City Council

February 01, 2022 CITY OF SARATOGA SPRINGS City Council Meeting 474 Broadway 7:00 PM P.H. – 6:20 PM – Saratoga Downtown Connector P.H. – 6:30 PM – Civilian Review Board P.H. – 6:50 PM – Weibel Avenue PUD Amendment 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES EXECUTIVE SESSION 1. Discussions regarding proposed, pending, or current litigation: Lombardo v. City of Saratoga Springs 2. Discussions regarding proposed, pending, or current litigation: Allergan New York Statewide Opioid Litigation CONSENT AGENDA 1. Approval of 1/18/2022 City Council Meeting Minutes 2. Approval of 1/18/2022 Pre-Agenda Meeting Minutes 3. Approval of 1/18/2022 Pre-Agenda Meeting Transcript 4. Approve Budget Amendments- Insurance Reserve #3 5. Approve Resolution for Use of Insurance Reserve #3 6. Approve Budget Amendments – Regular 7. Approve Budget Transfers – Regular 8. Approve Payroll 1/21/2022 $401,785.21 9. Approve Payroll 1/28/2022 $1,052,510.39 10. Approve Mid-Warrant – 2021 21MWDEC9 $30,874.93 11. Approve Warrant – 2021 21DEC5 $103,054.93 12. Approve Mid-Warrant – 2022 22MWJAN2 $1,132.38 13. Approve Mid-Warrant – 2022 22MWJAN3 $260,895.00 14. Approve Warrant – 2022 22FEB1 $174,277.45 MAYOR’S DEPARTMENT 1. Announcement: Saratoga High School Girls Cross Country Team 2. 2. Discussion and Vote: Revocable License for Use of City of Saratoga Springs Fields (Field User Agreements) Templates 3. 3. Discussion and Vote: Revocable License for Use of City of Saratoga Springs Ice Rinks (Ice Rink User Agreements) City Council Pre-Agenda Meeting February 1, 2022 ACCOUNTS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with GAR Associates 2. Appointment: Commissioner of Deeds for Police Officers 3. Set Public Hearing: Extension of Outdoor Dining 4. Announcement: Office Hours for the Commissioner of Accounts 5. Announcement: COVID and Planned City Activities 6. Discussion and Vote: Approval of Update to Purchasing Policy and Procedure 7. Discussion and Vote: Approval of Stage Door Hospitality, LLC Waiver Request of 30 Day Notice Period with the New York State Liquor Authority 8. Discussion and Vote: Approval of Roosevelt Bar & Grill Waiver Request of 30 Day Notice Period with the New York State Liquor Authority FINANCE DEPARTMENT 1. Public Forum: City of Saratoga Springs Finance – 2/7/22 at 5:30 PM (via Zoom) 2. Update: Finance Department 3. Discussion and Vote: 2022 Bond Resolution 4. Discussion and Vote: Annual Tax Resolution 5. Discussion and Vote: Use of Assignment for COVID Safety Precautions for City Hall Personnel 6. Discussion and Vote: Budget Amendments – COVID Masks for City Hall Personnel 7. Discussion and Vote: Budget Transfers – Payroll PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with Dehns for Horticulture Supplies 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Warren Tire for Tires, Tubes, and Service 3. Discussion and Vote: Authorization for Mayor to Sign Contract with Schindler Elevator Corporation for Elevator Maintenance and Repair 4. Discussion and Vote: Authorization for Mayor to Sign Addendum #2 with CPL Engineering to Provide Professional Services for the Water Treatment Plant Intake Valve 5. Discussion and Vote: Approval to Issue 2021 Purchase Order in the Amount of $17,734.96 to Rotary Lift in 2022 Using Funds from 2021 6. Discussion and Vote: Approval to Pay Invoice #0518504-IN to Mahoney Notify Plus in the Amount of $4,971.00 7. Discussion and Vote: Accept Donation from Mary Sutton for Memorial Bench in the Amount of $1,500.00 PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Addendum One with Therapeutic Horses of Saratoga 2. Appointment: City Health Officer 3. Discussion and Vote: Authorization for Mayor to Sign Contract with Art Breault/EMS Concepts for Training in the Fire Department 4. Discussion and Vote: Approval to Pay Voucher from Saratoga County STOP DWI for 2021 Payment in the Amount of $5,500 5. Appointment: Infrastructure Committee 6. Announcement: Pursuant to Saratoga Springs City Charter §6.1 a Policy for the Saratoga Springs Police Department Regarding Issuance of Criminal Summons Shall be Effective 2/1/2022 SUPERVISORS Matt Veitch 1. Saratoga County Capital Resource Corporation City Council Pre-Agenda Meeting February 1, 2022 Page 3 of 15 2. Buildings & Grounds Committee 3. NYRA Local Advisory Board 4. National Association of Counties Conference Page 2 of 15 City Council Pre-Agenda Meeting February 1, 2022 Tara Gaston 1. COVID-19 Update 2. National Association of Counties Conference 3. Public Hearing: Board of Supervisors Composition ADJOURN Page 3 