City Council

July 6, 2021 CITY OF SARATOGA SPRINGS City Council Meeting 7:00 PM (via zoom) 6:55 PM - P.H. – Amend Chapters 180 & 217 – Fee by Resolution 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION 1. Update on Schematic Design for Fire Station 3 CONSENT AGENDA 1. Approval of 6/1/2021 City Council Meeting Minutes 2. Approval of 6/1/2021 City Council Meeting Transcript 3. Approval of 6/1/2021 Pre-Agenda Meeting Transcript 4. Approval of 6/15/21 City Council Meeting Minutes 5. Approval of 6/15/21 City Council Meeting Transcript 6. Approve Use of Insurance Reserve Resolution #8 7. Budget Amendments – Insurance Reserve #8 8. Budget Amendments – Insurance Reimbursement 9. Budget Amendments – Regular (Increases) 10. Approve Budget Transfers – Regular 11. Approve Transfers – Capital Regular 12. Approve Payroll 06/25/2021 $505,694.33 13. Approve Payroll 07/02/21 $599,710.13 14. Approve Mid-Warrant - 2021 21MWJUN2 $4,050,872.20 15. Approve Mid-Warrant – 2021 21MWJUN3 $13,392.80 16. Approve Warrant – 2021 21JUL1 $385,651.33 MAYOR’S DEPARTMENT 1. Announcement: Independent Advisory Committee – NYS Police Reform and Reinvention Collaborative Plan Report 2. Discussion and Vote: Request from City Planning Board for Extension of Time on Advisory Opinion re: Unified Development Ordinance (UDO) 3. Discussion and Vote: Request from Design Review Commission for Extension of Time on Advisory Opinion re: Unified Development Ordinance (UDO) 4. Discussion and Vote: Authorization for Mayor to Sign MOA with R.S. Taylor & Sons Brewery, LLC City Council Meeting 7/6/2021 5. Discussion and Vote: Update Recreation Department Part-Time / Seasonal Personnel/Referee Hourly Rates 6. Discussion and Vote: Accept Donation from Saratoga Springs Friends of Recreation – Community Foundation for Camp Saradac in the Amount of $1,000.00 7. Discussion and Vote: Accept Donation from the Hawley Foundation for Camp Saradac Scholarships in the Amount of $25,000.00 8. Appointment: Design Review Commission 9. Announcement: 2021 Youth Parking Program ACCOUNTS DEPARTMENT 1. Discussion and Vote: Adopt Resolution to Extend Outdoor Seating to Midnight October 30, 2021 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Cabling, Inc. 3. Award of Bid: Bid Extension to Surpass Chemical for Sodium Hypochlorite 4. Set Public Hearing: Capital Budget Amendment for Security Measures for Streetscapes and City Buildings 5. Award of Bid: Extension of Bid – HVAC Services to BPI Mechanical for DPW 6. Discussion and Vote: Merit to Forward Weibel Plaza Commercial PUD Amendment to City and County Planning Boards for Advisory Opinion 7. Set Public Hearing: Saratoga Regional YMCA Zoning Text Amendment FINANCE DEPARTMENT 1. Update: City Finances 2. Discussion and Vote: 2021 Mid-Year Budget Amendments – Payroll 3. Discussion and Vote: 2021 Mid-Year Budget Amendments – Benefits 4. Discussion and Vote: 2021 Mid-Year Budget Amendments – Regular (Increases) 5. Discussion and Vote: Budget Transfers – Payroll 6. Discussion and Vote: Budget Transfers – Capital Payroll 7. Discussion and Vote: Resolution Authorizing New Cooperation Agreement for Stonequist Apartments 8. Discussion and Vote: Agreement for Payment in Lieu of Taxes (PILOT) Between and Among the City of Saratoga Springs ad Stonequist Housing Development Fund Company, Inc., Stonequist Apartments, LLC, and Saratoga Springs Housing Authority PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with Morbark for Delivery Date Change of Morbark Wood Hog 2. Discussion and Vote: Authorization for Mayor to Sign Contract with BPI for HVAC Services 3. Discussion and Vote: Approval to Pay Invoice #571760, 574891 to Absolute Pest Control in the Amount of $80.00 4. Discussion and Vote: Approval to Pay Invoice #G07614, G07660, G07661 to Bobcat of Saratoga, LLC in the Amount of $5,555.00 5. Discussion and Vote: Authorization for Mayor to Accept Donation from Roohan Realty in the Amount of $164.14 6. Discussion and Vote: Authorization for Mayor to Accept Donation from Saratoga Springs Preservation Foundation in the Amount of $2,650.00 7. Discussion and Vote: Authorization for Mayor to Sign Structural Easement with West Ave Development Saratoga, LLC for 116 West Avenue 8. Announcement: Seward Street Drainage Improvements Nearly Completed 9. Announcement: Green Street Water Main Break PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Amend Chapters 180 & 217 of the City Code 2. Discussion and Vote: Accept Donations for the SSPD K9 Unit Page 2 of 16 City Council Meeting 7/6/2021 3. Discussion and Vote: Authorization for Mayor to Sign Agreement with NYRA for the 2021 Racing Season 4. Discussion and Vote: Authorization for Mayor to Sign Lease Agreement with Ricoh 5. Discussion and Vote: