City Council

September 6, 2023 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 474 Broadway 9:00 AM PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Jim Montagnino, Commissioner of Public Safety STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner of Finance Stacy Connors, Deputy Commissioner of Accounts Joe O’Neill, Deputy Commissioner of Public Works EXCUSED: Jason Golub, Commissioner of Public Works Jason Tetu, Deputy Commissioner of Public Safety Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kim called the meeting to order at 9:00 a.m. PUBLIC HEARINGS 1. Amend Capital Budget for Skate Park – no comments. 2. 2024 – 2029 Capital Program and Budget – no comments. PRESENTATION 1. 2024 – 2029 Capital Program and Budget Recommendations CONSENT AGENDA 1. Approval of 8/11/2023 Pre-Agenda Meeting Minutes 2. Approval of 8/15/2023 City Council Meeting Minutes 3. Approve Mid-Warrant 2023, 23MWAUG4 $32,510.35 4. Approve Mid-Warrant 2023, 23MWAUG3 $40,156.87 5. Approve Warrant 2023, 23SEP1 $3,352,565.11 6. Approve Payroll 09/01/2023 $469,691.23 7. Approve Budget Amendments - Regular 8. Approve Payroll 08/25/2023 $777,010.09 9. Approve Budget Transfers – Regular 10. Approve Payroll 08/18/2023 $509,276.82 11. Approve Budget Transfers - Revenue No comments. City Council Pre-Agenda Meeting September 6, 2023 MAYOR’S DEPARTMENT Mayor’s Recognition: Ben & Jerry’s Employees and SSPD Personnel No comments. Discussion and Vote: Approve the 2024 – 2029 Capital Program and Budget Recommendations Submitted by the Capital Committee No comments. Set Public Hearing: Local Law No. 4 of 2023: Amend UDO to Correct Errors and Omissions No comments. Announcement: Public Comment Period for City’s Draft Consolidated Annual Performance and Evaluation Report to HUD will be Open Until September 20th Mayor Kim advised this relates to the CDBG program. Announcement: Truck Traffic Study Scheduled for Saratoga Springs by CRTC Transportation Council No comments. Discussion and Vote: Authorization for Mayor to Sign Utility Crossing Agreement from CHPE No comments. Discussion and Vote: Authorization for Mayor to Sign Grant License Agreement for 569 North Broadway No comments. Discussion and Vote: Authorization for Mayor to Sign Grant License Agreement for 137 Woodlawn Avenue No comments. Discussion and Vote: Authorization for Mayor to Sign Change Order to Pillar Designs Studios, LLC for East Side Skate Park No comments. Discussion and Vote: Authorization for the Mayor to Sign the Co-Sponsor Pickleball Workshop Agreement with Peter Bojarczuk No comments. Discussion and Vote: Authorization to Pay Invoice to Velesa Sports, Inc. dba Sparx Hockey No comments. Discussion and Vote: Authorization to Pay Invoices Totaling $3,572 to Kirby, Eisner & Curley, LLP No comments. Page 2 of 5 City Council Pre-Agenda Meeting September 6, 2023 Discussion and Vote: Authorization for Mayor to Sign Cardona’s Market, Washington St. – License and Easement as per Planning Board Approval Mayor Kim advised this has been recommended by the City’s Planning Board. Discussion and Vote: Resolution Re: Additional Legal Fees for Former Mayor Meg Kelly Mayor Kim advised this is in relation to the Attorney General’s investigation. Discussion and Vote: Accept $950.00 from USTA Eastern Growing Tennis Together No comments. Discussion and Vote: Appoint ATC Representative to the Downtown Special Assessment Board No comments. Mayor Kim advised he will be adding another item to his agenda: another Discussion and Vote: Appointment to Special Assessment District. ACCOUNTS DEPARTMENT Award of Bid: Extension of Bid for Fabrication and Welding Services to Bonacio Construction, Inc. No comments. Announcement: Cannabis Dispensary Update Commissioner Moran advised he will provide information from the state standpoint and the Cannabis Grower’s Showcase. Announcement: Café Lena Medical Clinic Popup No comments. Announcement: COVID-19 Commissioner Moran stated he has contacted the County and materials are forthcoming. Announcement: Business Milestones No comments. Announcement: Special Events No comments. FINANCE DEPARTMENT Announcement: Update on City Finances No comments. Page 3 of 5 City Council Pre-Agenda Meeting September 6, 2023 Announcement: Update on Participatory Budgeting No comments. Announcement: Appointment of Jennifer Ferriss to Climate Smart Task Force No comments. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with CloudNavigator, Inc. for Microsoft 0365 No comments. Discussion and Vote: Authorization for Mayor to Sign Avaya Permissions Agreement for Phone Maintenance No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with FirstLight Fiber, Inc. for Veeam Cloud Connect, Storage for Veeam BRaaS No comments. Authorization for Mayor to Sign MOU with Skidmore College Commissioner Sanghvi stated this is study on food security in downtown Saratoga Springs. Discussion and Vote: Budget Amendment – Right Sizing Commissioner Sanghvi advised this is for Camp Saradac counselors. Discussion and Vote: Budget Amendments – City Center No comments. Discussion and Vote: Budget Transfers – Fund Balance No comments. Discussion and Vote: Budget Transfers – Payroll & Benefits No comments. Discussion and Vote: Budget Amendments – Payroll & Benefits No comments. PUBLIC WORKS DEPARTMENT Deputy O’Neill presented Commissioner Golub’s agenda in his absence. Discussion and Vote: Authorization for Mayor to Sign Contract with Chemrite, Inc. for Sodiumsilico Fluoride No comments. Page 4 of 5 City Council Pre-Agenda Meeting September 6, 2023 Discussion and Vote: Authorization for Mayor to Sign Contract with Milton Cat for Caterpillar Backhoe No comments. Discussion and Vote: Authorization for Mayor to Sign Contract with Bonacio Construction, Inc. – Metal Shop for Fabrication and Welding Services No comments. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Proposed New “Call In” Rate for the Part Time Traffic Control Technician Commissioner Montagnino advised he is proposing $50 per hour for the first two hours then going to the regular rate of pay. Discussion and Vote: Authorization for the Mayor to Sign the Public Information Finding (PIF) for the Transportation Improvement Program (TIP) Grant Commissioner Montagnino advised this is for installation of ADA compliant signals. There are a total of 12 signals. Discussion and Vote: Accept Contribution of $325 from Nancy and Jim Montagnino for the City Fees for the Production of Brigadoon in the Park by Home Made Theater on September 10, 2023 No comments. Discussion and Vote: Authorization for the Mayor to Sign an Agreement with the Saratoga Springs City School District for School Resource Officers Commissioner Montagnino advised this is for two years. SUPERVISORS Mayor Kim advised Supervisor Veitch has one item on his agenda – Saratoga County Bike Routes. Mayor Kim stated there will be an executive session regarding pending litigation. In addition, the resolution passed for parking restrictions near the high school may be incorrect. Commissioner Moran stated he does not recall Joseph Street being included in the list of streets for restrictions. ADJOURN There being no further business, the meeting adjourned at 9:16 a.m. Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 9/19/2023 Vote: 5 - 0 Page 5 of 5