of 15 City Council Pre-Agenda Meeting February 1, 2022 February 01, 2022 CITY OF SARATOGA SPRINGS City Council Meeting 474 Broadway 7:00 PM PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Jim Montagnino, Commissioner of DPS STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner, Finance Stacy Connors, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, DPW Jason Tetu, Deputy Commissioner, DPS Matthew Veitch, Supervisor Tara Gaston, Supervisor EXCUSED: Anthony Scirocco, Commissioner of DPW RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARING Saratoga Downtown Connector Mayor Kim opened the public comment period at 6:25 p.m. Tina Carton stated the City has completed the final engineering plan for the Greenbelt Downtown Connector. The new trail will start at the corner of Lake Avenue, run along High Rock Ave., extending up Excelsior Ave. and terminate at the Route 50 bridge over I-87 at Northway Exit 15. The intersection of High Rock and Excelsior is going to be updated: it will be completing any missing sidewalk links on the south side of High Rock and Excelsior Avenues. Construction is anticipated to begin summer 2022. All information is on the City’s website located under the greenbelt trail page. Page 4 of 15 City Council Pre-Agenda Meeting February 1, 2022 Ed Lindner of Saratoga Springs stated he is the advocacy chair of Bikatoga. They refurbished 390 bikes last year. He is also the spokesperson for the Saratoga Safe Cycling Coalition. Their members support the Downtown Connector. Making Saratoga a bike friendly city is good for tourism and business. Mayor Kim concluded the public hearing at 6:30 p.m. and left it open. Civilian Review Board Mayor Kim opened the public comment period at 6:30 p.m. Mayor Kim stated Commissioner Montagnino set a public hearing for this evening. Commissioner Montagnino stated his proposal at this point consists of the Task Force’s proposal (appendix G). He has a number of concerns that he would like public input including how the screening of applicants would be done; should mediation be at the request of the complainant or should it be mandatory; and in the event of no resolution of grievance at the mediation stage should the Civilian Review Board have leeway that if an individual is not represented by counsel. The Civilian Review Board should be able to ask to make inquiries of witnesses or the complainant similar to a legislative hearing. The CRB is allowed to create their own policies and procedures. Samira Sangare of Halfmoon stated she would like to see the CRB have independent investigatory power. Sangare states that people who have been incarcerated should be on the board, as they would have been affected and know a lot more due to having run-ins with the police. She feels the age limit should be changed to 18-24 instead of 18-30. Sangare does not feel mediation should be mandatory. Angela Kaufman of Stolen Land stated she agrees with everything Sangare. Kaufman expressed concerns of the timing of filing a report, and appreciates this being looked at again. Anyone who could be involved with a police officer should be on this board. Ed Lindner of Saratoga Springs stated he is in favor of creating a Civilian Review Board. It must be fair. This should be a starting point and build on it. There should be a procedure to dismiss a frivolous complaint. John Schroeder stated he would remove mandatory remediation and would not require the standard rules of evidence. Schroeder stated that CRB needs an adequate budget and subpoena power. Chandler Hickenbottom of Ballston Spa stated she is speaking for her brother who could not be here tonight. She asked the Council to make the changes necessary and implement the CRB. Hickenbottom asked Council members to continue to uphold everything they said during their campaigns, as they will be watching every move. Hickenbottom asked the Council to support Saratoga Black Lives Matters in getting the charges dropped with the DA. Jane Weihe of Saratoga Springs appreciates thoughtful reflections by Commissioner Montagnino and stated if the public knew ahead of time of Commissioner Montagnino’s specific issues then the public could respond better. Mayor Kim concluded the public hearing at 6:49 p.m. and left it open. Weibel Avenue PUD Mayor Kim opened the public comment period at 6:53 p.m. Commissioner Moran advised he will make this an action item on his part to find out the applicant’s intention with this. No one spoke. Page 5 of 15 City Council Pre-Agenda Meeting February 1, 2022 Mayor Kim concluded the public hearing