Approval for Receptionist Position CSEA City Hall Unit Grade 5 6. Discussion and Vote: Authorization for Mayor to Sign Agreement Between the City and the Saratoga Springs School District for School Resource Officer SUPERVISORS Matt Veitch 1. Government Review & Efficiency Committee Update 2. Buildings & Grounds Committee Update 3. Saratoga Casino Hotel Foundation Grant Applications Now Being Accepted Tara Gaston 1. Public Health Update 2. County Website 3. County ARPA Funding ADJOURN Page 3 of 16 City Council Meeting 7/6/2021 July 6, 2021 CITY OF SARATOGA SPRINGS City Council Meeting 7:00 PM (via Zoom) PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Anthony Scirocco, Commissioner of DPW Robin Dalton, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Deirdre Ladd, Deputy Commissioner of Finance Maire Masterson, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Vincent DeLeonardis Matthew Veitch, Supervisor Tara Gaston, Supervisor RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Chapters 180 & 217 – Fee by Resolution Mayor Kelly opened the public hearing at 6:55 p.m. Commissioner Dalton advised they are looking to remove the fees from the City Code and establish them by the City Council by resolution. No one spoke. Mayor Kelly closed the public hearing at 6:56 p.m. CALL TO ORDER Mayor Kelly called the meeting to order at 7:00 p.m. Page 4 of 16 City Council Meeting 7/6/2021 PUBLIC COMMENT Mayor Kelly said the public comment period is limited to a total of 15 minutes and individuals are limited to two minutes. Mayor Kelly opened the public comment period at 7:01 p.m. Julie Lewis of Saratoga Springs addressed the recent incidents of violence and disappointment in the Saratoga Springs Police Department. Arrests have not been made in the assault of her son and the communication from the Police Department is terrible. They haven’t contacted him to see how he is doing. Reverend Joe Cleveland of Wilton stated the assistant chief owes the citizens an apology from the press conference. To say you are either for or against the police is acting like a litmus test before deciding if you are going to help. Mayor Kelly asked the audience to not respond to the speaker as this is a public comment period and not a dialogue. **Due to the interruptions from the public, Mayor Kelly took a recess to clear the Council Room at 7:05 p.m. She then adjourned the meeting at 7:07 p.m. **Mayor Kelly resumed the meeting at 7:12 p.m. Reverend Joe Cleveland continued by saying the remarks made by the assistant chief and the commissioner are divisive and hate mongering. To blame supposed increase violence on social justice and civil rights advocates is a betrayal on part of the City and the Police Department. There are people in this community that are not heard. Tracy Krosky of Halfmoon stated she watched the litmus test downstairs when anyone who was wearing a BLM t-shirt was refused entry. The appointed officials are dividing your community as spewing hatred. Louis Dempsey of Saratoga stated all he want is not to have a sidewalk put in front of his house on Vanderbilt Avenue. Alexis Brown of Saratoga Springs stated her grandfather was Frederick Allen and was the first black person to work in City Hall. She has 158 years of history that shows this City treats its black citizens as second- class citizens. She demanded an apology from the Police Department and Council. Darlene McGraw of Saratoga Springs stated she was threatened with arrest because she was speaking on behalf of individuals with disabilities and equality. Lale Davidson of Saratoga Springs stated the Police Department and City Council should issue an apology for Assistant Chief Catone’s comments. An apology is the only way that we can be sure wrongdoing is acknowledged. He erroneously framed what occurred on Caroline Street as the result for calls of social justice and Black Lives Matters. Samira Sangara of Clifton Park stated it is defamation of character by saying they have weapons and guns. It’s not true. You are creating division. The Council doesn’t know their experiences in downtown. They demand an apology. The mural is disgusting because native people are still here, they are still alive, and they are still with us. Robert Millis of Saratoga Springs stated he has tried to give Catone the benefit of the doubt. Maybe there should be a forum where they can walk back the statements. Page 5 of 16 City Council Meeting 7/6/2021 Elz Figuereo of Saratoga Springs stated he is here because of the statements made. Chief Crooks hasn’t denounced anything said. He doesn’t feel safe due to the comments made at the press conference. Chandler Hickenbottom of Ballston Spa stated from her own experience, if you increase police presence