City Council

December 3, 2019 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM 6:30 p.m. – P.H. – Amend Capital Budget – Lake Avenue Fire House Doors P.H. – Amend Chapter 118-4(I) – Permit Time Frame P.H. – Amend Chapter 148 – Decibel Reader Settings P.H. – Amend Chapter 225 – Seasonal Alternate Side Parking on First Street P.H. – Amend Chapter 240 – Zoning Map (UDO) 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES CONSENT AGENDA 1. Approval of 11/14/19 Budget Workshop Minutes 2. Approval of 11/18/19 Pre-Agenda Meeting Minutes 3. Approval of 11/19/19 City Council Meeting Minutes 4. Approve Budget Amendments – Regular (Increases) 5. Approve Budget Transfers - Regular 6. Approve Payroll 11/22/19 $537,089.87 7. Approve Payroll 11/29/19 $552,709.63 8. Approve Warrant – 2019 MWNOV2 $31,676.07 9. Approve Warrant - 2019 19MWDEC1 $4,326,711.00 10. Approve Warrant – 2019 19DEC1 $2,322,903.66 MAYOR’S DEPARTMENT 1. Public Hearing Materials: To Amend Chapter 240 of the City Code, Zoning Map 2. Announcement: Community Development Department is Now Accepting 2020 Community Development Block Grant (CDBG) Sub-Grantee Applications 3. Announcement: Southern Adirondack Network Guide 4. Appointment: Planning Board 5. Appointment: Complete Streets 6. Discussion and Vote: Request for Ice Fee Waiver City Council Meeting 12/3/19 7. Discussion and Vote: Referee Agreement Template 8. Discussion and Vote: Approval to Pay Invoices #0113363 in the Amount of $2,375 and #0113381 in the Amount of $385 to Chazen Engineering Land Surveying & Landscape Architecture for Code Reviews 9. Discussion and Vote: Authorization for Mayor to Sign Agreement with W.M. J. Keller and Sons Construction Corporation for the Geyser Road Trail Project 10. Discussion and Vote: Authorization for Mayor to Sign Agreement with NYSID for Building Dept. Files Phase One – 2019 Files 11. Discussion and Vote: Authorization for Mayor to Sign Agreement with NYSID for Building Dept. Files Phase Three – Large Format Rolled Plans 12. Discussion and Vote: Authorization for Mayor to Sign Agreement with NYSID for Building Dept. Files Phase Two – 2020 Files 13. Discussion and Vote: Wage Revision for the Civil Service Coordinator 14. Discussion and Vote: Wage Revision for the Administrator of Parks, Open Lands, Sustainability, and Historic Preservation ACCOUNTS DEPARTMENT 1. Award of Bid: Geyser Road Trail to Wm. J. Keller and Sons Construction Corp. 2. Discussion and Vote: Settlement of Article 7 Case for Parcel ID 165.59-1-77 FINANCE DEPARTMENT 1. Set Public Hearing: Local Law Adopting a Community Choice Aggregation Program 2. Discussion and Vote: 2020 Tax Rate Approvals 3. Discussion and vote: Approval to Pay Invoices to Kevin Kling More Than 30 Days Past $543.65 4. Discussion and Vote: Authorization for Mayor to Sign Swagit Agreement 5. Discussion and Vote: Bond Resolution to Repeal and Rescind 6. Discussion and Vote: Budget Amendment – City Center Use of Fund Balance 7. Discussion and Vote: Budget Amendment – Capital (Increase) Lake Avenue Fire House Doors 8. Discussion and Vote: Budget Amendment – Payroll and Benefits 9. Discussion and Vote: Budget Transfer – Contingency 10. Discussion and Vote: Budget Transfer – Payroll and Benefits PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Property Access Agreement with National Grid for Old Red Spring Area s/0 Excelsior Avenue n/o High Rock Avenue 2. Discussion and Vote: Authorization to Apply for DEC Grant for the Preparation of Phase I Street Tree Inventory and Urban Forest Management Plan Project and for the Mayor to Sign All Documents in Connection Therewith 3. Discussion and Vote: Authorization for Mayor to Sign Change Orders 1 & 2 with DLC Electric, LLC for City Hall Renovation Project – Electrical 4. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with Ganem Contracting Corp. for Katrina Trask Gateway Restoration Project 5. Discussion and Vote: Authorization for Mayor to Sign Change Order #5 with MLB Construction Services, LLC for the City Hall Renovation Project – General Construction 6. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with CHA Consulting, Inc. for the City Hall Renovation Project – Construction Management PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Third Amendment to Agreement with Northeast Housing, LLC 2. Discussion and Vote: Authorization for Mayor to Sign Agreement with NYRA for Donation for the Crossing Guards for the 2019 Racing Season Page 2 of 16 City Council Meeting 12/3/19 3. Discussion and Vote: To Amend Capital Budget for Lake Avenue Station Doors 4. Discussion and Vote: For Mayor to Sign Change Order #2 for Lake Avenue Station Doors 5. Discussion and Vote: To Amend Chapter 148 of the City Code, Noise, with Respect to Decibel Reader Settings 6. Discussion and Vote: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to Seasonal Alternate Side Parking on First Street 7. Discussion and Vote: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to Parking In Bicycle Lanes 8. Announcement: Recap of Public Safety Downtown Parking Forum 9. Set Public Hearing: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to No Parking on the East Side of Van Rensselaer Street for a Distance of 40 Feet from its Intersection with Andrews Street During the Period from November 1 to April 1 SUPERVISORS Matt Veitch 1. Update on Saratoga County Budget 2. County Budget Public Hearing 12/4 at 4:30 p.m. Tara Gaston 1. County Budget 2. Public Forums ADJOURN Page 3 of 16 City Council Meeting 12/3/19 December 3, 2019 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Peter Martin, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Lynn Bachner, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts John Daley, Deputy Commissioner, DPS Vincent DeLeonardis Matthew Veitch, Supervisor Tara Gaston, Supervisor EXCUSED: Joe O’Neill, Deputy Commissioner, DPW RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Capital Budget – Lake Avenue Fire House Doors Mayor Kelly opened the public hearing at 6:32 p.m. Commissioner Martin advised this is for additional materials for the doors. The change will increase the amount by $22,040. No one spoke. Mayor Kelly closed the public hearing at 6:33 p.m. Amend Chapter 118-4(I) – Permit Time Frame Mayor Kelly opened the public hearing at 6:33 p.m. Page 4 of 16 City Council Meeting 12/3/19 Mayor Kelly stated this amendment will remove existing time frames from the code and replace with new ones. No one spoke. Mayor Kelly concluded the public hearing at 6:34 p.m. and kept it open. Amend Chapter 148 – Decibel Reader Settings Mayor Kelly opened the public hearing at 6:34 p.m. Commissioner Martin stated this amendment will apply noise limits on the dbC scale. No one spoke. Mayor Kelly closed the public hearing at 6:35 p.m. Amend Chapter 225 – Seasonal Alternate Side Parking on First Street Mayor Kelly opened the public hearing at 6:35 p.m. Commissioner Martin advised this amendment will allow for alternate side parking on First Street from November 1 – April 1. Tamie Ehinger of North Broadway stated she is here to express support to change to alternate side of the street parking. Mayor Kelly closed the public hearing at 6:38 p.m. Amend Chapter 240 – Zoning Map (UDO) Mayor Kelly opened the public hearing at 6:38 p.m. Vince DeLeonardis, city attorney, reviewed the history of the zoning map. The zoning map update is the first phase of the overall effort to update and unify the zoning and land use regulations and to align them with the City’s Comprehensive Plan. He provided the time line including the creation of the Comprehensive Plan Committee to the adoption of the Comprehensive Plan by the City Council on June 2, 2015. Once the Comprehensive Plan is adopted, the City is required to review their land use regulations and bring them into alignment with that plan. That process is currently underway. The Saratoga County Planning Board issued a unanimous favorable opinion and the City’s Planning Board issued and advisory opinion finding 17 out of 18 were consistent with the Comprehensive Plan and not contrary to the purpose and intent of our Zoning Ordinance. The only issue the City Planning Board had was with the area identified as #17 – Railroad Run. Andrew Bobbit, CEO of YMCA stated he supports the amendment. As a non-profit, he understands the challenges the hospital faces trying to serve the public in a cost effect manner. Joe Dalton of Loughberry Lake Road is opposed to changing the zoning in Loughberry Lake area. The land serves as a buffer to protect the City’s water source. Alice Smith of Saratoga Springs stated the neighborhood is against the rezoning of Morgan Street. Placing doctors within a short distance to the hospital is to obtain Medicare re-imbursement. Rezoning will cause a higher volume of traffic on streets that aren’t designed for it. Page 5 of 16 City Council Meeting 12/3/19 Kevin Dooley of Iroquois Drive stated he has been a member of the medical staff for 20 years. There are more regulations coming down from the state and federal government taking time and resources away from patient care. The City can make a difference making health care more accessible to patients and make life easier for patients, caregivers, and doctors who care for them as they take care of the aging population. Joe Fry of Elm Street stated he is here to speak on proposed change #17. He asked the Council to support the recommendation of the City Planning Board to reject the T-4 designation and support UR3 designation for the land