City Council

November 15, 2022 CITY OF SARATOGA SPRINGS City Council Meeting 474 Broadway 7:00 PM 6:50 PM P.H. – Amend Chapter 212-24 Senior Citizen Exemption P.H. – Weibel Avenue PUD Amendment P.H. - 2023 Comprehensive Budget 7:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION 1. RISE – Community Outreach Court 2. DPW – Urban Forestry Management Plan CONSENT AGENDA 1. Approval of 9/6/2022 City Council Meeting Minutes 2. Approval of 9/8/2022 City Council Meeting Minutes 3. Approve Payroll 11/4/22 $880,431.31 4. Approve Budget Amendment – Insurance 5. Approve Budget Amendments – Regular 6. Approve Budget Transfers - Regular 7. Approve Payroll 11/11/22 $438,768.90 8. Approve Warrant 2022 22MWNOV1 $172,061.71 9. Approve Warrant 22NOV2 $1,337,101.80 MAYOR’S DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign 2023 Guardian Dental Rate Awards 2. Discussion and Vote: Authorization for the Mayor to Sign 2023 MVP Hospitalization Rate Renewals 3. Discussion and Vote: Authorization for Mayor to Sign 2023 CSEA Vision Rate Renewals 4. Discussion and Vote: Authorization for Mayor to Sign NYPA Authorization to Proceed 5. Discussion and Vote: Capital District Transportation Committee Unified Planning Work Program Grant 6. Discussion and Vote: Authorization to Accept the Saratoga County Trails Grant Program 7. Set Public Hearing: Enhancing Union Avenue 8. Announcement: Non-Profit Grant Program 9. Announcement: CDBG Community Grant Application Window City Council Meeting November 15, 2022 ACCOUNTS DEPARTMENT 1. Discussion and Vote: 30 Day SLA Waiver Authorization 2. Set Public Hearing: Liberty Affordable Housing Comprehensive Plan and Zoning Amendments 3. Announcement: Short Term Rental Workshop #2 November 17, 2022 4. Announcement: Special Events 5. Announcement: Business Milestones 6. Announcement: Election Update 7. Announcement: Special Recognition FINANCE DEPARTMENT 1. Update: City Finances 2. Update: Third Quarter Financial Report 3. Discussion and Vote: Water and Sewer Fund Recommendations 4. Discussion and Vote: Approve Use of Insurance Reserve Resolution #5 5. Discussion and Vote: Approve Budget Amendment Use of Insurance Reserve #5 6. Discussion and Vote: Budget Transfers Payroll & Benefits 7. Discussion and Vote: Budget Amendment – Payroll & Benefits 8. Discussion and Vote: Budget Amendment Use of Fund Balance – City Center 9. Discussion and Vote: Budget Amendment Use of Fund Balance – City Center Payroll PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: To Adopt the Urban Forest Management Plan 2. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with CPL Architects and Engineers for Professional Services, Building Conditions Survey 3. Discussion and Vote: Approval to Pay Invoice #94967 to Saratoga Sod Farm, Inc. in the Amount of $5,745.00 4. Discussion and Vote: Approval to Pay Invoice #94992 to Saratoga Sod Farm, Inc. in the Amount of $970.60 5. Discussion and Vote: Approval to Pay Invoice #13660 to WJ Morris Excavating, Inc. in the Amount of $9,750.00 6. Discussion and Vote: Approval to Pay Invoice #2207 20-035(14A) to Kathleen Suozzo PE, PLLC in the Amount of $3,880.00 7. Discussion and Vote: approval to Pay Invoice #2209 20-035(15A) to Kathleen Suozzo PC, PLLC in the Amount of $10,580.00 PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization to Pay Saratoga Auto Supply, Inc. (NAPA) Invoice in the Amount of $6,727.49 2. Set Public Hearing: Amend Capital Budget SUPERVISORS Matthew Veitch 1. County Budget Update Tara Gaston 1. Public Health Update 2. Saratoga County Budget 3. NACO Appointment ADJOURN Page 2 of 15 City Council Meeting November 15, 2022 November 15, 2022 CITY OF SARATOGA SPRINGS City Council Meeting 474 Broadway 7:00 PM PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Jason Golub, Commissioner of Department of Public Works Jim Montagnino, Commissioner of Department of Public Safety Matthew Veitch, Supervisor Tara Gaston, Supervisor STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner, Finance Stacy Connors, Deputy Commissioner, Accounts Joe O’Neill, Deputy Commissioner, DPW (left at EXCUSED: Jason Tetu, Deputy Commissioner, DPS RECORDING OF PROCEEDING The proceedings of this meeting were taped for the benefit of the secretary. Because the minutes are not a verbatim record of the proceedings, the minutes are not a word-for-word transcript. PUBLIC HEARINGS Amend Chapter 212-24 Senior Citizen Exemption Mayor Kim opened the public comment period at 6:50 p.m. No one spoke. Mayor Kim concluded the public hearing at 6:51 p.m. and kept it open. Weibel Avenue PUD Amendment Mayor Kim opened the public comment period at 6:51 p.m. Commissioner Moran provided an update. He suggested the owner of the land hold a meeting with each commissioner to determine a direction acceptable by all. Mayor Kim concluded the public hearing at 6:52 p.m. and kept it open. Page 3 of 15 City Council