at 6:54 p.m. and left it open. CALL TO ORDER Mayor Kim called the meeting to order at 7:00 p.m. PUBLIC COMMENT Mayor Kim advised there are new rules to public comment. People have 2 minutes to use or lose it. Kim makes three suggestions: we are a community, be kind, and be factual. The Council members may respond if they choose. He will also be starting a question period at the end of the City Council meeting. The public must register to present their questions. Mayor Kim opened the public comment period at 7:01 p.m. Alexis Brown of Saratoga Springs stated there was an article in the Times Union stating the Saratoga Police Department had a written plan depicting the BLM protest on July 14, 2021, as violent. The language used by the Police Department stating BLM were holding civil disturbance plans and organizing people for civil disobedience. BLM teaches people how to protest respectfully, peacefully, and tell them not to bring weapons. Commissioner Montagnino stated the Office of the Attorney General is investigating that incident and others related to it. The Department of Public Safety are cooperating fully and providing all the information requested by the Attorney General’s Office. Nora Brennan of Saratoga Springs stated it is not appropriate to allow people to stay here with masks off, and please enforce mask wearing. Chief Crooks is accountable for his team and he needs to go. He is not appropriately being held responsible. Jane Weihe of Saratoga Springs stated that as a democrat she was dismayed that the Open Meeting Law was broken when the four Democrats on the Council voted to go into executive session without addressing the reason. Weihe read a laundry list of what could be addressed. Mayor Kim also got the approval of his Democratic colleagues to violate the City Charter Section E, Title 3 regarding the submission of the State of the City Message on or before the first regularly scheduled Council meeting in February of each year. Weihe hoped these problems will be remedied. Sam Brewer of Saratoga Springs stated a prior speaker spoke about people being in the meeting chambers with no mask. Brewer advised the Council to decide whether it was going to be enforce the mask rules. Bubbles of Down Range Motorcycle Club, Saratoga Springs, pointed at BLM representatives and stated he is tired of listening to people who don’t live in the City and directing what is going to happen in the City. Bubbles state they have no right to dictate what happens in the City. They are not voters, not taxpayers, and they are “nothing”. He would like to know which ones actually spend money here; they don’t. All they do is come here, create chaos and block City streets. His wife and he rode their motorcycles through the City and were stopped by the protesters and harassed. [ “We were asked to please turn our music down – it was inciting them. Please can you leave it’s inciting them.”] That’s what the cops said. Bubbles declares that he will be at every Council meeting. Supervisor Gaston asked Commissioner Montagnino that a uniformed officer be called to remove those who are not following public health guidelines. Commissioner Moran and Commissioner Sanghvi agreed. Page 6 of 15 City Council Pre-Agenda Meeting February 1, 2022 Chandler Hickenbottom stated she is confused about how the people who are not wearing their masks properly are in the room. Hickenbottom questions whether it is because of their white privilege? The fact Bubbles get this many warnings shows their white privilege. Hickenbottom states she doesn’t have the privilege to be white, to be a man, and to go through life knowing you don’t have anything to worry about. Every day she wakes up, she has to worry. Mayor Kim closed the public comment period at 7:15 p.m. Commissioner Sanghvi stated as a woman of color she too wakes up and does not have the same white privilege. She requested a police officer be at Council meetings, so such incidents in the future can be handled right away. Samira Sangare stated Down Rangers say they attend Council meetings, because they are scared of us. A BLM representative states Down Range says BLM representative scare her (pointing to the Secretary to the Council). Mayor Kim stated the Council will take Commissioner Sanghvi’s recommendation under consideration and discuss among themselves. EXECUTIVE SESSION Commissioner Montagnino moved and Commissioner Sanghvi seconded to enter into executive session for discussion regarding pending litigation in the matter entitled Lombardo v. City of Saratoga Springs and the second matter is