that is going to increase violence in your community. You put blame on the Sheriff Department for the Back the Blue Rally and then asked them to join you now. Adam Walker of the ‘greater 518 area’ made a statement that is troubling – ‘undesired people’. This is racism and you can’t call black people undesirable people. He asked the Council to describe who the desirable people are, where they live, and what they look like. Commissioner Dalton advised the term geographical undesirable was never used by her. Mayor Kelly closed the public comment period at 7:35 p.m. PRESENTATION Update on Schematic Design for Fire Station 3 (attached) Sean Foran of Hueber-Breuer presented. They selected CHA for architectural and civil design. They hope to start the design process in August and have bid documents out the beginning of 2022, with construction to begin April/May 2022. The project should be complete in the spring of 2023. The proposed project budget is $6.7 million. This is for emergency and fire purpose only. He provided a floor plan. The City’s DRC provided comment on the sketch and they will be bringing it back to them this week. The building is a total of 16,000 square feet. CONSENT AGENDA Mayor Kelly moved and Commissioner Madigan seconded to approve the consent agenda as follows: 1. Approval of 6/1/2021 City Council Meeting Minutes 2. Approval of 6/1/2021 City Council Meeting Transcript 3. Approval of 6/1/2021 Pre-Agenda Meeting Transcript 4. Approval of 6/15/21 City Council Meeting Minutes 5. Approval of 6/15/21 City Council Meeting Transcript 6. Approve Use of Insurance Reserve Resolution #8 7. Budget Amendments – Insurance Reserve #8 8. Budget Amendments – Insurance Reimbursement 9. Budget Amendments – Regular (Increases) 10. Approve Budget Transfers – Regular 11. Approve Transfers – Capital Regular 12. Approve Payroll 06/25/2021 $505,694.33 13. Approve Payroll 07/02/21 $599,710.13 14. Approve Mid-Warrant - 2021 21MWJUN2 $4,050,872.20 15. Approve Mid-Warrant – 2021 21MWJUN3 $13,392.80 16. Approve Warrant – 2021 21JUL1 $385,651.33 Ayes – All Page 6 of 16 City Council Meeting 7/6/2021 MAYOR’S DEPARTMENT Announcement: Independent Advisory Committee – NYS Police Reform and Reinvention Collaborative Plan Report Mayor Kelly introduced Kim Galvin and Jason Golub to present. Jason Golub advised he was part of the Police Reform Task Force. The Civilian Review Board (CRB) was one of the 50 recommendations. The purpose of the CRB Advisory Committee is to determine if a CRB will be impactful and effective in our community. They will evaluate cities with CRBs and successes with a CRB. They will provide the Council with how best to implement a CRB in our community. A CRB can protect civilians and members of the police force and can also be a waste of money and do more damage than good. His goal is to provide a report for the Council no later than early October 2021 with monthly updates until then. Kim Galvin advised she has met with the Police Department. Everything they do now they are doing with current personnel and have to take the officers off the street to do it. The Police Department received a $25,000 grant for training. They formed an internal working group in the Police Department to go over each item in the resolution. They are gathering materials from other departments and reviewing them. The Police Annual Report is filled with data. The Police Department has met with an independent company to build their own website. The Department is going to ask for a data analytic person to collect all the stats. She found the re-organization in the Police Department to be the most important. They created a professional standards (internal affairs) department. Discussion and Vote: Request from City Planning Board for Extension of Time on Advisory Opinion re: Unified Development Ordinance (UDO) (21-251) Mayor Kelly advised the City’s Planning Board and Design Review is requesting additional time to review the UDO to provide advisory opinion. They are requesting an extension to July 17 th. Mayor Kelly moved and Commissioner Madigan seconded to approve the request from the Planning Board for 2-week extension of time to provide the Council with an advisory opinion for the Unified Development Ordinance (UDO). Ayes – All Discussion and Vote: Request from Design Review Commission for Extension of Time on Advisory Opinion re: Unified Development Ordinance (UDO) (21-252) Mayor Kelly moved and Commissioner Madigan seconded to approve the request from the Design Review Commission for a two-week extension of time to provide the Council with an advisory opinion for the Unified Development Ordinance (UDO). Ayes – All Discussion and Vote: Authorization for the Mayor to Sign MOA with R.S. Taylor & Sons (21-253) Mayor Kelly advised due to the pandemic, R.S. Taylor & Sons has gone into default on their economic development loan payment. The memorandum of agreement outlines a temporary re-payment with expires in December of this year. Mayor Kelly moved and Commissioner Dalton seconded to authorize the mayor to sign an MOA with R.S. Taylor & Sons Brewery, LLC. Ayes – All Page 7 of 16 City Council Meeting 7/6/2021 Discussion and Vote: Update Recreation Department Part-Time/Seasonal Personnel/Referee Hourly Rates (21-254) Mayor Kelly moved and Commissioner Scirocco seconded to increase the 2021 Recreation Department time seasonal personnel referee hourly as follows: increase rate for Camp Saradac counselors from $12.50 per hour to $14 per hour; increase rate for returning Camp Saradac counselors is $14.25; increase rate for returning youth parking supervisor from $14 to $15 per hour. Ayes – All Discussion and Vote: Accept Donation from Saratoga Springs Friends of Recreation – Community Foundation for Camp Saradac in the Amount of $1,000.00 (21-255) Mayor Kelly moved and Commissioner Scirocco seconded to accept the donation in the amount of $1,000 from Saratoga Springs Friends of Recreation - Community Foundation for Camp Saradac. Ayes – All Discussion and Vote: Accept Donation from the Hawley Foundation for Camp Saradac Scholarships in the Amount of $25,000.00 (21-256) Mayor Kelly moved and Commissioner Dalton seconded to accept the donation of $25,000 from the Hawley Foundation for Camp Saradac scholarships. Ayes - All Appointment: Design Review Commission Mayor Kelly appointed Karen Cavatta for a term of 7/6/21 – 6/30/26; Chris Bennett for a term of 7/6/21 – 6/30/26; Tad Roemer for a term of 7/6/21 – 6/30/23; Jeff Gritsavage (alternate) for a term of 7/6/21 – 6/30/23 to the Design Review Commission. Announcement: 2021 Youth Parking Program Mayor Kelly announced starting July 9th, the youth parking will begin. They will be collecting for parking in the lower level of the Putnam Parking Deck. ACCOUNTS DEPARTMENT Discussion and Vote: Adopt Resolution to Extend Outdoor Seating to Midnight October 30, 2021 (21-257) The resolution is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NY BE IT RESOLVED, by the City Council of the City of Saratoga Springs, New York, as follows: WHEREAS, on June 16, 2020 this Council enacted an ordinance to add a new Article IV-A to Chapter 136 of the City Code. The new Article allowed persons and entities holding valid permits to operate eating and drinking establishments to apply for an additional permit to use certain specified public property as a temporary outdoor seating area; and WHEREAS, Section 136-33.1-9 of that Article specified that all permits issued thereunder would expire at midnight on September 7, 2020, but that t h e expiration date may be extended from time to time by resolution of the City Council; and WHEREAS, on August 4, 2020, the City Council extended the expiration date in Section 136- 33.1-9 of the City Code to midnight, October 5, 2020, and on September 15, 2020, the City Council extended the expiration date to midnight, October 31, 2020; and on October 20, 2020, the City Council extended the expiration date to midnight, November 30, 2020; and on November 17, 2020 the City Council extended the expiration date to midnight, December 31, 2020; and on March 2, 2021, the City Page 8 of 16 City Council Meeting 7/6/2021 Council again extended the expiration date from March 15, 2021 through midnight, June 30, 2021; and WHEREAS, the Council finds that the said permit procedure continues to have a positive impact on our City's local economy, that it has provided a convenience and benefit to members of the public, and that its extension at this time would be in the public interest, NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The City Council hereby extends the expiration date in Section 136-33.1-9 of the City Code to midnight, October 30, 2021. 2. All other laws, ordinances, rules, policies and regulations of the City of Saratoga Springs shall remain in full force and effect. 3. Nothing in this resolution shall be construed so as to amend, replace or supersede any law or regulation of the State of New York, or any Executive Order of the Governor. 4. All permits shall require compliance with applicable rules, regulations or directives of the New York State Liquor Authority (SLA). 5. This authorization shall take effect immediately upon filing in the Office of the City Clerk. The current resolution for outdoor seating expired the end of June. We have worked with Vince DeLeonardis and Committee to extend the outdoor seating to midnight, October 30, 2021. Commissioner Franck moved and Commissioner Dalton for the City Council to adopt the resolution to extend outdoor seating to midnight, October 30, 2021 as included with the agenda. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Cabling, Inc. (21-258) Commissioner Franck advised the contract attached to the agenda with Adirondack Cabling is for additional security measures. Commissioner Franck moved and Commissioner Dalton seconded to authorize the mayor to sign the contract with Adirondack Cabling, Inc. as included with the agenda. Ayes – All Award of Bid: Bid Extension to Surpass Chemical for Sodium Hypochlorite (21-259) Commissioner Franck moved and Commissioner Scirocco seconded to extend the award of bid to Surpass Chemical for sodium hypochlorite for an additional year under the same terms, conditions, and price as in bid 2020-12. Ayes – All Set Public Hearing: Capital Budget Amendment for Security Measures for Streetscapes and City Buildings Commissioner Franck set a public hearing for Tuesday, July 20, 2021 at 6:55 p.m. Award of Bid: Extension of Bid – HVAC Services to BPI Mechanical for DPW (21-260) Commissioner Franck moved and Commissioner Scirocco seconded to extend the award of bid to BPI Mechanical for HVAC services for DPW. Ayes – All Discussion and Vote: Merit to Forward Weibel Plaza Commercial PUD Amendment to City and County Planning Boards for Advisory Opinion (21-261) Commissioner Franck advised an application for a zoning text amendment regarding a parcel of land on Weibel Avenue, located behind Kohl’s, was received. The Council needs to decide if it has merit for review by the City’s and County’s Planning Boards. Page 9 of 16 City Council Meeting 7/6/2021 Commissioner Franck moved and Commissioner Madigan seconded that the zoning text amendment proposed for the Weibel Plaza Commercial PUD has merit for review and be forwarded to the City and County Planning Boards for an advisory opinion. Ayes – All Set Public Hearing: Saratoga Regional YMCA Zoning Text Amendment Commissioner Franck set a public hearing for Tuesday, August 3, 2021 at 6:55 p.m. FINANCE DEPARTMENT Update: City Finances Commissioner Madigan advised estimated revenue is very strong. An estimated $2.3M in amendments were approved unanimously at the 06/15/21 City Council meeting. They include:  Reinstate 2021 Contractual Wages – approximately $950,000 effective 08/01/21 (not doing tonight as waiting for MOUs with unions to be signed)  City Hall Security Project – total is $238,584.89 for security cameras and 1 full-time greeter and 1 ID clerk under the authority of the Public Safety Department  Mayor’s Department - total is $101,037 for full time assistant building inspector, part-time city historian, Saratoga Convention & Tourism Bureau, and the Senior Center  Finance Department - total is $64,856 for information tech director and computer support tech  Public Works Department – total is $97,305 for part-time laborer – highways, part-time laborer – parks and casino, hazardous waste education, and 1 full-time electrician  Public Works/Recreation Department - total is $153,820 for 4 full time laborers dedicated to Recreation Department needs  Public Safety Department – total is $688,710 for 3 police officers to enter the academy, new 12 hour shifts in department, overtime and comp time for Police and Fire Departments  Accounts Department - total is $88,779 for assistant assessor overlap and a part-time fixed asset and inventory clerk  Recreation Department – request is to revise amount from $0 to $43,323.89 for full-time program coordinator replacement Commissioner Madigan advised there will be increases in revenues as well. Revenue increases are expected in sales tax, VLT aid, mortgage tax, Planning Board fees, and building permits. Decreases are expected in federal aid, parking tickets, and rental of casino. Discussion and Vote: 2021 Mid-Year Budget Amendments – Payroll (21-262) Commissioner Madigan advised these are amendments to payroll and social security lines to cover the hiring costs associated with the 2021 Mid-Year budget amendments. The total expense is $954,417.79. Commissioner Madigan moved and Commissioner Franck seconded to approve the 2021 mid-year budget amendments – payroll as included with the agenda. Ayes – All Discussion and Vote: 2021 Mid-Year Budget Amendments – Benefits (21-263) Commissioner Madigan advised these are amendments to benefit lines, including hospitalization and vision insurance as well as the City’s retirement contributions, to cover the hiring costs associated with the 2021 mid-year budget amendments. The total amount is $190,303.43. Page 10 of 16 City Council Meeting 7/6/2021 Commissioner Madigan moved and Commissioner Dalton seconded to approve the 2021 mid-year budget amendments – benefits as