City Council

October 19, 2020 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting Music Hall 474 Broadway 10:00 AM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Robin Dalton, Commissioner of DPS STAFF PRESENT: Deidre Ladd, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Lisa Shields, Deputy Mayor Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 10:00 a.m. PUBLIC HEARINGS 1. 2021 Proposed Comprehensive Budget: Commissioner Madigan advised this is the first public hearing required for the budget. This public hearing will be closed tomorrow night and another will be set to remain open until a vote it taken on the budget. Sales tax was down 58% in August from 2019 and down 38% for the summer from 2019. EXECUTIVE SESSION 1. Article 7 Tax Certiorari 2. Sale, lease or acquisition of property where disclosure would affect value CONSENT AGENDA 1. Approval of 03/17/2020 City Council Meeting Transcript 2. Approval of 04/20/2020 Pre-Agenda Meeting Transcript 3. Approval of 04/21/2020 City Council Meeting Minutes 4. Approval of 05/05/2020 City Council Meeting Minutes 5. Approval of 05/15/2020 City Council Meeting Minutes 6. Approval of 05/18/2020 Pre-Agenda meeting Minutes 7. Approval of 05/19/2020 City Council Meeting Minutes City Council Pre-Agenda Meeting October 19, 2020 8. Approval of 06/02/2020 City Council Meeting Minutes 9. Approval of 06/16/2020 City Council Meeting Minutes 10. Approval of 07/06/2020 Pre-Agenda Meeting Transcript 11. Approval of 08/03/2020 Pre-Agenda Meeting Transcript 12. Approval of 08/04/2020 City Council Meeting Transcript 13. Approval of 09/17/2020 City Council Meeting Minutes 14. Approval of 09/17/2020 City Council Meeting Transcript 15. Approval of 10/01/2020 City Council Meeting Minutes 16. Approval of 10/06/2020 City Council Meeting Minutes 17. Approve Budget Amendments – Debt Service 18. Approve Budget Amendments – Insurance 19. Approve Budget Amendments – Regular (Increases) 20. Approval Payroll 10/09/2020 $499,697.49 21. Approval Payroll 10/16/2020 $492,881.8 22. Approval Warrant – 2020 20MWOCT1 $619,198.03 23. Approve Warrant – 2020 20OCT2 $669,769.66 No comments. MAYOR’S DEPARTMENT Proclamation: John Wine Retirement No comments. Announcement: Community Development Citizen Advisory Committee Recommendations for Third Tranche of CDBG-VC Funding via Substantial Amendment to the 2019 CDBG PY Action Plan Lindsay Connors advised they received approximately $360,000 in the third tranche of the CARES Act funding. There will be a presentation on the recommendations tomorrow night. Announcement: Public Comment Period Opened – 2019 CDBG PY Substantial Amendment – CDBG-VC Third Tranche Funding Allocations No comments. Set Public Hearing: 2019 CDBG PY Substantial Amendment – CDBG-CV Third Tranche Funding Allocations No comments. Announcement: COVID-19 Small Business Grant Program Lindsay Connors advised this is a venture to make sure they can use some of the third tranche funding to support some of our small businesses during this difficult time. Announcement: Homeless Court No comments. Discussion and Vote: Authorization for the Mayor to Sign Addendum with Goldberger & Kremer Mayor Kelly advised the cap for the contract needs to be increased by another $10,000. Page 2 of 5 City Council Pre-Agenda Meeting October 19, 2020 Discussion and Vote: Approval to Pay Invoice Dated 9/30/20 to Goldberger & Kremer in the Amount of $1,965.50 No comments. Discussion and Vote: Authorize the Mayor to Execute Air Rights Easement Amendment Vince DeLeonardis, city attorney, Discussion and Vote: Authorize the Mayor to Execute City Center Lease Amendment Vince DeLeonardis, city attorney, advised this amendment is for a change in the time City employees are allowed to park in the structure at no charge. The new time will be from 7:30 a.m. – 5:30 p.m. ACCOUNTS DEPARTMENT Discussion and Vote: Accept Donation of Hand Sanitizer from Cooperstown Distillery No comments. Discussion and Vote: Merit for Referral and Review to City and County Planning Boards – Congress Park Centre PUD Vince DeLeonardis, city attorney, advised this PUD contained an expiration date. There is no change in the PUD; just looking to extend the expiration date. FINANCE DEPARTMENT Announcement: 2021 Budget Workshop Meeting Schedule Commissioner Madigan advised the proposed dates for the workshops are October 22, 2020 at 6 p.m.; October 26, 2020 at 6 p.m.; October 28, 2020 at 6 p.m.; and October 29, 2020 at 6 p.m. Set Public Hearing: 2021 Budget – City of Saratoga Springs No comments. Discussion: Local Economy and Sales Tax Commissioner Madigan advised she spent time on the phone last week with NYS Tax and Finance. She suggested shopping local helps. If you can’t find what you are looking for locally, order on line as the City gets tax revenue from that. Discussion and Vote: Budget Amendments – Payroll No comments. Discussion and Vote: Budget Transfers – Payroll No comments. Discussion and Vote: Budget Transfers – Benefits No comments. Page 3 of 5 City Council Pre-Agenda Meeting October 19, 2020 Discussion and Vote: Budget Transfers - Insurance No comments. Discussion and Vote: Budget Transfers – City Center Contingency No comments. Commissioner Madigan advised she is adding a discussion: 2020 Charter Proposal. PUBLIC WORKS DEPARTMENT Discussion and Vote: Approval to Pay Invoice #211849, #212114, and #212407 in the Amount of $6,087 to Pallette Stone Corp. Commissioner Scirocco advised this is concrete for the Katrina Trask project. Discussion and Vote: Approval to Pay Invoice #212408 and #526651 in the Amount of $1,153 to Pallette Stone Corp. Commissioner Scirocco advised this is for materials used to replace 220 lineal feet of sanitary sewer pipe on Long Alley. Discussion and Vote: Approval to Reimburse Employee #1792 in the Amount of $34.90 to Turbo Charger Wastegate Actuator Commissioner Scirocco pulled this item from his agenda. Discussion and Vote: Authorization for Mayor to Sign Change Order #7 with Collett Mechanical, Inc. for City Hall Renovation – HVAC Commissioner Scirocco advised this change order is for $4,198.72 and includes a credit of $6,600. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contracts with Saratoga County for STOP DWI and STOP DWI Crackdown Funding Commissioner Dalton advised this contract pays the City $39,000 in two installments. Discussion and Vote: Authorization for Mayor to Sign Agreement with Auctions International Commissioner Dalton advised this is for the sale of equipment and vehicles. Commissioner Dalton advised she too would like to add a discussion regarding the Charter change proposal. SUPERVISORS Mayor Kelly read the supervisors’ agendas are as follows: Page 4 of 5 City Council Pre-Agenda Meeting October 19, 2020 Matt Veitch 1. Trails Committee Update 2. Next Wave Communities – Ballston Spa 3. Animal Shelter Contracts Tara Gaston 1. COVID-19 Update 2. Board of Supervisors October Meeting 3. Public Forum EXECUTIVE SESSION Mayor Kelly moved and Commissioner Franck seconded to move into executive session for these matters: Article 7 tax cert and sale, lease, or acquisition of property where disclosure would affect the value at 10:19 a.m. Ayes – All Council returned at 11:24 a.m. Commissioner Franck is adding an item to his agenda regarding the settlement of an Article 7 case. ADJOURN Mayor Kelly adjourned the meeting at 11:26 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 11/2/2020 Vote: 5 - 0 Page 5 of 5