City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA JANUARY 9, 2014 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by each member of Council, followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Mary Ellen Sprague, Carol Bell, Estella Shabazz John Hall and Tom Bordeaux City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Osborne, seconded by Alderman Shabazz and unanimously carried the Summary/Final minutes of the City Council W ork Session/City Manager’s Briefing of December 23, 2013 and the Summary/Final minutes of the City Council meeting of December 23, 2013 were approved. PRESENTATIONS Mr. Henry “Hank” Reed and Robert McCallister of the Downtown Neighborhood Association (DNA) along with Chassidy Mallow, of the Historic Savannah Foundation appeared to present a $6,000 donation to the City of Savannah supporting lighting improvements in Calhoun Square. This is part of the Downtown Square and Park Lighting Plan created to enhance lighting and energy efficiency within our community. Mr. Reed stated in 2006 Artis Wood, a passionate activist in the City of Savannah and Bill Stubey of DNA at the time funded a lighting study which was embraced by City staff. Since then the DNA has been working with the staff to improve all parks and squares many have already been completed and others will be completed in the future. Mr. Reed continued stating this is an excellent example of the City of Savannah partnering with neighborhoods and citizens for the common good and is a hallmark for Mayor Jackson’s administration. Mr. Reed asked the members of the DNA present to stand while the check is presented to the City. Mayor Jackson thanked the DNA for all the work they do for the City of Savannah and it is a pleasure working with them. Alderman Osborne stated each year the DNA awards generous checks to many associations in the City and the community appreciates the support as well. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Alderman Johnson stated he along with the constituents in District 1 appreciates the DNA for all the work performed throughout the year and the advocacy shown towards the Downtown residents and the City of Savannah. Bret Bell and City of Savannah Bureau Chiefs appeared for recognition of the Holiday Food Drive sponsored by City of Savannah employees. The collection of food was given to Second Harvest for distribution. The City of Savannah employees collected a total of 24, 057 cans between December 5 and December 19, 2013, which will create approximately 38,000 meals. An average of 10.28 cans per employee. America’s Second Harvest representative stated it was one of the largest donations received. Michael Davis, Leisure Services was name the Most Generous Employee for donating 70 canned goods. The Most Generous Bureau award was won by Sean Brandon, Management Services Bureau Chief. Mr. Brandon thanked the employees in his bureau for their participation with the event and stated he hopes it continues in the years to come. Alderman Johnson thanked the Bureau Chiefs and employees for their participation and hard work in the event as well and stated oftentimes people tend to forget about those less fortunate in the community during the holiday season. Mayor Jackson thanked everyone for their participation and stated it is important that the citizens know that the employees of the City of Savannah generously give back and it is important to continue working together for the benefit of helping others. Mayor Jackson announced Dyanne Reese, Clerk of Council was not present at the meeting today because she is under the weather and asked everyone to keep her in their prayers. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Debora Dyess for GMRI, Inc. t/a The Olive Garden Italian Restaurant No.1529, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Laura Bisnett at 11333 Abercorn Street, which is located between Largo and Idlewood Drives in District 6. (Existing business/management change during renewal) Alderman Johnson asked Ms. Dyess if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the license can be revoked; if she promised to comply with those rules and regulations and if she could read and write the English language. Ms. Dyess responded yes to all questions. Alderman Johnson thanked her. Approved upon a motion of Alderman Thomas, seconded by Alderman Johnson and unanimously carried per the City Manager’s recommendation. Charles E. Smith for Museum Café, LLC t/a Museum Café, requesting a liquor, beer and wine (drink) license with Sunday sales at 601 Turner Boulevard, which is located between Martin Luther King, Jr. Boulevard and Fahm Street in District 1. (New request for existing business/management) Mayor Jackson asked Mr. Smith is this was a new establishment her replied no. Alderman Johnson asked Mr. Smith if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language. Mr. Smith responded yes to all questions. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Joseph B. Walsh for GMRI, Inc. t/a Red Lobster No. 0173, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Christina Knight at 11 W. Montgomery Cross Roads, which is located between White Bluff Road and Abercorn Street in District 5. (Existing business/management change during renewal) Alderman Bordeaux asked Mr. Walsh if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked and he will lose his business; if he promised to comply with those rules and regulations and if he could read and write the English language or have someone translate for him. Mr. Walsh responded yes to all questions. Alderman Bordeaux thanked him. Alderman Hall asked Mr. Walsh if there were any plans to expand the business to District 3. Alderman Shabazz stated Red Lobster has been successfully doing business in the 5th District and she is glad to have them. Approved upon a motion of Alderman Bell, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. Herbert C. Skinner for Renniks, LLC t/a The Funky Brunch Café, requesting a liquor, beer and wine (drink) license with Sunday sales at 304 E. Broughton Street, which is located between Lincoln and Habersham Streets in District 1. (New location/ownership) Alderman Johnson asked Mr. Skinner if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language. Mr. Skinner responded yes to all questions. Alderman Johnson thanked him. Approved upon a motion of Alderman Bell, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Alderman Thomas asked Mr. Skinner to inform Council what the Funky Brunch Café will be. Mr. Skinner replied after many years he finally decided to stop traveling however, while in Nashville, TN he visited a restaurant that had griddles in the tables as he will have where kids can make pancakes. There will be an outside canopy area as well. They will be open from 7:30 a.m. to 2:30 p.m. and will be family friendly. The business will be located next to Blick Art Supply. He thanked Alderman Johnson for his support as he was instrumental in assisting him in one way or another. ZONING HEARINGS Holly Young, Agent for Chatham Nurseries, Inc., Petitioner (13-004852-ZA), requesting to rezone 6413 Waters Avenue from R-6 (Single Family Residential - 6 units per net acre) to PUD- IS-B (Planned Unit Development Institutional). A special use request to establish a plant sales establishment with outdoor sales is proposed in conjunction with the rezoning. The Metropolitan Planning Commission (MPC) recommends approval of the request to rezone the property to PUD-IS-B. The recommendation for approval is to be in conjunction with approval of the special use request to establish the plant sales use and approval of a general development plan. If the special use is not approved, the PUD-IS-B district is still recommended for approval with a maximum density of 12 residential units per net acre. With limited uses, the PUD-IS-B district is 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 the most compatible non-residential district for the subject property. Other uses permitted by the district, including medical and general offices, cultural facilities and townhome/row houses would not be out of character or incompatible with the existing uses within the area provided that appropriate development standards are in place. The PUD-IS-B district does not include minimum lot area or lot width requirements, or maximum building height and building coverage standards, but they could be addressed at the time of site development plan submittal if the property is rezoned to PUD-IS-B. (The hearing was continued from the meeting of December 23, 2013.) Recommend approval. Mayor Jackson stated to Mr. Lotson during the Pre-Council Session there were several questions raised in reference to this change and Council is requesting to continue this item until the questions are answered. Alderman Osborne stated on the description there are some specific stated uses listed for the PUD-IS-B zoning classification and asked if Mr. Lotson could provide Council with examples of those uses that have been approved previously. Mr. Lotson replied one of those uses approved by this Council in the past was the boutique on Middleground Road a few months ago. Typically it is retail uses that are in abutting or adjoining neighborhoods. Upon a motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried the hearing was continued to January 23, 2014. Mayor Jackson asked that the agenda be amended to allow Reverend Tillman to come forward before he left Council Chambers to be acknowledged. Rev. Tillman spoke briefly and introduced Chad Mance an Attorney who recently established a law firm in Savannah. Attorney Mance stated his firm will primarily handle personal injuries and he looks forward to working with Council and the citizens in Savannah. PETITIONS Upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, the following