00 Jun-18Dance Flurry-508Feb-191,000.00  Building Deposits December 2018 Jul-18Saratoga EOC-246 (Cancelled) Feb-19500.00 Jul-18Cartwheels Gymnastics-8348Feb-194,762.50 Jul-18Townsquare Live Events-699Feb-193,500.00 Jul-18Skidmore College-436Feb-191,075.00 Jul-18Saratoga EOC-246 (Cancelled) Feb-19365.00 Jul-18Public Consulting Group-8776Feb-195,400.00 Aug-18Dance Flurry-508Feb-195,250.00 Oct-18Cartwheels Gym-8348Feb-195,262.50 Nov-18Empire Baptists-003Feb-193,037.50 Apr-15NYS Athletic Administrators- 276Mar-19500.00 Jun-17Dig Safely-392Mar-19500.00 Oct-17Continental Chess-762Mar-19500.00 Mar-18NE Woodworkers- 037Mar-191,000.00 May-18NY Drug Treatment Court Prof-551Mar-19500.00 Jun-18Saratoga Rotary Home Show-395AMar-191,000.00 Jul-18Empire State College-110AMar-191,000.00 Jul- 18ANCA-119Mar-19500.00 Jul-18Curtis Lumber-598Mar-191,000.00 Jul-18DA Collins-795Mar-191,000.00 Jul-18Record Riots-8795Mar-19500.00 Jul-18Saratoga Rotary Club-395AMar-199,770.00 Aug-18Adirondack Sports & Fitness-711Mar-19750.00 Sep-18Dig Safely-392Mar-191,862.50 Sep-18ANCA-119Mar-193,218.75 Sep-18NYS Athletic Administrators- 276Mar-192,400.00 Sep-18Mind Body Soul-8892Mar-19500.00 Sep-18Empire State College-110AMar-193,650.00 Sep-18NYS Drug Treatment Court Professionals-551Mar-192,800.00 Sep-18Continental Chess-762Mar-195,562.50 Sep-18Curtis Lumber-598Mar-192,325.00 Oct-18DA Collins-795Mar-191,537.50 Oct-18Utica National Insurance-8559Mar-19637.50 Oct-18Mind Body Soul-8892Mar-193,150.00 Oct-18NE Woodworkers- 037Mar-195,344.00 Oct-18ADK Sports & Fitness-711Mar-192,281.25 Nov-18ADK Sports & Fitness-711Mar-192,281.25 Aug-16Trucking Assn of NY-397Apr-19500.00 Dec-16American Water Works Assoc.-688Apr-19500.00 May-17ESSAL-479Apr-19500.00 Jun-18Saratoga Bridges-027Apr-19500.00 Jun-18Saratoga Guitar-152Apr-19500.00 Jun-18Saratoga Comic Con-201Apr-191,000.00 Jun-18NYS Art Teachers-266Apr-19750.00 Jul-18Capital Job Development-437Apr-19500.00 Aug-18NYS Health-System Pharmacists-338Apr-19750.00 Aug-18Spaulding & Rogers-565Apr-19252.75 Sep-18Townsquare Live Events-699Apr-19750.00 Sep-18Capital Job Development-437Apr-19987.50 Sep-18NYS Art Teachers-266Apr-191,375.00 Oct-18American Water Works-688Apr-195,899.00 Oct-18Saratoga Bridges-027Apr-191,075.00 Oct-18Spaulding & Rogers-565Apr-19747.25 Oct-18Townsquare Live Events-699Apr-191,375.00 Oct-18NY Council of Health-System Pharmacists-339Apr-194,675.00 Nov-18Trucking Assn of NY-397Apr-192,500.00 Nov-18Cobra Firing Systems-8946Apr-19500.00  Building Deposits December 2018 Dec-18Saratoga Comic Con-201Apr-193,600.00 Dec-15NYS Local Govt IT Directors-634May-19500.00 Jun-17Fourth District Dental-504May-19500.00 Jun-18Shenendehowa HS-433BMay-19500.00 Jun-18SEMI-180May-191,000.00 Jun-18Leading Age-658May-19750.00 Jul-18Saratoga