adjacent to Railroad Run. Joe Piotroski of Joseph Street asked the Council to support UR3 designation. Alan Oppenheim, a Saratoga Springs Hospital board member stated good health care is critical to a community. He is supporting the proposal for the hospital. Claudia Braimer, attorney for Saratoga Concerned Neighbors (near parcel 1) stated they don’t want the Council to change the zoning for parcel #1. Her clients would like to see this parcel left as residential. Think about how you would be impacted if you purchased a home in a residential neighborhood with the anticipation the neighborhood would grow but a developer comes along that wants to build an office complex with expansion for parking lots. She doesn’t believe the Council would be happy about the change. If it were a regular commercial developer, she doesn’t believe the Council would be taking the steps they are to allow the parcel to be developed. Leave parcel 1 as residential. Mike Toohey of Longwood Drive and vice chair of hospital board of trustees stated the hospital has continued to grow over the past 100 years. People who moved there did so after the hospital was located where it is. The expansion will allow the doctors needed in the hospital to be closer to the hospital; being in Wilton doesn’t help. He asked the Council to vote for the proposal, as it is a benefit for all citizens of Saratoga Springs. Frank Mesa of Saratoga Springs and a member of the hospital’s board of trustees stated the issue is straightforward. The medical professionals have delivered world-class medical care. They know what it takes to run a hospital. Dr. Mike Ortiz of Saratoga Springs stated the hospital has come a long way due to recruitment, management, generous support of the community, and health care professionals. This proposal is a way for the physicians to get together to provide excellent care. Phil Klein of Saratoga Springs stated he served on the hospital board. They have some of the best people running the hospital and looking into the future. He asked the Council to vote in favor of the amendment. Charles Galkel of Loughberry Road stated he is opposed to the re-zoning around Loughberry Lake due to safety issues. Joel Smith of Saratoga Springs agreed there are safety and privacy issues that concern the neighbors of Loughberry Road. He is also concerned about their property value and he feels it would have a negative impact. Mark McBride of Loughberry Road stated he moved here two years ago and asked prior to purchasing his home about the area. He was told it would be forever wild. Kathy Sherman of Loughberry Road stated she is concerned if the area is zoned recreation, it will be used as such. There is a steep embankment and she doesn’t know how there could be access to use the lake as recreation. Karen Pallidino of Loughberry Road stated there is no safe border between the City’s land and private land. Page 6 of 16 City Council Meeting 12/3/19 Vince DeLeonardis, city attorney, explained there will not be any development on the land surrounding Loughberry Lake. The City purchased that land to protect the City’s watershed. It was a change in the designation from UR-1 to Institutional Park Land, which fits that parcel. Also, the change for Railroad Run will be UR-3 not T-4. Commissioner Madigan pointed out a lot of the land purchased around Loughberry Lake was purchased with open space money which puts limitations on what can be done with the land. Matt Jones, attorney for the hospital, stated the Council has been working with the Comprehensive Plan for 60 years. He provided some history of the changes to the hospital through the years. The hospital has found itself in the need for expansion for the past 60 years, since the first Comprehensive Plan was adopted. Susie O’Cain of 1 Collins Terrace stated she has found out that her property has depreciated. In order to satisfy the hospital’s need to grow, why do they need to go into the residential area? The blasting will be unbelievable and could harm the foundations of many homes. Jared Dinsmore of Joseph Street stated he was here in support of Railroad Run. John Kauffman of Saratoga Springs stated he has sympathy for the neighbors of this project. It is the unknown, which is frightening. The demands of community needs to be dealt with and the hospital needs to think long term of how they are going to address those needs. The future of the hospital should be top priority. Logan Smith of Seward Street stated he has had drainage issues that need to be addressed if the expansion goes through. He believes the hospital project should go through but all issues need to be addressed such as sidewalks, drainage, light pollution, etc. Mike White of Joseph Street stated he is in favor of the removal