City Council

City of Saratoga Springs Angela T. Rella OFFICE OF THE MAYOR Deputy Mayor Mayor Ron Kim Melissa M. Briggs Executive Assistant CITY HALL 474 Broadway Saratoga Springs, NY 12866 Telephone 518-587-3550 City Council Meeting Tuesday, December 19, 2023 Meeting Sequence - 6:00pm - Call to Order Roll Call Salute to Flag Consent Agenda Supervisors’ Agendas Presentations Gina LeClair, Preston & Mary Jenkins: Not Moreau Department of Public Works: Tourism Parking Program Mayor’s Recognitions Discover Saratoga Mark Torpey - On or After 7:00pm - Public Hearings Public Comment Executive Session Remaining Agenda Items 2nd Public Comment Period (Virtual) 12/18/23, 2:36 PM NovusAGENDA CLOSE CITY OF SARATOGA SPRINGS City Council Meeting December 19, 2023 Music Hall, 3rd Floor of City Hall 07:00 PM P.H. - Amend Chapter 136 of City Code Articles IV, IVA, V, VI and VII Print 6:00 PM CALL TO ORDER ROLL CALL SALUTE TO FLAG PUBLIC COMMENT PERIOD / 15 MINUTES PRESENTATION(S): 1. Not Moreau 2. Tourism Parking Program (DPW) EXECUTIVE SESSION: CONSENT AGENDA 1. Approval of 10/27/2023 Budget Workshop Minutes 2. Approval of 11/21/2023 City Council Meeting Minutes 3. Approval of 11/28/2023 City Council Meeting Minutes 4. Approval of 12/1/2023 Pre-Agenda Meeting Minutes 5. Approve Mid-Warrant 23MWDEC1 $5,547,351.08 6. Approve Mid-Warrant 2023, 23MWDEC2 $5,230,047.00 7. Approve Warrant 2023, 23DEC2 $1,167,621.38 8. Approve Payroll 12/08/2023 $478,041.72 9. Approve Payroll 12/15/2023 $822,424.14 10. Approve Budget Transfers - Debt Service Fund 11. Approve Budget Transfers - Regular 12. Approve Budget Amendments - Regular agenda.saratoga-springs.org/agendainternal/MeetingView.aspx?MeetingID=1628&MinutesMeetingID=-1&doctype=Agenda 1/5 12/18/23, 2:36 PM NovusAGENDA MAYOR’S DEPARTMENT 1. Mayor's Recognition: Discover Saratoga Named Smart Meetings 2023 Platinum Choice Winner 2. Mayor's Recognition: Mark Torpey Retirement, Planning Board Chair 3. Announcement: Liberty Affordable Housing 4. Announcement: Thanking Todd Fabozzi for Planning Board Service 5. Announcement: Thanking Cheryl Grey for Zoning Board of Appeals Service 6. Announcement: Appointment of Kennedy Flack as Alternate to Design Review Board 7. Announcement: Appointment of Michael King to the Planning Board 8. Announcement: Appointment of Angela Rella to the Community Development Citizen Advisory Committee 9. Announcement: Mayor's Task Force on Infrastructure 10. Announcement: Update on Attorney General's Investigation 11. Discussion and Vote: Resolution to Pay Additional Legal Fees for Former Mayor Meg Kelly in Connection with the Attorney General's Investigation 12. Discussion and Vote: Resolution to Pay Additional Legal Fees for Police Officer in Connection with the Attorney General's Investigation 13. Discussion and Vote: Authorization for Mayor to Sign Intermunicipal Agreement with County of Saratoga for Animal Shelter Services 14. Discussion and Vote: Authorization for Mayor to Sign the Grassland Equipment Contract 15. Discussion and Vote: Saratoga Springs Recreation Department Part-time/Seasonal Personnel & Referee Proposal 16. Discussion and Vote: Authorization for Mayor to Sign Contract with C&S Engineers for Climate Action Plan 17. Discussion and Vote: Authorization for Mayor to Sign Contract Renewal for ESI Employee Assistance Program 18. Discussion and Vote: Authorization to Pay Invoice to Jointa Lime Co in the Amount of $9,926.50 19. Discussion and Vote: Authorization to Pay Invoice to De Lage Landen Financial in the Amount of $5,195.77 20. Discussion and Vote: Authorization for Mayor to Sign Letter in Support of Rebuilding Saratoga County Grant Application. 21. Discussion and Vote: Authorization for Mayor to Sign Contract with RISE for Homeless Shelter Services 22. Discussion and Vote: Authorization for Mayor to Sign MOA with City of Saratoga Springs Firefighter Union Local 343 IAFF, AFL-CIO re: Apparatus Staffing 23. Discussion and Vote: Authorization for Mayor to Sign MOA with City of Saratoga Springs Firefighters Union Local 343 IAFF, AFL-CIO re Minimum Staffing 24. Discussion and Vote: Resolution: In Support of Not Moreau's Efforts To Stop Construction of Sewage Sludge Plant at Moreau Industrial Park and the Anticipated Additional Heavy Truck Traffic Through Saratoga Springs 25. Discussion and Vote: Resolution: Equitable Payment ACCOUNTS DEPARTMENT 1. Announcement: Business Milestones agenda.saratoga-springs.org/agendainternal/MeetingView.aspx?MeetingID=1628&MinutesMeetingID=-1&doctype=Agenda 2/5 12/18/23, 2:36 PM NovusAGENDA 2. Announcement: Special Events 3. Appointment: Carson McKinley as Commissioner of Deeds 4. Set Public Hearing: Amend Chapters of the City Code Relating to the Accounts Department to Remove Fees 5. Discussion and Vote: Authorization