City Council

Pre-Agenda Meeting November 14, 2022 November 14, 2022 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting City Council Room 474 Broadway 10:00 A.M. PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts James Montagnino, Commissioner of DPS EXCUSED: Jason Golub, Commissioner of DPW STAFF PRESENT: Angela Rella, Deputy Mayor Jason Tetu, Deputy Commissioner of DPS Anthony Izzo, City Attorney STAFF EXCUSED: Heather Crocker, Deputy Commissioner of Finance Stacy Connors, Deputy Commissioner of Accounts Joseph O’Neill, Deputy Commissioner of DPW CALL TO ORDER Mayor Kim called the meeting to order at 10:03 a.m. Mayor Kim stated to the public that the software used for the agenda had been down since 4:30 p.m. Friday November 11, 2022, and the agenda may vary. PUBLIC HEARING 1. Amend Chapter 212-24 Senior Citizen Exemption 2. Weibel Avenue PUD Amendment 3. 2023 Comprehensive Budget PRESENTATONS DPW: Urban Forestry Management Plan EXECUTIVE SESSION There were no Executive Session scheduled. CONSENT AGENDA Page 1 of 5 Pre-Agenda Meeting November 14, 2022 1. Approval of 09/06/2022 City Council Meeting Minutes 2. Approval of 09/08/2022 City Council Meeting Minutes 3. Approve Budget Amendments – Regular 4. Approve Budget Transfers – Regular 5. Approve Payroll 11/11/2022 $438,768.90 6. Approve Payroll 11/04/2022 $880,431.31 7. Approve Warrant 22MWNov1 $172,061.72 Commissioner Sanghvi stated an addition of item #8 to the Consent Agenda. 8. Approve Warrant 22NOV2 $1,337,101.80 MAYOR’S DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign 2023 Guardian Dental Rate Mayor Kim stated the first three items on the Mayor’s Agenda are health care coverage renewal to be completed by December 1, 2022. 2. Discussion and Vote: Authorization for Mayor to Sign 2023 MVP Hospitalization Rate Renewal No additional comments. 3. Discussion and Vote: Authorization for Mayor to Sign 2023 CSEA Vision Rate Renewals No additional comments. 4. Discussion and Vote: Mayor to Sign NYPA Authorization to Proceed Mayor Kim stated the NYPA authorization was to improve street light efficiency, which the Council had reviewed in the past. 5. Discussion and Vote: Approval to Accept the Saratoga County Trails Grant Program Mayor Kim stated the City and other towns around the City would be participating in the grant program. 6. Announcement: Non-profit Grant Program No additional comments. 7. Announcement: CDBG Community Grant Application Window Mayor Kim stated an addition of item #8 to the Mayors Agenda. 8. Discussion and Vote on CDTC on Truck Traffic Analysis ACCOUNTS DEPARTMENT 1. Announcement: Election Update Commissioner Moran will bring Council up to date on the election. 2. Announcement: Special Recognition Page 2 of 5 Pre-Agenda Meeting November 14, 2022 No additional comments. 3. Announcement: Business Milestones . No additional comments. 4. Discussion and Vote: 30-Day SLA Waiver Authorization Commissioner Moran stated the Council had not come to an accommodation of the waiver requests. Moran stated his position to authorize City Attorney Izzo to seek approvals from all departments or find mitigating factors. 5. Set Public Hearing: Liberty Affordable Housing Comprehensive Plan and Zoning Amendments No additional comments. 6. Announcement: Short Term Rental Workshop #2 November 17, 2022 Commissioner Moran stated the second Short Term Rental Workshop would be held on the lower level of the City Center on November 17, 2022, between 6 p.m. – 8 p.m. 7. Announcement: Special Events Commissioner Moran stated the Victorian Streetwalk would be continuing in 2022. FINANCE DEPARTMENT 1. Update: City Finances Commissioner Sanghvi stated the Comprehensive Budget and Requested Budgets are on the City’s website for viewing. Commissioner Moran asked whether the documents were in pdf or spreadsheet format and requested the Finance Department to supply the documents in spreadsheet format. Sanghvi stated each department forwards their budget and all budgets are done on Munis and not converted to spreadsheets or excel. Sanghvi stated each department can convert their budgets to spreadsheets and share with other departments. Commissioner Montagnino asked whether the DPS Requested Budget on the website was the amended proposed budget for DPS. Commissioner Sanghvi stated the amended proposed budget would be available on the website before the City Council Meeting. Sanghvi stated DPS would be able to put the DPS amended proposed budget on the DPS website. 2. Update: Third Quarter Financial Report No additional comments 3. Discussion and Vote: Water and Sewer Recommendations Commissioner Sanghvi stated the Finance Department had been working with the Department of Public Works. 4. Approve Budget Amendments – Payroll and Benefits Page 3 of 5 Pre-Agenda Meeting November 14, 2022 Commissioner Sanghvi stated the Finance Department would like to schedule a special meeting to discuss and vote on the 2023 Amended Budget and would like to hear back from DPS and Accounts on a set time. 5. Approve Budget Transfers - Payroll and Benefits PUBLIC WORKS DEPARTMENT Mayor Kim presented the Public Works Agenda in the absence of Commissioner Golub. 1. Discussion and Vote: Adopt the Urban Forest Management Plan No additional comments. 2. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 CPL Architects and Engineers for Professional Services and Building Conditions Survey No additional comments. 3. Discussion and Vote: Authorization to pay invoice #94967 to Saratoga Sod Farm Inc. in the amount of $5,745.00 No additional comments. 4. Discussion and Vote: Authorization to pay invoice #94992 to Saratoga Sod Farm, Inc. in the amount of $970.60 No additional comments. 5. Discussion and Vote: Authorization to pay invoice #13660 to WJ Morris, Excavating, Inc. in the amount of $9,750.00 No additional comments. 6. Discussion and Vote: Authorization to pay invoice #2207_20-035(14A) to Kathleen Souzzo PE, PLLC in the amount of $3,880.00 No additional comments. 7. Discussion and Vote: Authorization to pay invoice #2209-035(15A) to Kathleen Souzzo PE, PLLC in the amount of $10,580.00 . No additional comments. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Pay Saratoga Auto Supply, Inc. (NAPA) invoice in the amount of $6,727.29 Commissioner Montagnino stated the invoice represented the follow expenses: $5,430.00 for police vehicle maintenance parts; $367.63 for traffic garage vehicle maintenance parts; $929.85 for fire department vehicle maintenance parts. 2. Set Public Hearing: Amend Capital Budget Page 4 of 5 Pre-Agenda Meeting November 14, 2022 Commissioner Montagnino asked for five (5) minutes on the December 6, 2022, City Council Meeting to add the purchase of a fire engine which would be two-year lead build time. Montagnino stated fire engine E562 is currently 20-years old and near end of life. SUPERVISORS Matthew Veitch 1. County Budget Update Tara Gaston 1. Public Health Update 2. Saratoga County Budget 3. NACO Appointment ADJOURN Commissioner Sanghvi moved and Commissioner Montagnino seconded to adjourn the meeting at 10:21 a.m. Ayes – 4 Nays- 0 Absent – 1 Motion passed. Respectfully submitted, Barbara Brindisi Assistant City Clerk Approved: March 21, 2023 Vote: 4 – 0 Page 5 of 5