Meeting November 15, 2022 2023 Comprehensive Budget Mayor Kim opened the public comment period at 6:52 p.m. No one spoke. Mayor Kim closed the public hearing at 6:53 p.m. CALL TO ORDER Mayor Kim called the meeting to order at 7:00 p.m. PUBLIC COMMENT Mayor Kim advised there are rules to public comment. People have two minutes to use or lose it. He asked all to be kind as we all are part of the same community. He also asked the speakers to be factual. The Council members may respond if they choose. Mayor Kim opened the public comment period at 7:01 p.m. Gisela Huber of Saratoga Springs stated a raised ranch across the street has been turned into a VRBO and they have had up to 14 people staying there at any given time. This situation is terrible and a big problem. She would like to know if anything will be done about this. Mayor Kim stated what they spoke about was speaking to the city attorney or code enforcement to verify if any rules/laws have been broken. Commissioner Moran advised there is a short-term rental workshop this Thursday from 6 – 8 p.m.at the City Center. Mayor Kim closed the public comment period at 7:05 p.m. PRESENTATION RISE – Community Outreach Court (copy of presentation is attached) Sybil Newell, executive director of RISE stated she provided an update last year on the Community Outreach Court. This program is going well. Victoria, court coordinator of RISE advised Judge Vero is the judge for the Outreach Court. Victoria read a statement Judge Vero as follows: Dear Mayor Kim and Members of the Saratoga Springs City Council, I provide the following statement in connection with tonight’s presentation from RISE Housing and Support Services about the Community Outreach Court. As a full time judge, I may only appear before an executive or legislative body under limited circumstances and I believe this is the most appropriate way to share my thoughts within that applicable rules. I appreciate the opportunity to provide insight into the impetus for and creation of the program. When I took office, I was dismayed by the number of individuals suffering from homelessness, charged with offenses, who failed to appear in City court when redirected and re-offended shortly after being convicted. It was evident this revolving door approach to court proceedings was ineffective because the underlying issues causing individuals in this population to offend, such as mental illness, substance abuse, lack of access to affordable housing, and employment were going Page 4 of 15 City Council Meeting November 15, 2022 unaddressed. The revolving door approach was negatively impacting the community, congesting the court docket, and no way serving the affected population. A new approach was developed to address the special needs of the homeless population and the Community Outreach Court was formed in the fall of 2020. With this program, any individual charged with a non-violent offense who lacks a stable residence almost immediately connected with the RISE court coordinator after arraignment who connects the person with the social services they need. The court coordinator facilitates communication regarding service referrals and other matters through the pendency of the case and often for one-year post conviction. The RISE court coordinators Jenna Espey and Vitoria Fefarro consistently exceed every expectation and/are incredibly dedicated and passionate about the cause. They provide transportation to and from court, treatment appointments, and physiological evaluations. They work with individuals while they are incarcerated setting them up for success with treatment and housing plans for when they are released from jail. The work they do seems endless and it would be impossible to list all they do in connection with the program. You will see from the data in the upcoming presentation the Community Outreach Court has proven to benefit the community and improve the lives of the participants. This success simply would not be possible without RISE and the work of the court coordinators. The data RISE will present demonstrates the extraordinary success of the Outreach Court. I am humbled by the impact the program has had and grateful for the opportunity to be part of it. Respectfully submitted, Honorable Francine Vero Sybil, stated since October 2020, 60 individuals have participated in the Community outreach courts. Of all the participants, 77% have appeared at all their court dates. Participants have either completed their ACOD (Adjournment in Contemplation of Dismissal) by remaining arrest free for six months, entered into a rehabilitation facility, or went to jail. The court coordinators made 182 service referrals for primary care, housing, rehabilitation, etc. with 132 of those referrals being accepted into the agency they were referred to. Victoria explained ACOD means Adjournment in Contemplation of Dismissal. An individual will