for Mayor to Sign Contract with Ives-Fenton for Restorative Justice Panel Training & Professional Services 6. Discussion and Vote: Authorization to Reimburse Employee #3263 for Continuing Education Classes 7. Discussion and Vote: Authorization to Pay Invoice# 30994 to the Saratoga County Foundation for New Year's Eve Fest 8. Award of Bid: Extension of Bid to RISE for Homeless Shelter Services 9. Award of Bid: Government Operations Climate Action Plan to C&S Companies 10. Award of Bid: Compliance Audit Services to Beacon Risk Group, LLC 11. Discussion and Vote: Authorization for Mayor to Sign Contract with Beacon Risk Group FINANCE DEPARTMENT 1. Announcement: Update on City Finances 2. Announcement: Participatory Budgeting - Voting Results & Funding Recommendations 3. Discussion and Vote: 2024 City Fees 4. Discussion and Vote: Authorization for Mayor to Sign Addendum #2 with Granicus for Peak Agenda Software 5. Discussion and Vote: Authorization for Mayor to Sign Contract with SHI Technology Corp. for Barracuda 6. Discussion and Vote: Authorization for Mayor to Sign Addendum #1 with FirstLight Fiber 7. Discussion and Vote: Authorization to Reimburse Employee 3101 in the amount of $1,493.99 8. Discussion and Vote: Budget Amendments - Regular 9. Discussion and Vote: Budget Amendments - City Center Fund 10. Discussion and Vote: Budget Amendments - Fund Balance 11. Discussion and Vote: Budget Transfers - Other 12. Discussion and Vote: Budget Transfers - Payroll & Benefits PUBLIC WORKS DEPARTMENT 1. Discussion and Vote: Authorization for Mayor to Sign Contract with Palette Stone Corp for Crushed Stone and Sand 2. Discussion and Vote: Authorization for Mayor to Sign Memorandum of Agreement with John Larkin, Inc. 3. Discussion and Vote: Authorization for Mayor to Sign Contract with HL Gage for International Dump Truck Parts and Service 4. Discussion and Vote: Authorization for Mayor to Sign Contract with Adirondack Tire Corp for Tubes, Tires and Service 5. Discussion and Vote: Approval to Pay Invoices #93869 and #93894 to Mackey Auto Group for Ford Pick- Up Trucks 6. Discussion and Vote: Approval to Pay Invoices #120423-01 and #120423-02 to Basil Ford Inc. for Pick-Up Trucks agenda.saratoga-springs.org/agendainternal/MeetingView.aspx?MeetingID=1628&MinutesMeetingID=-1&doctype=Agenda 3/5 12/18/23, 2:36 PM NovusAGENDA 7. Discussion and Vote: Position Grade Change for the Water Meter Service Worker 8. Discussion and Vote: Position Grade Change for the Water Meter Service Worker Supervisor 9. Discussion and Vote: Position Grade Change for the Water Treatment Plant Operator 10. Discussion and Vote: Position Grade Change for the Chief Water Treatment Plant Operator 11. Discussion and Vote: Position Grade Change for the DPW Coordinator 12. Discussion and Vote: Position Grade Change for the Public Works Office Supervisor 13. Discussion and Vote: Position Grade Change for the the DPW Business Manager 14. Discussion and Vote: Position Grade Change for the Senior Electrician PUBLIC SAFETY DEPARTMENT 1. Announcement: Status of Fire Station 3 2. Announcement: Police Department achievements 3. Discussion and Vote: Authorization for the Mayor to sign a SLA (State Local Agreement) with NYSDOT (TIPS Grant) 4. Discussion and Vote: Authorization for the Mayor to sign a Statement of Work with Axon Enterprises, Inc. 5. Discussion and Vote: Authorization for to accept a grant in the amount of $10,000 for administering Community Engagement Programs 6. Discussion and Vote: Accept $166 donation for the Mounted Unit in the Police Department 7. Discussion and Vote: Authorization to pay invoice to Bunkoff General Contractors 8. Discussion and Vote: Authorization to pay an invoice to Home Depot in the amount of $7,844.84 for the Fire Department 9. Discussion and Vote: Authorization for the Mayor to sign an Adoption Agreement with New Vocations Racehorse Adoption Program, Inc for a new horse for the Police Department 10. Discussion and Vote: Authorization for the Mayor to sign a contract with Donnegan Systems for Evidence and Records Storage in the Police Department 11. Discussion and Vote: Authorization for the Mayor to sign a contract with MES (Municipal Emergency Services) for SCBA (air packs) & Bottles for the Fire Department 12. Discussion and Vote: Position grade change for the DPS Office Supervisor 13. Discussion and Vote: Position grade change for the Code Admin Asst / Accounts Payable SUPERVISORS 1. Matthew Veitch 1. 2023 County funding for City Projects 2. Saratoga County Budget Update 3. 2024 County Organizational Meeting 4. General Remarks 2. Tara Gaston 1. 2023 Supervisor Discretionary Funding 2. Final Remarks ADJOURN agenda.saratoga-springs.org/agendainternal/MeetingView.aspx?MeetingID=1628&MinutesMeetingID=-1&doctype=Agenda 4/5