City Council

January 7, 2020 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM 6:30 p.m. – P.H. – Local Law #1 of 2020 – Community Choice Aggregation Program 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES CONSENT AGENDA 1. Approval of 12/23/19 City Council Meeting Minutes 2. Approval of 12/30/19 City Council Meeting Minutes 3. Approve Payroll 12/31/19 $204,362.51 4. Approve Payroll 1/03/20 $326,671.27 5. Approve Warrant – 2019 19MWDEC4 $57,207.79 6. Approve Warrant – 2019 19MWDEC5 $2,698.00 7. Approve Warrant – 2019 19 DEC3 $1,720,748.32 8. Approve Warrant – 2020 20JAN1 $176,010.54 MAYOR’S DEPARTMENT 1. Announcement: State of the City Address January 28, 2020 2. Announcement: UDO Draft Text Released for Public Review 3. Appointment: Saratoga Race Course Advisory Board 4. Discussion and Vote: Accept Donation for Room at Empire State College 5. Discussion and Vote: Accept 2015 Saratoga County Trails Grant – Saratoga Greenbelt, Crescent Avenue 6. Discussion and Vote: Authorization for Mayor to Sign Agreement with County for 2015 Saratoga County Trails Grant 7. Discussion and Vote: Authorization for Mayor to Sign Contract with the City Center for the State of the City Address ACCOUNTS DEPARTMENT 1. Nothing at this time. FINANCE DEPARTMENT 1. Public Hearing Materials: Local Law #1 of 2020 Adopting a Community Choice Aggregation Program City Council Meeting 1/7/20 2. Discussion and Vote: Use of Reserve Resolution – Payment of Bonded Indebtedness 3. Discussion and Vote: Use of Reserve Resolution – Retirement Reserve 4. Discussion and Vote: Budget Transfer - Payroll PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Approval to Pay Invoice #Sara-02712 to Aktor Corporation in the Amount of $36,094.00 for Asbestos Abatement in City Hall 2. Discussion and Vote: Approval to Pay Invoice #26562 to AllPro Restoration & Reconstruction in the Amount of $1,883.60 for Water Damage Remediation in City Hall 3. Discussion and Vote: Approval to Reimburse Employee #1038 in the Amount of $75.00 for Purchase of Padlock and Key for Katrina Trask Gate PUBLIC SAFETY DEPARTMENT 1. Announcement: Inauguration Comments and Thank You SUPERVISORS Matt Veitch 1. Nothing at this time. Tara Gaston 1. 2020 Board of Supervisors Organizational Meeting 2. Public Forum ADJOURN Page 2 of 8 City Council Meeting 1/7/20 January 7, 2020 CITY OF SARATOGA SPRINGS City Council Meeting Recreation Center 15 Vanderbilt Avenue 7:00 PM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance Anthony Scirocco, Commissioner of DPW Robin Dalton, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Deirdre Ladd, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Eileen Finneran, Deputy Commissioner, DPS Vincent DeLeonardis Tara Gaston, Supervisor EXCUSED: John Franck, Commissioner of Accounts Matthew Veitch, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Local Law #1 of 2020 – Community Choice Aggregation Program Mayor Kelly opened the public hearing at 6:56 p.m. Commissioner Madigan advised this is the first public hearing for Local Law #1 of 2020. Materials can be found under agenda item #1 on the Finance agenda. Residents can obtain better rates on their electric bills and avoid spikes in their electric prices. If our community joins, the resident still has the option to opt out. A meeting will be held at the library in the Sussman Room on January 14, 2020 from 6:30 p.m. - 7:30 p.m. The public hearing will be left open tonight and will be closed at the next meeting when a vote will be taken. Tina Carton, sustainability coordinator and City resident stated she is excited about this program. She provided a little history of the program and stated there are 13 municipalities that have signed on. She looks forward to the advantages that the CCA will bring to her and her family as a resident. The City’s action can hopefully spark local job creation. Page 3 of 8 City Council Meeting 1/7/20 Laura Faulk, a member of Sustainable Saratoga read a statement (see attachment) into the record. She stated we are running out of time to avert a climate catastrophe. They thanked the City for their declaration