Recreation Commission

City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta Saratoga Springs Recreation Commission Meeting Tuesday, March 26, 2024 6:30pm Scott T Johnson Recreation Center Agenda Attendance Public Comment 1. Discussion and Vote: Approval of Minutes 2. Discussion and Vote: Approval of Recreation Department Part Time Personnel 3. Discussion and Vote: Approval of Recreation Department Purchases 4. Discussion and Vote: Approval of 2024 Camp Saradac & Multisport Trips and Programs 5. Discussion and Vote: Authorization for Mayor to Sign the 2024 State of New York Department of Health Renewal Application for a Permit to Operate Camp Saradac and Multisport Camp 6. Discussion and Vote: Authorization for the Mayor to sign Youth Service Project Minor Contract with County of Saratoga 7. Discussion and Vote: Accept Stewarts Foundation Holiday Match Donation $5,500.00 8. Discussion and Vote: Accept George and Martha Parker Donation $2,200.00 9. Discussion and Vote: Accept Saratoga Springs Housing Authority $1,960.00 10. Discussion and Vote: Authorization for the Mayor to sign It’s Climb Time Agreement $850.00 11. Discussion and Vote: Authorization for the Mayor to sign NYS Parks Permit for the Running Program 12. Discussion and Vote: Authorize the Mayor to sign the Pitney Meadows Community Farm Facilities Use Agreement for the Running Program 13. Discussion and Vote: Approve to apply for the USTA Growing Tennis Together Grant 14. Announcement: Spring Exhibition, 2024-03-30, 10am, at the Saratoga Springs Ice Rink on Weibel Avenue 15. Discussion: Bocce Update 16. Discussion: Free Employee Drop-In Benefit 17. Discussion: Capital Projects 1. Discussion: Veterans Memorial Park Playground & Field House MP 2. Discussion: Ice Rink 3. Discussion: Bike Park 4. Discussion: Scott T. Johnson Recreation Center 5. Discussion: Station Lane 18. Discussion: General Budget 19. Discussion: Director’s Report 20. Discussion: Program Report Executive Session: Personnel Adjournment – Next Meeting – Tuesday, April 30, 2024 - 6:30pm at the Scott T Johnson Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. If you cannot attend, please submit questions via email to Recreservations@saratoga-springs.org. 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 1 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta Saratoga Springs Recreation Commission Meeting Tuesday, March 26, 2024 6:30pm Scott T Johnson Recreation Center Minutes The Saratoga Springs Recreation Commission Meeting was called to order at 6:38pm by Amy Smith. Attendance: Amy Smith, Michelle Merola, Derrick Legall & Robert Manasier. Staff John Hirliman & Lisa Morahan Public Comment – There was no Public Comment. 1. Discussion and Vote: Approval of Minutes The motion to approve the 2/27/2024 Minutes was made by Robert Manasier and seconded by Derrick Legall. Discussion: The Recreation Commission approved the 02/27/2024 Minutes. (Ayes – All) 2. Discussion and Vote: Approval of Recreation Department Part Time Personnel The motion to approve the Recreation Department revised part time personnel list submitted to Civil Service was made by Derrick Legall and seconded by Michelle Merola. Discussion: The Recreation Commission reviewed the list of part-time/seasonal personnel. The Recreation Commission discussed the two Camp Directors, one for Camp Saradac and the other for the Multisport Camp. The Recreation Commission agreed to increase employee number 2867 Assistant Director rate from starting rate of $17.00/hour submitted to $19.00/hour. The employee had been a Camp Saradac counselor for years. 2024 Effective Effective Hourly Employee Start Date End Date Rate Number Job Class Desc Level $ 17.00 6/1/2024 9/1/2024 $ 19.00 2867 Assistant Camp Saradac Director 6/1/2024 9/1/2024 $ 21.00 2976 Camp Saradac Director 6/1/2024 9/1/2024 $ 21.00 2869 Camp Saradac Director 4/9/2024 $ 15.00 New Recreation Assistant (Ayes – All) 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 2 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 3. Discussion and Vote: Approval of Recreation Department Purchases The motion to Recreation Department Purchases was made by Robert Manasier and seconded by Michelle Merola. Discussion: The Recreation Department would be purchasing up to $3,277.37 for Darling Donoughnuts, Amazon goalie gloves, soccer supplies and apparel, Office Supplies and It’s Climb Time LLC climbing wall. The Department would pay invoices. Darling Doughnuts would be at camp twice. The overall Trips and program would be approve in item #4. # of Company/Vendor Description