City Council

CITY OF SARATOGA SPRINGS City Council Meeting Reconvene of the May 17, 2022, City Council Meeting due to an emergency evacuation 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG MAYOR’S DEPARTMENT 8. Announcement: Civilian Review Board Procedure 9. Discussion and Vote: Approval to Pay Invoices of $2939 and $4351 to Goldberger & Kremer for Legal Services 10. Discussion and Vote: Merit for Review and Referral to Design Review Committee - Proposed Amendments 1 and 2 of the UDO 11. Discussion and Vote: Discussion and Vote: Approval of MOU Between The Department of Navy and The City of S Saratoga Springs 12. Discussion and Vote: Resolution - Title 8 (Legal Matters) 13. Discussion and Vote: Authorization for Mayor to Sign Youth Service Project Minor Contract with the County of Saratoga 14. Discussion and Vote: Authorization for Mayor to Sign the Co-Sponsor Agreement with Saratoga Youth Boxing A Association 15. Discussion and Vote: Authorization for Mayor to Sign the Co-Sponsor Agreement with Rock Your Fitness Boot Camp 16. Discussion and Vote: Establish Title and Salary for Program Director in Recreation Department 17. Set Public Hearing: Amend Capital Program and Budget for the Recreation Playground and Facilities Project utilizing Subdivision Recreation Fees 18. Set Public Hearing: Amend Capital Program and Budget for the Recreation Skate Park Project utilizing Subdivision Recreation Fees ACCOUNTS DEPARTMENT 1. iDscussion and Vote: Amend Chapter 61 Re: Alcohol Sales and Use  2. iDscussion and Vote: Resolution of Official City Newspaper 3. Discussion and Vote: Authorization for Mayor to Sign Contract with New York State Industry for the Disabled ( NYSID) for Design Review Scanning 4. Announcement: Grievance Day is Tuesday, May 24, 2022 5. Announcement: Cannabis Update 6. Announcement: Temporary Outdoor Dining Update 7. Set Public Hearing: Amend Chapter 136 Entitled Lodging and Eating and Drinking Establishments - Temporary Outdoor Seating Area Permits 8. Update: Special Events 9. Set Public Hearing: Amendment to Chapter 199A - Special Events 10. Award of Bid: Polyaluminum Chloride to Holland Chemical 11. Award of Bid: Geyser Crest Well #7 Construction to Layne Christensen Company 12. Announcement: Southside Cemetery Restoration 13. Announcement: Update: COVID and Planned City Activities FINANCE DEPARTMENT 1. Update: Participatory Budgeting 2. Update: City Finances 3. Discussion and Vote: Use of Assignment - IT Initiatives 4. Discussion and Vote: Budget Amendment - Assignment for IT Initiatives 5. Discussion and Vote: Authorization for Mayor to Sign Addendum 1 with Granicus for Peak Management - Updated Agenda Software 6. Approve Budget Amendments - Benefits 7. Discussion and Vote: Budget Transfers - Payroll 8. Announcement: Transparency Portal on City Web - LIVE! 9. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Department of Public Works Sick Bank Request 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Alpha Boats Unlimited dba Barber Welding Inc for an Aquatic Weed Harvester and Tilt Deck Trailer 3. Discussion and Vote: Authorization For Mayor To Sign Contract With Layne Christensen Company for the Geyser Crest Well 7 Construction Contract In the Amount Of $99,465 4. Discussion and Vote: Authorization for Mayor to Sign Contract with Holland for Water Treatment Plant Chemicals 5. Announcement: Deputy Commissioner of Public Works 6. Announcement: Water Main Distribution Pipe Replacement Project Update 7. Announcement: Milling and Paving Schedule PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to sign Ricoh contract lease agreement change for DPS 2. Discussion and Vote: Authorization for Mayor to sign Addendum 2 with Therapeutic Horses of Saratoga Inc. 3. Discussion and Vote: Pay increase for track season Vehicle Traffic Controllers from $10.50 per hour to $15 per hour 4. Discussion and Vote: Authorization for Mayor to sign Educational Agreement with Momentive Performance  Materials 5. Discussion and Vote: Authorization for Mayor to sign Agreement with Community Emergency Corps, Inc. SUPERVISORS 1. Matt Veitch 1. Gas Tax Resolution 2. Buildings & Grounds Update 3. County Bike Routes 4. Economic Development Funding 2. Tara N. Gaston 1. COVID-19 Update 2. Gas Tax Resolution 3. ARPA Non-Profit Funding 4. Infant Feeding Resources Special City Council Meeting May 24, 2022 Page 4 of 19  Special City Council Meeting May 24, 2022 May 24, 2022 Reconvene of the May 17, 2022 City Council Meeting CITY OF SARATOGA SPRINGS City Council Meeting 474 Broadway 7:00 PM PRESENT: Ron Kim, Mayor Dillon Moran, Commissioner of Accounts Minita Sanghvi, Commissioner of Finance James Montagnino, Commissioner of DPS Jason Golub, Commissioner of DPW Matthew Veitch, County Supervisor Tara Gaston, County Supervisor STAFF PRESENT: Angela Rella, Deputy Mayor Stacy Connors, Deputy Commissioner of Accounts Heather Crocker, Deputy Commissioner of Finance Joseph O’Neill, Deputy Commissioner of DPW Anthony Izzo, City Attorney STAFF EXCUSED: Jason Tetu, Deputy Commissioner of DPS RECORDING OF PROCEEDINGS The proceedings of the meeting were taped for the benefit of the secretary and public record. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word- for-word transcript. The May 17, 2022, City Council Meeting had been interrupted by an active fire alarm, and the meeting had been adjourned by Mayor Kim at 7:54 p.m. The building had been evacuated. The Meeting did not readjourn that evening due to a fire within the electrical system within the Police Department. Page 5 of 19  Special City Council Meeting May 24, 2022 The City Council Meeting reconvened the following Tuesday, May 24, 2022, at 7:00 p.m. CALL TO ORDER Mayor Kim called the Special City Council Meeting to Order at 7:00 p.m. Roll Call Moran – Aye Sanghvi – Aye Kim – Aye Golub – Aye Montagnino – Aye Veitch – Aye Gaston – Aye Izzo – Aye After the Pledge of Allegiance Mayor Kim called for a moment of silence for the Robb Elementary School shooting in Uvalde Texas, which took the lives of nineteen (19) schoolchildren and two (2) teachers. MAYOR’S DEPARTMENT AGENDA 8. Announcement: Civilian Review Board Procedure Mayor Kim announced the City had been receiving applications for the Civilian Review Board (CRB). Kim stated per the resolution the Mayor would be naming a Chair at the City Council Meeting on June 21, 2022, and each City Council Member would make their selection for a member to the Board. Kim stated applicants were advised to put forth their applications sooner than later. Montagnino stated due to the ordinance, a minimum of ten (10) days prior to the appointments and filing with the Commissioner of Accounts were required for the application deadline. Commissioner Montagnino stated the membership application is on the City website per the ordinance. Commissioner Moran stated there had been approximately six (6) applications received by the Accounts Department. 9. Discussion and Vote: Approval to Pay Invoices of $2,939 and $4,351 to Goldberger & Kremer for Legal Services Mayor Kim stated Goldberger & Kremer to be the contracted labor law firm for the City. Kim stated the contract had come up for renewal March 2022, and the Council had voted to extend the contract. Kim stated the City required a purchase order for the contract to be renewed and there had not been a purchase order at the time of the contract renewal. Kim stated the City to have a budgeted funds for the services. Mayor Kim moved and Commissioner Moran seconded the approval to pay invoices in the amount of $2,939.00 and $4,351.00 to Goldberger & Kremer for legal services. Page 6 of 19  Special City Council Meeting May 24, 2022 Ayes – All 10. Discussion and Vote: Merit for Review and Referral to Design Review Committee – Proposed Amendments 1 and 2 to UDO Mayor Kim stated both proposed amendments to the UDO entail criteria the Design Review Committee would use in their analysis of applicants. Mayor Kim moved and Commission Sanghvi seconded to refer proposed UDO Amendments 1 and 2 to the Design Review Committee for review and referral. Ayes – All 11. Discussion and Vote: approval of MOU Between the Department of the Navy and the City of Saratoga Springs Mayor Kim moved and Commissioner Montagnino seconded to approve the MOU between the Department of the Navy and the City of Saratoga Springs. Ayes – All 12. Discussion and Vote: Resolution – Title 8 (Legal Matters) Mayor Kim removed Mayor’s Department Item # 12 from the agenda. 13. Discussion and Vote: Authorization for Mayor to Sign Youth Service Project Minor Contract with the County of Saratoga Mayor Kim stated the Youth Service Project had been an annual contract. Mayor Kim moved Moran seconded the authorization for the Mayor to sign the Youth Service Project Agreement Minor Contract not to exceed the contract amount of $6,825.00. Ayes – All 14. Discussion and Vote: Authorization for Mayor to Sign the Co-Sponsor Agreement with Saratoga Youth Boxing Association Mayor Kim stated the Rec Department had requested the agreement with the organization. Kim stated the City would continue to receive revenue and the group would continue to utilize the space the staff had provided. Commissioner Moran stated to be pleased the program would continue. Mayor Kim moved and Commissioner Moran seconded to authorize the Mayor to sign the co-sponsor agreement with Saratoga Youth Boxing Association. Ayes – All 15. Discussion and Vote: Authorization for Mayor to Sign the Co-Sponsor Agreement with Rock Your Fitness Boot Camp Mayor Kim stated the City would receive 40% of the registration revenue. Kim stated the camp would be staffed by Rock Your Fitness Boot Camp employees. Page 7 of 19  Special City Council Meeting May 24, 2022 Mayor Kim moved and Commissioner Sanghvi seconded to authorized the Mayor to sign the co-sponsor agreement with Rock Your Fitness Boot Camp. Ayes – All 16. Discussion and Vote: Establish Title and Salary for Program Director in Recreation Department Mayor Kim stated the Recreation Department proposed a more efficient structure to replace the staff with a one program coordinator and a program director. Mayor Kim moved and Commissioner seconded to establish the tile of Program Director in the Recreation Department with a salary at the 13-grade level. Ayes – All 17. Set Public Hearing: Amend Capital Program and Budget for the Recreation Playground and Facilities Project Utilizing Subdivision Recreation Fees Mayor Kim withdrew Mayor’s Department Item # 17 at the table. 