Recreation Commission

City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola Recreation Commission Meeting Tuesday, December 11, 2018 6:30 pm Agenda Saratoga Springs Recreation Center Please note this is the 2nd Tuesday instead of the last due to the Holidays. Attendance Public Comment 1. Discussion and Vote: November 27, 2018 Minutes 2. Discussion and Vote: 2018-2019 Basketball Sponsors 3. Discussion and Vote: Scholarship Guidelines 4. Discussion and Vote: 2019 Part time and Seasonal Personnel Rates 5. Discussion: Master Plan 6. Discussion: 2019 Recreation Commission Meeting Schedule 7. Discussion: Playground Initiative Update 8. Discussion: Max Galaxy Update 9. Discussion: Basketball Program 10. Discussion: General Budget 11. Discussion: Directors Report 12. Discussion: Program Report Adjournment - Next Meeting – Tuesday, January 29, 2019 - 6:30 pm. 2018-12-11 Recreation Commission Minutes Page 1 of 4  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola Recreation Commission Meeting Tuesday, December 11, 2018 6:30 pm Minutes Saratoga Springs Recreation Center Please note this is the 2nd Tuesday instead of the last due to the Holidays. Attendance – Amy Smith, Robert Manasier, Cheryl Smith & John Hirliman The Saratoga Springs Recreation Commission was not called to order due to quorum at 6:46pm. The Recreation Commission members discussed items. Public Comment – There was no public comment. 1. Discussion and Vote: November 27, 2018 Minutes – There was no vote. 2. Discussion and Vote: 2018-2019 Basketball Sponsors - There was no vote. The sponsors are going to the City Council. There were more sponsors this year. Robert Manasier asked to be added to next year’s sponsor mailing. Amy Smith said Safety Stars name was brilliant. 3. Discussion and Vote: Scholarship Guidelines - There was no vote. The guidelines are going to the City Council. The Scholarship guidelines were updated. The 50% range was from the LOW Community Development Block Grant HUD guidelines. The 25% range was from the Mod Community Development Block Grant HUD guidelines. The 100% guidelines l person was from the Reduced Lunch program. The difference, $7,791.00, between the Reduced School Lunch 1 person, $22,459.00, and the 1 person LOW CDBG HUD guidelines, $30,250.00, was used to make the 100% scholarship guidelines. The additional household numbers from the Reduced School Lunch guidelines began to be higher than the HUD guidelines as the number in the household increased. The formatting was changed. The demographic information was removed. Cheryl Smith asked why keep the 1 person in the household. John Hirliman explained it was consistent with the Reduced School Lunch and HUD guidelines. Scholarships are for adults as well as kids, i.e. Adult Intro. to Ice Skating. 4. Discussion and Vote: 2019 Part time and Seasonal Personnel Rates - There was no vote. The rates are going to the City Council. The Recreation Commission had reviewed and discussed the rates during the budget process. The City 2019 budget was passed November 28, 2018. The new minimum wage will be $11.10/hour. The original proposal discussed was higher. The revised proposal will have the 2nd year based on 1st year. Per the discussions in July/August, the rates were revised based on recommendations. 2018-12-11 Recreation Commission Minutes Page 2 of 4  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola 5. Discussion: Master Plan – The recreation master plan timeline will be extended. John Hirliman received the Recreation Master Plan draft. He recommended changing the time line: 2/5/19 – City Council Recreation Master Plan Final Presentation 1/30/19 - City Council will receive final plan for review 1/29/19 – Recreation Commission final review 1/22/19 – Final Draft back from GreenPlay, LLC 1/10/19 – Final Edits to GreenPlay, LLC 1/8/19 – Compile information and Recreation Master Plan Committee review 1/7/19 – Review Draft and Return edits from Recreation Commission & others 6. Discussion: 2019 Recreation Commission Meeting Schedule – The Recreation Commission members in attendance reviewed the meeting schedule. Tuesday, January 29, 2019, Tuesday, February 26, 2019, Tuesday, March 26, 2019, Tuesday, April 30, 2019, Tuesday, May 28, 2019 6:30 PM, Tuesday, June 25, 2019, Budget Workshop Tuesday, July 23, 2019, Tuesday, July 30, 2019, No August Meeting, Tuesday, September 24, 2019, Tuesday, October 29, 2019, *3rd Tuesday* Tuesday, November 19, 2019, and *2nd Tuesday* Tuesday, December 10, 2019. Meetings are at the Recreation Center at 6:30pm on the final Tuesday of the month unless otherwise noted. 7. Discussion: Playground Initiative Update – John Hirliman had given the Recreation Commission a sample of the Veterans Memorial Park plan. Cheryl Smith was concerned about the proposal. She did not love it. Amy Smith said the park was supposed to be unique with its own identity. They did not see it in this proposal. Robert Manasier wanted a better fitness area (multigenerational). John Hirliman said to use the plan for the space but could have other vendors and items in the areas. Cheryl Smith asked how high the wave was. It was 9’ 2” and 64 – 6 wide 76’6” with fall zone. Cheryl Smith said the sphere was not that different. Amy Smith asked about the spec. for the ICON portion. She was concerned on how it would last in the environment, i.e. broken lights. Cheryl Smith was concerned about having video games at the park. The point of outdoor play is to get away from Screen time. She was concerned about the ICON maintenance of the playground. The Recreation Commission members wanted the playground to be different than the Geyser Road School’s playground. Robert Manasier asked about foul balls in the playground. Amy Smith asked about if there was any word on the old West Side Playground. John Hirliman said not at this time. Amy Smith asked the website pictures on the website to be more active. She wants it to be an active slideshow. 2018-12-11 Recreation Commission Minutes Page 3 of 4  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola 8. Discussion: Max Galaxy Update – John Hirliman reported that the MaxGalaxy contract with Active Network/Maximum Solutions were going through rewrites. The company cut out 14 items of the City’s contract. The City is countering. 9. Discussion: Basketball Program – John Hirliman reported on the status of the basketball program. It is difficult. Parents do not have anywhere to go. They have to work around the equipment. Amy Smith reported that she received a notification regarding a basketball issue. 10. Discussion: General Budget – John Hirliman reported that he had submitted the tracking report. The report did not include rental fees and equipment. The basketball program is short. Amy Smith asked if the insurance/City would cover increased marketing when the building opens back up. John Hirliman explained not from insurance. 11. Discussion: Directors Report – John Hirliman reported on the Department’s marketing plan. He explained that after Memorial Day the open rate dropped to under 10% when it was 22-24% previously. Robert Manasier asked if it was due to a calendar or topic peak. There are peaks and valleys. John Hirliman explained that the Department was doing more target marketing. The vendor recommended reducing the bounce rate. John Hirliman said they will increase the face book postings. Robert Manasier recommended Instagram as well. 12. Discussion: Program Report – John Hirliman reported that the basketball program is down by 100 participants. The meeting ended at 8:10 pm. The next meeting will be Tuesday, January 29, 2019 - 6:30 pm at the Recreation Center. Respectfully submitted, Kathleen Lanfear 2018-12-11 Recreation Commission Minutes Page 4 of 4