City Council

May 7, 2019 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM 6:55 PM – P.H. – 2019 Community Development Block Grant Recommendations P.H. – Amend Chapter 225 – Time Limit Parking York Street and Lake Avenue P.H. – Capital Budget Amendment – 2018 Saratoga County Trails Grant P.H. – Capital Budget Amendment – Capital Co-Exist Traffic Safety Ambassador Mini Grant P.H. – Liberty Affordable Housing 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATIONS(S) 1. 2018 Preliminary Financial Report CONSENT AGENDA 1. Approval of 4/15/19 Pre-Agenda Meeting Minutes 2. Approval of 4/16/19 City Council Meeting Minutes 3. Approve Budget Amendments – Regular (Increases) 4. Approve Budget Transfers – Regular 5. Approve Payroll 04/19/19 $500,784.89 6. Approve Payroll 04/26/19 $513,237.17 7. Approve Payroll 05/03/19 $550,110.27 8. Approve Warrant – 2019 19MWAPR2 $12,387.11 9. Approve Warrant – 2019 19MWMAY1 $7,680.74 10. Approve Warrant – 2019 19MAY1 $1,683,667.98 11. Authorization to Pay Invoice #0110528 in the Amount of $2,000 Without a Purchase Order to Chazen Engineering Land Surveying & Landscape Architect for 385 Broadway Foundation Permit Code Review City Council Meeting 5/7/19 MAYOR’S DEPARTMENT 1. Appointment: Design Review Commission 2. Appointment: Zoning Board of Appeals 3. Announcement: New Senior Planner – Amanda Tucker 4. Announcement: May 17, 2019 – Bike to Work Day 5. Announcement: Unified Development Ordinance (UDO) – May 21 Presentation to Council, May 22 Public Presentations 6. Proclamation: In Honor o Veteran Tracy E. Millis 7. Discussion and Vote: Civil Service Commissioner 8. Discussion and Vote: Authorization for Mayor to Sign the 2019 State of New York Department of Health Renewal Application for a Permit to Operate Camp Saradac 9. Discussion and Vote: Establishment of SEQRA Lead Agency for the Saratoga Greenbelt Trail Downtown Connector 10. Discussion and Vote: Approval of 2019 Entitlement Action Plan (Community Development Block Grant) 11. Discussion and Vote: Authorization for Mayor to Sign MOU Re: the Donation of Real Property Located at 41-45 Jefferson Street 12. Discussion and Vote: Authorization for Mayor to Sign Correspondence to the City Center Approving the Continuation of the Initial Design Proposal for the Municipal Parking Structure – Phase 1 13. Discussion and Vote: Authorization for Mayor to Sign Easement and Related Documents for 115 Walnut Street 14. Discussion and Vote: Capital Budget Amendment for 2018 Saratoga County Trails Grant 15. Discussion and Vote: Capital Budget Amendment for 2019 Capital District Transportation Committee Capital CoExist Traffic Safety Ambassador Mini-Grant 16. Discussion and Vote: Authorization for the Mayor to Sign Addendum One to Goldberger and Kremer Contract for Labor Counsel ACCOUNTS DEPARTMENT 1. Discussion and Vote: Approval to Pay Invoice #112176 in the Amount of $4,000 to Granicus for 2018 Novus Agenda Maintenance 2. Appointment: Christy Spadaro as Commissioner of Deeds 3. Announcement: Grievance Class May 14, 2019 at 5:30 p.m. 4. Announcement: Grievance Day – May 28, 2019 5. Award of Bid: Pipes, Fittings, Hydrants and Valves to F.W. Webb Company, Core & Main, and Ferguson Waterworks FINANCE DEPARTMENT 1. Set Public Hearing: Energize NY Open C-PACE Financing Program 2. Discussion and Vote: Authorization for Mayor to Sign a Lease Agreement with Franklin Community Center, Inc. th 3. Announcement: Honor a Vet…Save a Vet Luncheon: 12 p.m. Thursday May 9 at the Holiday Inn 4. Discussion and Vote: Authorization for Mayor to Sign a Memorandum of Agreement with Habitat for Humanity 5. Discussion and Vote: Authorization for Mayor to Sign Health Insurance Contracts with MVP Health Care 6. Discussion and Vote: Use of Reserve Resolution – Subdivision Recreation Trust 7. Discussion and Vote: Budget Transfers – Capital 8. Discussion and Vote: Budget Amendments- Capital Grants 9. Discussion and Vote: Budget Amendments – Payroll 10. Discussion and Vote: Budget Transfers - Payroll Page 2 of 15 City Council Meeting 5/7/19 PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with Barton & Loguidice for Flocculation Tank Improvement Project 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Ferguson Waterworks for Pipes, Fittings, Hydrants, and Valves 3. Discussion and Vote: Authorization for Mayor to Sign Change Order #4 with Aktor Corporation for Additional Asbestos Abatement 4. Announcement: Department of Public Works 2019 Paving Schedule 5. Announcement: Saratoga Springs Tree City USA Recognition PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with VMJR to Renovate Fire Station Doors 2. Announcement: Retirements 3. Discussion and Vote: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to Time Limit Parking in the City-Owned Parking Lot Between York Street and Lake Avenue 4. Discussion and Vote: Authorize Waiver of Fee SUPERVISORS Matt Veitch 1. May Veteran’s Ceremony 2. Trails Committee – County Bike Route Program Tara Gaston 1. Saratoga County Veterans Agency Publication 2. Upcoming Committee Meetings ADJOURN Page 3 of 15 City Council Meeting 5/7/19 May 7, 2019 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Mike Sharp, Deputy Commissioner, Finance Joe O’Neill, Deputy Commissioner, DPW John Daley, Deputy Commissioner, DPS Vincent DeLeonardis Matthew Veitch, Supervisor Tara Gaston, Supervisor EXCUSED: Maire Masterson, Deputy Commissioner, Accounts RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS 2019 Community Development Block Grant Recommendations Mayor Kelly opened the public hearing at 6:50 p.m. Mayor Kelly advised recommendations were presented to the Council on 3/19/19. The recommendations have been uploaded with the agenda. The funding is $306,269 in federal funds and $10,994.71 in re- program funds from previous years. No one spoke. Mayor Kelly closed the public hearing at 6:51 p.m. Amend Chapter 225 – Time Limit Parking York Street and Lake Avenue Page 4 of 15 City Council Meeting 5/7/19 Mayor Kelly opened the public hearing at 6:51 p.m. Commissioner Martin stated they are proposing to change 48 hours spaces to 12 hour spaces. No one spoke. Mayor Kelly closed the public hearing at 6:52 p.m. Capital Budget Amendment – 2018 Saratoga County Trails Grant Mayor Kelly opened the public hearing at 6:52 p.m. Mayor Kelly explained this grant will be used to improve the bridge over the Bog Meadow Brook. No one spoke. Mayor Kelly closed the public hearing at 6:53 p.m. Capital Budget Amendment – Capital Co-Exist Traffic Safety Ambassador Mini Grant Mayor Kelly opened the public hearing at 6:53 p.m. Mayor Kelly stated this reflects a grant award and create a bike lane demo. The grant total is $10,822 of which $6,008 will be in a match and available via staff time. No one spoke. Mayor Kelly closed the public hearing at 6:54 p.m. Liberty Affordable Housing Mayor Kelly opened the public hearing at 6:54 p.m. Commissioner Franck stated they will hold this open until a vote which will be in late June or early July. Fran Ludwig, president of club house estate homeowners association stated she is asking for an updated on the Comprehensive Plan proposed amendment. One of their residents is a civil engineer and provided an evaluation (attached). Tracey Chamberlain of Saratoga Springs stated she supports the Comprehensive Plan. She as well as the neighborhoods feel it is important to follow that plan. This proposal doesn’t fall in line with the Comprehensive Plan. Mayor Kelly concluded the public hearing at 7:01 p.m. and left it open. Commissioner Madigan stated she heard the neighbors the first time they were here to speak on this. She did respond to the project’s attorney after that meeting and has not heard back from them. She would not be supporting this project due to no response and the proposal as it is today. Brian Harrison of Clubhouse Drive stated this is looking like a classic case of spot zoning. Someone made a proposal speculating on a piece of property and hoping they can get something outside the zoning laws. He urged they do not let this go forward. Page 5 of 15 City Council Meeting 5/7/19 Commissioner Scirocco stated this project has more questions than answers at this time. He is in favor of affordable housing/workforce housing in the City but not this project. He will vote no if it comes to the table. Commissioner Franck explained the process of how to go about a zoning amendment. Mayor Kelly stated she too is not in favor of this proposal as it sits today. Commissioner Martin stated he shares the same concerns many of the members. CALL TO ORDER Mayor Kelly called the meeting to order at 7:09 p.m. PUBLIC COMMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 7:11 p.m. Bonnie Sellers of Saratoga Springs stated she looks forward to the Wesley Project that was proposed at the last City Council meeting. She hopes it turns out well for all. Dennis Holte of 19 Collins Terrace stated the zoning proposal is for the benefit of the hospital. This has not been given enough attention. No one seems to care. Dave Mastrianni of Saratoga Springs stated he was raised here, practiced