18. Set Public Hearing: Amend Capital Program and Budget for the Recreation Skate Park Project Utilization Subdivision Recreation Fees Mayor Kim requested a Public Hearing for June 7, 2022, for five (5) minutes to discuss amending the Capital Program and Budget for the Recreation Skate Park Project Utilization Subdivision Recreation Fees. Mayor Kim made a motion to add a Discussion and Vote for grant funds to be used towards the All Together Now event. Mayor Kim moved and Commission Moran seconded the addition of a Discussion and Vote to approve a non-profit grant to SPAC in the amount of $10,000 for the All Together Now Celebration Weekend. Ayes – All 19. Discussion and Vote: Approve a non-profit grant to SPAC in the amount of $10,000 for the All Together Now Celebration Weekend. Mayor Kim stated the City had been in discussion with the All Together Now group spearheaded by SPAC and the Saratoga Arts Center. Kim stated the City had been asked to co-sponsor the event. Kim stated the items funded by the $10,000 grant would be advertising, banners, lighting, QR projectors. Kim stated the City would benefit from this celebration. Kim stated the event to be an annual celebration with the public benefit to outweigh the cost. Kim stated the expenditure would come from the new non-profit grant program the City instituted in 2021. Mayor Kim moved and Commissioner Moran seconded the approval of a non-profit grant to SPAC in the amount of $10,000 for the All Together Now Celebration Weekend. Ayes – All Page 8 of 19  Special City Council Meeting May 24, 2022 ACCOUNTS DEPARTMENT 1. Discussion and Vote: Amend Chapter 61 Re: Alcohol Sales and Use Commissioner Moran stated there had been a Public Hearing on amending Chapter 61 Re: Alcohol Sales and Use at the May 17, 2022, Council Meeting. Moran read into the record the addition of the proposed new section in the Alcoholic Beverages Codes §61.1-6. to include: (attached) “EXCEPTIONS (Effective through December 31, 2024) The provisions of section 61-1 above shall not be applicable to public places in the following circumstances, provided all licensing and regulatory requirements of the State Liquor Authority are complied with: a) Sale, possession and consumption of alcoholic beverages at a temporary outdoor seating area licensed under the provisions of City Code Section 136, Article IVA b) Sale, possession and consumption of alcoholic beverages at one or more approved designated areas at an event for which a Special Permit has been issued under the provisions of Chapter 199A of the City Code. Such areas shall be designated on a plan or map submitted with the Special Permit application and shall be separately approved in writing. Such accommodation shall only be made for events sponsored by a charity, not for profit, 501(c)3, or other similar noncommercial entity.” City Attorney advised to change the word accommodation to exemption in the interest of consistency. Izzo stated an amendment on passage of grammatic changes is fine to do if it does not change the core meaning of the law. Commissioner Golub asked if Commissioner Moran sought out input from the business community. Moran stated there had been public hearings and community organization discussions in regards to amending the code. Moran stated the action to be a step for the City to have the ability to control local outdoor dining. Moran stated this to be a three-step process: the City to provide an area for businesses to extend outdoor dining, the City to amend the code so the businesses can serve alcohol in the extended space, and for the businesses to apply to the NYSLA to amend their license to incorporate the new area. Commissioner Moran moved and Commissioner Montagnino seconded to amend Chapter 61 Re: Alcohol Sales and Use. Ayes – All 2. Discussion and Vote: Resolution of Official City Newspaper Commissioner Moran stated in an effort to be as transparent as possible and to keep the public informed, the Times Union had been chosen to be the official newspaper for Saratoga Springs, due to the paper having the largest circulation with the City of Saratoga Springs. Moran read the resolution into record: (attached) RESOLUTION Page 9 of 19  Special City Council Meeting May 24, 2022 WHEREAS, it is desirable to have the City of Saratoga Springs select one or more official newspapers; and WHEREAS, the Times Union is the paper with the highest daily circulation in and around the City of Saratoga Springs. NOW THEREFORE BE IT RESOLVED, that the Times Union is the official newspaper for the City of Saratoga Springs. Commissioner Moran stated Deputy Mayor Rella and the other City Deputies were working to create other places for public notices and information on the City’s website. Commissioner Moran moved and Commission Montagnino seconded the resolution making Times Union as the Official City Newspaper. Ayes – All 3. Discussion and Vote: Authorization for Mayor to Sign Contract with New York State Industry for the Disabled (NYSID) for Design Review Scanning Commissioner Moran stated the NYSID would