of T-4 along Railroad Run. Angelo Calbone, CEO of Saratoga Hospital stated he looks forward to this wrapping up. The hospital has been at its location two years prior to the City incorporating. They have done good planning and have been good neighbors for many years. Ina Harny of Seward Street stated she has lived in Saratoga for 65 years. She did not buy her home in the ‘shadow’ of the hospital but in a nice residential neighborhood. She attended the meetings when the apartment project started. She was told there will be homes behind them. The hospital snuck in and changed the zoning. Since the apartments have been built, she has had flooding in her home. There was blasting for the building of the apartments. Why would the property in front of the apartments be any different? The hospital should expand elsewhere and leave that property alone. Dennis Hulte of 19 Collins Terrace stated they are talking about the real estate end not the medical end of the hospital. He bought his property in 2009 he verified the zoning was residential and bought his property based upon that. Now there is going to be commercial development. You are approving the zoning change without knowing what is going to be built by the golf course land. Birch Run existed prior to the hospital’s planned unit development. Mayor Kelly concluded the public hearing at 7:55 p.m. and left it open. CALL TO ORDER Mayor Kelly called the meeting to order at 7:56 p.m. Page 7 of 16 City Council Meeting 12/3/19 PUBLIC COMMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 7:57 p.m. No one spoke. Mayor Kelly closed the public comment period at 7:57 p.m. CONSENT AGENDA Mayor Kelly moved and Commissioner Madigan seconded to approve the consent agenda as follows: 1. Approval of 11/14/19 Budget Workshop Minutes 2. Approval of 11/18/19 Pre-Agenda Meeting Minutes 3. Approval of 11/19/19 City Council Meeting Minutes 4. Approve Budget Amendments – Regular (Increases) 5. Approve Budget Transfers - Regular 6. Approve Payroll 11/22/19 $537,089.87 7. Approve Payroll 11/29/19 $552,709.63 8. Approve Warrant – 2019 MWNOV2 $31,676.07 9. Approve Warrant - 2019 19MWDEC1 $4,326,711.00 10. Approve Warrant – 2019 19DEC1 $2,322,903.66 Ayes – All MAYOR’S DEPARTMENT Public Hearing Materials: To Amend Chapter 240 of the City Code, Zoning Map Mayor Kelly announced these are the documents for the public hearing on this matter. This item will be carried over to the next City Council meeting. Announcement: Community Development Department is Now Accepting 2020 Community Development Block Grant (CDBG) Sub-Grantee Applications Mayor Kelly announced applications for the 2020 Community Development Block Grants are now being accepted through January 21, 2020. There is approximately $306,000 to give out. Announcement: Southern Adirondack Network Guide Mayor Kelly announced Crandall Park Library in Glens Falls has created the Southern Adirondack Network Guide at the website www.sanghelp.org. The organization is aimed to help those in need such as emergency housing, food, health, and other services. The web address is www.sanghelp.org. Appointment: Planning Board Mayor Kelly appointed Kerry Mayo to the Planning Board for a term of 1/1/20 – 12/31/26. Appointment: Complete Streets Page 8 of 16 City Council Meeting 12/3/19 Mayor Kelly appointed William Ryan to the Complete Streets Advisory Board for a term of 12/20/19 – 12/19/21. Discussion and Vote: Request for Ice Fee Waiver (19-572) Mayor Kelly advised our Police Department is playing our Fire Department in a hockey game. They are looking to have the ice fee waived as this is a charity event and would allow more to be donated to the charity – Franklin Community Center. Mayor Kelly moved and Commissioner Martin seconded to approve the request for the ice waiver as included with the agenda. Aye – All Discussion and Vote: Referee Agreement Template (19-573) Mayor Kelly moved and Commissioner Madigan seconded to approve the referee template as included with the agenda. Ayes - All Discussion and Vote: Approval to Pay Invoices #0113363 in the Amount of $2,375 and #0113381 in the Amount of $385 to Chazen Engineering Land Surveying & Landscape Architecture for Code Reviews (19- 574) Mayor Kelly moved and Commissioner Martin seconded to approve payment of invoice #0113363 in the amount of $2,375 and #0113381 in the amount of $385 to Chazen Engineering Land Surveying & Landscape Architecture for code reviews as included with agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with W.M. J. Keller and Sons Construction Corporation for the Geyser Road Trail Project (19-575) Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign the agreement with William J. Keller and Sons Construction Corporation for Geyser Road Trail Project