medicine here for many years and is now the administrative head of the 250 member group. This project is a big deal to the hospital; it is a very competitive business. It will be a recruiting tool to get the best talent for the community. Susan Armer of Saratoga Springs stated she lives behind the hospital and is employed by the hospital. She wants the Council to understand not all neighbors are against the hospital’s project. Her priority along with the hospital’s is to provide the best medical care to the entire community. Mary Reickman of 16 Collins Terrace stated she supports the hospital. This is a win/win/win for everyone. The hospital can build and construct a state of the art facility and be able to attract the skill needed. Barbara Hotay of 19 Collins Terrace stated she is not against the hospital. They do have other land to build on; such as on Myrtle Street. She asked the Council to think about the homeowners and not allow the hospital to build on that space when there are other alternatives. Sam Brewer of Saratoga Springs asked a tax impact analysis be done regarding the homes surrounding the hospital. Alice Smith of Saratoga Springs stated she does not have opposition to the hospital; it is a wonderful institution. They would like to see the hospital use the other parcel to expand. They also asked for that parcel to be separated from the plan. Commissioner Madigan responded to the comment regarding the Comprehensive Committee and the sunshine laws. She explained how the Comprehensive Plan Review Committee was formed. Mayor Kelly closed the public comment period at 7:26 p.m. Page 6 of 15 City Council Meeting 5/7/19 PRESENTATIONS 2018 Preliminary Financial Report Commissioner Madigan stated this is for the fiscal year 2018. A copy of the report (attached) and presentation will be available on line. The numbers are unaudited. Upon completion of the audit; those figures will be released. The general fund had an operating surplus of $1.2 million. This was done through strong performance of City revenue and lower than forecasted expenses. The General Fund balance as of 12/31/18 is $17,612,000 of which $9,588,000 is unrestricted and unassigned and $8,024,000 is restricted, assigned or non-spendable. All this was done without a tax increase in 2018. The fund balance percentage of 2019 is 20.4%; within the acceptable range. Sales tax and occupancy tax both had a record year and admission tax from NYRA was up in 2018. Overall General Fund revenue increased $2.1 million dollars from 2017. Expenses came in under budget for 2018. The Water Fund achieved a $231,000 operating surplus in 2018. The Sewer Fund ran a planned $89,000 deficit in 2018. The City’s self-imposed debt limit was $80.5 million dollars. As of year-end there were $61 million dollars of outstanding bonds of which $18.8 million represents projects whose debt was excluded from the calculation; leaving $38.3 million dollars available for future bonding. Commissioner Madigan thanked the entire City Council for their commitment to the City’s fiscal health and their openness to work with Finance to creatively address departmental needs. CONSENT AGENDA Mayor Kelly moved and Commissioner Madigan seconded to approve the consent agenda as follows: 1. Approval of 4/15/19 Pre-Agenda Meeting Minutes 2. Approval of 4/16/19 City Council Meeting Minutes 3. Approve Budget Amendments – Regular (Increases) 4. Approve Budget Transfers – Regular 5. Approve Payroll 04/19/19 $500,784.89 6. Approve Payroll 04/26/19 $513,237.17 7. Approve Payroll 05/03/19 $550,110.27 8. Approve Warrant – 2019 19MWAPR2 $12,387.11 9. Approve Warrant – 2019 19MWMAY1 $7,680.74 10. Approve Warrant – 2019 19MAY1 $1,683,667.98 11. Authorization to Pay Invoice #0110528 in the Amount of $2,000 Without a Purchase Order to Chazen Engineering Land Surveying & Landscape Architect for 385 Broadway Foundation Permit Code Review Ayes – All MAYOR’S DEPARTMENT Appointment: Design Review Commission Page 7 of 15 City Council Meeting 5/7/19 Mayor Kelly announced the appointment of Kenneth Ritzenberg as an alternate to the Design Review Commission with a term of 5/8/19 to 6/30/20. Kenneth will be completing the 2 year term of an alternate who resigned. Appointment: Zoning Board of Appeals Mayor Kelly appointed Suzanne Morris to the Zoning Board of Appeals with a term of 5/8/19 – 12/31/21. Announcement: New Senior Planner – Amanda Tucker Mayor Kelly announced the new senior planner, Amanda Tucker. Announcement: May 17, 2019 – Bike to Work Day th Mayor Kelly announced that