City Council

12/14/23, 4:25 PM NovusAGENDA CLOSE CITY OF SARATOGA SPRINGS City Council Meeting December 19, 2023 Music Hall, 3rd Floor of City Hall 07:00 PM P.H. - Amend Chapter 136 of City Code Articles IV, IVA, V, VI and VII PRELIMINARY AGENDA Print 6:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S): 1. Presentation: Tourism Parking Program (DPW) EXECUTIVE SESSION: CONSENT AGENDA 1. Approval of 10/27/2023 Budget Workshop Minutes 2. Approval of 11/21/2023 City Council Meeting Minutes 3. Approval of 11/28/2023 City Council Meeting Minutes 4. Approval of 12/1/2023 Pre-Agenda Meeting Minutes 5. Approve Mid-Warrant 23MWDEC1 $5,547,351.08 6. Approve Mid-Warrant 2023, 23MWDEC2 $5,230,047.00 7. Approve Warrant 2023, 23DEC2 $1,167,621.38 8. Approve Payroll 12/08/2023 $478,041.72 9. Approve Payroll 12/15/2023 $822,424.14 MAYOR’S DEPARTMENT 1. Mayor's Recognition: Discover Saratoga Named Smart Meetings 2023 Platinum Choice Winner agenda.saratoga-springs.org/agendainternal/MeetingView.aspx?MeetingID=1628&MinutesMeetingID=-1&doctype=Agenda 1/4 12/14/23, 4:25 PM NovusAGENDA 2. Mayor's Recognition: Mark Torpey Retirement, Planning Board Chair 3. Announcement: Appointment of Kennedy Flack as Alternate to Design Review Board 4. Announcement: Appointment of Michael King to the Planning Board 5. Announcement: Appointment of Sarah Burger as Alternate to Planning Board 6. Announcement: Appointment of Angela Rella to the Community Development Citizen Advisory Committee 7. Announcement: Mayor's Task Force on Infrastructure 8. Discussion and Vote: Authorization for Mayor to Sign Intermunicipal Agreement with County of Saratoga for Animal Shelter Services 9. Discussion and Vote: Authorization for Mayor to Sign the Grassland Equipment Contract 10. Discussion and Vote: Saratoga Springs Recreation Department Part-time/Seasonal Personnel & Referee Proposal 11. Discussion and Vote: Authorization for Mayor to Sign Contract with C&S Engineers for Climate Action Plan 12. Discussion and Vote: Authorization for Mayor to Sign Contract Renewal for ESI Employee Assistance Program 13. Discussion and Vote: Authorization to Pay Invoice to Jointa Lime Co in the Amount of $9,926.50 14. Discussion and Vote: Authorization to Pay Invoice to De Lage Landen Financial in the Amount of $5,195.77 15. Discussion and Vote: Authorization for Mayor to Sign Letter in Support of Rebuilding Saratoga County Grant Application. 16. Discussion and Vote: Resolution to Pay Additional Legal Fees for Former Mayor Meg Kelly in Connection with the Attorney General's Investigation ACCOUNTS DEPARTMENT 1. Announcement: Business Milestones 2. Announcement: Special Events 3. Appointment: Carson McKinley as Commissioner of Deeds 4. Set Public Hearing: Amend Chapters of the City Code Relating to the Accounts Department to Remove Fees 5. Discussion and Vote: Authorization to Reimburse Employee #3263 for Continuing Education Classes 6. Discussion and Vote: Authorization to Pay Invoice# 30994 to the Saratoga County Foundation for New Year's Eve Fest 7. Award of Bid: Government Operations Climate Action Plan to C&S Companies 8. Award of Bid: Compliance Audit Services to Beacon Risk Group, LLC 9. Discussion and Vote: Authorization for Mayor to Sign Contract with Beacon Risk Group 10. Discussion and Vote: Restorative Justice Panel Training & Professional Services FINANCE DEPARTMENT 1. Announcement: Update on City Finances 2. Announcement: Participatory Budgeting - Voting Results & Funding Recommendations 3. Discussion and Vote: 2024 City Fees agenda.saratoga-springs.org/agendainternal/MeetingView.aspx?MeetingID=1628&MinutesMeetingID=-1&doctype=Agenda 2/4 12/14/23, 4:25 PM NovusAGENDA 4. Authorization for Mayor to Sign Addendum #2 with Granicus for Peak Agenda Software 5. Discussion and Vote: Authorization for Mayor to Sign Contract with SHI Technology Corp. for Barracuda 6. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with FirstLight Fiber 7. Discussion and Vote: Authorization to Reimburse Employee 3101 in the amount of $1,493.99 PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with Palette Stone Corp for Crushed Stone and Sand 2. Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with John Larkin, Inc. 3. Discussion and Vote: Authorization for Mayor to Sign Contract with HL Gage for International Dump Truck Parts and Service 4. Discussion and Vote: Approval to Pay Invoices #93869 and #93894 to Mackey Auto Group for Ford Pick- Up Trucks 5. Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Tire Corp for Tubes, Tires and Service 6. Discussion and Vote: Approval to Pay Invoices #120423-01 and #120423-02 to Basil Ford Inc. for Pick-Up Trucks PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to sign a SLA (State Local Agreement) with NYSDOT (TIPS Grant) 2. Discussion and Vote: Authorization for to accept a grant in the amount of $10,000 for administering Community Engagement Programs 3. Discussion and Vote: Accept $166 donation for the Mounted Unit in the Police Department 4. Discussion and Vote: Authorization to pay invoice to Bunkoff General Contractors 5. Discussion and Vote: Authorization to pay an invoice to Home Depot in the amount of $7,844.84 for the Fire Department 6. Discussion and Vote: Authorization for the Mayor to sign an Adoption Agreement with New Vocations Racehorse Adoption Program, Inc for a new horse for the Police Department 7. Discussion and Vote: Authorization for the Mayor to sign a contract with Donnegan Systems for Evidence and Records Storage in the Police Department 8. Discussion and Vote: Authorization for the Mayor to sign a contract with MES (Municipal Emergency Services) for SCBA (air packs) & Bottles for the Fire Department 9. Announcement: Status of Fire Station 3 10. Announcement: Police Department achievements 11. Discussion and Vote: Position grade change for the DPS Office Supervisor 12. Discussion and Vote: Position grade change for the Code Admin Asst / Accounts Payable SUPERVISORS 1. Matthew Veitch 1. 2023 County funding for City Projects 2. Saratoga County Budget Update 3 2024 C t O i ti lM ti agenda.saratoga-springs.org/agendainternal/MeetingView.aspx?MeetingID=1628&MinutesMeetingID=-1&doctype=Agenda 3/4 12/14/23, 4:25 PM NovusAGENDA 3. 2024 County Organizational Meeting 4. General Remarks 2. Tara Gaston 1. 2023 Supervisor Discretionary Funding 2. Final Remarks ADJOURN agenda.saratoga-springs.org/agendainternal/MeetingView.aspx?MeetingID=1628&MinutesMeetingID=-1&doctype=Agenda 4/4 Pre-Agenda Meeting December 15, 2023 December 15, 2023 CITY OF SARATOGA SPRINGS City Council Pre-Agenda Meeting City Council Room 474 Broadway 10:00 A.M. PRESENT: Ron Kim, Mayor Dillon Moran, Commissioner of Accounts Jason Golub, Commissioner of DPW James Montagnino, Commissioner of DPS EXCUSED: Minita Sanghvi, Commissioner of Finance STAFF PRESENT: Angela Rella, Deputy Mayor Heather Crocker, Deputy Commissioner of Finance STAFF EXCUSED: Jason Tetu, Deputy Commissioner of DPS Stacy Connors, Deputy Commissioner of Accounts Joseph O’Neill, Deputy Commissioner of DPW Anthony Izzo, City Attorney CALL TO ORDER Mayor Kim called the pre-agenda meeting to order at 10:02 a.m. Mayor Kim stated the City Council Meeting on December 19, 2023, would commence at 6:00 PM. PUBLIC HEARING 1. Amend Chapter 136 of City Code Articles IV, IVA, V, VI and VII PRESENTATONS 1. Presentation: Tourism Parking Program (DPW) EXECUTIVE SESSION There were no Executive Session scheduled. CONSENT AGENDA 1. Approval of 10/27/2023 Budget Workshop Minutes 2. Approval of 11/21/2023 City Council Meeting Minutes 