as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with NYSID for Building Dept. Files Phase One – 2019 Files (19-576) Mayor Kelly moved and Commissioner Franck seconded to authorize the mayor to sign agreement with NYSID for the Building Department files phase 1 as included with the agenda. Ayes- All Discussion and Vote: Authorization for Mayor to Sign Agreement with NYSID for Building Dept. Files Phase Three – Large Format Rolled Plans (19-577) Mayor Kelly moved and Commissioner Martin seconded to authorize the mayor to sign the agreement with NYSID for Building Department files phase 3 2019 files as included with the agenda. Ayes – All Page 9 of 16 City Council Meeting 12/3/19 Discussion and Vote: Authorization for Mayor to Sign Agreement with NYSID for Building Dept. Files Phase Two – 2020 Files (19-578) Mayor Kelly moved and Commissioner Scirocco seconded to authorize the mayor to sign agreement with NYSID for Building Department files phase 2 – 2020 files as included with the agenda. Ayes – All Discussion and Vote: Wage Revision for the Civil Service Coordinator (19-579) Mayor Kelly advised the 2020 budget established the appropriation. There is no grade, step or longevity date. This increase is to $58,000 will take effect 1/1/20. Mayor Kelly moved and Commissioner Franck seconded to approve the wage revision for the civil service coordinator to the amount of $58,000 annually effective 1/1/20. Ayes – All Discussion and Vote: Wage Revision for the Administrator of Parks, Open Lands, Sustainability, and Historic Preservation (19-580) Mayor Kelly advised the 2020 budget established the appropriation. The position is currently at a grade 14 step 2 and would like to increase it to a grade 15 step 1 effective 1/1/20 and leave the longevity date at 1/11/16. The budget appropriation is in the amount of $75,914. Mayor Kelly moved and Commissioner Martin seconded to approve wage revision of the administrator of parks, open lands, sustainability, and historic preservation from grade 14 step 2 to grade 15 step 1 in the amount of $75,914 annually effective 1/1/20. Ayes – All ACCOUNTS DEPARTMENT Award of Bid: Geyser Road Trail to Wm. J. Keller and Sons Construction Corp. (19-581) Commissioner Franck moved and Commissioner Martin seconded to award the bid for the Geyser Road Trail to Wm. J. Keller and Sons Construction Corp. for an amount not to exceed $3,240,017.68. Ayes - All Discussion and Vote: Settlement of Article 7 Case for Parcel ID 165.59-1-77 (19-582) Commissioner Franck advised this was discussed during the executive session this morning. Commissioner Franck moved and Commissioner Scirocco seconded for the City Council to settle an Article 7 case for parcel #165.59-1-77 for the year 2019 as follows: Original Negotiated Assessed Parcel # Reduction Amount Refund Amount Assessment Value 165.59-1-77 2019 $2,739,600 $543,500 $2,196,100 $0 Ayes - All Page 10 of 16 City Council Meeting 12/3/19 FINANCE DEPARTMENT Set Public Hearing: Local Law Adopting a Community Choice Aggregation Program Commissioner Madigan set the public hearing for Tuesday, January 7, 2020 at 6:55 p.m. Discussion and Vote: 2020 Tax Rate Approvals (19-583) Commissioner Madigan advised once the 2020 tax rates have been approved, they will be forwarded to the County. Commissioner Madigan moved and Commissioner Franck seconded to approve the 2020 tax rates as included with the agenda. Ayes – All Discussion and Vote: Approval to Pay Invoices to Kevin Kling More Than 30 Days Past $543.65 (19-584) Commissioner Madigan advised this is for the digital library software that would only allow payment via credit card. Commissioner Madigan moved and Commissioner Franck seconded to approve payment of invoices to Kevin Kling for more than 30 days past $543.65 as included with the agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Swagit Agreement (19-585) Commissioner Madigan advised they are giving us a discounted price of $7,500 a year which includes the ability search meeting videos for $1,200 a year. Commissioner Madigan moved and Commissioner Franck seconded to authorize the mayor to sign the Swagit agreement as included with the agenda. Ayes - All Discussion and Vote: Bond Resolution to Repeal and Rescind (19-586) Commissioner Madigan advised in 2011 the City Council approved bonding for two projects. Part of the money is no longer needed. Commissioner Madigan moved and Commissioner Franck seconded to approve the bond resolution to repeal and rescind as included with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Martin – Aye Mayor Kelly – Aye Discussion and Vote: Budget Amendment – City Center Use of Fund Balance (19-587) Commissioner Madigan moved and Commissioner Franck seconded to approve the budget amendment – City