City Council

August15,2023 CITYOFSARATOGASPRINGS CityCouncilMeeting 474Broadway SaratogaSprings, NewYork 6:00PM 7:00P.M. –P.H. – CapitalBudgetand Program2024 -2028 6:00PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15MINUTES PRESENTATION 1. Cannabis Grower’s Showcase CONSENT AGENDA 1. Approvalof7/28/2023Pre-AgendaMeetingMinutes 2. Approvalof8/1/2023CityCouncilMeetingMinutes 3. Temporary OutdoorDiningPermitApprovals 4. ApproveMid-Warrant2023, 23MWAUG1 $181,893.55 5. ApproveWarrant2023, 23AUG2 $3,322,579.77 6. ApprovePayroll08/04/2023 $634,057.60 7. ApprovePayroll08/11/2023 $752,070.57 8. ApproveBudgetAmendments - Regular 9. ApproveBudgetTransfers - Regular MAYOR’SDEPARTMENT 1. Announcement: Mayor’sOfficeReceives $562,124.35Reimbursement fromDECforDowntown Connector TrailConstruction 2. Announcement: FirstSeptember City CouncilMeetingRescheduled fromSeptember 5th toThursday, September 7th 3. SetPublicHearing: 2024CapitalBudget 4. SetPublicHearing: AmendCapitalProgramandBudgetfortheRecreation SkateParkProjectUtilizing Subdivision Recreation Fees 5. Discussion andVote: Authorization forMayortoSignLetterinSupportofCoalitionAgainst Bigger TrucksPositiononH.R.3372 6. Discussion andVote: Authorization forMayortoSignChangeOrder4withBarton & Loguidicefor MissingSidewalks 7. Discussion andVote: Authorization forMayortoSignChangeOrder5withBarton & Loguidice for MissingLinks City Council Meeting 8/15/2023 8. Discussion andVote: Authorization forMayortoSignUpdatedContractwithDiscovereGov 9. Discussion andVote: Authorization toPayDeltaDevelopment InvoiceintheAmount of $ 5,000 ACCOUNTS DEPARTMENT 1. Discussion andVote: ApprovalofUpdatedPurchasing Policy 2. AwardofBid: Architectural Engineering ServicesSaratogaArtsBuildingtoSynthesis Architects 3. AwardofBid: Extension ofBidforPestControltoAbsolutePestControl 4. Announcement: Enhanced STARIncomeLimitfor2024 5. Announcement: BusinessMilestones 6. Announcement: SpecialEvents FINANCE DEPARTMENT 1. Announcement: SecondQuarterFinancialReport 2. DiscussionandVote: Resolution toEstablishanAssignment forFirefighters RightSizing 3. Discussion andVote: Resolution ontheAssignment fortheRefundofPriorYearTaxes 4. Discussion andVote: ApproveBudgetAmendments – UseofFundBalance (PoliceReform) 5. Discussion andVote: ApproveBudgetAmendment – FundBalance (Participatory Budgeting) 6. Discussion andVote: ApproveBudgetTransfers – UseofReserves 7. Discussion andVote: ApproveBudgetTransfers – Contingency 8. Discussion andVote: ApproveBudgetTransfers – Payroll PUBLIC WORKS DEPARTMENT 1. Discussion andVote: Resolution Authorizing CityofSaratogaSpringstoSeekGrantforHighHazard Dam 2. DiscussionandVote: Authorization fortheMayortoSignContractwithAbsolutePestControlforPest Management Services 3. Discussion andVote: Authorization forMayortoSignAddendum #5MesickCohenWilson Baker Architects, LLPforCanfieldCasinoRestoration Project 4. Discussion andVote: Authorization forMayortoSignContractwithSynthesis Architects forSaratoga ArtsBuilding 5. Discussion andVote: Resolution Authorizing CityofSaratoga Springs toSeekDECGrantfor Environmental ProtectionFund 6. Discussion andVote: Authorization forMayortoSignSidewalkInstallation Agreement at155Division Street PUBLIC SAFETY DEPARTMENT 1. Announcement: PublicSafetyForumwithSSPDLeadershipat6:oop.m.onSeptember6,2023inthe MusicHallinCityHall 2. Discussion andVote: Authorization fortheMayortoSignChange Orders3 –5and29 –32toHueber BreuerforFireStation3 3. Discussion andVote: Authorization fortheMayortoSignChangeOrders33 –37toHueberBreuerfor FireStation3 4. Discussion andVote: Authorization fortheMayortoSignChangeOrder1GKEtoGerharzEquipment, Inc.forFireStation3 5. Discussion andVote: Authorization fortheMayortoSignanAgreement withSpectrum forFireStation 3 6. Discussion andVote: Authorization fortheMayortoSignAgreement withSpectrum forMonthly ServiceatFireStation3 7. Discussion andVote; Authorization toPayMED (Municipal Emergency Services) InvoiceforUniforms fortheFireDepartment Page 2 of 17 City Council Meeting 8/15/2023 SUPERVISORS MatthewVeitch 1. Nothingatthistime. TaraGaston 1. Nothingatthistime. ADJOURN Page 3 of 17 City Council Meeting 8/15/2023 August15,2023 CITYOFSARATOGASPRINGS CityCouncilMeeting 474Broadway SaratogaSprings, NewYork 6:00PM PRESENT: RonKim,Mayor DillonMoran, Commissioner