May 17 is bike to work day. Announcement: Unified Development Ordinance (UDO) – May 21 Presentation to Council, May 22 Public Presentations Mayor Kelly announced Camiros will be here at 6 p.m. on Tuesday, May 21 to present to the Council the nd updated UDO. Workshops for the public will be held on May 22 . Proclamation: In Honor o Veteran Tracy E. Millis Mayor Kelly read the following proclamation into the record: A PROCLAMATION OF THE CITY OF SARATOGA SPRINGS, NEW YORK WHEREAS, America’s veterans are remarkable people. They give us their skills, their labor, their time, and perhaps even their lives, in defense of our rights and our freedom. They are our family, our friends, our co-workers and neighbors; and WHEREASE, TRACY E MILLIS, a World War II veteran, a US Army Air Force fighter pilot, and recipient of the Air Medal with two oak leaf clusters for acts of individual heroism, was born in Saratoga Springs in 1924. Mr. Millis served honorably in the war in Europe. He was a proud member of the 359th Fighter Group, 369th Fighter Squadron, 67th Fighter Wing, piloting P-51 Mustang aircraft in escorting bomber planes to targets behind enemy lines. Following his honorable discharge as a Lieutenant in 1946, he returned to Saratoga Springs, married his wife Elizabeth and raised three sons. He worked for many years for the NY State Office of Parks and Recreation at Saratoga State Park until his retirement in 1980. He passes away on August 1, 2002. He was a well-liked and respected member of our Saratoga Springs community, and he is warmly remembered by many in our City. NOW, THEREFORE, I Meg Kelly, Mayor of the City of Saratoga Springs, am pleased to join with Saratoga County officials, with Mr. Millis’ family and friends, and with our guests in honoring the life and memory of Tracy E. Millis. Discussion and Vote: Civil Service Commissioner (19-176) Mayor Kelly recommended Nurit Sonnenschein be appointed to the Civil Service Commission. Nurit will be completing the term of a full time member who resigned; with a term of 5/8/19 – 5/31/24. Mayor Kelly moved and Commissioner Martin seconded to appoint Nurit Sonnenschein for Civil Service Commissioner. Ayes – All Discussion and Vote: Authorization for Mayor to Sign the 2019 State of New York Department of Health Renewal Application for a Permit to Operate Camp Saradac (19-177) Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign the 2019 State of New York Department of Health renewal application for a permit to operate Camp Saradac as included with this agenda. Page 8 of 15 City Council Meeting 5/7/19 Ayes - All Discussion and Vote: Establishment of SEQRA Lead Agency for the Saratoga Greenbelt Trail Downtown Connector (19-178) Mayor Kelly stated upon completion of the trail; a continuous loop will be formed with interconnector feeders throughout Saratoga Springs. Four agencies in addition to the City are eligible to ask to be lead agency. Each of the 4 agencies have deferred to the City as lead agent. Mayor Kelly moved and Commissioner Martin seconded to approve establishing SEQRA lead agency for Saratoga Greenbelt Trail Downtown Connector. Ayes – All Discussion and Vote: Approval of 2019 Entitlement Action Plan (Community Development Block Grant) (19-179) Mayor Kelly advised this is the Community Development Block Grant. The 2019 funding is $306,269 in federal funds and $10,994.71 in re-program funds from previous years. Mayor Kelly moved and Commissioner Madigan seconded to approve the 2019 Entitlement Action Plan Community Development Block grant as included with this agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign MOU Re: the Donation of Real Property Located at 41-45 Jefferson Street (19-180) Mayor Kelly stated this parcel is directly behind the Worth Street parking lot of the Recreation Center. Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign MOU regarding the donation of real property located at 41-45 Jefferson Street as included with this agenda. Vince DeLeonardis advised the donation value is approximately $75,000. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Correspondence to the City Center Approving the Continuation of the Initial Design Proposal for the Municipal Parking Structure – Phase 1 (19-181) Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign correspondence to the City Center approving the continuation of the initial design proposal for the municipal parking structure phase 1 as included with this agenda. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Easement and Related Documents for 115 Walnut Street (19-182) Vince DeLeonardis advised this item went through the real estate committee. This is to allow for the encroachment of a fence. The easement will last as long as the fence does not fall in disrepair. Once that happens the easement is void. Mayor Kelly moved and Commissioner Martin seconded to authorize the mayor to sign easement and related documents for 115 Walnut Street as included with this agenda. Page 9 of 15 City Council Meeting 5/7/19 Ayes - All Discussion and Vote: Capital Budget Amendment for 2018 Saratoga County Trails Grant (19-183) Mayor Kelly advised this amendment will reflect the grant from the Saratoga County Trails fund. The grant will be used to improve the bridge over the Bog Meadow and will go towards engineering, construction bids; and cost estimates. Mayor Kelly moved and Commissioner Martin seconded to approve the capital budget amendment for 2018 Saratoga County Trails Grant as included with this agenda. Ayes – All Discussion and Vote: Capital Budget Amendment for 2019 Capital District Transportation Committee Capital CoExist Traffic Safety Ambassador Mini-Grant (19-184) Mayor Kelly advised this grant is to create a protected bike lane demo. The grant total is $10,822; $4,414 in grant funds and $6,008 match. Mayor Kelly moved and Commissioner Madigan seconded to approve the capital budget amendment for 2019 Capital District Transportation Committee Capital CoExist Traffic Safety Ambassador Mini-Grant as included with this agenda. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Addendum One to Goldberger and Kremer Contract for Labor Counsel (19-185) Mayor Kelly advised this it to increase the current contract cap by $15,000 from $15,000 to $30,000. Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign addendum one with Goldberger and Kremer as included with this agenda. Ayes - All ACCOUNTS DEPARTMENT Discussion and Vote: Approval to Pay Invoice #112176 in the Amount of $4,000 to Granicus for 2018 Novus Agenda Maintenance (19-186) Commissioner Franck advised Novus Agenda was originally purchased through and maintained by General Codes. Late in 2017 General Codes sold Novus Agenda to Granicus. With the change in ownership, billing for 2018 was severely delayed. Commissioner Franck moved and Commissioner Madigan seconded for the City Council to authorize payment to Granicus in the amount of $4,000 for the 2018 invoice #112176 for Novus Agenda maintenance. Ayes - All Appointment: Christy Spadaro as Commissioner of Deeds Commissioner Franck appointed Christy Spadaro, our new human resources administrator, as commissioner of deeds effective immediately. Page 10 of 15 City Council Meeting 5/7/19 Announcement: Grievance Class May 14, 2019 at 5:30 p.m. th Commissioner Franck advised the annual grievance class will be held on Tuesday, May 14 at the Recreation Center at 5:30 p.m. Residents are invited to attend to learn how to correctly fill out the application to grieve their assessments and understand the process. Announcement: Grievance Day – May 28, 2019 th Commissioner Franck advised grievance day is always the 4 Tuesday in May. This year the date is May 28th. There are 3 sessions in which grievances are heard: 9:00 a.m. – noon; 1:00 p.m. – 4:00 p.m.; and 7:00 p.m. – 9:00 p.m. in the City Council Room. If there are any questions, please contact the Assessment Office. Award of Bid: Pipes, Fittings, Hydrants and Valves to F.W. Webb Company, Core & Main, and Ferguson Waterworks (19-187) Commissioner Franck moved and Commissioner Scirocco seconded award the bid for Pipes, Fittings, Hydrants and Valves as follows: F.W. Web: various sizes of ductile iron pipe; cast iron fittings; various size pipe restraints; various size pipe couplings; various size pipe repair clamps; and geotextile fabric. Core & Main: various size gate valves; valve boxes and covers; valve box adapter (fixed); valve box adapter (adjustable); various size curb stops; copper service pipe; and Fernco flexible couplings. Ferguson Waterworks: various sizes PVC sanitary sewer pipe; various sizes PVC sanitary sewer pipe fittings; various size hydrants & appurtenances; curb boxes and covers; various size corporation stops; various size compression couplings (water service); and various size corrugated HDPE pipe. All prices are according to the submitted bid and amounts expended are not to exceed amounts in the various budget lines. Ayes - All FINANCE DEPARTMENT Set Public Hearing: Energize NY Open C-PACE Financing Program Commissioner Madigan set a public hearing for Tuesday, May 