be a project funded in its entirety by the non-matching grant from the New York State Archive Local Government Records Management Improved Fund. Moran stated there to be a line item budgeted for the contract in the amount not to exceed $39,506.60. Moran moved and Commission Sanghvi seconded to authorize the Mayor to sign a contract with NYSID for a grant-funded project to scan Design Review Commission case files for an amount not to exceed $39,506.60. Ayes – All 4. Announcement: Grievance Day is Tuesday, May 24, 2022 Commissioner Moran stated it to be Grievance Day, and the Board of Assessment Review Committee was in the Music Hall with City residents in attendance to grieve their property tax. Moran stated the goals of the Accounts Department were to gain better online tools to access local property, insuring properties were accounted for and the correct information on properties recorded. Moran stated to have plans to demonstrate technology with the Council and discuss a two-year plan with the objective to be an accurate and fair assessment roll. 5. Announcement: Cannabis Update Commissioner Moran stated many Council Members and Deputies attended the New York Conference of Mayors (NYCOM). Moran stated a session discussed where the State is on the issue of Cannabis. Moran stated the State had not issued any cannabis Page 10 of 19  Special City Council Meeting May 24, 2022 retail licenses to date. Moran stated the Office of Cannabis Management (OCM) to be the agency to issue retail licenses. Moran stated the development of the State infrastructure, rules and regulations regarding cannabis were required for licenses to be issued. Moran stated the first passage of legislation may happen by the end of June 2022. Moran stated there would then be a ninety-day comment period near September, and then the legislation would go through an authorization process. Moran stated to be hopeful to see a final set of cannabis regulations towards the end of 2022. Moran stated the only discussions the City would be productive to have, at present time, would be about locations. Moran stated each department would have issues to resolve and work through regarding location of cannabis dispensaries and retail licenses. Moran recommended the Council Members not to make a commitment on property without fully understanding what would be allowed in the City’s Zoning Districts. Moran stated on-site consumption location were not contemplated at the time of crafting the UDO. Moran stated community involvement to be appropriate. Mayor Kim stated cannabis locations would be a zoning issue. Kim stated City Hall’s internal departments and appointed Deputies for each department were a good infrastructure to work together on cannabis locations. Kim stated instead of making a new task force or committee it would make sense for the Deputies Committee, which represent each department and know the key issues to work together and structure a plan, along with the Commissioners guidance and leadership. Kim stated after the City developed a plan on location and worked out many of the issues; it would then be the time to receive feedback from the public. Kim recommended the Council to take advantage of the critical expertise in the building and utilize the experience of its employees. Commissioner Golub stated it would be a good idea for the Deputies to look at what other communities had done to set up their communities’ cannabis industry. Commissioner Sanghvi stated many Deputies and Commissioners had done the initial groundwork of meeting with officials of neighboring states to learn about the impact of cannabis has on a community. Kim stated the timeframe of a structured plan for community feedback should happen in the third quarter of 2022. Mayor Kim stated to have received inquiries from the public regarding public usage of cannabis. Kim stated ordinances and regulations may be discussed to limit cannabis usage in certain areas of the City. Kim stated the State may preempt the Clean Indoor Air Act, and if not, the City would have the power to regulate usage in locations. 6. Announcement: Temporary Outdoor Dining Update Commissioner Moran stated twelve (12) restaurants had received a temporary outdoor dining license. Moran stated there were outstanding issues with temporary dining on private property. Moran stated the Temporary Outdoor Dining Committee worked well. 7. Set Public Hearing: Amend Chapter 136 Entitled Lodging and Eating and Drinking Establishments IV A– Temporary Outdoor Seating Area Permits Commissioner Moran requested a Public Hearing to amend the IV A portion of Chapter 136. Moran stated there to be non-conforming businesses who had been able to extend their dining space on their private property. Moran stated that ability had been taken away due state mandates. Moran stated the Public Hearing would be to discuss Temporary Outdoor Seating Area Permits to those businesses with private property Page 11 of 19  Special City Council Meeting May 24, 2022 dining. Moran stated the authorization would be until the UDO came into effect in July 2022, and the UDO had a special use process the restaurants could make use of. Moran asked for five (5) minutes of Public Hearing during the June 7, 2022, City Council Meeting. Moran read the resolution into the record. (attached) Mayor Kim stated there to be some outstanding issues with the amended ordinance by the Planning and Zoning Department. City Attorney Izzo stated it to be acceptable to change perimeters of the resolution before the Public Hearing, but not acceptable to the core meaning. 