ofAccounts JasonGolub, Commissioner ofDepartment ofPublicWorks JimMontagnino, Commissioner ofDepartment ofPublicSafety STAFFPRESENT: AngelaRella, DeputyMayor HeatherCrocker, DeputyCommissioner ofFinance StacyConnors, DeputyCommissioner, Accounts JoeO’Neill,DeputyCommissioner ofPublicWorks MatthewVeitch, Supervisor EXCUSED: MinitaSanghvi, Commissioner ofFinance JasonTetu, DeputyCommissioner, Department ofPublicSafety TaraGaston, Supervisor RECORDING OFPROCEEDING Theproceedings ofthismeetingweretapedforthebenefitofthesecretary. Becausetheminutesarenota verbatimrecordoftheproceedings, theminutesarenotaword-for-wordtranscript. CALL TO ORDER MayorKimcalledthemeetingtoorderat6:09p.m. CONSENT AGENDA Mayor Kim moved and Commissioner Moran seconded toapprove the consent agenda asattached. 1. Approvalof7/28/2023Pre-AgendaMeeting Minutes 2. Approvalof8/1/2023CityCouncilMeetingMinutes 3. Temporary OutdoorDiningPermitApprovals 4. ApproveMid-Warrant2023, 23MWAUD1 $181,893.55 5. ApproveWarrant2023, 23AUG2 $3,322,579.77 6. ApprovePayroll08/04/2023 $634,057.60 7. ApprovePayroll08/11/2023 $752,070.57 Page 4 of 17 City Council Meeting 8/15/2023 8. ApproveBudgetAmendments – Regular 9. ApproveBudgetTransfers – Regular Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi PRESENTATIONS Cannabis Grower’sShowcase (presentation attached) RyanMcMahon andScottTrifilopresented. Mr.McMahon statedNewYorkState hasapproved cannabis salesbuthasbeenmovingslowly withthe retail. ScottTrifiloisalicensedlocalfarmerwhohasorganized withNewYorkStateafarmer’s marketfor thefarmers tomovesomeoftheirproduct thathasbeensittingonhand. Commissioner Moranstatedthisisanemergency actionauthorized bytheOfficeofCannabis Management. Thisisaboutdistressed farmers. Mr.McMahon statedthefarmer’smarketwilltakeplaceinthebottomleveloftheCityCentergarage. Itisa grower’sshowcase. Saleswilltakeplaceonthesouthendwithsecuritytokeeporder. Theplanistostart September 3,2023. ScotTrifilothankedtheCityforworkingwithhimandthestateonthis. TheopeningisSeptember 3,2023 fromnoonuntil6p.m.andthenthemarketwillrunSundaysandTuesdays noonuntil6p.m. MAYOR’SDEPARTMENT ( part 1) Announcement: Mayor’sOfficeReceives $562,124.35Reimbursement fromDECforDowntown Connector Trail MayorKimannounced theCityhasreceived $562,124.35fromtheDECforthedowntown connector. This projectissupported bytheDECandDOT. TheCitywillseektheremaining amountonceallpiecesare completed. Announcement: FirstSeptember CityCouncilMeetingRescheduled fromSeptember 5th toThursday, September 7th MayorKimannouncedthefirstCityCouncil meetingforSeptember willbemovedtoThursday, September 7,2023. SetPublicHearing: 2024CapitalBudget MayorKimsetthesecondpublichearingforthe2024CapitalBudgetandProgram forThursday, September 7,2023. SetPublicHearing: AmendCapitalProgram andBudgetfortheRecreation SkateParkProjectUtilizing Subdivision Recreation Fees MayorKimsetapublichearingtoamendthecapitalbudgetandprogramforThursday, September 7,2023. Page 5 of 17 City Council Meeting 8/15/2023 ACCOUNTS DEPARTMENT ( part 1) Announcement: Enhanced STARIncomeLimitfor2024 Commissioner Moranannounced newapplications areavailable fortheEnhanced STARExemption for 2024forpeople65orolder. Theincomelevelhasincreased from $93,200for2023to $98,700for2024. Thisincreasecouldmakemorecityresidents eligiblefortheexemption. Additional questions canbe directedtotheAssessment Officeat518-587-3550ext.2552. Announcement: BusinessMilestones Commissioner Moranpulledthisitemfromhisagenda. Announcement: SpecialEvents Congress ParkCraftFair –everyTuesdayuntilendofraceseasonfrom10a.m. –4p.m. Thereisa varietyofcrafters & vendors, rainorshine,freeadmission. SummerConcertSeries - Congress ParkonTuesdays inAugust - free,family-friendlyconcerts, starting at7p.m. Monday, August28,2023 –Prevention Council’sannualOverdose Awareness Day &Candlelight Vigil - Congress Parkfrom6:30p.m. -8:30p.m.Therewillbespeakers, information tables, Narcantraining, andnon-alcoholicrefreshments. Lunchtime ConcertSeries - FreeweeklyconcertonTuesday9/5,9/12, &9/19fromnoon –1p.m. - - westsideofBroadway (nearCoffeeTraders). Sunday, September 10,2023 -HomeMadeTheater'sproduction ofBrigadoon from5p.m. –8p.m.in Congress Park. Saturday, September 23,2023 - Wellspring PoochParade inCongress Park. Thisisanannual event thathelpsraiseawareness