Civil Service Commission

CITY OF SARATOGA SPRINGS MUNICIPAL CIViL SERVICE COMMISSION SARATOGA SPRINGS, NEW YORK 12866 REGULAR MEETING City council chambers Monday, April 23, 2014 MINUTES PRESENT: elio delsette, chairperson robert mains, commissioner Kimberly Galvin, Commissioner CHAIRPERSON DELSETTE CALLED THE MEETING TO ORDER AT 9:35am Chairperson DelSette opened the public speaking session at 9:36am There being no one wishing to speak, Chairperson DelSette closed the public speaking session at 9:36am. Chairperson DelSette made a motion to approve the March 29, 2014minutes. Seconded by Commissioner Mains. Ayes all. Chairperson DelSette made a motion to adjourn to an Executive Session to discuss personnel issues. Seconded by Commissioner Galvin. The City Attorney advised the Civil Service Commission of the status of a personnel issue. No decisions were made. Chairperson DelSette made a motion to end the Executive Session at 9:57am. Seconded by Commissioner Mains. Ayes all. CITY CENTER: Commissioner Galvin made a motion to confirm the Labor Class appointment of Kaylee Delaney to the position of Laborer effective March 26, 2014. Seconded by Commissioner Mains. Ayes all. LIBRARY: The Secretary explained that she had misunderstood the minimum qualifications stated on the new position duty statement for the temporary Grant position of Financial Literacy Coordinator. The Library is request a revision to the minimum qualifications for the temporary grant position to conform with the outline of the Grant. Commissioner Mains made a motion to revise the minimum qualifications of the Financial Literacy Coordinator to conform the outline of the Grant. Seconded by Commissioner Galvin. Ayes all. MAYOR: The Commission reviewed the position classification forms for the following Exempt positions: Deputy Mayor, City Attorney, Executive Assistant to the Mayor in accordance with CSL Section 41 Section 2.1. Chairperson DelSette made a motion to retain the Exempt Classification for the above positions. Seconded by Commissioner Galvin. Ayes all. The Commission reviewed the new position duty statement submitted by the Mayor/Building Department. Commissioner Galvin asked if there was funding for this position. Deputy Commissioner of Finance Lynn Bachner stated that there was funding but that that the funding was in a different line item and would be addressed at the next City Council meeting. Deputy Commissioner Bachner asked if there was any difference in our process if the position was on a full-time or part-time basis. The Secretary responded that the process was the same for full-time and part-time when classifying a position – the adopting of the title and job specification. Commissioner Mains made a motion to adopt the title and job specification of Zoning and Building Technician. This is a reclassification of the vacant Assistant Building and Construction Inspector position. Seconded by Commissioner Galvin. Ayes all. Commissioner Mains made a motion to discontinue the title and job specification for Executive Assistant until such time that the position is funded. Seconded by Commissioner Galvin. Ayes all. PUBLIC SAFETY: Commissioner Galvin made a motion to approve the military leave of absence for Tyler McIntosh effective March 1, 2014 up to and including July 4, 2014. Seconded by Commissioner Mains. Ayes all. PUBLIC WORKS: The Commission reviewed the new position duty statement submitted by the Commissioner of Public Works. Donna Buckley, Executive Assistant to the Commissioner of Public Works, explained that they were taking duties from different positions throughout the Department and assigning those duties to the only position available. Commissioner Galvin asked if the position was funded. The Secretary explained that the City Council had funded the position; even though no position vacancy existed in the Department of Public Works and that the Commissioner had already hired an individual who was to have begun work. CSC Meeting Minutes 04/23/14 page #2 PUBLIC WORKS: Commissioner Mains stated that this information was not presented to the Commission in a timely fashion. The Commission was receiving these documents at the last minute and that the Commission was not given the courtesy of having time to review the duties and make a comparison with other existing titles. Ms. Buckley explained that they had not budgeted properly for the temporary position that the incumbent is presently in and that an employee returned earlier than expected from her leave of absence. The Secretary explained that the incumbent could have returned to her Account Clerk part-time position as agreed upon when the Commissioner of Public Works original requested the temporary appointment. Ms Buckley again stated that they had not have the money for that position and that they were pulling from sewer/utilities/and other budget line items. Commissioner Mains reminded Ms. Buckley that Civil Service is not responsible for budget but the appropriate classification of position. Commissioner Galvin made a motion to classify one full-time Senior Clerk position as requested by the Commissioner of Public Works. Seconded by Commissioner Mains. Ayes all. The Secretary informed the Commission that the Commissioner of Pubic Works is requesting that the Commission return the duties of the Utilities System Location Technician back into the Senior Engineering Technician position. Commissioner Mains asked if these were the duties that the Commissioner of Public Works requested a few years ago to be removed from Senior Engineering Technician and place into a newly classified position stating that Utilities System Location Technician was a more appropriate title for the duties and responsibilities being performed. Secretary confirmed that was correct. Commissioner Mains made a motion to reclassify the Utilities System Location Technician back to Senior Engineering Technician and to discontinue the title of Utilities Systems Location Technician. Seconded by Commissioner Galvin. Ayes all. RECREATION: Commissioner Galvin made a motion to confirm the Non-Competitive appointment of Shane Lyon to the position of Recreation Leader effective April 13, 2014. Seconded by Commissioner Mains. Ayes all. SCHOOL DISTRICT: Commissioner Mains made a motion to confirm the following Labor Class appointments. Seconded by Commissioner Galvin. Ayes all. effective Kristine Brown School Monitor 03-26-14 Jacqueline Cobrun School Monitor 04-23-14 Jill Fish School Monitor 04-23-14 Food Service Helper 04-25-14 Alilne Paskalides School Monitor 04/23/14 Brittany Tyrrell School Monitor 03/26/14 Mary Williams School Monitor 03/26/14 Commissioner Galvin made a motion to confirm the following Non-Competitive appointment. Seconded by Commissioner Mains. Ayes all. effective Gregory Burns School Bus Driver 04/17/14 Robert Campbell School Bus Driver 04/07/14 Jill Fish Teacher Aide 04/23/14 Clerk part time 04/23/14 Food Service Cashier part time 04/27/14 Dianne Horan Clerk part time 04/23/14 Aline Paskalides Teacher Aide 04/23/14 Judith Peyton Teacher Aide 03/25/14 Julie Moore School Bus Driver 04/17/14 Brittany Tyrrell Teacher Aide 03/26/14 CIVIL SERVICE: Commissioner Mains made a motion to discontinue the title and job specification for Executive Assistant until such time that the position is funded. Seconded by Commissioner Galvin. Ayes all. The Commission discussed the acceptance of agenda items for the Civil Service Commission meeting. The Secretary distributes commission action memo (within approximately one week after the Commission meetings) to each appointing authority, to the Deputy Commissioners, both the Police Chief and the Fire Chief, the Unions, etc. which indicates when the next schedule civil service meeting will be – approximately three weeks notice. The Secretary publishes the meeting agenda one week prior to the meeting. The Commission concluded that this is plenty of notice even though there is not a set schedule for the meetings. Commissioner Mains made a motion to not accept any agenda item less than 72 hours (Open Meeting Law) prior to the scheduled Civil Service meeting. If the agenda item is not received by the Commission within 72 hours prior to the Commission meeting the agenda item will be tabled until the next scheduled meeting. Seconded by Commissioner Galvin. Ayes all. CSC Meeting Minutes 04/23/14 page #3 CIVIL SERVICE : EXAMINATIONS WERE ORDER for the following class titles: Assistant Facilities Manager ordered March 20, 2014 Clerk ordered April 8, 2014 Keyboard Specialist ordered April 8, 2014 EXAMINATIONS WERE ANNOUNCED for the following class titles: Assistant Facilities Manager #64-182 Fire Captain #74-086 Fire Lieutenant #74-087 APPROVE APPLICATIONS for the following examinations: Assessment Clerk #69-851 approved – 16 disapproved - 3 Clerk #10-314 approved – 41 disapproved - 2 Keyboard Specialist #10-414 approved – 46 disapproved - 0 ESTABLISH ELIGIBLE LISTS for the following examinations: Assistant Fire Chief #75-085 established April 23, 2014 until April 23, 2016 Fire Chief #70-707 established April 23, 2014 until April 23, 2016 Librarian II #74-400 established April 23, 2014 until April 23, 2015 Chairperson DelSette adjourned the meeting at. The next Civil Service Commission meeting is scheduled for May 23, 2014. Approved: May 23, 2014 Respectfully submitted by: Patsy Berrigan, Secretary