8. Update: Special Events Commissioner Moran stated Caffe Lena’s 62nd Anniversary had been celebrated May 22, 2022. Moran stated Saratoga Arts funded a lunchtime concert at Coffee Traders, and Moran stated these lunchtime events would extend into July. Moran announced the following June Special Events: Walk with Ukraine – June 4; The Cantina Fun Run – June 5; the Flag Day Parade – June 11; Beekman St. Art Fair – June 12; Cars on Union Avenue – June 18; and Saratoga Pride Festival – June 26. 9. Set Public Hearing: Amendment to Chapter 199A – Special Events Commission Moran requested a Public Hearing to amend Chapter 199A – Special Events. Moran stated the ordinance would remove fees from the city code and establish fees by resolution, allowing for the event host to receive one invoice inclusive of all the fees for the event. Moran stated civic organizations had named the City’s fee structure of past special events as not being transparent in the invoice process. Moran gave thanks to Deputy Commissioner Connors and Sabrina Lauzon who spearhead Special Events. Moran thanked the Commissioners and Deputies of the DPW and DPS for their input on the fees.. Moran requested a Public Hearing for June 7, 2022, for 5 minutes. 10. Award of Bid: Poly-aluminum Chloride to Holland Chemical Commissioner Moran moved and Commission Sanghvi seconded the award of bid for Polyaluminum chloride to Holland Company, Inc. in the amount not to exceed the unit bid price. Ayes – All 11. Award of Bid: Geyser Crest Well #7 Construction to Layne Christensen Company Commissioner Moran moved and Commissioner Sanghvi seconded the award of bid for Geyser Crest Well # 7 to Layne Christensen Company in the amount not to exceed the unit bid price of $99,465,00. Ayes – All Page 12 of 19  Special City Council Meeting May 24, 2022 12. Announcement: Southside Cemetery Restoration Commissioner Moran announced the Southside Cemetery Restoration on Crescent Avenue. Moran stated a group of well-minded civic folks had come together and put together a management program. Moran stated the historic cemetery had nearly 450 headstones. Moran stated the Daughters of the American Revolution along with Wayne Senecal were spearheading the restoration program. 13. Announcement: Update: COVID and Planned City Activities Commissioner Moran stated the best strategy against COVID is to be vaccinated with boosters and wearing masks indoors. Commissioner Moran moved and Commissioner Sanghvi seconded the addition of item # 14 Discussion and Vote: Amend the Temporary Outdoor Dining Fee. Ayes – All 14. Discussion and Vote: Amend Temporary Outdoor Dining Application Fee due to Restrictions. Commissioner Moran stated the discussion would be regarding businesses with narrower/skinny sidewalks with limited occupancy would be given a reduced fee for their Temporary Outdoor Seating Area Permit. Moran stated the fee would be half of the regular fee for outdoor dining on public property. Moran read the resolution into the record. (attached) Commissioner Golub asked whether a definition existed for a narrow street or skinny sidewalk. Moran stated a clarification and definition is to be established. Mayor Kim suggested more conversation be had by the Council to determine how many businesses the fee reduction would affect, and a clear objective criterion would be required. Kim stated that the Planning and Public Safety would be required to weigh in. Moran stated the businesses the resolution would affect had already been approved by both departments. City Attorney Izzo stated the schedule of fees would be able to be amended by resolution. Commissioner Moran moved and Commissioner Montagnino seconded to amend the Temporary Outdoor Dining Permit Fee due to restrictions. Motion was not voted on and Commissioner Moran pulled the item back. FINANCE DEPARTMENT 1. Update: Participatory Budgeting Commissioner Sanghvi announced the City residents selected to serve on the Participatory Budgeting Committee to be: Norah Brenna, Jeff Altamari, JoAnne Kiernan, Tim Holmes, Devin Del Pos, Douglas Gerhardt, Maryann Ryckman, Hal Rose, and Jonathan Jeerapaet. Sanghvi stated the Advisor Committee to be: Commissioner Page 13 of 19  Special City Council Meeting May 24, 2022 Sanghvi, Deputy Commissioner Heather Crocker, Budget Director Lynn Bachner, City Attorney Tony Izzo, and Skidmore College political science professor Bob Turner. 2. Update: City Finances Commission Sanghvi stated water bills were due May 15, 2022. Sanghvi stated the Finance Department’s first full quarter of data for sales tax had a collection of $3.336 million dollars, which had been 16% higher than 2021 year to date. Sanghvi stated the March 2021 - March 2022 collection comparisons were 20.5% higher in 2022. Sanghvi stated Donna Woods and Christine Gillmett-Brown had worked on National Grid internal audit of invoices, which lead to a $45,000.00 credit to the City. 3. Discussion and Vote: Use of Assignment – I.T. Initiatives Commissioner Sanghvi removed this item from the agenda. 