pending litigation in the matter entitled Allegan New York State Opioid Litigation at 7:17 p.m. Ayes – All Council returned at 7:36 p.m. Commissioner Moran moved and Commissioner Montagnino seconded to add a discussion and vote to the mayor’s agenda to approve the settlement of litigation in the Lombardo v. the City of Saratoga Springs. (22-054) Ayes – All Commissioner Sanghvi moved and Commissioner Montagnino seconded to add a discussion and vote to the mayor’s agenda to approve the settlement in the action entitled Allergan New York Opioid Litigation. (22-055) Ayes – All SUPERVISORS Matthew Veitch Saratoga County Capital Resource Corporation Supervisor Veitch reported this is a local development corporation created by the County Board of Supervisors. The corporation provides tax exempt, low interest financing for not-for-profit and other organizations. The Board is appointed by the Board of Supervisors. Veitch was voted as the chair of the Capital Resource Corporation. They provided not-for-profit grants during COVID. Page 7 of 15 City Council Pre-Agenda Meeting February 1, 2022 Buildings & Grounds Committee Supervisor Veitch reported they are going to work on a facilities study at the County. They are looking at the best course of action for the county moving forward given the growth of the County. They are also going to work on the Saratoga County Airport. This Committee also took on the work as the IT Committee. They will be working on their boardroom to livestream meetings and have tablets on supervisor’s desks. They will also work to improve the County’s website. NYRA Local Advisory Board Supervisor Veitch reported there is a meeting scheduled tomorrow with NYRA. They will be providing updates on improvements to the grounds. National Association of Supervisors Conference Supervisor Veitch reported he will not be attending the conference in person this year but will be attending via teleconference. Tara Gaston COVID-19 Update Supervisor Gaston reported the numbers are decreasing including hospitalizations. The rolling positivity rate is 9.3%. When the rate remains high, we have a higher rate of an outbreak. The rates of boosters and first vaccines continue to increase. We have had 300 county residents lose their lives to COVID. The dashboard is being updated every Tuesday and Thursday. National Association of Counties Conference Supervisor Gaston reported she will be attending the conference in person. Public Hearing: Board of Supervisors Composition Supervisor Gaston reported on February 9th there will be a public hearing to move the population level required for a supervisor at the Board to 27,500. Currently it is at 25,000. She will be voting against this. Supervisor Gaston reported the County’s COVID-19 non-profit COVID fund grant program opens today. CONSENT AGENDA Commissioner Moran moved and Commissioner Montagnino seconded to approve the consent agenda as listed. 1. Approval of 1/18/2022 City Council Meeting Minutes 2. Approval of 1/18/2022 Pre-Agenda Meeting Minutes 3. Approval of 1/18/2022 Pre-Agenda Meeting Transcript 4. Budget Amendments- Insurance Reserve #3 5. Approve Resolution for Use of Insurance Reserve #3 6. Approve Budget Amendments – Regular 7. Approve Budget Transfers – Regular 8. Approve Payroll 1/21/2022 $401,785.21 9. Approve Payroll 1/28/2022 $1,052,510.39 10. Approve Mid-Warrant – 2021 21MWDEC9 $30,874.93 11. Approve Warrant – 2021 21DEC5 $103,054.93 12. Approve Mid-Warrant – 2022 22MWJAN2 $1,132.38 13. Approve Mid-Warrant – 2022 22MWJAN3 $260,895.00 14. Approve Warrant – 2022 22FEB1 $174,277.45 Ayes – All Page 8 of 15 City Council Pre-Agenda Meeting February 1, 2022 MAYOR’S DEPARTMENT Announcement: Saratoga High School Girls Cross Country Team Mayor Kim introduced the Saratoga High School Girls Cross Country Team, and recognizes the team’s excellence. They are #1 in the nation. Discussion and Vote: Revocable License for Use of City of Saratoga Springs Fields (Field User Agreements) Templates (22-030) Mayor Kim advised this template agreement is for the use of the fields. Mayor Kim moved and Commissioner Moran seconded to approve the revocable license template for the Saratoga Springs fields. Ayes – All Discussion and Vote: Revocable License for Use of City of Saratoga Springs Ice Rinks (Ice Rink User Agreements) Templates (22-031) Mayor Kim advised this template agreement is for the use of the ice rinks. Mayor Kim moved and Commissioner Moran seconded to approve the revocable license for the Saratoga Springs city ice rinks. Ayes – All Discussion and Vote: Approve the