Reptile Expo-8802May-19500.00 Jul-18Saratoga Springs HS-420May-19500.00 Aug-18Driscoll Foods-7984May-19500.00 Sep-18NY Land Trust Alliance-8867May-19750.00 Nov-18Fourth District Dental-504May-195,468.75 Nov-18Jewish Federation-783May-19500.00 Nov-18NYS Gov't IT Directors-634May-191,675.00 Nov-18Saratoga Reptile Expo-8802May-191,075.00 Dec-18SEMI-180May-197,112.50 Dec-18Leading Age-658May-192,937.50 Dec-18Land Trust Alliance-8867May-19875.00 Dec-18Saratoga High School-420May-191,075.00 Mar-16NYS ASBO-547Jun-19500.00 Jun-17NY Water Environment Assn-072Jun-19500.00 Oct-17Rotary Foundation-395CJun-19500.00 Feb-18American Chemical Society-047Jun-19500.00 Feb-18Stillwater HS-732Jun-19500.00 Feb-18Ballston Spa HS-151Jun-19500.00 Mar-18Schuylerville HS-430Jun-19500.00 Apr-18Hoosic Valley HS-768Jun-19500.00 May-18Healthcare Assn of NYS-807Jun-19500.00 Jun-18AHC Group-810Jun-19500.00 Jun-18Shenendehowa HS-433AJun-19500.00 Jun-18BOCES-113DJun-19500.00 May-18NYASBOJun- 194, 150. 00 Jul-18American Jersey Cattle Assn-8561Jun-19500.00 Aug-18Bond, Schoeneck & King-8004Jun-191,000.00 Aug-18Plumbers & Steam Fitters-8870Jun-19500.00 Nov-18Rachel Person-8953Jun-19675.00 Nov-18Ballston Spa High School-151Jun-19725.00 Nov-18Nat'lAssn of Social Workers-8203Jun-195,550.00 Dec-18Bond, Schoeneck & King-8004Jun-19600.00 Dec-18BOCES-113DJun-192,650.00 Dec-18AHC Group-810Jun-19200.00 Dec-18Saratoga Rotary Foundation-395Jun-19225.00 Dec-18NYS Jersey Cattle Club-8561Jun-194,500.00 Dec-18Stillwater High School-732Jun-191,075.00 Dec-18NY Water Environment-072Jun-191,000.00 Dec-18Schuylerville High School-430Jun-191,325.00 Dec-18American Chemical Society-047Jun-194,475.00 Dec-18Hoosic Valley High School-768Jun-191,075.00 Jul-18Bark, Brew & Tattoo-8741Jul-19500.00 Nov-18NY Public Welfare-109Jul-19500.00 Nov-18CAPTAIN-202Jul-19575.00 Dec-18Curtis Lumber-598Jul-19750.00 Apr-16NYS Funeral Directors-066Aug-19500.00 Nov-18Barrrbers Fest-8940Aug-19500.00 Nov-18Boden USA-8610Aug-19500.00  Building Deposits December 2018 Jun-16LEAF-088Sep-19500.00 Mar-17HB Davis Seed-091Sep-19500.00 Apr- 18JDRF-8171Sep-19500.00 Nov-18NE Assn of Equine Practitioners-8488Sep-191,000.00 Dec-18Concord Pools-8229Sep-19500.00 Dec-18Wesley Community-431Sep-19500.00 Mar-15Cerebral Palsy-777Oct-19500.00 Jan-17SMFI-128Oct-19500.00 Dec-18Capital Job Development- 437Oct-19750.00 Dec-18Saratoga Comic Con-201Oct-191,000.00 Dec-18Saratoga Chamber-069BOct-19500.00 Apr- 16NYLA-260Nov-19500.00 Sep-17NYS Teachers Retirement-149Nov-19500.00 May-18NYS ASBO-547Nov-19500.00 Jul-18Big Dog Events-8578Nov-19500.00 Nov-17Alpin Haus-147Jan-20500.00 Feb-18NYS County Highway Sups-524Jan-20750.00 Apr-15NYS Athletic Administrators- 276Mar-20500.00 May-18Continental Chess-762Mar-20500.00 May-18NY Drug Treatment Court