City Council

September 15, 2023 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting 474 Broadway 10:00 AM PRESENT: Ron Kim, Mayor Minita Sanghvi, Commissioner of Finance Dillon Moran, Commissioner of Accounts Jason Golub, Commissioner of Public Works Jim Montagnino, Commissioner of Public Safety STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner of Finance Stacy Connors, Deputy Commissioner of Accounts Joe O’Neill, Deputy Commissioner of Public Works EXCUSED: Jason Tetu, Deputy Commissioner of Public Safety Matthew Veitch, Supervisor Tara Gaston, Supervisor CALL TO ORDER Mayor Kim called the meeting to order at 10:02 a.m. CONSENT AGENDA 1. Approval of 9/6/2023 Pre-Agenda Meeting Minutes 2. Approval of 9/7/2023 City Council Meeting Minutes 3. Temporary Outdoor Dining Permit Approvals 4. Approve Mid-Warrant 2023, 23MWSEP2 $75,328.22 5. Approve Mid-Warrant 2023, 23MWSEP1 $924,150.76 6. Approve Warrant 2023, 23SEP2 $693,957.26 7. Approve Payroll 09/08/2023 $796,022.05 8. Approve Payroll 09/15/2023 $483,180.76 9. Approve Budget Transfers – Regular 10. Approve Budget Transfers – Debt Service Fund 11. Approve Budget Amendments - Regular No comments. PRESENTATION Mayor Kim announced there will be one presentation on Financial Literacy by State Farm. SUPERVISORS Mayor Kim advised Supervisor Veitch has the following items on his agenda: City Council Pre-Agenda Meeting September 15, 2023 1. New York State Association of Counties Conference Report 2. Saratoga County Sewer District Update 3. City Welcome Signage 4. Geyser Road Bridge Sidewalk Repair 5. County Funding for Preservation Foundation Revive 65 Project MAYOR’S DEPARTMENT Announcement: Homelessness Task Force Update No comments. Announcement: Hispanic Heritage Month is Observed September 15th – October 15th No comments. Announcement: Constitution Week is September 17th – 23rd No comments. Announcement: Saratoga Peace Week is September 21st – 27th No comments. Discussion and Vote: Local Law #4 of 2023 (Amend UDO to Correct Errors & Omissions) No comments. ACCOUNTS DEPARTMENT Discussion and Vote: Authorization to Pay Invoice #8512G to GAR Associates No comments. Announcement: Business Milestones No comments. Announcement: Special Events No comments. Commissioner Moran advised he is waiting for risk and safety approval before the Department of Public Works agenda item #2 can be loaded to his agenda as an award of bid. FINANCE DEPARTMENT Announcement: Update on City Finances No comments. Discussion and Vote: Authorization for Mayor to Sign Letter to New York Racing Association Page 2 of 4 City Council Pre-Agenda Meeting September 15, 2023 No comments. Discussion and Vote: Authorization for Mayor to Sign Apple Business Manager Agreement for Automated Enrollment and Support of Apple Devices Used within SSPD No comments. Discussion and Vote: Budget Transfers – Payroll & Benefits No comments. Discussion and Vote: Budget Transfers - Contingency No comments. Discussion and Vote: Budget Transfers - Capital No comments. Discussion and Vote: Budget Transfers - DPS No comments. Discussion and Vote: Budget Amendments - Payroll No comments. Discussion and Vote: Budget Amendments – 1.5% Increase No comments. Discussion and Vote: Budget Amendment – Unassigned Fund Balance No comments. Discussion and Vote: Budget Police Reform Assignment No comments. Mayor Kim suggested asking NYRA to distribute the letter to all stakeholders. Commissioner Moran asked if there is a possibility of a court entering into this to determine if the people affected are employees of NYRA because they are able to work on their property. Commissioner Sanghvi stated IBEW talked about the plans of how they this going forward but has not mentioned courts. PUBLIC WORKS DEPARTMENT Discussion and Vote: Authorization for Mayor to Sign Addendum #1 to the Contract with Barton & Loguidice for a Lake Water Quality Study No comments. Page 3 of 4 City Council Pre-Agenda Meeting September 15, 2023 Authorization for Mayor to Sign Contract with American Ramp Company for Bike Park Design Services Commissioner Golub advised this is for the mountain bike park they are building. Discussion and Vote: Authorization for Mayor to Sign Contract with Trojan Tech Group for UV Reactor Wiping Mechanism No comments. Discussion and Vote: Authorization for Mayor to Sign Agreement Between the NYS Unified Court System and the City of Saratoga Springs No comments. Announcement: Household Hazardous Waste Day 2023 No comments. PUBLIC SAFETY DEPARTMENT Discussion and Vote: Authorization for the Mayor to Sign Change Orders #38 – 40 to Hueber Breuer for Fire Station 3 No comments. Discussion and Vote: Authorization for the Mayor to Sign Change Order #TK1 to Tuff Kote, LLC for Fire Station 3 No comments. Set Public Hearing: Proposed Ordinance Prioritizing Public Comment No comments. Commissioner Montagnino announced one of the Saratoga Springs Lt. received injuries in the fire training yesterday in Colonie. Thankfully, the firefighter’s equipment took the brunt of the heat. His thoughts and prayers go out to all the firefighters. ADJOURN There being no further business, the meeting adjourned at 10:14 a.m. Respectfully submitted, Lisa Ribis Secretary to the City Council Approved: 10/3/2023 Vote: 5 - 0 Page 4 of 4