Settlement of Litigation in the Lombardo v. the City of Saratoga Springs (22-032) Mayor Kim moved and Commissioner Moran seconded to authorize the mayor to execute a settlement agreement which allows a release of records in redact form as per the litigation in Lombardo v. City of Saratoga Springs. Ayes – All Discussion and Vote: Approve the Settlement in the Action Entitled Allergan New York Opioid Litigation (22-033) Mayor Kim moved and Commissioner Sanghvi seconded to authorize the mayor to execute a settlement agreement in the pending litigation re: Allegan New York State Opioid Allegation. Ayes – All ACCOUNTS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with GAR Associates (22-034) Commissioner Moran advised an RFQ was sent out and only one response was received – GAR Associates. Over 1,000 records need to be updated. The work to get through this exceeds the workforce we have. Commissioner Moran moved and Commissioner Montagnino seconded to authorize the mayor to sign a contract with GAR Associates in the amount not to exceed $29,999 as included with the agenda. Page 9 of 15 City Council Pre-Agenda Meeting February 1, 2022 Ayes - All Appointment: Commissioner of Deeds for Police Officers Commissioner Moran appointed Officer Matthew Zell and Office Kyle Clinton as Commissioners of Deeds. Set Public Hearing: Extension of Outdoor Dining Commissioner Moran set a public hearing for the extension of outdoor dining for Tuesday, February 15, 2022 at 6:30 p.m. He also had a working session with license holders. Announcement: Office Hours for the Commissioner of Accounts Commissioner Moran announced he has been holding office hours on Saturdays. If anyone would like to meet with him, they can contact his deputy to set up a time and date. Announcement: COVID and Planned City Activities Commissioner Moran announced there are legal sides of COVID that have been upset. His goal is to be sure the employees have the tools to come to work and be safe. The next passing out of COVID home tests will be in the east side of town at the BOCES parking lot. Discussion and Vote: Approval of Update to Purchasing Policy and Procedure (22-035) Commissioner Moran advised the update to the Purchasing Policy is the addition of a section for a procurement card. Commissioner Moran moved and Commissioner Montagnino seconded to approve the update to the Purchasing Policy and Procedure Manual to include a section on ‘Procurement Card’ as included with the agenda. Ayes – All Discussion and Vote: Approval of Stage Door Hospitality, LLC Waiver Request of 30 Day Notice Period with the New York State Liquor Authority (22-036) Commissioner Moran moved and Commissioner Sanghvi seconded to approve the waiver request received from Stage Door Hospitality and request a letter be sent to the applicant and New York State Liquor Authority from the City’s Legal Department. Ayes – All Discussion and Vote: Approval of Roosevelt Bar & Grill Waiver Request of 30 Day Notice Period with the New York State Liquor Authority (22-037) Commissioner Moran moved and Commissioner Sanghvi seconded to approve the waiver request received from Roosevelt Bar & Grill and request a letter be sent to the applicant and New York State Liquor Authority from the City’s Legal Department. Ayes – All Mayor Kim asked if these items can be looked at and have the authority be within the Accounts Department to approve these waivers without bringing it to Council. Page 10 of 15 City Council Pre-Agenda Meeting February 1, 2022 Commissioner Moran stated these were sent to the City just as the transition was happening. He is open to how they can turn these around more timely in the future. He will verify if there is anything from the SLA that would prohibit that. FINANCE DEPARTMENT Public Forum: City of Saratoga Springs Finance – 2/7/22 at 5:30 PM (via Zoom) Commissioner Sanghvi announced she is holding a public forum on Monday, February 7, 2022 at 5:30 p.m. via Zoom. The forum is to update the City residents on our finances and budget. The link to register will be in the meeting notes and social media. Update: Finance Department Commissioner Sanghvi reported the VLT aid has been retained at the 2022 amounts by Governor Hochul. The State Aid AIM Acts 2022 amounts as well as CHIPs amounts have been increased. All rentals will be subject to sales tax. The mortgage tax for the first quarter (last 3 months of 2021) is running 12% lower than 2020. Discussion and Vote: 2022 Bond Resolution (22-038) Commissioner Sanghvi moved and Commissioner Moran seconded to approve the 2022 bond