City Council

June 6, 2022 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 474 Broadway 9:00 AM (via Zoom) PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Jason Golub, Commissioner of Department of Public Works STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner, Finance Stacy Connors, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, Department of Public Works Jason Tetu, Deputy Commissioner, Department of Public Safety EXCUSED: Jim Montagnino, Commissioner of Department of Public Safety Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kim called the meeting to order at 9:09 a.m. PUBLIC HEARING 1. Amend Capital Budget for Skate Park – no comment. 2. Amend Chapter 136 – Temporary Outdoor Seating Area Permits – no comment. 3. Amend Chapter 199A – Special Events 4. UDO Amendment 2 – Land Use Boards Criteria for Greenbelt – no comment. 5. UDO Amendment 3 – Enhance Stream and Wetland Protections – no comment. 6. UDO Amendment 4 – Amend Land Disturbance Activity Permit – no comment. 7. UDO Amendment 1 – Remove Uses from Greenbelt – no comment. PRESENTATIONS 1. Skate Park Project – Mayor Kim advised John Hirliman will be presenting. 2. Veterans Memorial Park Playground Presentation – Mayor Kim advised John Hirliman will be presenting. 3. Saratoga Lake Protection & Improvement District (SLPID) – no comment. 4. NYPA LED Street Light Conversion Project PIN 1761.58 Missing Sidewalk Links – Mayor Kim advised Tina Carton will present. CONSENT AGENDA 1. Approval of 4/19/2022 City Council Meeting Transcript 2. Approval of 4/5/2022 City Council Meeting Transcript 3. Approval of 5/16/2022 Pre-Agenda Meeting Minutes City Council Pre-Agenda Meeting June 6, 2022 4. Approval of 5/16/2022 Pre-Agenda Meeting Transcript 5. Approval of 5/2/2022 Pre-Agenda Meeting Minutes 6. Approve Resolution to Use Insurance Reserve #4 7. Approve Budget Amendments – Insurance Reserve #4 8. Approve Budget Amendments – CHIPS 9. Approve Budget Amendments – Insurance 10. Approve Budget Amendments – Regular 11. Approve Budget Transfers – Regular 12. Approve Payroll 05/20/2022 $647,991.23 13. Approve Payroll 05/27/2022 $414,899.33 14. Approve Payroll 06/03/2022 $694,485.57 15. Approve Mid-Warrant – 2022 22MWMAY2 $8,148.18 16. Approve Mid-Warrant – 2022 22MWJUN1 $719,213.02 17. Approve Warrant – 2022 22JUN1 $1,763,261.88 No comments. MAYOR’S DEPARTMENT Announcement: Voted Best City in Capital District No comment. Announcement: Employee Parking in City Center Garage No comment. Announcement: Congressman Paul Tonko Supports Federal Funding for RISE’s Home Base Project No comment. Announcement: June 8 Public Forum on Strategies and Response to Homelessness No comment. Announcement: Appointment to Saratoga Springs Arts Commission Mayor Kim announced he will re-appoint Sue Kessler to the Saratoga Springs Arts Commission. Announcement: Appointment to Zoning Board of Appeals Mayor Kim announced he will appoint Brenden Daly. Announcement: Upcoming Pre-Agenda and City Council Meetings Mayor Kim announced they will be going to live meetings and ants to hear of the best time for everyone to hold pre-agenda meetings. Set Public Hearing: Section 103-a of the Open Meetings Law No comment. Discussion: Capital Program and Budget Amendment for Skate Park Renovation No comment. Page 2 of 6 City Council Pre-Agenda Meeting June 6, 2022 Discussion and Vote: Appointment of Chair to Ethics Board Mayor Kim advised he will be appointing Susan Barden as the Chair of the Ethics Board. Discussion and Vote: Appointment to Ethics Board Mayor Kim advised he will be appointing Bob Bissonette to the Ethics Board. Discussion and Vote: Authorization for Mayor to Sign Baseball Camp Co-Sponsor Agreement with Saratoga American Legion/Stampede No comment. Discussion and Vote: Authorization for Mayor to Sign the Tennis Co-Sponsor Agreement with the Saratoga Regional YMCA No comment. Discussion and Vote: Authorization for the Mayor to Sign Agreement with Saratoga Tents & Events for Camp Saradac No comment. Discussion and Vote: Authorization for Mayor to Sign Contract with Camiros for the UDO Implementation Mayor Kim advised the UDO passed. This is for training of staff to bring them up to speed for implementation. Discussion and Vote: Authorization for Mayor to Sign Contract with SLPID No comment. Discussion and Vote: Mayor to Sign Final Engineered Plans PIN 1761.58 Missing Sidewalk Links No comment. Discussion and Vote: Mayor to Sign PIN 1761.58 Missing Sidewalk Links PS&E Construction Management Plan No comment. Discussion and Vote: Mayor to Sign PIN 1761.58 Missing Sidewalk Links PS&E ROW Clearance Certificate No comment. Discussion and Vote: Resolution: Risk & Safety in City Attorney’s Office Mayor Kim advised this is to move this position to the City Attorney’s Office. ACCOUNTS DEPARTMENT Commissioner Moran