City Council

January 31, 2022 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 474 Broadway 9:00 AM (via zoom) PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Jim Montagnino, Commissioner of DPS STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner, Finance Stacy Connors, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, DPW Jason Tetu, Deputy Commissioner, DPS EXCUSED: Anthony Scirocco, Commissioner of DPW Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kim called the meeting to order at 9:00 a.m. PUBLIC HEARING 1. Saratoga Downtown Connector – No comment. 2. Civilian Review Board – No comment. 3. Weibel Avenue PUD Amendment – Commissioner Moran stated he hasn’t been able to obtain why this item remains open. EXECUTIVE SESSION: 1. Discussions regarding proposed, pending or current litigation: Lombardo vs. City of Saratoga Springs 2. Discussions regarding proposed, pending or current litigation: Allergan New York Statewide Opioid Litigation CONSENT AGENDA 1. Approval of 1/18/2022 City Council Meeting Minutes 2. Approval of 1/18/2022 Pre-Agenda Meeting Minutes 3. Approval of 1/18/2022 Pre-Agenda Meeting Transcript 4. Approve Resolution for Use of Insurance Reserve #3 5. Approve Budget Amendments – Insurance Reserve #3 6. Approve Budget Amendments – Regular 7. Approve Payroll 1/21/22 $401,785.21 8. Approve Payroll 1/28/22 $1,052,510.39 9. Approve Mid-Warrant – 2021 21MWDEC9 $30,874.93 10. Approve Warrant – 2021 21DEC5 $103,054.93 City Council Pre-Agenda Meeting January 31, 2022 11. Approve Warrant – 2022 22MWJAN2 $1,132.38 12. Approve Warrant – 2022 22JAN3 $260,895.00 13. Approve Warrant – 2022 22FEB1 $174,277.45 No comments. MAYOR’S DEPARTMENT Announcement: Saratoga High School Girls Cross Country Team No comments. Discussion and Vote: Revocable License for Use of City of Saratoga Springs Fields (Field User Agreements) Templates Deputy Mayor Rella advised the Recreation Center uses this to rent out their fields. Discussion and Vote: Revocable License for Use of City of Saratoga Springs Ice Rinks (Ice Rink User Agreements) Templates Deputy Mayor Rella advised the Recreation Center uses to rent the ice rinks. Commissioner Moran asked if there any update regarding the hiring of a city attorney. Commissioner Sanghvi stated she too would like to know so they can answer people. Deputy Mayor Rella stated they are collecting applications. Mayor Kim stated they will probably be interviewing this week. We are feeling the heat because of the comments from Judge Wait. ACCOUNTS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with GAR Associates Commissioner Moran stated there is a substantial backlog of updating the assessment rolls. The assistant assessor is reviewing the files that will give the City the most benefit in return and send those to the vendor first. There are thousands of files to review. Appointment: Commissioner of Deeds for Police Officers No comments. Set Public Hearing: Extension of Outdoor Dining Commissioner Moran stated they will be extending outdoor dining to November 1, 2024. Announcement: Office Hours for the Commissioner of Accounts No comments. Announcement: COVID and Planned City Activities Page 2 of 5 City Council Pre-Agenda Meeting January 31, 2022 Commissioner Moran stated he will talk about distribution activity and work being done. Announcement: RFQ for Assessment Services Commissioner Moran pulled this item from the agenda. Discussion and Vote: Approval of Update to Purchasing Policy and Procedure Commissioner Moran stated we now have a City issued credit card and now have an official policy. Discussion and Vote: Approval of Stage Door Hospitality, LLC Waiver Request of 30 Day Notice Period with the New York State Liquor Authority Commissioner Moran advised he sent an e-mail over the weekend. These come in periodically. Businesses that are opening up and looking for a liquor license sometimes ask to have the waiting period waived. If it is a 5 – 0 vote it passes, if not the request is declined. Discussion and Vote: Approval of Roosevelt Bar & Grill Waiver Request of 30 Day Notice Period with the New York State Liquor Authority Commissioner Moran stated this is the same as above. FINANCE DEPARTMENT Public Forum: City of Saratoga Springs Finance – 02/07/22 at 5:30 p.m. (via Zoom) Commissioner Sanghvi stated this is to talk about finances with the general public. The link will be available in the minutes and City agenda. Update: Finance Department No comments. Discussion and Vote: 2022 Bond Resolution No comments. Discussion and Vote: Annual Tax Resolution Commissioner Sanghvi stated this confirms County and City tax rates. Discussion and Vote: Use of Assignment for COVID Safety Precautions for City Hall Personnel Commissioner Sanghvi stated we do not get any masks or tests for City Hall employees from the County. Discussion and Vote: Budget Transfers – Payroll No comments. Mayor Kim stated they should have an official policy regarding posting information on Facebook. Page 3 of 5 City Council Pre-Agenda Meeting January 31, 2022 PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Dehns for Horticulture Supplies Deputy Mayor Rella read Commissioner Scirocco’s agenda. Discussion and Vote: Authorization for Mayor to Sign Contract with Warren Tire for Tires, Tubes and Services No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Schindler Elevator Corporation for Elevator Maintenance and Repair No comments. Discussion and Vote: Authorization for Mayor to Sign Addendum #2 with CPL Engineering to Provide Professional Services for the Water Treatment Plant Intake Valve No comments. Discussion and Vote: Approval to Issue 2021 Purchase Order in the Amount of $17,734.96 to Rotary Lift in 2022 Using Funds From 2021 No comments. Discussion and Vote: Approval to Pay Invoice #0518504-IN to Mahoney Notify Plus in the Amount of $4,971.00 No comments. Discussion and Vote: Accept Donation from Mary Sutton for Memorial Bench in the Amount of $1,500.00 No comments. PUBLIC SAFETY DEPARTMENT Authorization for Mayor to Sign Addendum One with Therapeutic Horses of Saratoga No comments. Appointment: City Health Officer No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Art Breault / EMS Concepts for Training in the Fire Department No comments. Discussion and Vote: Authorization for Mayor to Sign Voucher from Saratoga County STOP DWI for 2021 Payment No comments. Page 4 of 5 City Council Pre-Agenda Meeting January 31, 2022 Appointment: Infrastructure Committee Commissioner Montagnino stated he will be appointing Carol Obloy. Commissioner Montagnino added an item to his agenda: Announcement: Formal Policy by PD when Petty Offense Committed. SUPERVISORS Deputy Mayor Rella advised as done previously, the supervisors will present their agendas first. Matthew Veitch 1. Saratoga County Capital Resource Corporation 2. Buildings & Ground Committee 3. NYRA Local Advisory Board 4. National Association of Counties Conference Tara 1. COVID-19 Update 2. National Association of Counties Conference 3. Public Hearing: Board of Supervisors Composition ADJOURN Mayor Kim adjourned the meeting at 9:34 a.m. Respectfully submitted, Lisa Ribis Clerk Approved: 4/19/2022 Vote: 4 - 0 Page 5 of 5