Village Board

June 18, 2013 ***VILLAGE BOARD MINUTES*** June 18, 2013 SAUKVILLE MUNICIPAL CENTER 639 E GREEN BAY AVE SAUKVILLE, WISCONSIN Village President Barb Dickmann called the meeting to order at 8:00 p.m. Village Administrator Dawn Wagner gave the Statement of Public Notice. Members: Barb Dickmann-present, Bob Hamann-present, Dan Sauer-present, David Maglio-present, Mike Krocka-present, Michael Gielow-present, and Joe Caban-present. Others Present: Dawn Wagner, Mary Kay Baumann, and Mike Harrigan-Ehlers & Associates. PLEDGE OF ALLEGIANCE CITIZEN COMMENTS AND QUESTIONS None. APPROVE MINUTES OF JUNE 4, 2013 MEETING Maglio/Gielow made a motion to approve the June 4, 2013 minutes as presented. Motion carried. COMMUNICATIONS REPORT FROM THE VILLAGE PRESIDENT Dickmann shared a thank you note received from the Geib family. REPORT FROM THE VILLAGE ADMINISTRATOR No comment. ORDINANCES – RESOLUTIONS – PETITIONS Ord. #739 – Numbering and Amending the Ordinance to Create a Community Development Authority Krocka/Maglio made a motion to waive the 1st reading of Ord. #739 – Numbering and Amending the Ordinance to Create a Community Development Authority. Motion carried. Maglio/Krocka made a motion to waive the reading of Ord. #739 – Numbering and Amending the Ordinance to Create a Community Development Authority. Motion carried. Hamann/Gielow made a motion to adopt Ord. #739 – Numbering and Amending the Ordinance to Create a Community Development Authority. Motion carried. Res. #1169 – Initial Resolution Authorizing $755,000 General Obligation Bonds for Street Improvement Projects Krocka/Gielow made a motion to take no action on this resolution and remove it from the agenda. Motion carried. Res. #1171 – Resolution Authorizing the Issuance and Sale of $1,040,000 General Obligation Corporate Purpose Bonds, Series 2013A Mike Harrigan of Ehlers & Associates reported that two (2) bids were received. The low bid was received from BOSC-Milwaukee at a 2.2972% rate. With the premium, the size of the issue was reduced. The final resolution will be adopted at $1,030,000. Harrigan stated that the interest rate environment is on the increase. Rates are up 40 basis points. Harrigan stated that it is not anticipated that the rates will be coming back down.  June 18, 2013 Harrigan stated that the rate increase resulted in the 2.2972% increase instead of the 2.02% anticipated. The total principal and interest is $1,187,668. This is $32,000 higher than anticipated. Harrigan stated that this rate is still substantially below the median rate reported over the last 10 years. Harrigan stated that BOSC-Milwaukee, at a 2.2972% rate, is the recommendation from Ehlers. The bid results are favorable and it is in the scope of the budget. Harrigan stated that Resolution #1171 at $1,030,000 approves award of the sale to the low bidder, locks in the rate, and provides fund accounting. Dickmann asked if the Board could adopt the resolution with a different dollar amount than originally stated. Harrigan said that it could be adopted as long as the amount is less than what was originally reported. Harrigan reported on the bond rating from Moody’s. He stated that the Moody’s credit report affirms the Village’s Aa3 Credit Rating. Harrigan stated that the Village is to be commended for maintaining the rating. Harrigan stated that the Village has stable financial operations and has healthy general fund reserve levels. Harrigan stated that in 2013 and the last half of 2012 they have seen more rating down-grades than in the last 20 years. Dickmann asked what the Village would have to do to go up a grade. Harrigan stated that finishing current projects could affect the grading. Ehlers & Associates provided an updated resolution noting the change to $1,030,000. The resolution will be acted on at that amount. Krocka/Caban made a motion to waive the reading of Res. #1171 – Resolution Authorizing the Issuance and Sale of $1,030,000 General Obligation Corporate Purpose Bonds, Series 2013A. Motion carried. Hamann/Sauer made a motion to approve Res. #1171 – Resolution Authorizing the Issuance and Sale of $1,030,000 General Obligation Corporate Purpose Bonds, Series 2013A. Roll call vote was taken with all in favor. Motion carried. Res. #1172 – 2012 Compliance Maintenance Annual Report Hamann stated that this is an annual report. Hamann stated that the Wastewater Plant again received an A rating. Caban/Hamann made a motion to waive the reading of Res. #1172 – 2012 Compliance Maintenance Annual Report. Motion carried. Hamann/Caban made a motion to approve Res. #1172 – 2012 Compliance Maintenance Annual Report as presented. Motion carried. REPORTS OF VILLAGE BOARD COMMITTEES Utility Committee Hamann reported on the meeting of June 11, 2013. The 2012 Compliance Maintenance Annual Report was reviewed. Discussion was held regarding changes to the fluoridation of the Village’s water supply. A recommendation was made to the Finance Committee for discussion and approval.  June 18, 2013 Public Works Committee No Report. Public Safety Committee Krocka reported on the meeting of June 13, 2013. Chief Goetz attended the meeting and shared his expectations. The Police Department has received new equipment including ballistic shields, helmets, and level 4 vests. The Police Department, along with the Sheriff’s Department, had to use the “My-State” Program to help locate a missing child in the Village. Chief Goetz said it worked well. Emergency Management now has a new emergency operations plan in place through the County. Training is being held for school incidents. It will include Standardized Active Shooter Training. Fire/Ambulance is working on moving towards computerized scheduling for the ambulance service. Advanced EMT’s are going through refresher courses. EMS Division Chief Shari Kirsch received the Government Achievement Award from the Saukville Chamber of Commerce. Discussion was held regarding the paging system failure with the County. Finance Committee Dickmann reported on the meeting of June 18, 2013. Claims for May 2013 were approved in the amount of $185,385.18. Discussion was held regarding fluoride injection equipment for the Village’s Utility Department. A recommendation was made to the Village Board to approve Saukville Municipal Center, Oscar Grady Library, and the Saukville Police Department as the three (3) official posting locations for the Village. Krocka/Maglio made a motion to approve Saukville Municipal Center, Oscar Grady Library, and the Saukville Police Department as the three (3) official posting locations for the Village. Motion carried. Committee went into Closed Executive Session with no action being taken. A recommendation was made to the Village Board to approve the update to Section 4(H) of the Personnel Manual to include additional compensation for Utility Operators in the Water and Wastewater Departments who have obtain certain licenses/certifications as required by the Village. Krocka/Caban made a motion to approve the update to Section 4(H) of the Personnel Manual to include additional compensation for Utility Operators in the Water and Wastewater Departments who have obtain certain licenses/certifications as required by the Village. Motion carried. A recommendation was made to the Village Board to approve the contract for MK Haroldson Planning & Development for six (6) months. Additional language has been added that MK Haroldson must bring in at least one new business or make one new land sale during that time. Gielow/Krocka made a motion to approve the contract for MK Haroldson Planning & Development for six (6) months. Additional language has been added that MK Haroldson must bring in at least one new business or make one new land sale during that time. Motion carried.  June 18, 2013 Other Business: Baumann will be supervising a student from Workforce Development for the summer. Wilhelm has been recertified for UDC/HVAC. Applications are being accepted through June 28th for the Utility Operator/Laborer position. There was vandalism at Quade Park. The Chamber Golf Outing and Annual Awards Banquet are being held Wednesday, June 19 th. The next Finance/Village Board Meetings will be held July 23, 2013. REPORTS OF SPECIAL COMMITTEES Plan Commission No report. Community Development Authority/Industrial Review Committee The next meeting is scheduled for Thursday, June 20, 2013. Library Board Caban reported on the meeting of Tuesday, June 11, 2013. The new flooring has been installed. The new roofing is nearing completion. The Library has developed a new logo. The Summer Reading Program is going well. Friday afternoon movies have begun. Merger talks with the other Library systems have pretty much stopped. The top three (3) hits were: e-books, kid’s page, and the Director’s page. Mid-Moraine Municipal Association The next meeting is scheduled for September. OPERATOR’S LICENSE APPROVALS Gielow/Krocka made a motion to approve the Operator’s License Renewals for Wagner for Pick ‘n Save, Spears for Walgreens, and Bruss for Tri-Par. Motion carried. LIQUOR LICENSE APPROVALS See Attached. CITIZEN MATTERS AS NOTICED None. ADJOURNMENT Krocka/Caban made a motion to adjourn to July 23, 2013. Motion carried at 8:32 p.m. Mary K. Baumann, Deputy Clerk F:\USERS\dclerk\Minutes\Village Board - 2013\Village Board -June 18, 2013.docx