andfundsforWellspring’sSafePetPartnership Program. FINANCE DEPARTMENT ( part 1) Announcement: SecondQuarterFinancialReport MayorKimannounced inCommissioner Sanghvi’s absence, hewillbepresentingheragenda. AsofJune 30,2023, 74%ofpropertytaxhasbeencollected, whichisthesameamountcollectedthistimelastyear. Propertytaxescanbepaidininstallments withthefirstinstallment dueMarch1. VLTaidwasreceivedon June13,2023 intheamountof $ 2,325,592; sales taxcollectedforthefirstfourmonthsoftheyeartotal 5,585,561.33,whichisaslightincreaseover2022; hoteloccupancytaxis $ 91,725whichisalsoslightlyup from2022; andambulance transportfeesare $975,108. MayorKimadvisedtheCityclosedonaGeneralObligation BondonJune22,2023tofinancevarious2023 capitalprojectsfor $10,609,365. MayorKimreportedthefollowingregarding expenses: liabilityinsurance hasbeenpaidfortheyear;and retirement expenses havebeenpaidforthreemonthsof2023withtheremaining ninemonthsbeingpaidin December. PUBLIC SAFETY DEPARTMENT Announcement: PublicSafetyForumwithSSPDLeadership at6:00p.m.onSeptember 6,2023inthe MusicHallinCityHall Commissioner Montagnino announced apublicsafetyforumwiththeSaratoga SpringsPoliceDepartment willbeheldat6p.m.onSeptember 6,2023. Thisforumisopentothepublic. Page 6 of 17 City Council Meeting 8/15/2023 EXECUTIVE SESSION Mayor Kim moved and Commissioner Montagnino seconded tomove into executive session to discuss anissue with NYRA at6:30 p.m. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Councilreturnedat6:50p.m.fromexecutive session. MayorKimadvisednodecisions weremadeduringtheexecutive session; therefore, thereisnothingto reporttothepublic. SUPERVISORS MatthewVeitch 1. Nothingatthistime. PUBLIC HEARINGS CapitalBudgetandProgram 2024 -2028 MayorKimopenedthepublichearingat6:59p.m. AllisonDockumstatedsheisheretotalkaboutthesewerlineorlackofonRoute9. Theywouldliketosee itinthecapitalbudgetfor2024. SusanSikuleofSaratoga Springsstatedshewouldliketheopportunity toworkwiththeCitytohavea sewersysteminstalledonRoute9/SouthBroadway. SupervisorVeitchstatedtheCountyisdiscussing withtheneighbors whattheymaybeabletodo. They arelookingintohowmanycustomers areoutthere. Thereisnocommitment todothisyet. MayorKimaskedifanykindofgrouphasbeenformed. RoseTaitstatedsheownsseveralhousesonSaratoga Lake. Thesewerlinepassesthroughher properties onSaratogaLake. MayorKimclosedthepublichearingat7:03p.m. PUBLIC COMMENT Mayor Kim advised there are new rules topublic comment. People have 4minutes tospeak. Atthat time, the speaker will be asked tostop. Heasked alltobe kind; not interrupt; and exercise free speech. Healso asked the speakers tobefactual. The Council members may respond ifthey choose. He willalso hold apublic comment period atthe endofthe City Council meeting. MayorKimopenedthepubliccomment periodat7:03p.m. Page 7 of 17 City Council Meeting 8/15/2023 RoseTaitofSaratogaSpringsstatedshehasbeencomingheresincethefallandhasbeenencouraged to continuetocomehereregarding LincolnAvenuebeingatwo-wayatleastpartofthetime. Shehasnot heardareasonwhynomovehasbeenmadeonthisissue. Aplacehasbeendesignated fortaxisandlimo buttheystillclutterLincolnAvenue. Therehavebeennoairqualityortrafficstudydone. BillStaigerofSaratogaSpringsstatedhehasspokentotheCouncilmanytimesandhasrepeatedly asked themtoconductbusiness inaprofessional manner, addressissuesoftheCity, andmakedecisionsthat wouldbenefitallSaratogians. HehasseensomethingsthatmakehimwonderwhattheCouncil’s intentions are. TheCouncilisproposing aresolution tocontrolthosewhorenttheirhomesduringtrack season; verballystatedtheydon’twantcertainpeople (i. e.ProudBoys)intheCityagain; andwantingto arrestsomegroupsfornothavingaprotestpermitwhileotherprotestgroupscangowithout. Mr.Staiger hasstatedforawhilethatpeopleneedtostopscreaming ateachotherandstartlistening toeachother, evenifpeopledon’tlikewhattheyhear. TheCouncilmaythinktheyareactinginthebestinterestoftheall citizensbutinfact,theCouncilislegislating foraselectfew. TheCouncilcannotoverridestateandfederal lawortheConstitution todictatewhatpeopleshouldthink. (statement attached) MollyDunnofSaratoga SpringsaskedhowtheSaratogaSpringsPoliceDepartment actif50maskedblack menfromTroymarcheddownBroadway blastingrapmusic. Wouldtheyprovidethesamecourtesyas providedtotheProudBoys? Wouldthemaskedblackmenbeenescortedoutoftownbypolice? Thisisa