of support for the Paris Climate Accord and its participation in the Climate Smart Cities Program. Adopting a local law to authorize Community Choice Aggregation will continue the City’s commitment to climate change mitigation because it offers the chance for residents to move to a renewable energy supply. Louise Galk of Hathorne Street stated her family already has renewable energy they purchased through another organization. They will continue to do that until there is another option in the City. Sam Brewer of Saratoga Springs urged the Council to support a municipal aggregation of electric supply as long as the rate that can be negotiated is less than the average of what National Grid charged people for the last couple of years. Mayor Kelly closed the public hearing at 7:00 p.m. CALL TO ORDER Mayor Kelly called the meeting to order at 7:06 p.m. PUBLIC COMMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 7:07 p.m. Sam Brewer of Saratoga Springs congratulated the Council on their elections. He encouraged the Council to be aggressive about human trafficking. He also suggested the City increasing their insurance for legal. Mayor Kelly closed the public comment period at 7:09 p.m. CONSENT AGENDA Mayor Kelly moved and Commissioner Madigan seconded to approve the consent agenda as follows: 1. Approval of 12/23/19 City Council Meeting Minutes 2. Approval of 12/30/19 City Council Meeting Minutes 3. Approve Payroll 12/31/19 $204,362.51 4. Approve Payroll 1/03/20 $326,671.27 5. Approve Warrant – 2019 19MWDEC4 $57,207.79 6. Approve Warrant – 2019 19MWDEC5 $2,698.00 7. Approve Warrant – 2019 19 DEC3 $1,720,748.32 8. Approve Warrant – 2020 20JAN1 $176,010.54 Ayes – All MAYOR’S DEPARTMENT Announcement: State of the City Address January 28, 2020 Mayor Kelly announced the State of the City Address will be held on January 28, 2020 at the City Center at 7 p.m. Page 4 of 8 City Council Meeting 1/7/20 Announcement: UDO Draft Text Released for Public Review Mayor Kelly announced the draft UDO is available for public review on the City’s webpage. Comments can be submitted directly to the planning staff right from the UDO page. Next steps include Camaros reviewing and discussing the draft at the January 21, 2020 Council meeting; two public workshops will be held; the next final draft will be released after February 7, 2020; advisory opinions will be requested; a public hearing; SEQRA analysis; and finally the Council vote. Appointment: Saratoga Race Course Advisory Board Mayor Kelly advised she gets to appoint 5 members to the Saratoga Race Course Advisory Board. Her appointments are all re-appointments and are as follows: Cindy Hollowood, Skip Carlson, Michele Funicello, John Carusone, and Bill Willmont. Discussion and Vote: Accept Donation for Room at Empire State College (20-001) Mayor Kelly advised Empire State College would like to donate a room to be used for the two UDO public workshops. The amount of the donation is $ Mayor Kelly moved and Commissioner Madigan seconded to accept the donation for the room at the Empire State College as included with this agenda. Ayes – All Discussion and Vote: Accept 2015 Saratoga County Trails Grant – Saratoga Greenbelt, Crescent Avenue (20-002) Mayor Kelly advised in 2015, Saratoga County granted the City $12,500. The administrative process of accepting the grant is being completed. There is a match of $16,125 match in funds or in-kind services. Mayor Kelly moved and Commissioner Madigan seconded to accept the 2015 Saratoga County Trails Grant – Saratoga Greenbelt, Crescent Avenue as described with this agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with County for 2015 Saratoga County Trails Grant (20-003) Mayor Kelly moved and Commissioner Madigan seconded to authorize the mayor to sign agreement with the County for the 2015 Saratoga County Trails Grant as included with this agenda. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with the City Center for the State of the City Address (20-004) Mayor Kelly moved and Commissioner Scirocco seconded to authorize the mayor to sign a contract with the City Center for the State of the City Address as included with this agenda. Ayes - All ACCOUNTS DEPARTMENT Nothing at this time. Page 5 of 8 City Council Meeting 1/7/20 FINANCE DEPARTMENT Public Hearing Materials: Local Law #1 of 2020 Adopting a Community Choice Aggregation Program Commissioner Madigan advised the information and materials for the public hearing can be found attached to this item and on the web. Discussion and Vote: Use of Reserve Resolution – Payment of Bonded Indebtedness (20-005) Commissioner Madigan advised $400,000 was included in the 2020 debt service fund budget for the reserve of payment of bonded indebtedness to pay debt on outstanding bonds. The balance of bonded indebtedness after this withdrawal will be $407,617.87. Commissioner Madigan moved and Commissioner Scirocco seconded to approve use of reserve resolution – payment of bonded indebtedness as included with the agenda. Ayes – All Discussion and Vote: Use of Reserve Resolution – Retirement Reserve (20-006) Commissioner Madigan advised the 2020 general fund budget included revenue for the retirement system reserve in the amount of $600,000 to defray increased employer contributions due to growing payroll costs. There will remain $255,531.14 after this withdrawal. Commissioner Madigan moved and Commissioner Dalton seconded to approve the use of reserve resolution – retirement reserve as included with the agenda. Ayes – All Discussion and Vote: Budget Transfer – Payroll (20-007) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the budget transfer – payroll as included with the agenda. Ayes – All PUBLIC WORKS DEPARTMENT Discussion and Vote: Approval to Pay Invoice #Sara-02712 to Aktor Corporation in the Amount of $36,094.00 for Asbestos Abatement in City Hall (20-008) Commissioner Scirocco advised this invoice is for the removal of asbestos from the Music Hall and the Police Department. Commissioner Scirocco moved and Commissioner Dalton seconded to approve to pay invoice # 02712 to Aktor Corporation in the amount of $36,094 for asbestos abatement in City Call. Ayes – All Discussion and Vote: Approval to Pay Invoice #26562 to AllPro Restoration & Reconstruction in the Amount of $1,883.60 for Water Damage Remediation in City Hall (20-009) Commissioner Scirocco advised this invoice is for remediation of water damage in the basement of City Hall. Page 6 of 8 City Council Meeting 1/7/20 Commissioner Scirocco moved and Commissioner Madigan seconded to approve to pay invoice #26562 to AllPro Restoration & Reconstruction in the amount of $1,883.60 for water damage remediation in City Hall. Ayes – All Discussion and Vote: Approval to Reimburse Employee #1038 in the Amount of $75.00 for Purchase of Padlock and Key for Katrina Trask Gate (20-010) Commissioner Scirocco advised the reimbursement paperwork was not completed with the required 30 days. Commissioner Scirocco moved and Commissioner Madigan seconded to approve to reimburse employee #1038 in the amount of $75 for the purchase of a padlock and key for the Katrina Trask Gate. Ayes - All PUBLIC SAFETY DEPARTMENT Announcement: Inauguration Comments and Thank You Commissioner Dalton thanked the people in Public Safety Department. She is proud of the men and women in the department and astounded by how great they are. She thanked Commissioner Martin, Commissioner Wirth, and Commissioner Mathiesen in helping her prepare for this position. SUPERVISORS Matt Veitch Nothing at this time. Tara Gaston 2020 Board of Supervisors Organizational Meeting Supervisor Gaston reported Preston Allen form the Town of Day has been elected as the Chairman. She has been re-appointed to the Legislative & Research Committee, Real Property Tax Committee, and Gaming Committee. Public Forum Supervisor Gaston reported the first public forum will be January 26, 2020 from noon – 2 p.m. at the Saratoga Springs Library in the Sussman Room. The forum will be focused on infrastructure and development. Page 7 of 8 City Council Meeting 1/7/20 ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 7:25 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 1/21/20 Vote: 5 - 0 Page 8 of 8