Prof-551Mar-20500.00 Jul-18Empire State College-110AMar-201,000.00 Aug-16Trucking Assn of NY-397Apr-20500.00 Mar-17NYS Health-System Pharmacists-338Apr-20500.00 May-17ESSAL-479Apr-20500.00 Jan-18American WaterWorks-688Apr-20500.00 Mar-18NYS Local Govt IT Directors-634May-20500.00 Jun-18Fourth District Dental-504May-201,000.00 Jul-18American Massage Therapy-044May-20500.00 Nov-18Jewish Federation-783May-20500.00 May-18NYS ASBO-547Jun-201,000.00 Jun-18NYS 2nd Circuit Court ofAppeals-465Jun-201,000.00 Oct-18Fleet Feet Sports-8786Jun-202,000.00 Mar-17HB Davis Seed-091Sep-20500.00 Mar-15Cerebral Palsy-777Oct-20500.00 Jun-16LEAF-088Oct-20500.00 Jan-17SMFI-128Oct-20500.00 Jun-17NYS Nurse Practitioners-517Oct-20500.00 Apr- 16NYLA-260Nov-20500.00 Dec-17NYS Teachers' Retirement-149Nov-20500.00 May-18NYS ASBO-547Nov-20500.00 Nov-18CHCANYS- 105Nov-201,000.00 Nov-17Alpin Haus-147Jan-21500.00 Jun-18Northeast Rail Shippers-8166Apr-21500.00 Jul-18Trucking Assn of NY-397Apr-21750.00 Dec-18NYS Health-System Pharmacists-338Apr-211,000.00 Jul-18Fourth District Dental-504May-211,000.00  Building Deposits December 2018 May-18NYS ASBO-547Jun-211,000.00 Aug-18Pharmacists Society of NYS-8832Jun-21750.00 Aug-17NYS Funeral Directors-066Aug-21500.00 Dec-18LEAF/NYS COSS-088Sep-211,000.00 Jan-17SMFI-128Oct-21500.00 Apr-18NYS Teachers Retirement-149Nov-21750.00 May-18NYS ASBO-547Nov-21500.00 Jul-18Trucking Assn of NY-397Apr-22750.00 Dec-18LEAF/NYS COSS-088Sep-221,000.00 Dec-18NYS Nurse Practitioners-517Oct-22750.00 Aug-17NYS Funeral Directors-066Aug-23500.00 Dec-18LEAF/NYS COSS-088Sep-231,000.00 Dec-18LEAF/NYS COSS-088Sep-241,000.00 Total Deposits on Hand306,865.50 Deposits onHand November 30, 2018266,728.00 Received December 201860,587.50 Deposits Transferred December 2018- 20,450.00 Total Deposits on Hand December 31, 2018306,865.50  INCOME BUDGET 2018 REVENUE Building Rental$ 700,000.00 Catering 175,900.00 Reimburse Current Year Expenses 72,500.00 Miscellaneous 60,750.00 Interest Income Operating Account 172.00 1,009,322.00 Employee Hospitalization Contribution 18,700.00 Room Occupancy Tax 616,556.00 Laserfiche Grant 2,275.00 Munic. Exp/Capital Fund 133,971.00 TOTAL REVENUE$ 1,780,824.00  EXPENSE BUDGET 2018 EXPENSES Salaries$ 797,000.00 Benefits 402,214.34 Equipment: Office 8,000.00 Building 1,800.00 Vehicle 40,000.00 Software 10,000.00 Supplies: Office 4,000.00 Janitorial 35,000.00 Decorating 7,000.00 Postage 600.00 Business Expense/Sales 20,000.00 Client Event Expenses 18,000.00 Repair Equipment 8,000.00 Printing 1,500.00 Advertising 1,500.00 Legal Advertising 400.00 Dues & Membership 4,000.00 Equipment Rental: Building 400.00 Production - Vehicle Maintenance - Vehicle Gas 700.00 Vehicle Insurance 3,000.00 Repair Building 35,000.00 Building Inspections 