included with the agenda. Ayes – All Discussion and Vote: 2021 Mid-Year Budget Amendments – Regular (Increases) (21-264) Commissioner Madigan advised these amendments are for equipment and contracted services lines to cover requests from the Mayor, Finance, Public Works, and Risk & Safety. The amendment to begin the project of increased security cameras downtown is included here. The total amount is $92,875. Commissioner Madigan moved and Commissioner Franck seconded to approve the 2021 mid-year budget amendments – regular (increases) as included with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Payroll (21-265) Commissioner Madigan moved and Commissioner Franck seconded the budget transfers – payroll as included with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Capital Payroll (21-266) Commissioner Madigan moved and Commissioner Scirocco seconded to approve the budget transfers – capital payroll as included with the agenda. Ayes - All Discussion and Vote: Resolution Authorizing New Cooperation Agreement for Stonequist Apartments (21- 267) Commissioner Madigan advised this allows the organization to make a payment in the alternative to the full tax payment for a certain number of years, in exchange for a public benefit to the City, such as affordable housing. The resolution is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK Authorizing New Cooperation Agreement for Stonequist Apartments WHEREAS, the Saratoga Springs Housing Authority (the “Authority”) currently operates public housing on certain real property located at 1 South Federal Street, City of Saratoga Springs, Saratoga County, New York (the “Property”); and WHEREAS, the City of Saratoga Springs (the “City”) and the Authority entered into that Cooperation Agreement, dated May 21, 1951, as amended by that certain Amendment to Cooperation Agreement, dated March 17, 1958 (collectively, the “Existing Cooperating Agreement”), pursuant to which the Authority agreed to make certain payments in lieu of taxes (“PILOT Payments”) to the City in connection with the Property; and WHEREAS, the Board of Commissioners of the Authority (the “Board”) determined to convert its portfolio of public housing units to Section 8 project-based units under the Rental Assistance Demonstration program (“RAD”) of the United States Department of Housing and Urban Development; and WHEREAS, as part of its RAD conversion, the Authority has determined to perform certain repairs, upgrades and capital replacements to the improvements located on the Property (the “Project”); and WHEREAS, as part of the Project, HUD requires the Authority to enter into a new cooperation agreement, a copy of which is attached hereto as Exhibit A (the “New Cooperation Agreement”); and WHEREAS, in regards to the authorization of the New Cooperation Agreement, the City Council of the City (the “City Council”) is primarily responsible for assuring compliance with the procedural and substantive requirements of the State Environmental Quality Review Act and regulations of the Department of Environmental Conservation of the State of New York (“DEC”) promulgated thereunder (collectively, “SEQRA”); and Page 11 of 16 City Council Meeting 7/6/2021 WHEREAS, on June 24, 2021, the City determined that the Project is a Type II action pursuant to 6 NYCRR § 617.5(c)(2) and that no environmental review is required pursuant to SEQRA; and 4828-4561-5344, v. 1 WHEREAS, pursuant to 24 CFR §§ 58.2 and 58.4, the City Council is the “Responsible Entity” primarily responsible for environmental review, decision-making and action that would otherwise apply to HUD under the National Environmental Policy Act, 42 U.S.C. § 4321 et seq, and the regulations promulgated by HUD thereunder (collectively, “NEPA”); and WHEREAS, on June 24, 2021, the City determined that the Project qualifies as a categorical exclusion pursuant to 24 CFR § 58.35 and that no environmental review is required pursuant to NEPA. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby consents to and approves of the New Cooperation Agreement and determines that the purposes of the City and the interests thereof will be promoted by the foregoing; and be it FURTHER RESOLVED, that the Mayor of the City (the “Authorized Officer”) be, and hereby is, authorized, empowered, and directed, in the name and on behalf of the City to enter into and execute the New Cooperation Agreement, and to execute and deliver any and all other documents relating thereto, which documents may contain such terms, provisions, conditions, stipulations and agreements as the Authorized Officer executing the same may deem proper and advisable, and the Authorized Officer is authorized to act on behalf of the City and to execute and deliver