items Amount Org Obj - Proj Note 3/19/2024 Invoice Darling Doughnuts Invoice #000581 8/1 & 8/8 Events $ 767.50 A3567154 54500 Balance $29,075.25 Amazon.com order number: 111- Amazon 2896479-3229838 Soccer 254 $ 959.87 A3567344 54170 Balance $14,282.13 supplies, Goalie gloves, and apparel A3567144 54110 Balance $2,352.65 WB Mason Office Supplies - Up to $ 700.00 A3567194 54110 Balance $289.58 A3567144 54170-6016 Balance $1,846.58 2/16/2024 Invoice Its Climb Time LLC Climbing Wall - Camp Saradac $ 850.00 A3567154 54500 Balance $29,075.25 Total $ 3,277.37 (Ayes – All) 4. Discussion and Vote: Approval of 2024 Camp Saradac & Multisport Trips and Programs The motion to approve the 2024 Camp Saradac & Multisport Trips and Programs was made by Robert Manasier and seconded by Derrick Legall. Discussion: The Recreation Department was requesting approval of the 2024 Camp Field Trips and Programs. The trips and programs will be purchased out of account number A3567154 54500 Programs and Bus Trips which has a 2024 adopted budget of $31,000.00. The pool trips will be out of account number A3567154 54350 Pool which has a 2024 adopted budget of $1,875.00. The Equipment and Vehicle Rental account number is A3567154 54530 with a budget of $16,567.00 and Gas and Oil account number is A3567154 54520 with a budget of $5,228.00. The items with the Deposit would be paid in advance for the trips or program. The Recreation Commission discussed the programs/trips estimated costs. There was a new trip to Saratoga Corinth & Hudson Railway, and program, Darling Donuts. The Program Coordinator decided to go Kingpins instead of Strike Zone. The Department had two five year passes to the State Park that were purchased last year. The Department tried to have something every day. The Multisport Camp was going to the Clifton Park players Park, Peerless Pool, Prospect Mountain, Ice rink. The Sky zone – Clifton Park charged flat fee so there was no additional charges for the Multisport camp. Amy Smith asked if the Department would add spots. John Hirliman was concerned about the quality of the Camp if the Department added to many campers. He wanted the campers to have a good experience. 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 3 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta (Ayes – All) 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 4 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 5. Discussion and Vote: Authorization for Mayor to Sign the 2024 State of New York Department of Health Renewal Application for a Permit to Operate Camp Saradac and Multisport Camp The motion to approve the 2024 State of New York Department of Health Renewal Application for a Permit to Operate Camp Saradac and Multisport Camp was made by Amy Smith and seconded by Derrick Legall. Discussion: This is an annual request. The Department would be working with Saratoga County Department of Health this year. The personnel, background check and Camp Safety plan with the annual permit would be submitted 60 days prior to Camp opening. 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 5 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta (Ayes – All) 6. Discussion and Vote: Authorization for the Mayor to sign Youth Service Project Minor Contract with County of Saratoga The motion to approve the Youth Service Project Minor Contract with County of Saratoga was made by Robert Manasier and seconded by Michelle Merola. Discussion: The Department would be receiving $8,327.00 from the NYS OCFS/Saratoga County for Camp Saradac reimbursement. (Ayes – All) 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 6 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 7. Discussion and Vote: Accept Stewarts Foundation Holiday Match Donation $5,500.00 The motion to Accept Stewarts Foundation Holiday Match Donation $5,500.00 was made by Michelle Merola and seconded by Robert Manasier. Discussion: The annual donation would support the Recreation Department program/sports equipment/supplies and scholarships. (Ayes – All) 8. Discussion and Vote: Accept George and Martha Parker Donation $2,200.00 The motion to Accept George and Martha Parker Donation $2,200.00 was made by Michelle Merola and seconded by Robert Manasier. Discussion: Please accept the $2,100.00 donation from George and Martha Parker for scholarships. (Ayes – All) 9. Discussion and Vote: Accept Saratoga Springs Housing Authority $1,960.00 The motion to Accept Saratoga Springs Housing Authority $1,960.00 was made by Michelle Merola and seconded by Robert Manasier. Discussion: The funding is