City Council

November 15, 2021 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting City Council Room 474 Broadway Saratoga Springs, NY 12866 10:00 AM PRESENT: Meg Kelly, Mayor Michele Madigan, Commissioner of Finance John Franck, Commissioner of Accounts Robin Dalton, Commissioner of DPS STAFF PRESENT: Lisa Shields, Deputy Mayor Deidre Ladd, Deputy Commissioner, Finance Maire Masterson, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, DPW Eileen Finneran, Deputy Commissioner, DPS Vince DeLeonardis, City Attorney EXCUSED: Anthony Scirocco, Commissioner of DPW Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kelly called the meeting to order at 10:00 a.m. PUBLIC HEARINGS 1. 2022 Proposed Budget – Commissioner Madigan advised this public hearing will remain open until the vote is taken. She plans to add a grant coordinator position to the budget and propose minor corrections. 2. Maple Dell/Marion Ave. PUD – Vince DeLeonardis, city attorney, advised this is for the proposed future Stewart’s at the Mobile Station on Marion Ave. 3. Weibel Avenue PUD Amendment – Vince DeLeonardis advised he waiting response from applicant’s attorney regarding if they will be removing an amendment from their proposal. 4. New Chapter 37 of the City Code – Community Police Board – Commissioner Dalton advised this will be a discussion only. CONSENT AGENDA 1. Approval of 11/1/2021 City Council Meeting Minutes 2. Approval of 11/1/2021 Pre-Agenda Meeting Minutes 3. Approval of 11/3/2021 City Council Meeting Minutes 4. Approve Budget Amendments – Regular (Increases) City Council Pre-Agenda Meeting 11/15/2021 5. Approve Budget Transfers - Regular 6. Approve Payroll 11/05/21 $702,940.87 7. Approve Payroll 11/12/2021 $418,413.17 8. Approve Mid-Warrant – 2021 21MWNOV1 $96,370.95 9. Approve Warrant – 2021 21NOV2 $797,456.87 No comments. PRESENTATONS Commissioner Madigan advised the first two items on her agenda will be moved to presentations – SiFi Phase 1 and Pop Warner Cheer Proclamation. MAYOR’S DEPARTMENT Discussion and Vote: Mayor to Sign CDTC 2020-22 Unified Planning Work Program Grant Application Tina Carton, sustainability coordinator, stated this is an opportunity for a corridor study. They would like to apply for the Church Street corridor study between West Avenue and Kirby. The study will identify improvements that can be implemented. Appointment: Saratoga Springs Housing Authority Mayor Kelly stated this will be a discussion and vote. Mayor Kelly will be adding an item to her agenda regarding UDO. Vince DeLeonardis stated there is possibility that there will be an additional workshop regarding the UDO and members of Sustainable Saratoga will be invited. They need to address the four items brought forward by Sustainable Saratoga and the Council needs to determine a definitive direction. ACCOUNTS DEPARTMENT Set Public Hearing: Proposed Local Law No. 2 of 2021 – Amend Special District No. 1 of 2002 Tony Izzo, assistant city attorney, advised this is a special assessment district. This will switch the district from emergency only to a more conventional special assessment district. FINANCE DEPARTMENT Proclamation: Pop Warner Cheer Moved to presentation. Update: SiFi Phase I Moved to presentation. Discussion and Vote: 2022 Budget Commissioner Madigan stated if the Council is ready, they can vote on this tomorrow evening or a special City Council meeting can be called. She would like to include the new position of grant coordinator. Page 2 of 4 City Council Pre-Agenda Meeting 11/15/2021 Discussion and Vote: Sewer Fund Balance Review and Recommendations Commissioner Madigan advised the sewer fund balance has fallen below the minimum requirements. She is looking at sharing the costs of electrician services with the water and sewer budgets. They are also looking at allocating solar credits to the sewer fund. Discussion and Vote: Accept Donation from Vinny’s Barbershop in the Amount of $450 for the Way Finding Signage Project No comments. Discussion and Vote: Finance Policy Manual and Finance Policy and Procedure Manual: Annual Updates Commissioner Madigan advised the IT Policy/Procedures have been put back in the Finance Policy Manual. Discussion and Vote: Authorization for Mayor to Sign Addendum One with NYSTEC for ESD Smart Cities Grant-LED Street Lighting PILOT Commissioner Madigan advised this amendment is for time extension only; no additional cost. Discussion and Vote: Authorization for Mayor to Sign Addendum Four with NYSTEC for IT Security & Smart City Commissioner Madigan advised this amendment is for time extension only; no additional cost. Approve Budget Amendments – Payroll (Decreases) Commissioner Madigan advised this is to correct duplicate amendments approved at the last City Council meeting. Commissioner Madigan advised she might have a couple additional items to add to her agenda. PUBLIC WORKS DEPARTMENT Mayor Kelly read Commissioner Scirocco’s agenda into the record. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with MJ Engineering for Gilbert Road Drainage Improvement No comments. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with Kathleen Suozzo PE, PLLC for Professional Services for Sanitary6 Wastewater Pump Station Upgrades No comments. Discussion and Vote: Accept Donation from SWNA in the Amount of $9,761.18 No comments. Page 3 of 4 City Council Pre-Agenda Meeting 11/15/2021 PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Creighton Manning Commissioner Dalton advised this is for the intersection at South Broadway and Ballston Avenue. Discussion and Vote: Authorization to Pay Invoice to Gerald Sabloski No comments. Discussion and Vote: New Chapter 37 of the City Code – Civilian Review Board Commissioner Dalton stated this will be a discussion only, no vote. SUPERVISORS Mayor Kelly read the supervisors’ agendas into the record as follows: Supervisor Veitch: 2022 Saratoga County Budget Update and Public Hearing Supervisor Gaston: Saratoga County Website, 2022 Saratoga County Budget, and Public Forum. ADJOURN Mayor Kelly adjourned the meeting at 10:18 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 12/7/2021 Vote: 5 - 0 Page 4 of 4