3. Approval of 11/28/2023 City council Meeting Minutes 4. Approval of 12/1/2023 Pre-Agenda Meeting Minutes 5. Approve Mid-Warrant 2023, 23WMDEC1 $5,547,351.08 Page 1 of 6 Pre-Agenda Meeting December 15, 2023 6. Approve Mid-Warrant 2023, 23WMDEC2 $5,230,047.00 7. Approve Warrant 2023, 23DEC2 $1,167,621.38 8. Approve Payroll 12/08/2023 $478,041.72 9. Approve Payroll 12/15/2023 $822,424.14 MAYOR’S DEPARTMENT 1. Mayor’s Recognition: Discover Saratoga Named Smart Meetings 2023 Platinum Choice Winner No additional comment 2. Mayor’s Recognition: Mark Torpey Retirement, Planning Board Chair Mayor Kim stated Mark Torpey is retiring after ten (10) years of serving of the Planning Board. 3. Announcement: Appointment of Kennedy Flack as Alternate to Design Review Board No additional comment 4. Announcement: Appointment of Michael King to the Planning Board No additional comment 5. Announcement: Appointment of Sarah Burger to Alternate to Planning Board No additional comment 6. Announcement: Appointment of Angela Rella to the Community Development Citizen Advisory Committee No additional comment 7. Announcement: Mayor’s Task Force on Infrastructure No additional comment 8. Discussion and Vote: Authorization for Mayor to Sign Intermunicipal Agreement with County of Saratoga for Animal Shelter Services No additional comment 9. Discussion and Vote: Authorization for Mayor to Sign the Grassland Equipment Contract No additional comment 10. Discussion and Vote: Saratoga Springs Recreation Department Part-time/Seasonal Personnel & Referee Proposal No additional comment 11. Discussion and Vote: Authorization for Mayor to Sign Contract with C&S Engineers for Climate Action Plan No additional comment Page 2 of 6 Pre-Agenda Meeting December 15, 2023 12. Discussion and Vote: Authorization for Mayor to Sign Contract Renewal for ESI Employee Assistance Program No additional comment 13. Discussion and Vote: Authorization to Pay Invoice for Jointa Lime Co in the Amount of $9,926.50 No additional comment 14. Discussion and Vote: Authorization to Pay Invoice to De Lage Landen financial in the Amount of $5,195.77 No additional comment 15. Discussion and Vote: Authorization for Mayor to Sign Letter in Support of Rebuilding Saratoga County Grant Application No additional comment 16. Discussion and Vote: Resolution to Pay Additional Legal Fees for Former Mayor Meg Kelly in Connection with Attorney General’s Investigation No additional comment Mayor Kim stated that additional items would be added to the final agenda. ACCOUNTS DEPARTMENT Commissioner Moran stated he is in the process of reviewing all outstanding contracts that require Risk and Safety approval, and ensured those approvals would be completed by the end of day. 1. Announcement: Business Milestones No additional comment 2. Announcement: Special Events No additional comment 3. Appointment: Carson McKinley as Commissioner of Deeds No additional comment 4. Set Public Hearing: Amend Chapters of City Code Relating to the Accounts Department to Remove Fees No additional comment 5. Discussion and Vote: Authorization to Reimburse Employee #3263 for Continuing Education Classes No additional comment 6. Discussion and Vote: Authorization to Pay Invoice# 30994 to Saratoga County Foundation for New Year’s Eve Fest Page 3 of 6 Pre-Agenda Meeting December 15, 2023 No additional comment 7. Award of Bid: Government Operations Climate Action Plan to C&S Companies No additional comment 8. Award of Bid: Compliance Audit Services to Beacon Risk Group LLC No additional comment 9. Discussion and Vote: Authorization for Mayor to Sign Contract with Beacon Risk Group No additional comment 10. Discussion and Vote: Restorative Justice Panel Training & Professional Services No additional comment Commissioner Moran stated