21, 2019 at 6:55 p.m. Discussion and Vote: Authorization for Mayor to Sign a Lease Agreement with Franklin Community Center, Inc. (19-188) Commissioner Madigan advised this is a 33 year lease renewable for an additional 2 – 33 year terms. Commissioner Madigan moved and Commissioner Martin seconded for the mayor to sign the lease agreement with Franklin Community Center, Inc. as previously distributed and uploaded with the agenda. Vince DeLeonardis advised the City has to establish when leasing a property for less than fair market value that the public benefit outweighs the compensation that would otherwise be received. Ayes – All Page 11 of 15 City Council Meeting 5/7/19 th Announcement: Honor a Vet…Save a Vet Luncheon: 12 p.m. Thursday May 9 at the Holiday Inn (19-) Commissioner Madigan advised there is a luncheon on Thursday, May 9, 2019 at the Holiday Inn. The luncheon will honor 4 veterans. Discussion and Vote: Authorization for Mayor to Sign a Memorandum of Agreement with Habitat for Humanity (19-189) Commissioner Madigan advised this is to update language regarding the title transfer requirements for the property on Cherry Street. The attached MOU updates the title transfer which includes the 2 properties. Vince DeLeonardis stated the conveyance contained a reverter clause. Since the conveyance, the parcel was divided into 2 parcels with 2 separate addresses. Commissioner Madigan moved and Commissioner Franck seconded to approve the mayor to sign a memorandum of agreement with Habitat for Humanity as previously distributed with this agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Health Insurance Contracts with MVP Health Care (19-190) Commissioner Madigan advised the rate renewal forms are required by the New York Department of Financial Services. Commissioner Madigan moved and Commissioner Franck seconded to approve the mayor to sign the health insurance contracts with MVP Health Care as previously distributed with the agenda. Ayes – All Discussion and Vote: Use of Reserve Resolution – Subdivision Recreation Trust (19-191) Commissioner Madigan advised this resolution commits the unused funds from 2 existing projects; $117,001 from the new recreation fields fund and $95,285 from field rehabilitation to the ice rink rehabilitation project. The resolution is as follows: THE CITY OF SARATOGA SPRINGS, NEW YORK Mayor Meg Kelly Commissioner Michele Madigan Commissioner Anthony Scirocco Commissioner Peter Martin Commissioner John Franck BE IT RESOLVED, by the City Council of the City of Saratoga Springs, as follows: WHEREAS, the City of Saratoga Springs has established a subdivision recreation fund as part of its Subdivision Regulations and as part of its Zoning Ordinance (Section 7.2.18). The purpose of the subdivision recreation fund is to use site plan fees paid in lieu of usable recreation land for “neighborhood park, playground or recreation purposes, including the acquisition and improvement of property”, and WHEREAS, the City Council has established as part of its Capital Fund Budget two projects designated as “New Recreation Fields” H3567142-52000-1238, which includes costs for the design, purchase and development of facilities for the City’s recreation programs, and “Field Rehabilitation” H3567142-52000-1225, which includes costs for recreation facilities in need of repair and/or reconstruction; and WHEREAS, in 2012 the City Council established as part of its Capital Fund Budget a project designated as “Ice Rink Rehabilitation” H3567182-52000-1193, which includes costs for repair and reconstruction of public ice rinks; and NOW THEREFORE, BE IT RESOLVED as follows: 1. The City Council finds that the transfer of $95,285 from the Field Rehabilitation project H3567142-52000-1225 to the Ice Rink Rehabilitation project H3567182-52000-1193, for the purpose of capital improvements at the ice rinks is in accordance with the purposes of those funds and is necessary and proper in the public interest. Page 12 of 15 City Council Meeting 5/7/19 2. The City Council finds that the transfer of $117,001 from the New Recreation Fields project H3567142-52000-1238 to the Ice Rink Rehabilitation project H3567182-52000-1193 for the purpose of capital improvements at the ice rinks is in accordance with the purposes of those funds and is necessary and proper in the public interest. 