caseofseesomething saynothing. Shefearsthefavorable treatment oftheProudBoysgoesbeyond bias. TheCommissioner ofPublicSafety statednothingunlawfulhappened, whichisfarfromthetruth. There werespecificviolations suchaswalkinginthestreetwhenasidewalkisprovidedandobstructing vehicle traffic. Mr.DavisofSaratoga SpringsstatedhewasattackedbyBlackLivesMatter, Antifa, andAnthonyBrown Davisthreatened hislifemorethan20times. TheyhavehadProudBoysstandupforthematvarious eventsattheCapitol. Theytookhisphoneandkeptitforaperiodoftimebeforetheywouldreturnit. AnthonyBrownDavis, theBLMleaderandAntifaleader, puthisfaceonFacebook totrytofindoutwhere helivessotheycould ‘messhishouseup’. MayorKimlikestogiveBLMthepowerbecausetheygivehim thevotesandit’sknownMr.Kimisfinancingthem. Itmuststop. Hehasarighttoprotecthimself. HannahHurleyofSaratogaSpringsandmemberoftheHomeless TaskForcestatedtherecommendations arethefirststeptoprovideservicestounhoused neighbors. SheurgedtheCityCounciltopassthe recommendations andmoveforward. Withtheadditional bedsintheshelterrunbyRISE,theunhoused havebeenabletosleepinsafetywithafullstomachandconnectwiththeservicestheyneed. Ms.Hurley askedtheCityCounciltoturndowntheproposedlocationasitistoofarfromtheCity. DiogenesofStolenLandstatedthispastweekhasbeentoughforalotofpeopleinSaratoga Springs. Somepeoplemayhaveevenfeltthreatened. Therolethatcanbeplayedistoaskhowahategroupcould becomfortable tohideinplainsight. HowdowemakeSaratoga Springsaninhospitable citytoahate group? DinaHenkehadquestions abouttheHomeless TaskForce. Sheistryingtogetclarityregarding themap andthebuffersonthemap. ShefeelstheCityPlannerwouldwanttocorrectthemapespecially if presented tothepublicandataskforce. Therearefourdefinitions intheUDOfordaycare. PastorEarlWallaceofSaratogaSprings statedheisablackman,aveterananddoesnotfeelthreatened bytheProudBoys. Hebelieves itisunfortunate peopleinvoking hiscolortojustifypeoplegoinginto restaurants tospitonotherpeopleandmistreatthem. Everyone hasafirstamendment righttopeacefully protestandhehopestheCityCouncilwouldhonorthat. JeffGrasavage ofSaratogaSpringsthankedtheCouncilforthevoteongunviolence. WhenHilaryClinton wastalkingaboutthebasketofdeplorables, shewastalkingabouttheProudBoys. Hedoesn’tbelievethe ProudBoys willgobacktoBallstonSpaorWaterford because therewasnoresponse. Heisnot suggesting therebenoresponsebecause theyaretrulydisgusting, vilehumanbeings. Page 8 of 17 City Council Meeting 8/15/2023 Marybeth DelarmofSaratoga Springsrequested whomever isinchargeofthe9/11eventthisyeargetin touchwithhersotheycangetmoreresponders involved. Inthepast, ithasbeena ‘ freeforall’for politicians andthatisnotwhatthedayrepresents. SheaskedtheCouncil tocreateanordinance prohibiting occupying thefrontstepsofCityHallduringbusinesshoursasitmakesitdifficultforthepublic toenterthebuildingtoconductbusiness. Shealsorequested rulesofordertobecreated, enforced, and mandated foralltogetahandleonmeetings. Shesuggested speakersprovide thesecretarytotheCouncil acardthathasalltheirpersonalinformation iftheCouncilneedstocontactaspeakerandthatwaythe speakercantalkwithanonymously. Abusivetreatment towardsaspeakershouldhavepenalties. NataliaLakhtakiaofSaratoga SpringsreadaquoteforaHolocaust survivor. Sheaskedthatanyone runningforofficeintheCityofSaratogaSprings denounce theProudBoysandtheiractionintheCity. She isdisappointed mayrunningforofficehavenotdenounced them. TomofAlbanystatedheusuallyfindshimselfintheposition ofdefending lawenforcement andthemilitary. HestatedtheProudBoysarenotperfect but,sometimes evencopsarebadandourtroopsgetintrouble. TheProudBoyshavebeenthereforhim,hischurch, andvictimsofstreetcrimes. OnJanuary6,these ProudBoyswerehereandnotinWashington. Hestandsforthepolicebecausetheyhaveatoughjob. TheProudBoysarenottheraciststheyaremadeouttobe. Throwing theword ‘racist’aroundtheway peopledocheapens it. Everything wecareaboutismoredangerous becauseofthelackofpolice. Everyone loseswhenagroupofpeopleisthrownoutfortheactionsofafew. MayorKimclosedthepubliccommentperiodat7:46p.m. MAYOR’SDEPARTMENT ( part 2) DiscussionandVote: Authorization forMayortoSignLetterinSupportofCoalition AgainstBiggerTrucks PositiononH.R.3372 (23-443) Mayor Kim moved and Commissioner Montagnino seconded toauthorize the mayor tosign aletter insupport ofcoalition against bigger trucks position onH.R.3372. MayorKimstatedthereisaHousebill,whichopposeslongerandheavier trucksbeingontheroad. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote:Authorization forMayortoSignChangeOrder4withBarton &Loguidice forMissing Sidewalks (23-444) Mayor Kim moved and Commissioner Moran seconded toauthorize the mayor tosign change order 4with Barton & Loguidice formissing sidewalks. MayorKimstatedthisanocostchangeorderfortimeextension only. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi DiscussionandVote: Authorization forMayortoSignChangeOrder5withBarton &LoguidiceforMissing Links (23-445) Page 9 of 17 City Council Meeting 8/15/2023 Mayor Kim moved and Commissioner Moran seconded toauthorize the mayor tosign change order 5with Barton & Loguidice formissing links. MayorKimstatedthisisazerocostchange order. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization fortheMayortoSignUpdatedContractwithDiscovereGov (23-446) Mayor Kim moved and Commissioner Moran seconded toauthorize the mayor sign updated contract with Discover eGov. MayorKimstatedthisisacontractthathasbeeninplaceforCivilService. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization toPayDeltaDevelopment InvoiceintheAmountof $5,000.00 MayorKimpulledthisitemfromhisagenda. ACCOUNTS DEPARTMENT ( part 2) Discussion andVote: ApprovalofUpdatedPurchasing Policy (23-447) Commissioner Moranadvisedtheamended Purchasing Policyisattached totheagendaandreflects changes/updatesinthenamesofthepeoplewhoareauthorized signatories (havingthelegalauthorityto createafinancialobligation fortheCity)andemployees authorizedfordepartmental purchases. Healso submitting thefollowingadditional changestothePurchasing Policy: Hilary’stitlewillbechangedtoAdministrative Assistant. AllreferencestoDirector ofRiskandSafetywillbereplacedwithAssistant CityAttorney. ConnorBryant, Administrative Assistant oftheBuildingDepartment willbeaddedtolistofstaff authorized tomakepurchases onbehalfofthedepartment. Commissioner Moran moved and Commissioner Montagnino seconded toapprove the Purchasing Policy asattached tothe agenda and with the additional changes described previously. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi AwardofBid: Architectural Engineering ServicesSaratogaArtsBuildingtoSynthesis Architects (23-448) Commissioner Moran moved and Commissioner Golub seconded toaward the bid forArchitectural Engineering Services for theSaratoga Arts Building toSynthesis Architects intheamount notto exceed $178,000. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Page 10 of 17 City Council Meeting 8/15/2023 Nays – 0 Absent - Commissioner Sanghvi AwardofBid: Extension ofBidforPestControltoAbsolutePestControl (23-449) Commissioner Moran moved and Commissioner Golub seconded toextend the bid forPest Control toAbsolute Pest Control foran additional year under the same terms, conditions, and pricing as in bid#2021-13. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi FINANCE DEPARTMENT ( part 2) MayorKimreadCommissioner Sanghvi’sagendainherabsence. DiscussionandVote: Resolution toEstablishanAssignment forFirefighter RightSizing (23-450) Theresolutionisasfollows: ARESOLUTION OFTHECITYCOUNCIL OFTHECITYOFSARATOGASPRINGS, NY TOESTABLISHANASSIGNMENT FORFIREFIGHTER RIGHTSIZING Beitresolved, bytheCityCounciloftheCityofSaratogaSpringsNY,asfollows: WHEREAS, theCitywasawardedaSAFERgranttocoverthecostofsalaryandbenefitsfor16newFirefighters tooperatethethird EMSFacility. WHEREAS, thisfundingwillrunoutin2026andthecostofthe16firefighterswillnolongerbecoveredbyagrant. Inordertosmooth thatcosttothetaxpayersoftheCityofSaratogaSprings, theCommissioner ofFinanceproposescreatingtheassignmentforthe FirefighterRightSizing. NOWTHEREFORE BEITRESOLVED, TheCitycouncilestablishesanAssignmentforFirefighter RightSizinginthe amountof $218,193.16. Fundscanbeusedforsalaryandbenefitsfor16firefighters. Mayor Kim moved and Commissioner Montagnino seconded toapprove the resolution toestablish anassignment forfirefighter right sizing. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi DiscussionandVote: Resolution ontheAssignment fortheRefundofPriorYearTaxes (23-451) Mayor Kim moved and Commissioner Moran seconded toauthorize moving the surplus of 218,193.16from the assignment ofrefund prior year taxes assignment tothe Firefighter Right Sizing assignment. MayorKimadvisedtheCityistohaveintheassignment anamountnotlessthan50%oftheestimated exposure. Theassignment asof08/08/23hasabalanceof $505,718.66,whichismorethan50%ofthe outstanding taxrefund exposureandthe surplusof $ 218,193.16maybeutilizedforanylawfulpurpose approved byCityCouncil. Itisrecommended thesurplusbemovedtoanewassignment Firefighter Right Sizingtoassistwiththecostoffirefighter’spayrollwhentheSAFERGrantisnolongeravailable. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Page 11 of 17 City Council Meeting 8/15/2023 Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: BudgetAmendments – UseofFundBalance (PoliceReform) (23-452) Mayor Kim moved and Commissioner Montagnino seconded toapprove budget amendments – use offund balance forpolice reform inthe amount of $23,230. MayorKimadvisedthisisfortheinstallation ofafenceattheCity’simpoundlotonWeibelAvenue. Thisis requiredaspartofthePoliceDepartment’saccreditation whichisoneofthe50pointsoftheCity’stask force. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: BudgetAmendment – FundBalance (Participatory Budgeting) (23-453) Mayor Kim moved and Commissioner Moran seconded toapprove budget amendment – fund balance inthe amount of $4,901. MayorKimstatedthisisforawaterfountainatthedogpark. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: ApproveBudgetTransfers – UseofReserves (23-454) Mayor Kim moved and Commissioner Moran seconded toapprove budget transfers – use of reserves forlines 1 &2West Avenue Special Assessment District forlegal fees. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andvote: ApproveBudgetTransfers – Contingency (23-455) Mayor Kim moved toapprove budget transfers asfollows: lines 1 –2for the Department ofPublic Works for street light utility bills. The beginning balance is $ 26,297.12; the transfer isinthe amount of $ 4,000; with ending balance being $22,297.12. Nosecondtothemotion – peremailreceivedfromCityAttorneyIzzo (attached) dated6/21/2022, i‘favotewastaken, itisobvious thebodywantedtoconsiderit.”) Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: ApproveBudgetTransfers – Payroll (23-456) Page 12 of 17 City Council Meeting 8/15/2023 MayorKimadvisedlines1 –4sewertocoverelectrician payroll; lines5 –6Department ofPublicWorksto coverelectricianpayroll; lines7 –8CityCentertocoverworking supervisor; lines9 –13recreation tocover payroll; lines14 –17Accountstocoverovertimeandpayroll. MayorKimadvisedpayrolltransfers #2 areasfollows: lines1 –3Department ofPublicSafetyforfire academy expenses; lines4 –5Department ofPublicSafetyforpoliceeducation incentive; lines6 –11 Department ofPublicSafetyforFireDepartment wages; lines12 –18Department ofPublicSafetyforFire Department overtime. Mayor Kim moved and Commissioner Montagnino seconded toapprove budget transfers as described. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi PUBLIC WORKS DEPARTMENT DiscussionandVote: Resolution AuthorizingCityofSaratoga SpringstoSeekGrantforHighHazard Dam 23-457) Resolution isasfollows: ARESOLUTION OFTHECITYCOUNCIL OFTHECITYOFSARATOGASPRINGS, NY WHEREAS, theNewYorkStateDepartmentofConservation (NYSDEC)providesgrantstoassistmunicipalitiesinfunding rehabilitationofdamsclassifiedashighhazard. WHEREAS, theCityofSaratogaSpringsisresponsibleforthecollection, filtrationanddistributionofdrinkingwaterintheCityandhas identifiedinfrastructureneedsattheLoughberryDam;and WHEREAS, theLoughberryDamislocatedin,owned, operatedandmaintainedbytheCityandistheprincipalwatersupplyforthe CityofSaratogaSprings. Thedamwasclassifiedasahighhazarddamin2019andneedsspillwaymodificationsandslope stabilizationtoavoidfuturedamfailure; and WHEREAS, theCityofSaratogaSpringsisapplyingtotheNYSDECHighHazardDamGrantPrograminanefforttosecure2023 NYSConservationGrantfundingassistanceforatotalestimatedprojectcostnottoexceed $9Million; and WHEREAS, theCityofSaratogaSpringswouldfinancethenon-grantportionoftheprojectthroughbondingorothermeans; and WHEREAS, theCityofSaratoga Springsdoesnotcurrentlyhavethefundingtopayfor100%ofthecapitalupgrades tothewater mainsanditisnecessarytoobtainNewYorkStatefundingassistanceforthisimportantwaterinfrastructure project. NOW,THEREFORE, BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOFSARATOGASPRINGS, NEWYORK: 1.ThattheMayor, orapproved representative, isauthorizedtosubmitaCityofSaratogaSpringsHighHazardDamtotheNYS DepartmentofConservationforatotalestimatedprojectcostnottoexceed $9Million; and 2.TheCityagreestocontributelocalmatchingfundsforthebalanceoftheProjectcostnotprovidedbygrants, throughbondingor othermeans; and 3.Uponawardnotification, thattheMayor, orapproved representative, isauthorized toexecutethegrantassistancecontract, submit projectdocumentation, andotherwise actonallmattersrelatedtotheprojectandstateassistance; and 4.ThattheCityComptrollerisauthorizedtocreateacapitalexpenseaccount, recognizegrantrevenue, andappropriatethefundsinto thecorrectcapitalprojectbudget. 