resolution as included with the agenda. Roll Call: Commissioner Moran – Aye Commissioner Sanghvi – Aye Commissioner Montagnino – Aye Mayor Kim - Aye Discussion and Vote: Annual Tax Resolution (22-039) The annual tax resolution is as follows: 2022 Annual Tax Resolution February 1, 2022 RESOLVED, that the City of Saratoga Springs, New York on this first day of February, 2022 at 7:00 PM adopt and confirm the 2022 Tax Roll carrying a levy on the inside district of $11,659,619.20 for the City and $7,168,663.16 for the County; total Inside District levy $18,828,282.36. Levy on the Outside District of $9,648,650.77 for the City and $5,984,527.20 for the County; total Outside District levy of $15,633,177.97 making a total tax levy of $34,461,460.33 and that the Commissioner of Finance be authorized to collect such a levy computed at the following rates per thousand dollars of assessed valuation. Inside District Rates City $6.4306 County $3.944814 Outside District Rates City $6.3727 County $3.944814 FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the re-levy of the 2020 Utility Tax in the amount of $517,699.18. FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2022 Omitted Tax in the amount of $8,167.31 for the City and $5,051.55 for the County; total Omitted Tax of $13,218.86. FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2022 Saratoga Lake Special Improvement Tax for the Saratoga Lake Improvement District in the amount of $110,437.78 FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2022 Special Assessment Tax for the Saratoga Springs Special Assessment District in the amount of $141,351.51 Page 11 of 15 City Council Pre-Agenda Meeting February 1, 2022 FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2022 West Ave Special District Tax for the Saratoga Springs West Ave Special District in the amount of $51,003.03. FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2022 Gilbert Rd Water District Tax for the Saratoga Springs Gilbert Rd Water District in the amount of $17,342.00. FURTHER RESOLVED, that the City Council of the City of Saratoga Springs, New York adopt and confirm the 2022 Gilbert Rd II Water District Tax for the Saratoga Springs Gilbert Rd II Water District in the amount of $3,015.00. TOTAL 2022 TAX ROLL $35,315,527.69 Commissioner Sanghvi moved and Commissioner Moran seconded to approve the annual tax resolution as included with the agenda. Ayes - All Discussion and Vote: Use of Assignment for COVID Safety Precautions for City Hall Personnel (22-040) Commissioner Sanghvi advised this assignment was established on Jan. 18, 2022. The City has found the need to budget up to $8,000 for masks. Commissioner Sanghvi moved and Commissioner Moran seconded to approve the use of assignment for COVID safety precautions for City Hall personnel in the amount up to $8,000 for the purchase of masks per the assignment as described with the agenda. Ayes – All Discussion and Vote: Budget Amendments – COVID Masks for City Hall Personnel (22-041) Commissioner Sanghvi moved and Commissioner Moran seconded to approve the budget amendment – COVID masks for City Hall personnel as included with the agenda. Ayes – All Discussion and Vote: Budget Transfers – Payroll (22-042) Commissioner Sanghvi moved and Commissioner Montagnino seconded to approve the budget transfers – payroll as included with the agenda. Ayes – All PUBLIC WORKS DEPARTMENT Mayor Kim presented the Public Works Department agenda in the absence of Commissioner Scirocco. Discussion and Vote: Authorization for Mayor to Sign Contract with Dehns for Horticulture Supplies (22- 043) Mayor Kim moved and Commissioner Sanghvi seconded for the mayor to sign a contract with Dehns Flowers for horticulture supplies valid until Dec 31, 2022 in the amount not to exceed unit bid prices. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with Warren Tire for Tires, Tubes, and Service (22-044) Mayor Kim moved and Commissioner Montagnino seconded for the mayor to sign a contract in an amount not to exceed unit bid prices. Page 12 of 15 City Council Pre-Agenda Meeting February 1, 2022 Ayes – All Discussion and Vote: Authorization for Mayor to Sign Contract with Schindler Elevator Corporation for Elevator Maintenance and Repair (22-045) This is for elevators in City Hall, Arts Center and the parking garage. Mayor Kim moved and Commissioner Montagnino seconded for the mayor to sign a contract with Schindler Elevator Corporation in the amount not to exceed unit bid prices. Ayes – All Discussion and Vote: Authorization for Mayor to Sign Addendum #2 with