advised he would like to ask for an executive session for the mayor’s item #20. A conversation has yet to take place about what this would mean. Commissioner Moran stated he is not sure how a resolution is going to change the aspects of the position residing in the Accounts Department. Page 3 of 6 City Council Pre-Agenda Meeting June 6, 2022 He feels the resolution is inappropriate and there is a Civil Service process to go through to transfer a person. Commissioner Moran stated this type of conversation warrants face-to-face conversation. Mayor Kim advised the Council should have a discussion but that there is no need to have the discussion in executive session. Commissioner Golub stated he would like to understand Civil Service Law in relation to this. He does not want to find out later that the Council did something they should not have done. Mayor Kim stated he is sure this is not a Civil Service Commission position; therefore, he is not sure what role they play in this. Tony Izzo, city attorney, stated there is a specific list of topics that are allowed for the Council to enter into executive session to discuss. Announcement: Grievance Day Update No comment. Announcement: New Voting Location at Recreation Center No comment. Discussion and Vote: Approve Resolution for Fee of Limited Width Sidewalk Seating Area Commissioner Moran stated he conducted a survey and have dimensional parameters to add to the resolution. Discussion and Vote: Amend Chapter 136 Entitled Lodging and Eating and Drinking Establishments – Temporary Outdoor Seating Area Permits Commissioner Moran stated this amendment relates to temporary outdoor seating in private areas. Discussion and Vote: Amend Chapter 199A – Special Events Commissioner Moran stated this amendment is to create a single point invoice at the time of permit issuance. Discussion and Vote: Authorization to Reimburse Employee for Conference No comment. Announcement: Update: COVID and Planned City Activities No comment. FINANCE DEPARTMENT Announcement: Pride Month – Activities and Events No comment. Update: Participatory Budgeting Page 4 of 6 City Council Pre-Agenda Meeting June 6, 2022 No comment. Update: City Finances No comment. Discussion and Vote: 2022 City Fees – DPW Update Commissioner Sanghvi advised the Department of Public Works has a correction to one of their fees. Discussion and Vote: Resolution for the Use of the Recreation Trust – Skate Park Ramps No comment. Discussion and Vote: Debt Service Budget Amendment – Skate Park Ramps (Project #1110) No comment. Discussion and Vote: Capital Budget Amendment – Skate Park Ramps (Project #1110) No comment. Discussion and Vote: Budget Transfers – Payroll No comment. Discussion and Vote: Budget Transfers – City Center Contingency No comment. Mayor Kim asked Commissioner Sanghvi if she will be talking about her meeting with the attorney general and housing. Commissioner Sanghvi stated she will add this as an update. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Contract with Resurfix, Inc. for Zamboni Ice Resurfacer Service Commissioner Golub advised this is for batter replacement and service maintenance. Discussion and Vote: Authorization for the Mayor to Sign Change Order #3 with Jersen Construction for General Construction on the Water Intake Improvement Project Commissioner Golub advised this is for time extension only until July 31 st. Discussion and Vote: Authorization for the Mayor to Sign Addendum #2 with CT Male for Professional Hydrogeological & Construction Services for Geyser Well 7 No comment. Discussion and Vote: Approval to Adopt Department of Public Works Contractual Template Commissioner Golub stated this is a rental agreement for the Waterfront Park. Page 5 of 6 City Council Pre-Agenda Meeting June 6, 2022 Announcement: SiFi Project Update Commissioner Golub advised the public has requested an update. SiFi will come to the second Council meeting in June to do a presentation. PUBLIC SAFETY DEPARTMENT Deputy Tetu advised he will be adding three items to the Department of Public Safety agenda: 1. Discussion and Vote: MOA with Saratoga PBA for Lateral transfers. This will make the Police Department more appealing with a 1 to 1 service equivalent and a 15-year threshold to receive health benefits. 2. Discussion and Vote: Sign Agreement with Greenman-Pedersen, Inc. for Intelligent Transportation System 3. Discussion and Vote: Sign Change Orders 1 – 5 with CHA for Fire Station 3. Deputy Tetu asked Commissioner Moran to add the award of bid to Greenman-Pedersen for the Intelligent Transportation System to his agenda. Commissioner Moran agreed to do that. SUPERVISORS Nothing at this time. ADJOURN Mayor Kim adjourned the meeting at 9:33 a.m. Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 10/6/2022 Vote: 4 – 0 (Commissioner Golub absent) Page 6 of 6