4. Discussion and Vote: Budget Amendment – Assignment for I.T. Initiatives Commission Sanghvi removed this item from the agenda. 5. Discussion and Vote: Authorization for Mayor to Sign Addendum 1 with Granicus for Peak Management – Updated Agenda Software Commissioner Sanghvi stated the City’s agenda management software had been replace by the Granicus for Peak Migration agenda software at no cost to the City. Commissioner Sanghvi moved and Commission Moran seconded to authorize the Mayor to sign Addendum 1 with Granicus for Peak Migration for updated agenda software. Ayes – All 6. Approve Budget Amendments – Benefits Commissioner Sanghvi moved and Commissioner Montagnino seconded to approved the budget amendment – Benefits in the amount of $824.28 Ayes – All 7. Discussion and Vote: Budget Transfers – Payroll Mayor Kim asked Commissioner Sanghvi if the transfers would allow for the City to purchase the Memorial Day flag, which Sanghvi confirmed in the positive. Commissioner Sanghvi moved and Commissioner Montagnino seconded to approve the budget transfer – payroll in the amounts of line 1 to 2 in the amount of $30,317.00 and lines 3 – 4 in the amount of $918.00. Ayes – All 8. Announcement: Transparency Portal on City Web – LIVE! Commissioner Sanghvi stated the Cleargov transparency module is live on the City’s website. Page 14 of 19  Special City Council Meeting May 24, 2022 Commissioner Sanghvi moved and Commissioner Montagnino seconded to add two items to the Finance Department Agenda. Ayes – All 9. Announcement: Appointment of Diana Goodwin to The Climate Smart Task Force Commissioner Sanghvi announced the appointment of Diana Goodwin to The Climate Smart Task Force for a three (3) year appointment. 10. Announcement: Pride Month Sanghvi stated June is Pride Month. Sanghvi stated Pride events run all month throughout the region: Pride Bruch at Saratoga Winery – June 4; Pride Bike Ride – June 5; Pride Parade – Albany June 12; 1st Annual Pride Softball Game – June 25. PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Department of Public Works Sick Bank Request Commissioner Golub stated DPW had an employee out of work since April 1, 2022, and had exhausted their own sick accruals. Golub stated DPW had their own sick bank accrual system, which all DPW employees contribute to. Golub stated the requested sick bank time is 16.125 days. Golub had been approved by the CSEA Union, and to be retroactive to May 3, 2022. Commissioner Golub moved and Commissioner Moran seconded the DPW to allocated 16.125 days in sick days to a DPW employee. Ayes – All 2. Discussion and Vote: Authorization for Mayor to Sign Contract with Alpha Boats Unlimited dba Barber Welding Inc for an Aquatic Weed Harvester and Tilt Deck Trailer Commissioner Golub stated the Aquatic Weed Harvester would be used at Loughberry Lake to provide for the quality drinking water for the residents in Saratoga Springs. Commissioner Golub moved and Commissioner Sanghvi seconded to authorize the Mayor to sign a contract with Alpha Boats Unlimited dba Barber Welding Inc for an Aquatic Weed Harvester and Tilt Deck Trailer with a trade in credit in the amount of $151,455.00. Ayes – All 3. Discussion and Vote: Authorization for Mayor to Sign Contract with Layne Christensen Company for the Geyser Crest Well 7 Construction Contract in the Amount of $99,465.00 Commissioner Golub stated the Geyser Crest Project would increase the yield from 300,000 per day to 1,000,000 per day. Golub stated this project to be Phase 1 or 2, and Phase 2 would be based off the results of Phase 1. Page 15 of 19  Special City Council Meeting May 24, 2022 Commissioner Golub moved and Commission Montagnino seconded to authorize the Mayor to sign the contract with Layne Christensen Company for the Geyser Crest Well 7 Construction Contract in the amount of $99,465.00. Ayes – All 4. Discussion and Vote: Authorization for Mayor to Sign Contract with Holland Company Inc for Water Treatment Plant Chemicals Commissioner Golub stated Holland Company supplies the City with Polyaluminum chloride to treat water at the prices of $2.60 per gallon. Commissioner Golub moved and Commissioner seconded to authorize the Mayor to sign a contract with Holland Company Inc. for Water Treatment Plant Chemical with the contract valid until May 16, 2023 in the amount not to exceed unit bid prices. Ayes – All 5. Announcement: Deputy Commissioner of Public Works Commissioner Golub announce the reappointment of Joe O’Neill to the position of Deputy Commissioner of Public Works. Commissioner Golub stated O’Neill to be the heartbeat of DPW, and O’Neill had served as Deputy for five (5) years, and is on call 24 hours a day / 7 days a week. 6. Announcement: Water Main Distribution Pipe Replacement Project Update Commissioner Golub announced the replacement project on the water main project started May 23, 2022. Golub stated the project included the replacement of six (6) inch mains to eight (8) inch water mains. Golub stated there would be four (4) phases throughout the City, and work on the North End of the City had begun on: Clement Ave, State Street, First Street, Alger Street, and Greenfield Avenue. Golub stated the upgrade project would replace undersized and antiquated 42 miles of watermains; the size of the mains ranged from four to twenty inches, with over 2,000 Golub stated the City had 750 fire hydrants. Golub stated the price for the project to be $1,934,435.00 and is covered by the water portion of the Capital Budget. 