Center use of fund balance as included with the agenda. Page 11 of 16 City Council Meeting 12/3/19 Ayes – All Discussion and Vote: Budget Amendment – Capital (Increase) Lake Avenue Fire House Doors (19-588) Commissioner Madigan moved and Commissioner Franck seconded to approve the budget amendment – capital (increase) Lake Avenue Fire House doors as included with the agenda. Ayes – All Discussion and Vote: Budget Amendment – Payroll and Benefits (19-589) Commissioner Madigan moved and Commissioner Franck seconded to approve the budget amendment – payroll and benefits as included with the agenda. Ayes – All Discussion and Vote: Budget Transfer – Contingency (19-590) Commissioner Madigan advised the balance in contingency is $98,822.67 and $92,535.67 will remain after this transfer. Commissioner Madigan moved and Commissioner Martin seconded to approve the budget transfer – contingency as included with the agenda. Ayes – All Discussion and Vote: Budget Transfer – Payroll and Benefits (19-591) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the budget transfer – payroll and benefits as included with the agenda. Ayes – All Commissioner Madigan announced 4th quarter tax payments were extended through the end of the day today without penalty due to City Hall being closed yesterday for inclement weather. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Property Access Agreement with National Grid for Old Red Spring Area s/0 Excelsior Avenue n/o High Rock Avenue (19-592) Commissioner Scirocco advised this is to allow Nation Grid access for remediation at the superfund site. Commissioner Scirocco moved and Commissioner Martin seconded to authorize the mayor to sign property access agreement with National Grid for Old Red Spring area Excelsior Avenue and High Rock Avenue. Ayes – All Discussion and Vote: Authorization to Apply for DEC Grant for the Preparation of Phase I Street Tree Inventory and Urban Forest Management Plan Project and for the Mayor to Sign All Documents in Connection Therewith (19-593) Commissioner Scirocco advised the resolution is attached to the agenda. Page 12 of 16 City Council Meeting 12/3/19 Commissioner Scirocco moved and Commissioner Martin seconded to approve to apply for the DEC grant for the preparation of phase 1 Street Tree Inventory Urban Forest Management Plan Project and for the mayor to sign all documents in connection therewith. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Change Orders 1 & 2 with DLC Electric, LLC for City Hall Renovation Project – Electrical (19-594) Commissioner Scirocco advised change order #1 is in the amount of $199,193 for building improvement for power service and change order #2 is in the amount of $88,563 for fire alarm system changes in the Police Department. Commissioner Scirocco moved and Commissioner Franck seconded to authorize the mayor to sign change order 1 in the amount of $199,193 and number 2 in the amount of $88,563 with DLC Electric, LLC for City Hall Renovation Project – electrical. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with Ganem Contracting Corp for Katrina Trask Gateway Restoration Project (19-595) Commissioner Scirocco advised this change order is for a credit to the City in the amount of $28,417. Commissioner Scirocco moved and Commissioner Martin seconded to authorize the mayor to sign change order #1 with Ganem Contracting Corporation for a credit of $28,417 for the Katrina Trask Gateway Renovation Project. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Change Order #5 with MLB Construction Services, LLC for the City Hall Renovation Project – General Construction (19-596) Commissioner Scirocco advised this change order is for $38,269.39 for unforeseen conditions and change in the original scope of work. Commissioner Scirocco moved and Commissioner Madigan seconded to authorize the mayor to sign change order #5 with MLB Construction Services, LLC in the amount of $38,269.39 for City Hall Renovation Project – general construction. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with CHA Consulting, Inc. for the City Hall Renovation Project – Construction Management (19-597) Commissioner Scirocco advised CHA Consulting is nearing the fee limit. This change order is in the amount of $40,000. They are requesting CHA’s services remain full time until the second week of January and then go part time. Commissioner Scirocco moved and Commissioner Franck second to authorize the mayor to sign change order #1 with CHA Consulting, Inc. in the amount of $40,000 for the City Hall Renovation Project – construction management. Ayes - All Page 13 of 16 City Council Meeting 12/3/19 Commissioner Scirocco announced as of 9 p.m. Monday 12/2, all vehicles parked on City streets must be moved to a cleared space allow for plowing. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Third Amendment to Agreement with Northeast Housing, LLC (19-598) Commissioner Martin advised this agreement is for police, fire, and EMS services at the Navy housing for years 2019 – 2024. Commissioner Martin moved and Mayor Kelly seconded to authorize the mayor to sign the third amendment to the agreement with Northeast Housing, LLC for fire, EMS, and police services as the housing unit of the United States Naval Base in Saratoga Springs in the amount of $9,300.84. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Agreement with NYRA for Donation for the Crossing Guards for the 2019 Racing Season (19-599) Commissioner Martin advised the donation is in the amount of $20,000 for crossing guard services for the 2019 season. Commissioner Martin moved and Commissioner Madigan seconded to authorize the mayor to sign an agreement with NYRA, which will accept the donation in the amount of $20,000 for crossing guard services provided during 2019 racing season as attached with this agenda. Ayes – All Discussion and Vote: To Amend Capital Budget for Lake Avenue Station Doors (19-600) Commissioner Martin advised this amendment is for materials that were not included in the original contract. This change order is in the amount of $22,040. Commissioner Martin moved and Commissioner Scirocco seconded that the 2019 capital budget be amended to reflect the increase of $22,040 contained in change order number 2 for the firehouse doors at Lake Avenue Fire Station No. 1. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Martin – Aye Mayor Kelly – Aye Discussion and Vote: For Mayor to Sign Change Order #2 for Lake Avenue Station Doors (19-601) Commissioner Martin moved and Commissioner Madigan seconded to authorize the mayor to sign change order #2 for work at the firehouse doors on Lake Avenue Fire Station in the amount of $22,040 with VMJR. Ayes – All Discussion and Vote: To Amend Chapter 148 of the City Code, Noise, with Respect to Decibel Reader Settings (19-602) Page 14 of 16 City Council Meeting 12/3/19 Commissioner Martin advised this amendment will apply the noise limits registered on the dbC scale in addition to the dbA scale. Commissioner Martin moved and Commissioner Madigan seconded to adopt these changes as distributed with the agenda. Ayes – All Discussion and Vote: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to Seasonal Alternate Side Parking on First Street (19-603) Commissioner Martin advised this amendment will make parking on both sides legal from April through October and then alternate side of the street parking November through April. Commissioner Martin moved and Commissioner Madigan to adopt changes as distributed with this agenda. Ayes – All Discussion and Vote: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to Parking in Bicycle Lanes (19-604) Commissioner Martin advised this amendment will prohibit parking in bicycle lanes. Commissioner Martin moved and Commissioner Madigan seconded to adopt the changes as distributed with this agenda. Commissioner Scirocco stated he will not be supporting this as people are losing parking forever in front of their homes. Ayes – 3 Nays – 2 (Mayor Kelly and Commissioner Scirocco) Announcement: Recap of Public Safety Downtown Parking Forum Commissioner Martin announced a forum was held on November 21st, which was attended by approximately 50 people. He explained the procedure they will be following in preparing an RFP for a consultant to advise the City on strategies to improve parking. Set Public Hearing: To Amend Chapter 225 of the City Code, Vehicles & Traffic, with Respect to No Parking on the East Side of Van Rensselaer Street for a Distance of 40 Feet from its Intersection with Andrews Street During the Period from November 1 to April 1 Commissioner Martin set a public hearing for Tuesday, December 17, 2019 at 6:30 p.m. SUPERVISORS Matt Veitch Update on Saratoga County Budget Supervisor Veitch reported the County budget is $336,000,000 and the tax rate will remain stable at $2.26 per 1,000. The final vote will be taken on December 11 at 4:45 p.m. Page 15 of 16 City Council Meeting 12/3/19 County Budget Public Hearing 12/4 at 4:30 p.m. Supervisor Veitch reported the public hearing on the County budget will be held tomorrow at 4:30 p.m. Tara Gaston County Budget Supervisor Gaston reported there is no sign up required to speak about the County budget and no time limit. Public Forums Supervisor Gaston reported the forums scheduled for last night were cancelled due to the weather and will be rescheduled. ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 8:48 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 12/17/19 Vote: 5 - 0 Page 16 of 16