City Council

August 11, 2023 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 474 Broadway 10:00 AM PRESENT: Ron Kim, Mayor Jason Golub, Commissioner of Public Works Jim Montagnino, Commissioner of Public Safety STAFF PRESENT: Heather Crocker, Deputy Commissioner of Finance Stacy Connors, Deputy Commissioner of Accounts Joe O’Neill, Deputy Commissioner of Public Works Jason Tetu, Deputy Commissioner of Public Safety EXCUSED: Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Angela Rella, Deputy Mayor Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kim called the meeting to order at 10:02 a.m. PUBLIC HEARINGS 1. Capital Budget and Program 2024 – 2028: No comments. Mayor Kim reminded the public there is a public comment period at the end of the meeting via zoom. To participate, the public must sign up for the zoom public comment on line on Tuesday from 9 a.m. until noon. PRESENTATION 1. Cannabis Grower’s Showcase: Mayor Kim stated Ryan McMahon and Scott Trifalo will present. This is starting at the Farmer’s Market this month. CONSENT AGENDA 1. Approval of 7/28/2023 Pre-Agenda Meeting Minutes 2. Approval of 8/1/2023 City Council Meeting Minutes 3. Temporary Outdoor Dining Permit Approvals 4. Approve Mid-Warrant 2023, 23MWAUG1 $181,893.55 5. Approve Warrant 2023, 23AUG2 $3,322,579.77 6. Approve Payroll 08/04/2023 $634,057.60 City Council Pre-Agenda Meeting August 11, 2023 7. Approve Payroll 08/11/2023 $752,070.57 8. Approve Budget Amendments - Regular 9. Approve Budget Transfers – Regular No comments. MAYOR’S DEPARTMENT Announcement: Mayor’s Office Receives $562,124.35 Reimbursement from DEC for Downtown Connector Trail Mayor Kim advised the money has already been received. Announcement: First September City Council Meeting Mayor Kim advised the City Council meeting has been rescheduled from Tuesday, September 5, 2023 to Thursday, September 7, 2023. Set Public Hearing: 2024 Capital Budget No comments. Set Public Hearing: Amend Capital Program and Budget for the Recreation Skate Park Project Utilizing Subdivision Recreation Fees Mayor Kim advised the subdivision recreation fees will be utilized. Discussion and Vote: Authorization for Mayor to Sign Coalition Against Bigger Trucks: Local Officials Joint Letter Mayor Kim advised this is federal legislation going through Congress to restrict larger trucks. The City wants to sign on to this. Discussion and Vote: Authorization for Mayor to Sign Change Order 4 with Barton & Loguidice for Missing Sidewalks No comments. Discussion and Vote: Authorization for Mayor to Sign Change Order 5 with Barton & Loguidice for Missing Links No comments. Discussion and Vote: Authorization for Mayor to Sign Updated Contract with Discover eGov No comments. Discussion and Vote: Authorization to Pay Delta Development Invoice in the Amount of $5,000.00 No comments. Page 2 of 5 City Council Pre-Agenda Meeting August 11, 2023 ACCOUNTS DEPARTMENT Deputy Commissioner Connors presented the Accounts Department agenda in Commissioner Moran’s absence. Discussion and Vote: Approval of Updated Purchasing Policy Deputy Connors advised the updated Purchasing Policy will be posted after pre-agenda. Award of Bid: Architectural Engineering Services Saratoga Arts Building to Synthesis Architects No comments. Award of Bid: Extension of Bid for Pest Control to Absolute Pest Control No comments. Announcement: Enhanced STAR Income Limit for 2024 No comments. Announcement: Business Milestones No comments. Announcement: Special Events No comments. FINANCE DEPARTMENT Deputy Commissioner Crocker presented the Finance Department agenda in Commissioner Sanghvi’s absence. Announcement: Second Quarter Financial Report No comments. Discussion and Vote: Resolution to Establish an Assignment for Firefighters Right Sizing Deputy Crocker advised this relates to setting aside funds for after the Safer Grant. Discussion and Vote: Resolution on the Assignment for the Refund of Prior Year Taxes No comments. Discussion and Vote: Approval Budget Amendments – Use of Fund Balance (Police Reform) No comments. Discussion and Vote: Approve Budget Amendment – Fund Balance (Participatory Budgeting) No comments. Discussion and Vote: Approve Budget Transfers – Use of Reserves Page 3 of 5 City Council Pre-Agenda Meeting August 11, 2023 No comments. Discussion and Vote: Budget Transfers – Contingency No comments. Discussion and Vote: Approve Budget Transfers – Payroll No comments. PUBLIC WORKS DEPARTMENT Discussion and Vote: Resolution Authorizing City of Saratoga Springs to Seek Grant for High Hazard Dam No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Absolute Pest Control for Pest Management Services No comments. Discussion and Vote: Authorization for Mayor to Sign Addendum #5 Mesick Cohen Wilson Baker Architects, LLP for Canfield Casino Restoration Project No comments. Discussion and Vote: Authorization for the Mayor to Sign Contract with Synthesis Architects for Saratoga Arts Building No comments. Discussion and Vote: Resolution Authorizing City of Saratoga Springs to Seek DEC Grant for Environmental Protection Fund No comments. Discussion and Vote: Authorization for Mayor to Sign Sidewalk Installation Agreement at 155 Division Street No comments. PUBLIC SAFETY DEPARTMENT Announcement: Public Safety Forum with SSPD Leadership at 6:00 p.m. on September 6, 2023 at the Music Hall in City Hall No comments. Discussion and Vote: Authorization for the Mayor to Sign Changer Orders 3 – 5 and 29 – 32 to Hueber Breuer for Fire Station 3 No comments. Page 4 of 5 City Council Pre-Agenda Meeting August 11, 2023 Discussion and Vote: Authorization for the Mayor to Sign Change Orders 33 – 37 to Hueber Breuer for Fire Station 3 Commissioner Montagnino advised this item and the previous one is a series of change orders that are minor in nature to finish station 3. The new fire station is on track for opening soon. Discussion and Vote: Authorization for the Mayor to Sign Change Order 1GKE to Gerharz Equipment, Inc. for Fire Station 3 No comments. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Spectrum for Fire Station 3 No comments. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with Spectrum for Monthly Service at Fire Station 3 No comments. Discussion and Vote: Authorization to Pay MES (Municipal Emergency Services) Invoice for Uniforms for the Fire Department Commissioner Montagnino advised the uniforms are for recently hired firefighters. SUPERVISORS Matt Veitch 1. Nothing at this time. Tara Gaston 1. Nothing at this time. ADJOURN Commissioner Montagnino moved and Commissioner Golub seconded to adjourn the meeting at 10:12 a.m. Ayes – 3 (Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays - 0 Absent – 2 (Commissioner Moran, Commissioner Sanghvi) Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 9/7/2023 Vote: 5 - 0 Page 5 of 5