CPL Engineering to Provide Professional Services for the Water Treatment Plant Intake Valve (22-046) Mayor Kim advised the construction is approximately 80% complete. This addendum is for an additional $165,780 to cover additional construction phase services. Mayor Kim moved and Commissioner Montagnino seconded for the mayor to sign addendum #2 with Clark Patterson Lee Engineering to provide professional services for the Water Treatment Plant Intake Valve valid until December 31, 2022 in the amount not to exceed $332,120. Ayes – All Discussion and Vote: Approval to Issue 2021 Purchase Order in the Amount of $17,734.96 to Rotary Lift in 2022 Using Funds from 2021 (22-047) Mayor Kim moved and Commissioner Montagnino seconded to approve to issuance a 2021 purchase order in the amount of $17,344.94 to Vehicle Service Group, LLC/Rotary Lift in 2022 from 2021 funds. Ayes – All Discussion and Vote: Approval to Pay Invoice #0518504-IN to Mahoney Notify Plus in the Amount of $4,971.00 (22-048) Mayor Kim moved and Commissioner Montagnino seconded to approve payment of invoice #051854-IN to Mahoney Notify in the amount of $4,971.00. Ayes – All Discussion and Vote: Accept Donation from Mary Sutton for Memorial Bench in the Amount of $1,500.00 (22-049) Mayor Kim advised the donation is to purchase a bench to be placed in Congress Park. Mayor Kim moved and Commissioner Sanghvi seconded to accept the donation from Mary Sutton in the amount of $1,500 for the purchase of this memorial bench. Ayes – All Appointment – Infrastructure Committee Mayor Kim moved and Commissioner Montagnino seconded to add an item to the Department of Public Works agenda for appointment – Infrastructure Committee. (22-050) Page 13 of 15 City Council Pre-Agenda Meeting February 1, 2022 Ayes – All Appointment: Infrastructure Committee Commissioner Scirocco appointed Mike Sharp to the Infrastructure Committee. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Addendum One with Therapeutic Horses of Saratoga (22-051) Commissioner Montagnino advised this is to add the care of an additional horse, total of three. Commissioner Montagnino moved and Commissioner Sanghvi seconded to authorize the mayor to sign an addendum to continue their services. Ayes – All Appointment: City Health Officer Commissioner Montagnino moved and Commissioner Moran seconded to re-appoint Dr. Michael Holland as City Health Officer. Ayes - All Discussion and Vote: Authorization for Mayor to Sign Contract with Art Breault/EMS Concepts for Training in the Fire Department (22-052) Commissioner Montagnino moved and Commissioner Moran seconded to authorize the mayor to sign a contract to continue that relationship. Ayes – All Discussion and Vote: Approval to Pay Voucher from Saratoga County STOP DWI for 2021 Payment in the Amount of $5,500 (22-053) Commissioner Montagnino advised funds are funneled through the County to the City. Commissioner Montagnino moved and Commissioner Sanghvi to authorize the mayor to sign the voucher to accept these funds. Ayes – All Appointment: Infrastructure Committee Commissioner Montagnino appointed Carol Obloy to the Infrastructure Committee. Announcement: Pursuant to Saratoga Springs City Charter §6.1 a Policy for the Saratoga Springs Police Department Regarding Issuance of Criminal Summons Shall be Effective 2/1/2022 Commissioner Montagnino announced a policy directive has been given and to be added to the Lexipol policy manual. This directive is to take effect immediately. The policy change is as follows: “The appearance of a defendant charged solely with one or more petty offenses shall be sought by way of a summons in lieu of an arrest warrant, unless special circumstances exist. "Special Circumstances" shall include, but not be limited to, situations in which the service of a summons upon the defendant may Page 14 of 15 City Council Pre-Agenda Meeting February 1, 2022 reasonably result in a risk of harm to a victim, witness or other person. An officer seeking an arrest warrant where the defendant is charged solely with one or more petty offenses shall set forth in a written report the specific facts giving rise to special circumstances. Nothing in this policy provision shall be read as limiting the authority of any police officer to effectuate a warrantless arrest when such a warrantless arrest is allowed by law.” ADJOURN Commissioner Moran moved and Commissioner Sanghvi seconded to adjourn the meeting at 8:44 p.m. Respectfully submitted, Stacy Connors Deputy Commissioner Approved: April 19, 2022 Vote: 4 Ayes - 0 Nay - 1 Absent Page 15 of 15