that some additional items will be added to the agenda. Commissioner Moran announced the Planning Board approval of for Liberty Affordable Housing. Moran gave thanks to the City Council and stated the efforts of the Council would be positively felt by the community for years to come. FINANCE DEPARTMENT 1. Announcement: Update on City Finances No additional comment 2. Announcement: Participatory Budgeting – Voting Results & Funding Recommendations No additional comment 3. Discussion and Vote: 2024 City Fees No additional comment 4. Authorization for Mayor to Sign Addendum #2 with Granicus for Peak Agenda Software No additional comment 5. Discussion and Vote: Authorization for Mayor to Sign Contract with SHI Technology Corp. for Barracuda No additional comment 6. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with FirstLight Fiber No additional comment 7. Discussion and Vote: Authorization to Reimburse Employee 3101 in the amount of $1,493.99 No additional comment Page 4 of 6 Pre-Agenda Meeting December 15, 2023 PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with Palette Stone Corp for Crushed Stone and Sand No additional comment 2. Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with John Larkin, Inc. No additional comment 3. Discussion and Vote: Authorization for Mayor to Sign Contract with HL Gage for International Dump Truck Parts and Services No additional comment 4. Discussion and Vote: Approval to Pay Invoices #93869 and #93894 to Mackey Auto Group for Ford Pick-Up Trucks No additional comment 5. Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Tire Corp for Tubes, Tires and Service No additional comment 6. Discussion and Vote: Approval to Pay Invoices #120423-01 and #120423-02 to Basil Ford Inc. for Pick-Up Trucks No additional comment Commissioner Golub stated he will be adding additional items to the final agenda related to DPW position upgrades. PUBLIC SAFETY DEPARTMENT 1. Discussion and Vote: Authorization for the Mayor to sign a SLA (State Local Agreement) with NYSDOT (TIPS Grant) No additional comment 2. Discussion and Vote: Authorization to Accept a Grant in the Amount of $10,000 for Administering Community Engagement Programs No additional comment 3. Discussion and Vote: Authorization Accept $166 Donation for the Mounted Unit in the Police Department No additional comment 4. Discussion and Vote: Authorization to Pay Invoice to Bunkoff General Contractors No additional comment Page 5 of 6 Pre-Agenda Meeting December 15, 2023 5. Discussion and Vote: Authorization to Pay an Invoice to Home Depot in the Amount of $7,844.84 for the Fire Department No additional comment 6. Discussion and Vote: Authorization for the Mayor to Sign a Contract with Donnegan Systems for Evidence and Records Storage in the Police Department No additional comment 7. Discussion and Vote: Authorization for the Mayor to Sign a Contract with MES (Municipal Emergency Services) for SCABA (air packs) & Bottles for the Fire Department No additional comment 8. Announcement: Status of Fire Station #3 No additional comment 9. Announcement: Police Department Achievements No additional comment 10. Discussion and Vote: Position Grade Change for the DPS Office Supervisor No additional comment 11. Discussion and Vote: Position grade change for the Code Admin Asst / Accounts Payable No additional comment Commission Montagnino stated that a discussion and vote for authorization for the Mayor to sign a statement of work with Axon Enterprise, Inc. would be added to the agenda. ADJOURN Commissioner Moran moved and Commissioner Golub seconded to adjourn the meeting at 10:17 a.m. Ayes – 4 Nays – 0 Motion passed. Respectfully submitted, Mark Graham Accounts Department Assistant City Clerk Approved: January 16, 2024 Vote: 5 - 0 Page 6 of 6