City Council

December 29, 2020 CITY OF SARATOGA SPRINGS City Council Meeting 3:00 PM 2:55 PM - P.H. – Amend Capital Program and Budget for New York State Power Authority Energy Services Program – Street Lights 3:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES EXECUTIVE SESSION: 1. Collective bargaining negotiations, all unions. CONSENT AGENDA 1. Approve Use of Insurance Reserve Resolution #7 2. Approve Budget Amendments – Insurance Reserve #7 3. Approve Budget Amendments - Insurance 4. Budget Amendments - Regular (Increases) 5. Approve Budget Transfers – Capital 6. Approve Budget Transfers – Debt Service 7. Approve Budget Transfers – Insurance 8. Budget Transfers – Regular 9. Approve Payroll 12/18/2020 $542,185.56 10. Approve Payroll 12/25/2020 $548,057.74 11. Approve Mid Warrant – 2020 20MWDEC3 $4,204,441.68 MAYOR’S DEPARTMENT 1. Discussion and Vote: Accept Christmas Wish Grant for Camp Saradac - $750 ACCOUNTS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Addendum #4 with GAR Associates 2. Discussion and Vote: Authorization for Mayor to Sign Contract with eScribers Transcription Services FINANCE DEPARTMENT 1. Discussion and Vote: Capital Program and Budget Amendment (Proj. 1277) New York Power Authority (NYPA) for the Energy Efficient Program – Street Lights City Council Meeting 12/29/2020 2. Discussion and Vote: Authorization for the Mayor to Sign an Authorization to Proceed (ATP) with the New York Power Authority (NYPA) for the Energy Efficient Program – LED Street Lights 3. Discussion and Vote: Authorization for the Mayor to Sign Addendum One with Fiscal Advisors and Marketing for Fiscal Advisement 4. Discussion and Vote: Authorization for the Mayor to Sign Addendum One with Walsh and Walsh as City Bond Counsel 5. Discussion and Vote: Budget Transfers – Benefits 6. Discussion and Vote: Budget Transfers – Payroll 7. Announcement: Thank You for the Cell Phone Donation - Wellspring PUBLIC WORKS DEPARTMENT 1. Nothing at this time. PUBLIC SAFETY DEPARTMENT 1. Nothing at this time. SUPERVISORS 1. Nothing at this time. ADJOURN Page 2 of 7 City Council Meeting 12/29/2020 December 29, 2020 CITY OF SARATOGA SPRINGS City Council Meeting 3:00 PM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Robin Dalton, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Deirdre Ladd, Deputy Commissioner of Finance Maire Masterson, Deputy Commissioner of Accounts Joe O’Neill, Commissioner of Public Safety Eileen Finneran, Deputy Commissioner of Public Safety Vince DeLeonardis, City Attorney EXCUSED: Matthew Veitch, Supervisor Tara Gaston, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING Amend Capital Program and Budget for New York State Power Authority Energy Services Program – Street Lights Mayor Kelly opened the public hearing at 2:59 p.m. Lynn Bachner, budget director, advised municipalities are able to save taxpayer dollars, provide better lighting to their community, and reduce energy impact by converting existing streetlight to energy efficient LED lights. NYPA provides a full turnkey service to the municipalities who wish to upgrade their streetlights to LED. The service includes development, installation, and commission of LED streetlights in the City of Saratoga Springs among other services. NYPA can also provide financing or the City can bond to finance this program. The City will save about $33,000 each year and once its bond obligation is complete, the City will save over $300,000 each year thereafter. NYPA is also issuing discounts if documents are completed by the end of this year; an estimated additional savings of $62,000. Laura Faulk of Saratoga Springs stated she supports the budget amendment for the New York Power Authority. By signing this agreement, it will continue the City’s leadership in addressing the climate crisis. Page 3 of 7 City Council Meeting 12/29/2020 Mayor Kelly closed the public hearing at 3:07 p.m. CALL TO ORDER Mayor Kelly called the meeting to order at 3:07 p.m. PUBLIC COMMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 3:08 p.m. No one spoke. Mayor Kelly closed the public comment period at 3:08 p.m. CONSENT AGENDA Mayor Kelly moved and Commissioner Scirocco seconded to approve the consent agenda as follows: 1. Approve Use of Insurance Reserve Resolution #7 2. Approve Budget Amendments – Insurance Reserve #7 3. Approve Budget Amendments - Insurance 4. Budget Amendments - Regular (Increases) 5. Approve Budget Transfers – Capital 6. Approve Budget Transfers – Debt Service 7. Approve Budget Transfers – Insurance 8. Budget Transfers – Regular 9. Approve Payroll 12/18/2020 $542,185.56 10. Approve Payroll 12/25/2020 $548,057.74 11. Approve Mid Warrant – 2020 20MWDEC3 Ayes – All MAYOR’S DEPARTMENT Discussion and Vote: Accept Christmas Wish Grant for Camp Saradac - $750 (20-465) Mayor Kelly moved and Commissioner Madigan seconded to accept the donation from the Christmas Wish Grant for Camp Saradac in the amount of $750. Ayes - All ACCOUNTS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Addendum #4 with GAR Associates (20-466) Commissioner Franck advised this addendum is to fulfill the City Council’s request for appraisals of the 3 City parking lots. Page 4 of 7 City Council Meeting 12/29/2020 Commissioner Franck moved and Commissioner Madigan seconded to authorize the mayor to sign addendum #4 with GAR Associates as included with the agenda. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract with eScribers Transcription Services (20- 467) Commissioner Franck advised this contract is effective 1/1/2021 through 12/31/2021 for transcription services of Zoom meetings. Commissioner Franck moved and Commissioner Madigan seconded to authorize the mayor to sign the contract with eScribers effective 1/1/2021 through 12/31/2021 as included with the agenda. Ayes - All FINANCE DEPARTMENT Discussion and Vote: Capital Program and Budget Amendment (Proj. 1277) New York Power Authority (NYPA) for the Energy Efficient Program – Street Lights (20-468) Commissioner Madigan advised the capital program and budget are being amended in the amount of $200,000 to accommodate potential costs that may accrued pursuant to authorization to proceed. Commissioner Madigan moved and Mayor Kelly seconded to approve the capital program and budget amendment project 1277 New York Power Authority (NYPA) for the energy efficient program – streetlights as included with the agenda. Roll Call: Commissioner Franck – Aye Commissioner Madigan – Aye Commissioner Scirocco – Aye Commissioner Dalton – Aye Mayor Kelly - Aye Discussion and Vote: Authorization for the Mayor to Sign an Authorization to Proceed (ATP) with the New York Power Authority (NYPA) for the Energy Efficient Program – LED Street Lights (20-469) Commissioner Madigan moved and Commissioner Franck seconded to authorize the mayor to sign an authorization to proceed with the New York Power Authority for the energy efficient program – LED street lights. Ayes – All Discussion and Vote: Authorization for the Mayor to Sign Addendum One with Fiscal Advisors and Marketing for Fiscal Advisement (20-470) Commissioner Madigan advised this is to extend the contract with Fiscal Advisors for an additional 3 months while a new RFP is issued. Commissioner Madigan moved and Commissioner Franck seconded to authorize the mayor to sign addendum one with Fiscal Advisors and Marketing for fiscal advisement as included with this agenda. Ayes – All Page 5 of 7 City Council Meeting 12/29/2020 Discussion and Vote: Authorization for the Mayor to Sign Addendum One with Walsh and Walsh as City Bond Counsel (20-471) Commissioner Madigan advised this is to extend the contract for 3 months while this service goes out to bid. Commissioner Madigan moved and Commissioner Franck seconded to authorize the mayor to sign addendum one with Walsh and Walsh as City Bond Counsel. Ayes – All Discussion and Vote: Budget Transfers – Benefits (20-472) Commissioner Madigan moved and Commissioner Franck seconded to approve budget transfers – benefits as included with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Payroll (20-473) Commissioner Madigan moved and Mayor Kelly seconded to approve budget transfers – payroll as included with this agenda. Ayes – All Announcement: Thank You for the Cell Phone Donation – Wellspring Commissioner Madigan advised Wellspring sent a thank you for the donation. A copy of the thank you is attached to the agenda. PUBLIC WORKS DEPARTMENT Commissioner Scirocco advised he has nothing for his agenda at this time. PUBLIC SAFETY DEPARTMENT Commissioner Dalton advised she has nothing for her agenda at this time. SUPERVISORS Mayor Kelly advised there is nothing for the supervisors’ agendas. EXECUTIVE SESSION Mayor Kelly moved and Commissioner Scirocco seconded to enter into executive session regarding collective bargaining negotiations, all unions at 3:21 p.m. Ayes – All Council returned at 3:47 p.m. Page 6 of 7 City Council Meeting 12/29/2020 Mayor Kelly advised there will be another City Council meeting tomorrow at 3:30 p.m. ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 3:48 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: 1/19/2021 Vote: 5 - 0 Page 7 of 7