5.Thatthisresolutionshalltakeeffectimmediatelyuponitsadoption. Commissioner Golubadvised thishasbeenbroughtbacktotheCouncil, asthemotionmadeatthelast meetingwasnotproperlystated. Commissioner Golub moved and Commissioner Moran seconded toapprove the resolution forthe high hazard dam. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Page 13 of 17 City Council Meeting 8/15/2023 Absent - Commissioner Sanghvi Discussion andVote: Authorization fortheMayortoContractwithAbsolute PestControl forPest Management Services (23-458) Commissioner Golubadvisedthiscontractisforcomprehensive pestcontrolforallCitybuildings. Commissioner Golub moved and Commissioner Montagnino seconded toauthorize the mayor to sign acontract with Absolute Pest Control forpest management services valid until August 1,2024 not toexceed unit bid prices. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization forMayortoSignAddendum #5MesickCohenWilsonBaker Architects, LLPforCanfieldCasinoRestoration Project (23-459) Commissioner Golubadvised thisistoincrease thescopeoftheoriginalagreement toincludecontinued restoration totheCasinoparlor, bar,andrestoration tolightfixtures. Commissioner Golub moved and Commissioner Moran seconded to authorize the mayor tosign addendum #5with Mesick Cohen Wilson Baker Architects, LLP forthe Canfield Casino Restoration Project valid until July 20, 2024 inthe amount not toexceed $33,273. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization forMayortoSignContractwithSynthesis Architects forSaratogaArts Building (23-460) Commissioner Golubadvised servicesincludereplacingoutdatedandinefficient systems; installingenergy efficientwindows; andaddressing existingdrainageandroofingissues. Commissioner Golub moved and Commissioner Moran second to authorize the mayor tosign contract with Synthesis Architects for architectural engineering services atthe Saratoga Arts Building valid until July 28, 2024 inthe amount of $178,000. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Resolution Authorizing CityofSaratoga springstoSeekDECGrantfor Environmental ProtectionFund (23-461) Resolution isasfollows: ARESOLUTION AUTHORIZING APPLICATION TOTHENYSDEPARTMENT OFENVIRONMENTAL CONSERVATION FORGRANTASSISTANCE TOCONDUCTTHESARATOGASPRINGSURBANFORESTCANOPYPROJECT – FILLINGTHEVOIDS Saratoga SpringsCityCouncil, August15,2023) Page 14 of 17 City Council Meeting 8/15/2023 WHEREAS, theCityCounciloftheCityofSaratogaSpringsrecognizestheinherentvalueandbenefitsofpreserving, maintainingandimproving itsurbanforest,and WHEREAS, theCityCounciloftheCityofSaratogaSpringsproposestoconductatwo-yeartreeplantingproject designedandintendedto enhancetheCity’streecoverandcanopy, and WHEREAS, thisCityCouncilfindsanddeclaresthepreservationandexpansionoftheUrbanForestwillservethepublicinterestbyimprovingthe Community’s physical, socialandeconomicenvironment, and WHEREAS, projecthasthe : followingspecificobjectivesqualityimprovementexpansionofthecleanairshed, reductionofstormwater runoff air , mitigation ofurban heatisland effectsheating streetscapeandstructure & reduction coolingimprovementofenergy useandurbannoiseabatement and WHEREASthis CityCouncilalso finds anddeclaresthatthe improvementstothe currentsustainablecommunitylevel urbanforestryprogram willpositivelyimpact climate change and promote EnvironmentalJustice,and WHEREASthe NYS DepartmentofEnvironmentalConservation hasinvitedsmallcommunitiesto seek upto $75,000in grant assistanceto conductacity-widetreeplantingprojectand WHEREAS, saidcommunitiesmustprovidea25%matchincashand/orin-kindservices, and WHEREAS, aproposedapplicationhasbeenprepared, nowtherefore, BEITRESOLVEDthattheMayorbeauthorizedtosubmitconsistentwithStateandCityrequirementssaid application for assistanceinan amountnottoexceed 75,000. BEITFURTHERRESOLVED, thatupto $18,750inmatchingfundsbemadeavailablefromCitycontingencyfundsforthepurchaseoftreesbe authorized uponapplicationapproval. Commissioner Golub moved and Commissioner Montagnino seconded to approve the resolution authorizing the City ofSaratoga Springs toseek the DEC grant forenvironmental protection funds. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization forMayortoSignSidewalkAgreement (23-462) Commissioner Golubadvised 200squarefeetofsidewalkand150squarefeetofdrivewayapronlocatedat 155DivisionStreet. Commissioner Golub moved and Commissioner Montagnino seconded toauthorize the mayor to sign the sidewalk installation agreement at155 Division Street for200 feet ofsidewalk and driveway apron foratotal of $5,500. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi PUBLIC SAFETY DEPARTMENT ( part 2) Discussion andVote: Authorization fortheMayortoSignChangeOrders3 –5and29 –32toHueber BreuerforFireStation3 (23-463) Commissioner Montagnino advisedthesechangeordersareforsomeofthefinishingtouchestofirestation 3. Thetotalamountofthesechangeordersis $14,839. Commissioner Montagnino moved and Commissioner Golub seconded toauthorize the mayor to sign change orders 3 –5and 29 –32. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Page 15 of 17 City Council Meeting 8/15/2023 Discussion andVote: Authorization fortheMayortoSignChangeOrders33 –37toHueberBreuerforFire Station3 (23-464) Commissioner Montagnino advisedthesechangeordersareforatotalof $27,745.02. Commissioner Montagnino moved and Commissioner Golub seconded toauthorize the mayor to sign change orders 33 –37forfire station 3. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization forMayortoSignChangeOrder1GKEtoGerharzEquipment, Inc.for FireStation3 (23-465) Commissioner Montagnino advised thischangeorderisfortheadditionofadishwasher intheamountof 8,019.95. Commissioner Montagnino moved and Commissioner Golub seconded toauthorize the mayor to sign change order 1GKE forfire station 3. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization forMayortoSignAgreement withSpectrum forFireStation3 (23-466) Commissioner Montagnino advised thisisforinstallation ofcableandinternetserviceatstation3 inthe amountof $13,607.32. Commissioner Montagnino moved and Commissioner Golub seconded toauthorize the mayor to sign agreement with Spectrum forfire station 3. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization formayortoSignAgreement withSpectrum forMonthlyServiceatFire Station3 (23-467) Commissioner Montagnino advised thisisformonthlycableandinternetserviceatstation3. Themonthly chargeis $ 110.05withonetimeinstallationof $99. Commissioner Montagnino moved and Commissioner Golub seconded toauthorize the mayor to sign agreement with Spectrum formonthly services atfire station 3. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Discussion andVote: Authorization toPayMES (MunicipalEmergency Services) InvoiceforUniformsfor theFireDepartment (23-468) Page 16 of 17 City Council Meeting 8/15/2023 Commissioner Montagnino advised thisisforuniforms forthenewlyhiredfirefighters intheamountof 5,144.78. Commissioner Montagnino moved and Commissioner Golub seconded toauthorize payment to MES (Municipal Emergency Services) foruniforms forthe Fire Department. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi PUBLIC COMMENT MayorKimopened thepubliccommentperiodat8:18p.m. ShaferGastonofSaratoga Springs (viaZooom) statedheisnotabigfanoffireworks. Theycause pollutionandnoise. OnAugust6,2023, Saratoga Nationalhadafireworkdisplay. Whenthepolicewere called, theyadvised apermitwasobtained. HeaskedtheCityreviewtheirpermitprocessregarding those whohaveapermitmustnotifyneighbors. Commissioner Moranstatedapermitobtained forfireworks willhavetobepublically announced at minimumthroughisagenda. MayorKimclosedthepubliccommentperiodat8:25p.m. ADJOURNMENT Commissioner Moran moved and Commissioner Golub seconded toadjourn the meeting at 8:25 p.m. Ayes – All (Commissioner Moran, Commissioner Golub, Commissioner Montagnino, and Mayor Kim) Nays – 0 Absent - Commissioner Sanghvi Respectfully submitted, LisaRibis Secretary totheCityCouncil Approved: 9/7/2023 Vote: 5 -0 Page 17 of 17