7. Announcement: Milling and Paving Schedule Golub announced the milling and paving schedule had commenced and week two of paving at Weibel Avenue, Wagoner, and Underwood Drive. Golub stated the schedule could be found on the City’s website. Commissioner Golub moved and Commissioner Sanghvi seconded to add an Announcement to the DPW Agenda. Ayes – All 8. Announcement: DPW Recycling Program Commissioner Golub stated the City Hall Recycling Pilot Program will begin the week of May 23, 2022. Golub stated recycling bins would be distributed throughout each Page 16 of 19  Special City Council Meeting May 24, 2022 department in City Hall. Golub stated the program would extend to other City buildings and streets. DEPARTMENT OF PUBLIC SAFETY Commissioner Montagnino stated the May 17, 2022, City Council Meeting had been adjourned due to a fire that started within the Police Department, when a wall- mounted battery charging pack had burst into flames on the wall between the desk sergeant and 911 dispatch. Montagnino stated Aaron Deuel had been one of the 911 dispatchers to grab a fire extinguisher and put had been able to temporarily put the flames out. Montagnino stated Lieutenant Jason Mitchell and Sergeant Jeanna Hilts ran to find additional fire extinguishers to put the flames out permanently. Montagnino stated 911 dispatcher Rachel Ryan remained at post, which had been within seven to eight feet of the fire. Montagnino stated Ryan answered three 911 calls in the timeframe of the fire. Montagnino stated Ryan stated at post until the fire department evacuated the building. Montagnino stated the heroic acts of these officers saved detrimental harm to the building, and had the fire out before the fire department had entered the building. Montagnino stated 911 dispatchers are not recognized enough for their efforts and shift where they are required to be on-call before and after their shift without compensation. Montagnino stated all involved need to be commended for their heroic efforts. 1. Discussion and Vote: Authorization for Mayor to Sign Ricoh Contract Lease Agreement Change for DPS Commissioner Montagnino stated there were to be an upgrade in copiers from a black and white copier to a color copier. Montagnino stated the copier in the dispatch center had been damaged due to the fire, and Ricoh had agreed to use the existing black and white copier to replace the damaged copier at no additional charge to the City. Commissioner Montagnino moved and Commissioner Moran seconded to authorize the Mayor to sign a Ricoh Contract Lease Agreement Change for DPS with no additional close out fee. Ayes – All 2. Discussion and Vote: Authorization for Mayor to Sign Addendum 2 with Therapeutic Horses of Saratoga Inc. Commissioner Montagnino stated Therapeutic Horses of Saratoga Inc is the outfit that boards the equine officers. Montagnino stated there to be a change in insurance language from the City of Saratoga Springs to be additional insured to Certificate Holder. Commissioner Montagnino moved and Commissioner Sanghvi seconded to authorize the Mayor to sign Addendum 2 with Therapeutic Horses of Saratoga, Inc. Ayes – All Page 17 of 19  Special City Council Meeting May 24, 2022 3. Discussion and Vote: Pay increase for Track Season Vehicle Traffic Controllers from $10.50 per hour to $15.00 per hour Commissioner Montagnino stated the hourly pay increase for the track season Vehicle Traffic Controllers is essential to attract part-time temporary workers for directing traffic at the track. Montagnino stated if the department does not fill those positions, then full-time police officers would be required to fill-in for the positions. Commissioner Montagnino moved and Commissioner Moran seconded the pay increase for track season Vehicle Traffic Controllers from $10.50 per hour to $15.00 per hour. Ayes – All 4. Discussion and Vote: Authorization for Mayor to Sign Educational Agreement with Momentive Performance Materials Commissioner Montagnino stated Momentive Performance Material employees would be able to shadow EMS and SSFD workers. Montagnino stated the training for these individuals were essential for promoting community safety. Montagnino stated there is no cost to the City for this agreement. Commissioner Moran stated to have had experience with Momentive Performance Materials as having them as a past customer a decade ago. Commissioner Montagnino moved and Moran seconded to authorize the Mayor to sign the educational agreement with Momentive Performance Materials. Ayes – All 5. Discussion and Vote: Authorization for Mayor to Sign Agreement with Community Emergency