4,500.00 Building Insurance 55,700.00 Utilities 160,000.00 Telephone 8,000.00 Credit Card Fees 5,900.00 Professional Services 105,000.00 Legal 1,200.00 Insurance (WC,D&O,Dis) 19,975.00 Miscellaneous 5,000.00 Website Design 10,000.00 Laserfiche 8,635.67 Contingency 5,000.00 Unemployment Insurance - TOTAL EXPENSES$ 1,787,025.01  ADJUSTED AND ACTUAL INCOME BUDGET 2018 REVENUE20182018 2018 APPROVED ADJUSTED ACTUAL BUDGET BUDGETYEAR END% Building Rental 700,000.00 700,000.00 719,023.002.7% City Hall Rental - 26,850.00 30,900.0015.1% Catering 175,900.00 175,900.00 189,887.498.0% Reimburse Current Year Expenses 72,500.00 72,500.00 48,032.98- 33.7% Reimburse Prior Year Expenses - - -- Miscellaneous 60,750.00 60,750.00 72,565.9519.5% Interest Income Operating Account 172.00 172.00 333.7194.0% 1,009,322.00$ 1,036,172.00$ 1,060,743.132.4% Room Occupancy Tax 616,556.00 616,556.00 643,822.504.4% Employee Health Contributions 18,700.00 18,700.00$ 22,221.9918.8% Restricted UseFunds - 59,600.00$ 59,600.000.0% State Archive Grant 2,275.00 1,383.00$ 1,383.000.0% Encumbered Funds - 47,995.50$ 46,491.25- 3.1% Upstate Theater Coalition - -$ 10,008.22100.0% Munic. Exp/Capital Fund 133,971.00 133,955.12 133,955.120.0% TOTAL REVENUE$ 1,780,824.00$ 1,914,361.62$ 1,978,225.213.3%  ADJUSTED AND ACTUAL EXPENSE BUDGET 2018 2018 2018 2018 EXPENSES APPROVED ADJUSTED ACTUAL BUDGET BUDGET YEAR END % Salaries$ 797,000.00$ 786,300.00$ 784,91.24- 0.2% Benefits 402,214.34 412,324.20 416,39.71 1.0% Equipment: Office 8,000.00 11,048.84 3,69.98- 66.6% Building 1,800.00 12,500.00 12,46.17- 0.3% Vehicle 40,000.00 29,532.50 29,53.50 0.0% Software 10,000.00 - - 0.0% Supplies: Office 4,000.00 3,448.58 3,48.46 0.0% Janitorial 35,000.00 21,650.00 21,435.47- 1.0% Decorating 7,000.00 8,791.00 6,759.8- 23.1% Postage 600.00 600.00 600. 0.0% Business Expense/Sales 20,000.00 30,726.50 29,08.20- 5.4% Client Expenses-Reimbursed 18,000.00 17,578.50 17,58.50 0.0% Repair Equipment 8,000.00 6,145.41 4,930.31- 19.8% Printing 1,500.00 967.07 96707. 0.0% Advertising 1,500.00 125.00 1250. 0.0% Legal Advertising 400.00 - - 0.0% Dues & Membership 4,000.00 3,557.00 3,092.0- 13.1% Building Equipment Rental 400.00 750.00 72320-. 3.6% Vehicle Maintenance - 400.00 34251-. 14.4% Vehicle Gas 700.00 700.00 65143-. 6.9% Vehicle Insurance 3,000.00 2,599.75 2,59.50- 13.1% Repair Building 35,000.00 112,417.94 12,47.94 0.0% Building Inspections 4,500.00 4,405.00 4,39.85- 0.2% Building Insurance 55,700.00 49,509.59 49,50.59 0.0% Utilities 160,000.00 157,500.00 157,498.06 0.0% Credit Card Fees 5,900.00 7,773.32 7,56.72- 2.7% Telephone 8,000.00 8,505.00 8,502.52 0.0% Professional Services 105,000.00 117,350.00 15,03.0- 2.0% Legal 1,200.00 3,200.00 1,905.0- 40.5% Insurance (WC,D&O,Dis) 19,975.00 18,678.57 