City Council

January 6, 2020 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting Recreation Center 15 Vanderbilt Avenue 9:30 AM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Robin Dalton, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Deidre Ladd, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 9:32 a.m. PUBLIC HEARING 1. Local Law #1 of 2020 – Community Choice Aggregation Program – Commissioner Madigan advised the information for this item is attached to her agenda item #1. The City is working with MEGA to explore a new program called Community Choice Aggregation. This program provides energy supply choices while continuing to rely upon the delivery service of the local electric utility (National Grid). It will also allow residents to obtain better rates. The public hearing will be left open tomorrow night and a vote will be taken at the next meeting. CONSENT AGENDA 1. Approve Payroll 12/31/19 $204,362.51 2. Approve Payroll 1/03/20 $326,671.27 3. Approve Warrant – 2019 19MWDEC4 $57,207.79 4. Approve Warrant – 2019 19MWDEC5 $2,698.00 5. Approve Warrant – 19DEC3 $1,720,748.32 6. Approve Warrant – 2020 20JAN1 $176,010.54 Commissioner Franck advised two sets of minutes will be added to the Consent Agenda for December 23, 2019 and December 30, 2019. MAYOR’S DEPARTMENT Announcement: State of the City Address January 28, 2020 City Council Pre-Agenda Meeting January 6, 2020 Mayor Kelly advised like last year, she will be asking each Council member and supervisor to present highlights. Announcement: UDO Draft Text Released for Public Review Mayor Kelly advised the draft text has been provided to the Council, land use boards, and is available on the web for review. Appointment: Saratoga Race Course Advisory Board Mayor Kelly advised she has 5 appointments to the Saratoga Race Course Advisory Board; NYRA has 4, and the County has 5. She will name her appointments tomorrow evening. Discussion and Vote: Accept Donation for Room at Empire State College Mayor Kelly advised the UDO public workshops will be held at Empire State College. They are donating the use of the room for these workshops. Discussion and Vote: Accept 2015 Saratoga County Trails Grant – Saratoga Greenbelt, Crescent Ave. No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement with County for 2015 Saratoga County Trails Grant Tina Carton, sustainability coordinator, stated we received a grant award in 2015 of $12,500. It was never brought to City Council. She has been working with the County since she realized the grant had not been finalized. This is the modified contract. There is no match for this grant and this grant will now be a reimbursable grant. Discussion and Vote: Authorization for Mayor to Sign Contract with the City Center for the State of the City Address No comments. ACCOUNTS DEPARTMENT Commissioner Franck advised he has nothing for his agenda at this time. FINANCE DEPARTMENT Public Hearing Materials: Local Law #1 of 2020 Adopting a Community Choice Aggregation Program No comments. Discussion and Vote: Use of Reserve Resolution – Payment of Bonded Indebtedness Commissioner Madigan advised this is to pay debt on outstanding bonds in the amount of $400,000. Discussion and Vote: Use of Reserve Resolution – Retirement Reserve Commissioner Madigan advised this will help defray the increase of employer contribution due to growing payroll costs. This will allow Finance to withdraw $600,000 from the reserve. Page 2 of 4 City Council Pre-Agenda Meeting January 6, 2020 Discussion and Vote: Budget Transfer – Payroll No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Approval to Pay Invoice #Sara-02712 to Aktor Corporation in the Amount of $36,094.00 for Asbestos Abatement in City Hall Commissioner Scirocco stated this is for abatement in the Music Hall and the Police Department. Discussion and Vote: Approval to Pay Invoice #26562 to AllPro Restoration & Reconstruction in the Amount of $1,883.60 for Water Damage Remediation in City Hall No comments. Discussion and Vote: approval to Reimburse Employee #1038 in the Amount of $75.00 for Purchase of Padlock and Key for Katrina Trask Gate No comments. Discussion and Vote: Approval to Issue Purchase Order to Barton & Loguidice for Escrow Using 2019 Funds in 2020 Commissioner Scirocco pulled this item from his agenda. PUBLIC SAFETY DEPARTMENT Commissioner Dalton advised she is adding an item to her agenda: Announcement: Welcome. SUPERVISORS Mayor Kelly advised Supervisor Veitch is out of town and will not be in attendance tomorrow night. Supervisor Gaston has two items on her agenda: 1. 2020 Board of Supervisor Organizational Meeting and 2. Public Forum. EXECUTIVE SESSION Mayor Kelly moved and Commissioner Scirocco seconded to go into executive discussion regarding proposed, pending or current litigation – City of Saratoga Springs v. 166 Jefferson St. and Blue Star Enterprises, LLC at 9:41 a.m. Ayes – All City Council returned at 10:13 a.m. Mayor Kelly advised no decisions were made during the executive session to report to the public. Page 3 of 4 City Council Pre-Agenda Meeting January 6, 2020 ADJOURN Mayor Kelly adjourned the meeting at 10:13 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 1/21/20 Vote: 5 - 0 Page 4 of 4