such documents in the City’s name; and be it FURTHER RESOLVED, that the Authorized Officer be, and hereby is, authorized and directed on behalf of and in the name of the City to take all actions and to execute and deliver any and all documents which they, in the exercise of their reasonable discretion, deem necessary, advisable or appropriate to effect the aforementioned actions and resolutions, without further authority or approval by the City Council; and be it FURTHER RESOLVED, that all of the foregoing resolutions are in furtherance of the purposes of the City. Commissioner Madigan moved and Commissioner Franck seconded to adopt the resolution authorizing the new cooperation agreement with Stonequist Apartments as included with the agenda. Ayes – All Discussion and Vote: Agreement for Payment in Lieu of Taxes (PILOT) Between and Among the City of Saratoga Springs ad Stonequist Housing Development Fund Company, Inc., Stonequist Apartments, LLC, and Saratoga Springs Housing Authority (21-268) Commissioner Madigan advised the city attorney worked with Tony Popolizio and Christine Gilmett-Brown in developing the PILOT with the Housing Authority. Commissioner Madigan moved and Commissioner Franck seconded to approve agreement for payment in lieu of taxes (PILOT) between and among the City of Saratoga Springs and Stonequist Housing Development Fund Company, Inc., Stonequist Apartments LLC, and Saratoga Springs Housing Authority as included with the agenda. Ayes - All PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Change Order #1 with Morbark for Delivery Date Change of Morbark Wood Hog (21-269) Commissioner Scirocco advised this change order is to alter the delivery date of the wood hog grinder. Commissioner Scirocco moved and Commissioner Franck seconded to approve the mayor to sign change order #1 with Morbark delivery date of Morbark Wood Hog to 9/12/2021. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with BPI for HVAC Services (21-270) Commissioner Scirocco advised this contract is an extension of bid to cover all City buildings through 6/30/2022. Page 12 of 16 City Council Meeting 7/6/2021 Commissioner Scirocco moved and Commissioner Franck seconded to approve the mayor to sign a contract with BPI for HVAC services in an amount not to exceed the hourly rate according to the bid proposal dated May 3, 2016. Ayes – All Discussion and Vote: Approval to Pay Invoice #571760, 574891 to Absolute Pest Control in the Amount of $80.00 (21-271) Commissioner Scirocco advised there was no funding allocated for this annual expense. Commissioner Scirocco moved and Commissioner Dalton seconded to approve payment of invoices #571760 and 574891 to Absolute Pest Control in the amount of $80.00. Ayes – All Discussion and Vote: Approval to Pay Invoice #G07614, G07660, G07661 to Bobcat of Saratoga, LLC in the Amount of $5,555.00 (21-272) Commissioner Scirocco advised these invoices are for the rental of a hydraulic hammer. Commissioner Scirocco moved and Commissioner Dalton seconded to approve payment of invoice #G07614, G07660, and G07661 to Bobcat of Saratoga, LLC in the Amount of $5,555.00. Ayes – All Discussion and Vote: Authorization for Mayor to Accept Donation from Roohan Realty in the Amount of $164.14 (21-273) Commissioner Scirocco advised this donation is for flowers. Commissioner Scirocco moved and Commissioner Dalton seconded to accept a donation from Roohan Realty in the amount of $164.14 for flower beautification program. Ayes – All Discussion and Vote: Authorization for Mayor to Accept Donation from Saratoga Springs Preservation Foundation in the Amount of $2,650.00 (21-274) Commissioner Scirocco advised this donation is for the replacement of a stolen ballister at the Spirit of Life. Commissioner Scirocco moved and Commissioner Madigan seconded to accept the donation from Saratoga Springs Preservation Foundation in the amount of $2,650 to replace the stolen ballister on the Spirit of Life. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Structural Easement with West Ave Development Saratoga, LLC for 116 West Avenue (21-275) Commissioner Scirocco advised the easement was recommended by the Real Estate Committee. It concerns two encroachments of a building overhang into the right-of-way on West Avenue. Commissioner Scirocco moved and Commissioner Franck seconded to approve the mayor to sign a structural easement with West Ave Development Saratoga, LLC for 116 West Avenue. Page 13 of 16 City Council Meeting 7/6/2021 Ayes - All Announcement: Seward Street Drainage Improvements Nearly Complete DPW Workforce Performs Work for Substantial Taxpayer Savings Commissioner Scirocco announced this project is near completion. This is a result of a neighborhood flooding issue. DPW performed the work in-house and saved the City over $500,000. Announcement: Green Street Water Main Break Commissioner Scirocco advised at 3 a.m. on July 1st, the Water Treatment Plant noticed a loss of water from the main trunk line from the Water Treatment Plant to the City. There is no local company that can perform the main stop needed for the 16-inch pipe. Deputy Commissioner Joe O’Neill contacted several companies to do this job and found Hydro Tech of Massachusetts. They began work on the pipe at 7 p.m. on July6 1st and completed the work around midnight. Water was restored by 6:30 a.m. Walmart offered bottled water to all City residents, although not needed. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Amend Chapters 180 & 217 of the City Code (21-276) Commissioner Dalton moved and Commissioner Madigan seconded to amend chapters 180 and 217 of the City Code. Ayes – All Discussion and Vote: Accept Donations for the SSPD K9 Unit (21-277) Commissioner Dalton thanked Rich & Marybeth Flaherty for their donation of $1,000; LA Group for their donation of $500; Ann O’Toole for her donation of $200; Saratoga Springs Lions Club for their donation of $9,000; Saratoga County Services Corporation for their donation of $5,000; and DA Collins for their donation of $2,500. Commissioner Dalton moved and Commissioner Madigan seconded to accept a donation in the amount of $18,200 for the K9 Unit. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Agreement with NYRA for the 2021 Racing Season (21-278) Commissioner Dalton advised this is for fire services. Commissioner Dalton moved and Commissioner Madigan seconded to authorize the mayor to sign an agreement with NYRA. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Lease Agreement with Ricoh (21-279) Commissioner Dalton stated this is for a copier/printer for the Fire Department. Commissioner Dalton moved and Commissioner Madigan seconded to authorize the mayor to sign a lease agreement with Ricoh. Page 14 of 16 City Council Meeting 7/6/2021 Ayes – All Discussion and Vote: Approval for Receptionist Position CSEA City Hall Unit Grade 5 (21-280) Commissioner Dalton advised this is to establish a receptionist position in the Public Safety Department that will assist a police officer with checking in visitors to City Hall. Commissioner Dalton moved and Commissioner Madigan seconded to approve the receptionist position – CSEA City Hall grade 5 in the Public Safety Department. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Agreement Between the City and the Saratoga Springs School District for School Resource Officer (21-281) Commissioner Dalton moved and Commissioner Madigan seconded to authorize the mayor to sign agreement between the City and the Saratoga Springs School District. The term of this agreement shall be from 7/1/21 to 6/30/23. Ayes – All Commissioner Dalton moved and Commissioner Franck seconded to add an item to her agenda for discussion and vote. (21-282) Ayes – All Discussion and Vote: Approve Updated Schematic Design Plan (21-283) Commissioner Dalton moved and Commissioner Madigan seconded to approve the updated schematic design plan that was just presented by Sean and Hueber-Breuer to the Design Review Commission for another advisory opinion. Ayes - All SUPERVISORS Matt Veitch Government Review & Efficiency Committee Update Supervisor Veitch reported there is a meeting tomorrow. They have set a public hearing to repeal Local Law of 1979 and will re-write that law to change the budget process to become more like the state statutes. Buildings & Grounds Committee Update Supervisor Veitch reported an airport subcommittee has been appointed. They will be discussing space needs at the County and looking at their overall need for space. Saratoga Casino Hotel Foundation Grant Applications Now Being Accepted Supervisor Veitch reported applications are now being accepted through July 23rd. They will make decisions on August 9th with awards on August 27th. Page 15 of 16 City Council Meeting 7/6/2021 Tara Gaston Public Health Update Supervisor Gaston advised the County is doing well with COVID as there is only one hospitalization and 7 positive tests within the past 7 days. Sixty-four percent of the County has completed vaccinations. She has been removed as chair and member of the Public Health Committee. County Website Supervisor Gaston reported they are working on upgrading the County website. County ARPA Funding Supervisor Gaston reported they are looking for thoughts on how the County should spend the federal money they receive. ADJOURNMENT There being no further business, Mayor Kelly adjourned the meeting at 9:04 p.m. Respectfully submitted, Lisa Ribis Clerk Approved: Vote: Page 16 of 16