18,67.57 0.0% Miscellaneous 5,000.00 3,177.20 3,18.64- 1.8% Website Design 10,000.00 7,734.42 7,34.42 0.0% Contingency 5,000.00 - - 0.0% Laserfiche Grant 8,635.67 8,635.67 7,60.53- 10.1% Unemployment Insurance - - - 0.0% Encumbered Funds 47,995.50 46,91.25- 3.1% TOTAL EXPENSES$ 1,787,025.01$ 1,896,626.56$ 1,87926.2- 0.9%  2018 OPERATING STATEMENT REVENUES AND EXPENSES201620172018% Change Operating Revenues: Investment Interest 115.28 209.91 333.7159.0% Facility Rental 654,111.66 675,358.34 749,923.0011.0% Catering 179,946.71 178,670.97 189,887.496.3% Reimb. Current Yr.Exp. 72,790.40 47,546.88 48,032.981.0% Reimb. Prior Yr.Exp. - 7,000.00 - 100.0% Miscellaneous 52,913.03 66,456.62 72,565.959.2% Total Operating Revenues$ 959,877.08$ 975,242.72$ 1,060,743.138.8% Operating Expenses 100) Personnel$ 819,137.76$ 733,026.56$ 784,991.247.1% 200) Equipment 2,950.67 18,031.61 45,692.65153.4% 400) Other Expenses 501,728.00 498,779.70 586,111.3717.5% 800) Employee Benefits 344,516.49 375,408.68 416,439.7110.9% 900) Contingency - - - 0.0% Total Operating Expenses$ 1,668,332.92$ 1,625,246.55$ 1,833,234.9712.8% Operating Loss ( 708,455.84) ( 650,003.83) ( 772,491.84) 18.8% Non-Operating Revenue Munic. Exp/Capital Fund 134,043.60 133,970.60 133,955.120.0% NYS Archive Grant - 20,466.00 1,383.00- 93.2% Employee Contributions 19,302.70 22,221.9915.1% Upstate Theater Coalition - 10,008.22100.0% Transfer/Non-Operating Funds-Room Occupancy Tax 619,972.00 530,000.00 643,822.5021.5% Encumbered Funds - - 46,491.25100.0% UseofRestricted Funds - 9,894.60 59,600.00502.3% Total Non-Operating Revenues$ 754,015.60$ 713,633.90$ 917,482.0828.6% Balance-Fiscal Year$ 45,559.76$ 63,630.07$ 144,990.24127.9%  2018 #400 EXPENSES 201620172018% Change EXPENSE SUPPLIES$ 32,371.43$ 43,034.74$ 31,643.81- 26.5% POSTAGE 712.00 536.30 600.0011.9% BUSINESS SALES EXPENSE 14,843.71 21,735.92 29,082.2033.8% CLIENT EXPENSE 21,223.88 12,522.03 17,578.5040.4% DUES & MEMBERSHIP 3,683.00 3,369.00 3,092.00- 8.2% ADVERTISING 2,935.25 55.89 125.00123.7% REPAIR & MAINTENANCE 36,197.79 40,812.73 117,690.76188.4% PRINTING 240.00 1,120.00 967.07- 13.7% EQUIPMENT RENTAL 600.00 576.23 723.2025.5% AUTO 2,383.74 2,665.15 2,910.939.2% INSURANCE BUILDING (Liability) 56,766.09 49,799.97 49,509.59- 0.6% OTHER (WC, D&O,Disability) 19,822.31 17,619.94 18,678.576.0% UTILITIES 176,353.18 156,160.14 157,498.060.9% TELEPHONE 9,084.70 8,583.64 8,502.52- 0.9% CREDIT CARD FEES 5,568.93 7,365.14 7,565.722.7% BUILDING INSPECTIONS 3,786.17 4,481.87 4,394.85- 1.9% PROFESSIONAL/ SERVICE CONTRACT 113,421.92 109,580.76 116,935.006.7% MISCELLANEOUS 1,733.90 1,550.42 3,118.64101.1% Web Design - 8,012.50 7,734.42100.0% ARCHIEVE GRANT - 9,197.33 7,760.530.0% TOTAL #400EXPENSES$ 501,728.00$ 498,779.70$ 586,111.3717.5%