for the tenant’s portion of the Camp Saradac. (Ayes – All) 10. Discussion and Vote: Authorization for the Mayor to sign It’s Climb Time Agreement $850.00 The motion to approve the It’s Climb Time Agreement $850.00 was made by Amy Smith and seconded by Michelle Merola. Discussion: The Recreation Commission approved the It’s Climb Time LLC $850.00 agreement to go to the City Council for Mayor’s signature. (Ayes – All) 11. Discussion and Vote: Authorization for the Mayor to sign NYS Parks Permit for the Running Program The motion to approve the NYS Parks Permit for the Running Program was made by Robert Manasier and seconded by Derrick Legall. Discussion: The Recreation Commission approved the New York Parks, Recreation and Historic Preservation Saratoga Spa State Park 2024 Special event/Activity Permit Application to go to the City Council for Mayor’s signature. The Recreation Department operates our running program each year throughout the Summer at no charge to the City. The City provides insurance to the State Park each year. It’s Free. (Ayes – All) 12. Discussion and Vote: Authorize the Mayor to sign the Pitney Meadows Community Farm Facilities Use Agreement for the Running Program The motion to approve the Pitney Meadows Community Farm Facilities Use Agreement for the Running Program was made by Amy Smith and seconded by Derrick Legall. Discussion: The Recreation Commission approved the Pitney Meadows Community Farm Facilities Use Agreement to go to the City Council for Mayor’s signature. The Recreation Department operates our running program each year throughout the Summer at no charge. The Pitney Meadows Community Farm confirmed that the Recreation Department could utilize the farm again this year Mondays – Saturdays 8:30am-10:30am for the Boys Running ages 10-18 and Tuesdays and Thursdays 8:30-9:30am for families with children ages 4-9 ending 8/24/2024. There is no charge for the use of the facility running the same program at the same place. (Ayes – All) 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 7 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 13. Discussion and Vote: Approve to apply for the USTA Growing Tennis Together Grant The motion to approve to apply for the USTA Growing Tennis Together Grant was made by Derrick Legall and seconded by Robert Manasier. Discussion: The Program Director would be apply for a $1,600.00 grant from the USTA for Tennis Supplies and staffing. The Spring, Summer and Fall Red ball Tennis programs had been extremely popular. (Ayes – All) 14. Announcement: Spring Exhibition, 2024-03-30, 10am, at the Saratoga Springs Ice Rink on Weibel Avenue Discussion: The Saratoga Springs Recreation Department would be having the Aloha Spring Exhibition on Saturday, March 30, 2024 beginning at 10:00 am at the Saratoga Springs Ice Rink on Weibel Avenue. Skaters who were not in the Fundamentals or Introduction to Ice program would also participate in the exhibition for $10/$12. The mother made skits to all the skaters. Those that choose would not have to wear a helmet. The program had been successful. John Hirliman announced that as of today, LT. Jenna Hilton request to use the Scott T. Johnson Recreation Center, this Friday 3/29/24, 12-2pm, for the Easter Bunny event. This event was moved from Congress Park. The event cannot go to Congress Park with the snow. It’s the 4th anniversary of the event. The national guard would be at the event along with Police and Fire Departments. Amy Smith thought that was awesome. 15. Discussion: Bocce Update – Discussion: The Veterans Memorial Park project was looking into having two Bocce Courts. The City allocated $13,000.00 for the court. The Southwest Association received a total of 18 email responses from individuals and families expressing an interest in playing bocce at the bocce ball courts if the courts end up being constructed at the Veterans Memorial Park. Many who responded with very enthusiastic support. As best as John Hirliman could determine these 18 emails represented the responses of at least 30 people. Amy Smith played bocce. It was like shuffleboard and had a wooden design. The Recreation Commission discussed that the $2 million cost was a lot for one field. 16. Discussion: Free Employee Drop-In Benefit – Discussion: The Benefit was under review through HR. Amy Smith asked what the hold up was. HR was discussing with the City Attorney on the implementation of the free employee drop in benefit. The Recreation Commission discussed the potential loss of revenue but concluded that employees would bring additional paying participants. 