appear a couple times to show they wish to be part of the program and then put on ACOD with a six-month or one- year hold. The length of the hold will be dependent upon the severity of the charges and if they have been on ACOD in the past. The court is updated regarding the appointments attended or not attended and any overall progress made. Commissioner Montagnino added that at the completion of a successful ACOD, the charges are dismissed. DPW – Urban Forestry Management Plan Commissioner Golub introduce Steve Lashomb from the Department of Public Works. Alex Hancock of PlanIt Geo presented. Mike Martini attended the presentation with Alex. Alex stated they have worked with City staff and Sustainable Saratoga and set goals based upon the inventory data completed last year. Benefits of urban forests include clean air and protection of wildlife and threats such as population growth, construction conflicts and program resources. They completed a full analysis of the tree diversity, number of trees, percent of trees by species, and importance value in the City of Saratoga Springs. They identified which trees are critical for removal with 144 needing removal; street pruning required; and plantings of new trees. The Emerald Ash Borer is present and requires a separate part of the plan to be addressed. Steve Lashomb is working in the capacity of multiple positions when he should be focusing on one position and should have additional staff. Next steps for implementation is adoption of the plan. Mayor Kim asked what the difference is between an invasive and non-native species. Alex advised an invasive species in an area has established it will become a dominant species in the event there is space for that species to reproduce. A tree can be non-native and not dominate a geographic area. Page 5 of 15 City Council Meeting November 15, 2022 Commissioner Moran asked what the current staffing number now. Steve stated there are three. The number of staff varies at all times. Commissioner Moran asked Steve what he needs to properly do this job absent of staff. Steve stated things have run more efficiently since the completion of the inventory. Documentation is also very important. This software helps them to know what needs to be done. Commissioner Golub stated there are reactive to calls due to not having the budget for a team to make them proactive. Steve stated the next round of grant money is first quarter of 2023. He will apply for a planting grant. Mayor Kim stated the Delta Consulting Group is looking for grants for building and economic development. The City could task them to look at grants for this. Steve stated he has been asked to co-chair the Region 5 RELEAF Committee. This Committee supports and motivates other municipalities to create programs like ours. Discussion and Vote: To Adopt the Urban Forest Management Plan (22-525) Commissioner Golub moved and Commissioner Moran seconded to adopt the Urban Forest Management Plan as presented. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 CONSENT AGENDA Commissioner Moran moved and Commissioner Sanghvi seconded to approve the Consent Agenda. 1. Approval of 9/6/2022 City Council Meeting Minutes 2. Approval of 9/8/2022 City Council Meeting Minutes 3. Approve Payroll 11/4/22 $880,431.31 4. Approve Budget Amendment – Insurance 5. Approve Budget Amendments – Regular 6. Approve Budget Transfers – Regular 7. Approve Payroll 11/11/22 $438,768.90 8. Approve Warrant 2022 22MWNOV1 $172,061.71 9. Approve Warrant 22NOV2 $1,337,101.80 Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 SUPERVISORS Matthew Veitch County Budget Update Page 6 of 15 City Council Meeting November 15, 2022 Supervisor Veitch reported a special budget meeting workshop was held on November 9, 2022. There was little change to the budget and remains at a $378.3 million dollar budget with a 5% property tax reduction. The vote is scheduled for December 14, 2022. Tara Gaston Public Health Update Supervisor Gaston reported stated the 7-day rolling positivity rate has decreased significantly. The variant seen right now are part of Omicron. The RSV positivity rate is increasing and now being seen in older children and adults and positive flu tests have increased 200% in the past week. Saratoga County Budget Supervisor Gaston reported historically they have not seen a lot of people attend budget hearings. Most of the opioid funds received by the county is going toward veterans and incarcerated people. In order to stay below the tax cap the County must lower property taxes. NACO Appointment Supervisor Gaston reported she is one of the County officials appointed for advancing racial equity. They will be meeting across the country on how to improve equity. MAYOR’S DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign 2023 Guardian Dental Rate Awards (22-512) Mayor Kim moved and Commissioner Sanghvi seconded to authorize the mayor to sign the 2023 Guardian Dental rates. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Authorization for the Mayor to Sign 2023 MVP Hospitalization Rate Renewals (22- 513) Mayor Kim moved and Commissioner Sanghvi seconded to authorize the mayor to sign the 2023 MVP hospitalization rate renewals. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign 2023 CSEA Vision Rate Renewals (22-514) Mayor Kim moved and Commissioner Sanghvi seconded to authorize the mayor to sign the 2023 CSEA vision rate renewals. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Authorization for Mayor to Sign NYPA Authorization to Proceed (22-515) Page 7 of 15 City Council Meeting November 15, 2022 Mayor Kim moved and Commissioner Montagnino seconded to authorize the mayor to sign NYPA authorization to proceed. Mayor Kim advised signing of this will lock in the 2022 rates. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Capital District Transportation Committee Unified Planning Work Program Grant (22-473) Mayor Kim moved and Commissioner Sanghvi seconded to approve the Capital District Transportation Committee Unified Planning Work Program Grant application. Mayor Kim advised matching funds are in the amount of $15,000, which will be in-kind services. Commissioner Sanghvi asked if it intended to re-route truck traffic. Mayor Kim stated it will look at a variety of mitigations. It may also include ticketing trucks through the Department of Public Safety. In the past, a few commissioners have looked at bypasses. If the City fully and completely takes over Broadway, the City can regulate things. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Authorization to Accept the Saratoga County Trails Grant Program (22-516) Mayor Kim moved and Commissioner Moran seconded to accept the Saratoga County Trails Grant Program in the amount of $10,000. Mayor Kim stated this is to create parallel parking along the Blodgett property. The City will match the grant amount. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Set Public Hearing: Enhancing Union Avenue Mayor Kim set a public hearing for Tuesday, December 6, 2022. The City is looking to install a bike lane on Union Avenue from East Avenue to Congress Park. Announcement: Non-Profit Grant Program Mayor Kim announced the previous City Council approved a non-profit grant program. There are three eligibility categories – human services housing and workforce development; environmental sustainability and resiliency; and arts, culture, and history. The City is looking for applications from non-profits that address those issues. The application period begins tomorrow (11/16/2022) and ends 12/31/2022. Announcement: CDBG Community Grant Application Window Mayor Kim pulled this item from his agenda. Page 8 of 15 City Council Meeting November 15, 2022 ACCOUNTS DEPARTMENT Discussion and Vote: 30 Day SLA Waiver Authorization (22-517) Commissioner Moran advised that the City Clerk’s Office receives a 30-day advance notice that a restaurant is going to apply for their liquor license through the New York State Liquor Authority. Many of the licensees have the foresight to request the municipality issue a waiver of the 30-day notice. If the municipality is amenable to the waiver, the municipality’s Legal Department will issue a formal letter advising of such. It has been common practice to operate this way in the City. Commissioner Moran stated with the new administration, I am looking for Council to approve our Legal Department to continue this practice. The issuance of the waiver will also expedite the issuance of a liquor license; otherwise, the establishment could wait up to 9 months for their liquor license. Commissioner Moran moved and Commissioner Golub seconded that the Council authorize the City Attorney to review and approve requests for waivers of the 30-day advance notice requirement to municipalities, established by Section 110-b of the Alcoholic Beverage Control Law, for on-premise license applications. Commissioner Montagnino stated he would be happy to offer a friendly amendment to include the city attorney must obtain sign-off from each department before issuing the letter. Commissioner Moran stated his concern is expediency. Commissioner Sanghvi stated if the City attorney is the point person, he can provide context for the commissioners to approve as quickly as possible. Commissioner Moran suggested if no response within three days, the City attorney moves forward. Mayor Kim stated he feels the City attorney should go around to the Council for approval so it doesn’t get lost. Commissioner Moran revised his motion to read: Commissioner Moran moved and Commissioner Sanghvi seconded that the Council authorize the City Attorney to review and coordinate requests for waivers of the 30-day advance notice requirement to municipalities, established by Section 110-b of the Alcoholic Beverage Control Law, for on premise license applications. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Set Public Hearing: Liberty Affordable Housing Comprehensive Plan and Zoning Amendments Commissioner Moran changed the wording on the title to say Liberty Affordable Housing Comprehensive Map and Zoning Amendments. A public hearing is set for Tuesday, December 6, 2022. Announcement: Short Term Rental Workshop #2 November 17, 2022 Commissioner Moran announced that the next short term rental workshop is November 17, 2022 at 6 p.m. at the City Center. Announcement: Special Events Commissioner Moran announced the following special events: Page 9 of 15 City Council Meeting November 15, 2022  Victorian Street Walk Weekend – begins Thursday, December 1 – Sunday, December 4. Festivities include the tree lighting on December 1st at 6 p.m.; Caroling on Friday, December 2nd from 5 – 8 p.m.; Music on Saturday, December 3rd from 5 – 8 p.m.; and Music on Sunday, December 4th from noon – 3 p.m.  Saratoga New Year’s Fest – December 31st and January 1st. Announcement: Business Milestones Commissioner Moran recognized DeJonge Jewelers for 40 years of business. Announcement: Election Update Commissioner Moran announced there are at least four inspectors at each of the 25 districts in the City. He drew special attention to Joy King who leads the efforts from the Board of Elections and Matt Hogan who was the sole maintenance person on the machines this year. Out of 18,000 voters, 12,000 showed. Commissioner Moran stated the need for more poll workers. Announcement: Special Recognition Commissioner Moran announced there has been quite a bit of loss within his peer group. He extended condolences to the Stevens family, the Coroza family, the Lair family, and the Brimhall family. FINANCE DEPARTMENT Update: City Finances Commissioner Sanghvi stated year to date sales tax is $12,866,087.68, which is a 15% increase from 2021. The amended budget has been forwarded to all Council members. Allegations have been made that she has not been transparent with the budget, which is not true. The budget has been on the City website since before she presented the comprehensive budget. They believe the amended budget is the best budget for our City. Update: Third Quarter Financial Report Commissioner Sanghvi stated the report is on the City’s website. The report ended September 30, 2022. The report is prepared on a cash basis and no adjustment has been made for receivables or payables. Commissioner Sanghvi read the following into the record: REVENUES: General Fund Revenues Property taxes in the General Fund are recognized as revenue for the full amount levied at the time the tax roll is posted to the general ledger and an adjustment made at year-end to defer to future years the amount not collected. The Finance Office has reviewed the payments made as of 09/30/22 and 87% has been collected or $14,824,510.48. Last year at this time, 87% was collected. Property taxes can be paid in four installments with the first installment due March 1. However, the City offers a discount of 2.25% if the full year is paid on or before March 1. This accounts for the greater than 75% collection rate after the third due date has passed. As of 09/30/22, many of the City’s larger revenue items are received on a lag, months after they have been earned. Page 10 of 15 City Council Meeting November 15, 2022  VLT aid was received on June 17th in the amount of $2,325,592 for 2022. The City’s revised budget for 2022 is $2,325,592.  Sales Tax figures include distributions for January through July. August and September collections will be distributed in October and November, respectfully. The amount received as of 09/30/22 was $9,110,252.30. This was an increase of 11% from 09/30/21. It is expected the City will exceed the 2022 revised budget of $14,900,000  Hotel Occupancy Tax is paid to the City from the County on a quarterly basis. The first quarterly payment for 2022 was received on April 15th. The second was received on July 15th. As of 09/30/2022, the City received $201,300.89. Collections are rebounding from 2021 and have about doubled in 2022 when compared to the first two installments of 2021. The 2022 revised budget is $425,000 and the City expects to exceed it.  County surplus distribution is paid on a quarterly basis and two payments have been received. These amounts are expected to meet the budget.  NYRA Admissions Tax is paid annually after the racing season has closed.  The bulk of Franchise Tax is paid annually, in the last quarter of the year.  State Aid Revenue sharing is distributed in two installments, September and December, with the largest share received in December. The September payment was received on 09/15/2022 in the amount of $227,128. The City expects to meet the revised budget of $1,649,701.  