3. The City Council authorizes those transfers to be made for the aforementioned purposes. Commissioner Madigan moved and Commissioner Franck seconded to approve the use of reserve resolution – subdivision recreation trust as previously distributed with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Capital (19-192) Commissioner Madigan moved and Commissioner Franck seconded to approve budget transfers – capital as previously distributed with the agenda. Ayes – All Discussion and Vote: Budget Amendments- Capital Grants (19-193) Commissioner Madigan moved and Commissioner Franck seconded to approve budget amendments- capital grants as previously distributed with the agenda. Roll Call: Commissioner Franck - Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Martin – Aye Mayor Kelly - Aye Discussion and Vote: Budget Amendments – Payroll (19-194) Commissioner Madigan moved and Commissioner Franck seconded to approve budget amendments – payroll as previously distributed with the agenda. Roll Call: Commissioner Franck - Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Martin – Aye Mayor Kelly - Aye Discussion and Vote: Budget Transfers – Payroll (19-195) Commissioner Madigan moved and Commissioner Scirocco seconded to approve budget transfers – payroll as previously distributed with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with Barton & Loguidice for Flocculation Tank Improvement Project (19-196) Commissioner Scirocco advised this is in the amount of $4,900. Page 13 of 15 City Council Meeting 5/7/19 Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign addendum #1 with Barton & Loguidice for the flocculation tank improvement project in the amount of $4,900. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with Ferguson Waterworks for Pipes, Fittings, Hydrants, and Valves (19-197) Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign contract with Ferguson Waterworks for pipes, fittings, hydrants and valves in the amount of $47,526.72. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Change Order #4 with Aktor Corporation for Additional Asbestos Abatement (19-198) Commissioner Scirocco advised this change order is for additional asbestos abatement. The change order is in the amount of $89,589. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign change order #4 with Aktor Corporation for additional asbestos abatement in City Hall in the amount of $89,589. Ayes – All Announcement: Department of Public Works 2019 Paving Schedule th Commissioner Scirocco advised for the week of May 20 DPW will be milling and paving Gilbert Road and Conver Drive. Announcement: Saratoga Springs Tree City USA Recognition Commissioner Scirocco announced Saratoga Springs is a Tree City USA. To get this designation the City must meet 4 requirements: establishment of tree board or department; tree care ordinance; annual community forestry budget of at least $2 per capita; and an Arbor Day observance in proclamation. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with VMJR to Renovate Fire Station Doors (19-199) Commissioner Martin moved and Commissioner Madigan seconded to authorize the mayor to sign a contract with VMJR Company in the amount of $158,700. Ayes – All Announcement: Retirements Commissioner Martin announced the following members of the Police Department will be retiring: Dan Noeker and Ricky Mangona. Discussion and Vote: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to Time Limit Parking in the City-Owned Parking Lot Between York Street and Lake Avenue (19-200) Page 14 of 15 City Council Meeting 5/7/19 Commissioner Martin moved and Commissioner Madigan seconded to amend Chapter 225 of the City Code, Vehicles & Traffic pursuant to the changes distributed with this agenda. Ayes – All Discussion and Vote: Authorize Waiver of Fee (19-201) Commissioner Martin moved and Commissioner Franck seconded to waive $1,100 that is owed with respect to July 4, 2018 celebration. Ayes - All SUPERVISORS Matt Veitch May Veteran’s Ceremony Supervisor Veitch reported the ceremony is scheduled May 21st at 2:30 at the County offices. Trails Committee – County Bike Route Program Supervisor Veitch reported the next meeting is Thursday at 2pm at the County. Will be approving this year’s trails grant application. Tara Gaston Saratoga County Veterans Agency Publication Supervisor Gaston reported our County has done a project that has recognized artwork and words of our veterans. Upcoming Committee Meetings Supervisor Gaston reported tomorrow is the Health and Social Services Meeting and Legislative & Research Committee meeting later this week. ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 8:38 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 5/21/19 Vote: 5 - 0 Page 15 of 15