17. Discussion: Capital Projects - Discussion: The next six years the Recreation Department was looking into property for expanding programming, redeveloping the Veterans Memorial park, playgrounds, onsite AED with Call, West Side Pavilion, increase storage at the facilities, digital signage, court resurfacing, HVAC unit, roofs, parking, and building upgrades. There was nothing new with Veterans Memorial Park until the plan was finished. 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 8 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 1. Discussion: Veterans Memorial Park Playground & Field House MP Discussion: The Recreation Commission discussed the project. 2. Discussion: Ice Rink - Discussion: The Recreation Commission discussed the Security system project. The City met with Skidmore regarding the 10 year plan. Skidmore wanted to pay the lump sum up front. Skidmore was looking to amend the contract. Amy Smith asked about the 3 year capital portion. The Recreation Commission discussed the $187,00 light project, and $97.000 project. There had been skyrocketing projects. The Projects included renovating the lobby. The City would go out and get pricing to move on the project. Skidmore built the locker room. There was $300,000.00 capital project. The Wellness Center spacing was tough. It’s a good deal but don’t increase the footprint. NEXUS center was amazing partnership town and facility. The partnership with the school could work. 3. Discussion: Bike Park Discussion: ARC was working with the City regarding the phase 1 of the Bike Park project. The appraisal was the longest it had been taking. The appraisal see how much to have more space. The property would be near the ice rink. If the contact was amended to a Design/Build, it would take off $65,000.00 for other vendor. If goes well the project would start in the fall. 4. Discussion: Scott T. Johnson Recreation Center Discussion: The Recreation Commission discussed the parking project, PA System upgrade and fixed Multipurpose Room window. John Hirliman met with the Commissioner regarding parking lot. The company came back with 16 additional spots, originally had 45 spots. The Scott T Johnson Recreation Center needed the parking only can get that small number of spots. The Subdivision Recreation fees went towards Civic spaces. There was $150,000 to upgrade the facility and the parking area. The Storage Unit engineers did not submit. The only submission was from Synthesis for $55,000.00. The Recreation Commission thought it was too expensive for a shed. 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 9 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 5. Discussion: Station Lane Discussion: The Recreation Commission discussed the Station Lane project. The $20,000.00 funding would be coming through the City. The area would be behind the post office. There would be a design ready and done, reserve funding access. The City would pay LA Group as a designated engineer. This would be for playground, walking path, fields, trails and additional amenities. 18. Discussion: General Budget Discussion: According to the MUNIS general budget reports, Recreation used 16% of the expense budget ($93,379.92 in February), and had raised 27.6% by February 2024 ($320,957.85 in February). The Department increased $417,279.31 expenditures 18% from 2022 but save 9.6% $283,101.74. The Department in 2023 increased revenue by 5.5% ($81,376.31) over the budget. This was 23% ($295,551.15) higher than in 2022 ($1.27M vs $1.57M). 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 10 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 11 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 12 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 13 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2023 PERIOD 13 YTD MUNIS REVENUE * 2023 MUNIS YTD UNAUDITED FINANCIALS RECREATIONAL FEES $ 53,496.20 FIELD FEES $ 77,675.83 INDOOR REC FACILITY RENT $242,951.03 RENTAL ICE RINK WEIBEL $609,535.20 RACE TRACK PARKING FEES $ 51,337.38 REC PROG CLINIC FEES $ 63,769.10 CONCESSIONS $ 1,921.76 SUMMER PROGRAM $201,833.00 RECREATION SCHOOL CONTRACT $195,000.00 RECREATION SCHOOL CONT.SPECIAL $ 24,387.50 GIFTS AND DONATIONS $ 8,438.00 YOUTH PROGRAMS $ 6,900.00 HOSP, INS., WC & DISABILITY $ 33,060.71 2023 PERIOD 13 YTD MUNIS EXPENSE RECREATION EXPENSES $1,034,692.81 SUMMER RECREATION PROGRAM $ 188,795.71 INDOOR RECREATION FACILITY $ 195,420.72 ICE RINKS $ 657,994.95 WATERFRONT $ 7,066.44 SUMMER PARKING PROGRAM $ 24,290.99 BOYS/GIRLS BASKETBALL $ 28,833.57 SOCCER $ 