Corps. Inc. Commissioner Montagnino stated the agreement would be for a lease of an ambulance to provide adequate coverage for the City’s Live Nation Agreement to provide ambulance standby services for concerts at SPAC. Montagnino stated the ambulance would be staffed by SSFD personnel. Montagnino stated the ambulance fee to be $25 per hour at approximately 13 times for 2022, with the estimated total cost to be $5,600.00 with a remuneration to the City for the ambulance runs. Montagnino stated it to be important for the DPS for all revenue streams to be utilized. Commissioner Montagnino moved and Commissioner Sanghvi seconded to authorize the Mayor to sign the agreement with Community Emergency Corps. Inc. Ayes – All Commissioner Sanghvi stated to have met with several people of local organizations related to the Saratoga Housing Coalition. Sanghvi stated to prepare a statement for the next City Council Meeting with regards to the Saratoga Housing Coalition attended by NYS Attorney General Letitia James. Commissioner Moran asked due to the Open Meetings Law, if Council Members would be able to attend the Public Forum regarding Homelessness held by Mayor Kim and Page 18 of 19 Special City Council Meeting May 24, 2022 Commissioner Montagnino. Attorney Izzo stated the Open Meeting Law would not prevent attendance of a Public Meeting, as long as the Council Members refrain from attending as a group and not conducting or discussing public business amongst themselves. ADJOURN Commissioner Sanghvi moved and Commissioner Moran seconded to adjourn the meeting at 9:00 p.m. Respectfully submitted, Barbara Brindisi Assistant City Clerk Approved: July 5, 2022 Vote: 4-0 Absent 1 Page 19 of 19  AN ORDINANCE TO AMEND CHAPTER 61 OF THE CODE OF THE CITY OF SARATOGA SPRINGS, NY, ENTITLED “ALCOHOLIC BEVERAGES” BE IT ORDAINED by the City Council of the City of Saratoga Springs, NY, as follows: SECTION 1: Chapter 61 of the Code of the City of Saratoga Springs, NY, entitled “Alcoholic beverages” is hereby amended to add a new section 61-1.5 as follows: 5. EXCEPTIONS (Effective through December 31, 2024) The provisions of section 61-1 above shall not be applicable to public places in the following circumstances, provided all licensing and regulatory requirements of the State Liquor Authority are complied with: a) Sale, possession and consumption of alcoholic beverages at a temporary outdoor seating area licensed under the provisions of City Code Section 136, Article IVA b) Sale, possession and consumption of alcoholic beverages at one or more approved designated areas at an event for which a Special Permit has been issued under the provisions of Chapter 199A of the City Code. Such areas shall be designated on a plan or map submitted with the Special Permit application and shall be separately approved in writing. Such accommodation shall only be made for events sponsored by a charity, not for profit, 501(c)3, or other similar non-commercial entity. SECTION 2: This ordinance shall take effect the day after publication as provided by the City Charter of the City of Saratoga Springs, NY ADOPTED: Ayes Nays CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NY _________________________________ By: Dillon Moran, City Clerk  AN ORDINANCE TO AMEND CHAPTER 136 OF THE CODE OF THE CITY OF SARATOGA SPRINGS, NY, ENTITLED “LODGING AND EATING AND DRINKING ESTABLISHMENTS – ARTICLE IV A – TEMPORARIY OUTDOOR SEATING AREA PERMITS” BE IT ORDAINED by the City Council of the City of Saratoga Springs, NY, as follows: SECTION 1: Chapter 136 of the Code of the City of Saratoga Springs, NY, entitled “LODGING AND EATING AND DRINKING ESTABLISHMENTS – ARTICLE IV A – TEMPORARIY OUTDOOR SEATING AREA PERMITS” is hereby amended as follows: 1. Section 136-33.3 is amended to read (new material underlined, old material in brackets); §136-33.3 Establishment of temporary outdoor seating areas The City Council hereby designates the Commissioner of Accounts, with the advice and consent of the Commissioner of Public Works as the officials who together shall have authority to establish areas of public property, including by not limited to sidewalks, and the use of private property identified as parking facilities for commercial purposes or lands immediately contiguous to the business for use by licensed eating and drinking establishments as temporary outdoor seating areas. Temporary outdoor seating areas shall operate in compliance with the New York State Uniform Codes, the Americans with Disabilities Act, and the applicable provisions of the Code of the City of Saratoga Springs. SECTION 2: This ordinance shall take effect the day after publication as provided by the City Charter of the City of Saratoga Springs, NY. ADOPTED: CITY COUNCIL OF THE CITY OF SARATOGA SPRINGS, NEW YORK By: ____Dillon C. Moran _________ City Clerk  RESOLUTION WHEREAS, it is desirable to have the City of Saratoga Springs select one or more official newspapers; and WHEREAS, the Times Union is the paper with the highest daily circulation in and around the City of Saratoga Springs. NOW THEREFORE BE IT RESOLVED, that the Times Union is the official newspaper for the City of Saratoga Springs. Approved: Date: