Recreation Commission

City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola Recreation Commission Meeting Tuesday, August 13, 2019 6:00 pm Saratoga Springs Recreation Center Attendance Public Comment 1. Discussion and Vote: 2020 Budget 2. Discussion and Vote: Master Plan 3. Discussion: Camp Saradac 4. Discussion: Ice Rink 5. Discussion: General Budget 6. Discussion: Directors Report 7. Discussion: Program Report Executive Session: Personnel Adjournment - Next Meeting – Tuesday, September 24, 2019 - 6:30 pm. The Recreation Commission will be meeting on the last Tuesday of the month on October 2019 at the Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. Other meeting dates are November 19, 2019 and December 10, 2019. 2019-08-13 Saratoga Springs Recreation Commission Minutes Page 1 of 3  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola Recreation Commission Meeting Tuesday, August 13, 2019 6:00 pm Saratoga Springs Recreation Center Attendance: Cheryl Smith, Amy Smith, John Dowd, Derrick Legall, and Alphonse Lambert John Hirliman Public Comment – There was no public comment. 1. Discussion and Vote: 2020 Budget – The Recreation Commission went through the 2020 proposed budget. John Hirliman highlighted areas where changes occurred. The Recreation Department included minimum wage increases. The Revenue fees were discussed. The Recreation Commission discussed going to a two tier system verses the sometimes three tier system. Camp and Ice Rink fees were City and Non-City. The Software programs that the City was looking into have Resident and Non-Resident rates. The Recreation Fees (Soccer) would go to $55 City and $75 non-city rate. Cheryl Smith was concerned that it was not a financial impact but a perception. Once there was a divide it will continue. Amy Smith explained that it was important to have a City tax payer discount. John Hirliman explained that the Adult groups had paid the highest rate previously. There are a few groups that it will impact. The Recreation Commission tabled the Recreation fees to the next meeting. The Recreation Commission discussed adding Spring Ice and the Chiller costs. The Softball and Tennis Clinic numbers increased. DPW needed additional staffing (2 at Rec. Center and 2 at Ice Rink). This would allow for Spring Ice and DPW opening and closing the buildings. The Department is requesting the Program Coordinator Part time. The Department will be cutting the Rec. Center Supervision and Cleaner Part time lines to help offset the other personnel lines. If the positions are cut, the Supervision and Cleaner PT lines will need to be reinstated for nights, holidays, weekends, and tournaments/special events. East Side Rec. will be closed in 2020. Camp will be going to an alternative location. The Department was requesting an increase to education line, marketing, postage, and printing. John Hirliman worked with IT and Finance for the Recreation Software companies. The Recreation Department rented bus and driver from the Saratoga Springs City School District. The cost is $31.95/hour plus $2.24/mile and $40/day. The Recreation Commission reviewed the programs, Ice Rink, Youth Parking, Basketball and Soccer. The Recreation Commission discussed the part time personnel and seasonal hourly rates. The motion to approve the 2020 Part time personnel and seasonal hourly rates was made by Alphonse Lambert and seconded by John Dowd. The motion was approved by voice vote. The motion to submit the 2020 proposed budget as discussed was made by Amy Smith and seconded by John Dowd. The motion was approved by voice vote. 2019-08-13 Saratoga Springs Recreation Commission Minutes Page 2 of 3  City of Saratoga Springs Derrick LeGall Recreation Commission Chair RECREATION COMMISSION Alphonse Lambert 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Amy Smith Robert Manasier 518-587-3550 x2300 Fax 518-584-1748 Cheryl Smith John Dowd www.SaratogaRec.com Michelle Merola 2. Discussion and Vote: Master Plan – The Recreation Commission discussed the Recreation Master Plan. The Recreation Master Plan was tabled to the next meeting. John Dowd requested to sit down with Michael Veitch/DPW and the field user groups so they know what they need to do. He would like to go over schedules, time lines, and water opening/shut off. 3. Discussion: Camp Saradac – Camp Saradac has been a challenge. The Recreation Commission discussed the Camp Saradac issues. 4. Discussion: Ice Rink – The Recreation Commission discussed the Ice Rink items. The Chiller will need to be installed. A temporary chiller will be rented until the new chiller can be installed. DPW was working on it. 5. Discussion: General Budget – The Recreation Commission discussed the General Munis Budgets. 6. Discussion: Directors Report – John Hirliman gave the Directors Report. 7. Discussion: Program Report – John Hirliman gave the Program Statistic report. Executive Session: Personnel Adjournment – The motion to adjourn at 7:16 p.m. was made by Amy Smith and seconded by Cheryl Smith. The motion was approved by voice vote. The next meeting will be Tuesday, September 24, 2019 at 6:30 pm at the Saratoga Springs Recreation Center. Respectfully submitted, Kathleen Lanfear 2019-08-13 Saratoga Springs Recreation Commission Minutes Page 3 of 3