Mortgage Tax is paid semiannually in May and November. Mortgage tax receipts increased approximately 12% when compared to 09/30/21. As of 09/30/22, $1,135,241.98 was received and as of 09/30/21, $1,017,454.63 was received. Taking into consideration the property tax revenue recognition issues, approximately 69% of revenues were received as of 09/30/22. This is a decrease from 2021 at September 30 when 77% of revenues were received. This decrease is partly a timing issue of when grant revenues are received. Water and Sewer Revenues The second quarter water and sewer bills for 2022 were mailed in July for an August 15th due date. Therefore, only two quarters of revenue have been booked as of 09/30/22. Approximately 40% of water revenues have been recorded. This is consistent with 2021. Capital Revenues The City closed on a General Obligation Bond on June 23, 2022 to finance various 2022 capital projects for $17,137,299. EXPENSES: General Fund Expenses Finance Office – Discount on Taxes is a final figure. All – Liability insurance has been paid in full for the year. Additional expenses would be for claims or additional coverage. Final retirement payments will be made on 12/15/22. Also, most departments’ total expenses are running at about 62% to 68% of revised budget used except for DPW, which is at 53%. Variances are due to seasonal expenses, insurance related items, and grants. Capital Expenses Expenses paid through 09/30 have been primarily for the Greenbelt Trail Project and Sewer and Water System improvements. Community Development Page 11 of 15 City Council Meeting November 15, 2022 Since the Community Development Block Grants are awarded on a different schedule than the City’s fiscal year, no budget is established. Discussion and Vote: Water and Sewer Fund Recommendations Commissioner Sanghvi advised recommendations were shared with the Council at the beginning of the meeting. The water assigned fund balance as of December 31, 2021 was $359,815 and falls below the minimum of 10% of the fund balance policy. Beginning with the 2023 budget year condominiums and townhomes will pay the basic service charge, emergency fee, and capital improvement fee. This change adds 640 properties paying into this. Commissioner Sanghvi advised the assigned sewer fund balance as of December 31, 2021 was $0 and falls below the minimum of 10% of the fund balance policy. This is the second year it has fallen below the minimum requirement. Commissioner Sanghvi recommended the following actions:  Return $243,971 to the sewer fund balance that was transferred in 2021 to pay for capital projects.  Condominiums and townhomes will pay the basic service charge, emergency fee, and capital improvement fee. Commissioner Sanghvi moved and Commissioner Golub seconded to accept the water and sewer fund recommendations. Commissioner Montagnino asked if this is something that should have a public hearing. This is the first time he is seeing this document as they just received it at the beginning of the meeting. There is a significant increase in the water rates for high end users. Commissioner Sanghvi advised this does not increase the water rate for anyone. This is a recommendation for Department of Public Works to look at these options. Mayor Kim stated he doesn’t believe a public hearing is required as this is an internal document. Tony Izzo stated this is different from the process of setting water and sewer rates. Commissioner Golub stated he doesn’t know that this requires a vote. Tony Izzo stated it appears these are options to consider so no vote is appropriate at this point. Discussion and Vote: Approve Use of Insurance Reserve Resolution #5 (22-518) Commissioner Sanghvi advised this is for damage to a vehicle from storm damage. Commissioner Sanghvi moved and Commissioner Montagnino seconded to approve the use of insurance reserve resolution #5, which seeks to use insurance reserve monies in the amount of $12,862.87 for insurance deductible expense claim number A2F2065. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Approve Budget Amendment Use of Insurance Reserve #5 (22-519) Commissioner Sanghvi moved and Commissioner Montagnino seconded to approve the budget amendment - use of insurance reserve #5, which seeks to use insurance reserve monies in the amount of $12,862.87 for insurance deductible expense claim number A2F2065. Page 12 of 15 City Council Meeting November 15, 2022 Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Budget Transfers Payroll & Benefits (22-520) Commissioner Sanghvi advised lines 1-14 are Department of Public Works payroll; lines 15–16 establish a new salary line for City Center event manager; lines 17 -18 relates PBA flexible spending; lines 19-20 relates to gas and oil for the Building Department; lines 21-23 relates to wages for injured police officers; lines 24-28 relates to various Police Department costs; lines 29-36 & 39-44 fund a new communications coordinator; and lines 37-38 relates to various Police Department expenses. Commissioner Sanghvi moved and Commissioner Golub seconded to approve budget transfers payroll and benefits. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Budget Amendment – Payroll & Benefits (22-521) Commissioner Sanghvi pulled this item from her agenda. Discussion and Vote: Budget Amendment Use of Fund Balance – City Center (22-522) Commissioner Sanghvi advised this is for new furniture at the City Center in the amount of $16,505. Commissioner Sanghvi moved and Commissioner Golub seconded to approve budget amendment – use of fund balance – City Center. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Budget Amendment Use of Fund Balance – City Center Payroll (22-523) Commissioner Sanghvi advised this is the use of restricted fund balance for bonuses for City Center staff in the amount of $18,107.68. Commissioner Sanghvi moved and Commissioner Moran seconded to approve budget amendment use of fund balance – City Center payroll. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Commissioner Sanghvi moved and Mayor Kim seconded to add an item to her agenda to set a public hearing. (22-524) Commissioner Golub asked if setting a public hearing for that day going to give the public enough time to digest the information and is the public going to be able to make it that day. Commissioner Moran stated he agreed. Commissioner Sanghvi stated they are trying to make accommodations with the Thanksgiving holiday. Page 13 of 15 City Council Meeting November 15, 2022 Set Public Hearing: Commissioner Sanghvi set a public hearing for Tuesday, November 28, 2022 at 6:00 p.m. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with CPL Architects and Engineers for Professional Services, Building Conditions Survey (22-526) Commissioner Golub advised this is a contract extension to December 31, 2022. Commissioner Golub moved and Commissioner Montagnino seconded to authorize the mayor to sign addendum #1 with CPL Architects and Engineers for professional services, building conditions survey Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Approval to Pay Invoice #94967 to Saratoga Sod Farm, Inc. in the Amount of $5,745.00 (22-527) Commissioner Golub stated this item and the next two were for Flat Rock Park. Due to the timeline to complete the park, the purchasing policy was not met. Commissioner Golub moved and Commissioner Sanghvi seconded to approve payment of invoice #94967 to Saratoga Sod Farm, Inc, in the amount of $5,745. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Approval to Pay Invoice #94992 to Saratoga Sod Farm, Inc. in the Amount of $970.60 (22-528) Commissioner Golub moved and Commissioner Montagnino seconded to approve payment of invoice #94992 to Saratoga Sod Farm, Inc. in the amount of $970.60. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: Approval to Pay Invoice #13660 to WJ Morris Excavating, Inc. in the Amount of $9,750.00 (22-529) Commissioner Golub advised this invoice is for dirt and topsoil. Commissioner Golub moved and Commissioner Montagnino seconded to approve payment of invoice #13660 to WJ Morris Excavating, Inc. in the amount of $9,750. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Page 14 of 15 City Council Meeting November 15, 2022 Discussion and Vote: Approval to Pay Invoice #2207 20-035(14A) to Kathleen Suozzo PE, PLLC in the Amount of $3,880.00 (22-530) Commissioner Golub advised this invoice is for the sanitary pump station project work prior to approval of addendum #2. Commissioner Golub moved and Commissioner Moran seconded to approve payment of invoice #2207 20-035(14A) to Kathleen Suozzo, PE, PLLC in the amount of $3,880. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Discussion and Vote: approval to Pay Invoice #2209 20-035(15A) to Kathleen Suozzo PC, PLLC in the Amount of $10,580.00 (22-531) Commissioner Golub moved and Commissioner Sanghvi seconded to approve payment of invoice #2209 20-035(15A) to Kathleen Suozzo, PE, PLLC in the amount of $10,580. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization to Pay Saratoga Auto Supply, Inc. (NAPA) Invoice in the Amount of $6,727.49 (22-532) Commissioner Montagnino stated this invoice is for the maintenance and repair of vehicles. Commissioner Montagnino moved and Commissioner Sanghvi seconded to pay Saratoga Auto Supply, Inc. invoice in the amount of $6,727.49. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Set Public Hearing: Amend Capital Budget Commissioner Montagnino set a public hearing for Tuesday, December 6, 2022. ADJOURN Commissioner Montagnino moved and Commissioner Sanghvi seconded to adjourn the meeting at 9:25 p.m. Ayes – All (Mayor Kim, Commissioner Moran, Commissioner Sanghvi, Commissioner Golub, and Commissioner Montagnino) Nays – 0 Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 3/21/2023 Vote: 4 - 0 Page 15 of 15