20,798.19 INS, RETIREMENT, HOSP., LEAVE $ 524,106.75 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 14 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2023 PERIOD 13 YTD MUNIS REVENUE * 2023 MUNIS YTD UNAUDITED FINANCIALS A046 42001 RECREATIONAL FEES $ 53,496.20 53,496.20 3.41% A046 42023 FIELD FEES $ 77,675.83 77,675.83 4.95% A046 42024 INDOOR REC FACILITY RENT $242,951.03 242,951.03 15.47% A046 42025 RENTAL ICE RINK WEIBEL $609,535.20 609,535.20 38.82% A046 42050 RACE TRACK PARKING FEES $ 51,337.38 51,337.38 3.27% A046 42051 REC PROG CLINIC FEES $ 63,769.10 63,769.10 4.06% A046 42510 CONCESSIONS $ 1,921.76 $ 1,921.76 0.12% A056 42005 SUMMER PROGRAM $201,833.00 201,833.00 12.85% A056 42351 RECREATION SCHOOL CONTRACT $195,000.00 195,000.00 12.42% A056 42352 RECREATION SCHOOL CONT.SPECIAL $ 24,387.50 24,387.50 1.55% A106 42705 GIFTS AND DONATIONS $ 8,438.00 8,438.00 0.54% A116 43820 YOUTH PROGRAMS $ 6,900.00 6,900.00 0.44% HOSP, INS., WC & DISABILITY $ 33,060.71 $ 33,060.71 2.11% 1,570,305.71 7140 RECREATION EXPENSES $1,034,692.81 1,034,692.81 38.58% 7150 SUMMER RECREATION PROGRAM $ 188,795.71 188,795.71 7.04% 7171 INDOOR RECREATION FACILITY $ 195,420.72 195,420.72 7.29% 7180 VERNON ARENA $ 449.66 0.02% 7181 ICE RINKS $ 657,994.95 657,545.29 24.52% 7240 WATERFRONT $ 7,066.44 7,066.64 0.26% 7310 SUMMER PARKING PROGRAM $ 24,290.99 24,290.99 0.91% 7320 BOYS/GIRLS BASKETBALL $ 28,833.57 28,825.57 1.07% 7340 SOCCER $ 20,798.19 20,798.19 0.78% INS, RETIREMENT, HOSP., LEAVE $ 524,106.75 $ 524,106.75 19.54% TOTAL DEPARTMENT OF RECREATION $ 2,682,000.33 The Ice rinks made $48,010.09 General budget that does not include Capital Projects. 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 15 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 19. Discussion: Director’s Report Discussion: The Assistant Administrative Director Recreation went to the monthly Safety Committee meeting. She heard a presentation from NYMIR regarding trainings for staff. 20. Discussion: Program Report Discussion: The Recreation Commission received the Community Pass Statistics reports for Camp Saradac & Multisport Camp, Spring, Summer, and Winter 2023/2024 reports. As of 3/26/2024, Camp Saradac had 1,350 participant weeks, with 445 on the waitlist generating $171,870.00, Multisport Camp had 137 participants with 2 on wait list generating $20,905.00, Spring 2024 had 876 participants with 29 on the waitlist generating $51,942.80, Summer 2024 had 62 participants generating $3,620.00, and Winter 2023/2024 had 1,091 participants generating $70,676.50. Spring Soccer was trying to hit 500. The Grade 5-7 increased to 10 teams. The Department was seeing a lot of kids come back. The Department just opened up for summer registration and need one more participant for Multisport. 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 16 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 17 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 18 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 19 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 20 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 21 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 22 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 23 of 24  City of Saratoga Springs Amy Smith RECREATION COMMISSION Recreation Commission Chair Michelle Merola 15 Vanderbilt Avenue, Saratoga Springs, New York 12866 Derrick LeGall Alphonse Lambert 518-587-3550 x2300 Fax 518-584-1748 Robert Manasier John Dowd www.SaratogaRec.com Adrianna Britt-Gaeta The motion to add Executive Session to the agenda to discuss personnel was made by Amy Smith and seconded by Derrick Legall. (Ayes - All) The Recreation Commission went into Executive Session at 7:30pm. The Recreation Commission resumed meeting from Executive Session at 8:21pm. The Recreation Commission decided to update the Recreation Office Manager’s job description. The motion to add Recreation Office Manger revised Job description to the agenda was made by Michelle Merola and seconded by Amy Smith. (Ayes - All) The motion to approve the revised Recreation Office Manager’s job description was made by Michelle Merola and Amy Smith. (Ayes-All) Adjournment – The motion to adjourn at 8:23 pm was made by Michelle Merola and seconded by Robert Manasier. (Ayes - All) The Next Meeting would be Tuesday, April 30, 2024 - 6:30pm at the Scott T Johnson Recreation Center, 15 Vanderbilt Avenue, Saratoga Springs, NY 12866. Respectfully submitted, Kathleen Lanfear 2024-03-26 Saratoga Springs Recreation Commission Minutes Page 24 of 24