petitions were approved per the City Manager’s recommendations. Fawn Smiley of Hidden Well Acupuncture Center (Petitioner and Property Owner) – Petition 120773, requesting that the City allow encroachment within the Houston Street right-of- way for the installation of a sign within the treelawn. The subject property is located at 134 Houston Street; more specifically, the southeast corner of the Houston and York Street intersection. The sign, placed to identify the business location, includes a post mounting with an overall height of 8’-6” and a depth of 3’-0”. This request has been reviewed by Public Works and Water Resources, Development Services, Park and Tree, Traffic Engineering, and the Historic District Board of Review. Approval is recommended subject to the property owner assuming all responsibility for injuries or damages to third parties as a result of the encroachment. The property owner will assume all maintenance and liability responsibilities with this installation, and the sign and post will be required to be removed when the business relocates or stops operations. The property owner will hold the City harmless for maintenance and liability of the sign. The property owner agrees that the placement and retention of the sign within the City’s right-of-way is strictly for the convenience of the owner and shall be immediately removed at the request of the City, for any reason, and at no cost to the City. The property owner agrees that approval of this encroachment does not imply that the owner may trim or modify the trees or roots in any way for future maintenance of the sign or to improve the visibility of the sign. City permitting must be obtained regarding the installation 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 of the sign. Recommend approval to allow encroachment within the Houston Street right-of-way for the installation of a sign within the treelawn as requested by Fawn Smiley through Petition 120773, subject to the conditions stated above. The property owner should be advised that such encroachment grants no ownership rights to the property and the encroachment must be removed at any time as requested by the City. Recommend approval. Ms. Artis Wood a resident of Savannah came forward stating the sign looks good in the picture however, her concern is the precedence being set which will allow other businesses to feel like they too can put up signs in the area. She asked Council to deny the petition for encroachment of the sign. Janna Martin, Attorney for Fawn Smiley came forward providing Council with photographs of the sign proposed for the encroachment and in addition other businesses in the area that currently have signs posted. Alderman Sprague referred to the City Attorney asking should this establishment decide to no longer exist will the rights to the signage go with it? Attorney Stillwell replied the sign will go with the property however, the City of Savannah has a right to remove a license at any time. Essentially, when encroachment rights are granted the City of Savannah is giving the business owner the right to do what needs to be done and it goes with the property but it is terminable at will by the Council. Alderman Sprague then asked if the sign is painted florescent pink with polka dots and Council no longer likes it the license can be revoked. Attorney Stillwell replied yes and if the owner decides to change the sign it would have to be approved by Council and the historic review board. Alderman Hall stated he notices in the photographs there are other businesses with signs on the city right of way and this has been granted in the past and sees no reason why it should not be granted to Ms. Smiley. Alderman Osborne brought to the attention of the City Manager a parking meter camouflaged by bushes and stated she thinks something needs to be done about it to prevent a citizen from receiving a citation. Alderman Bordeaux stated in looking through the packet provided he believes the signs are classy, elegant and are a proper way to advertise business in the downtown area and is in favor of the petition. Alderman Bell thanked Attorney Martin and Ms. Smiley for bringing the photos to Council to bring it to their attention that this has been approved in the past. Alderman Thomas stated the sign being proposed is consistent with what has been approved over the years and what is presently in place and additionally is consistent with the signs in the sister city of Charleston, SC does and sees no reason why it should not be approved. Alderman Bordeaux asked Ms. Smiley to inform Council of the services she will provide at her business. Ms. Smiley introduced herself and stated she has been in the business for approximately 15 years. She heals people and works with auto immunity. For 13 years she didn’t have a sign and finally decided to place one in front of her business. She collected the wood from Little Tybee and took 9 months to make. Most of her clients come by word of mouth and she has enjoyed working with the public. Alderman Shabazz stated she supports Ms. Smiley and thinks her sign is very elegant. Ms. Wood stated she feels the sign should be placed on the building versus encroaching on the treelawn. She isn’t against the sign but is against where the sign is being proposed. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Approved upon a motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. Drew Hill of HG7 Savannah Riverside LLC (Petitioner and Property Owner) – Petition 120843, requesting that the City allow encroachment within the Oglethorpe Avenue and E. York Street Lane right-of-ways for the construction and installation of items related to a renovation project of an existing building. The subject property is addressed as 540 E. Oglethorpe Avenue; more specifically, on the north side of Oglethorpe Avenue between Houston and East Broad Streets. The existing building is planned to become the location for DaVita Dialysis. According to plans submitted by the petitioner, encroachment is requested for the following items:  Five (5) new metal canopies to be installed on the Oglethorpe Avenue (front) façade, each encroaching 4’-0” over the sidewalk, ranging from 15’ to 17’ wide, and providing 9’ -6” of vertical clearance.  Architectural details such as banding at the cornice, banding above the block windows, banding at the water table, and precast pilasters which will all encroach approximately 3” over the Oglethorpe Avenue property line.  Six (6) gooseneck lighting fixtures to be installed on the Oglethorpe Avenue façade, encroaching over the sidewalk, each providing 8’-0” of vertical clearance.  Two (2) concrete pads to be installed within the York Street Lane right-of-way detailed as 5’ x 5’ and 5’ x 7’, located specifically off of the rear façade at exit doors.  Gutters, downspouts, and splash blocks to be installed on the rear building façade providing roof drainage, encroaching within the York Street Lane right-of-way. This request has been reviewed by Public Works and Water Resources, Development Services, and Park and Tree with no objections noted; however, approval is subject to the property owner assuming all responsibility for injuries or damages to third parties as a result of the encroaching items. The City will be held harmless for maintenance and liability of all the proposed items included within this petition. All City permitting and construction guidelines must be followed. Recommend approval to allow encroachment within the Oglethorpe Avenue and E. York Street Lane right-of-ways for the construction and installation of metal canopies, architectural building details, lighting fixtures, concrete pads, gutters, downspouts, and splash blocks as requested by Drew Hill through Petition 120843, subject to the conditions stated above. The property owner should be advised that such encroachment grants no ownership rights to the property and that, if ever required, the encroaching item(s) must be removed at the property owner’s expense upon request of the City. Recommend approval. ORDINANCES First and Second Readings Ordinance read for the first time in Council January 9, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried. 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 AN ORDINANCE TO REZONE 2, 4, 6, 8, 10, 12, 14 AND 16 VICTORY MANOR PLACE FROM R-6 (SINGLE FAMILY RESIDENTIAL) TO B-H (HIGHWAY BUSINESS), AND TO CHANGE THE FUTURE LAND USE CATEGORY OF THE PROPERTIES FROM SUBURBAN SINGLE-FAMILY RESIDENTIAL TO SUBURBAN-COMMERCIAL. AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT R-6 ZONING CLASSIFICATION TO A B-H ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present R-6 zoning classification to a B-H zoning classification: LEGAL DESCRIPTION Commencing from a point, [ X: 995216.543905 Y: 745364.679373 ], which is also THE POINT OF BEGINNING, located at the approximate intersection of the centerline of Victory ManorPlace and the centerline of the Right of Way of East Victory Drive and proceeding in a Northeasterly direction, along the centerline of Victory Manor Place for approximately distance of 570.53 ft. to a point,thence proceeding in a direction: S 70-25-22E along a line, for an approximate distance of: 134.61 ft. to a point,thence proceeding in a direction: S 15-51-50 W along a line, for an approximate distance of: 565.03 ft. to a point, [ X: 995342.234757 Y: 745325.611282 ], a point located on the approximate centerline of the Right of Way for East Victory Drive, thence proceeding in a direction: N 72-44-0 W along the approximate centerline of the Right of Way for East Victory Drive, for an approximate distance of: 131.62 ft. to a point, [ X: 995216.543905 Y: 745364.679373 ]said point also being, THE POINT OF BEGINNING. The property is further identified by the Property Identification Number as follows: P.I.N.: 2-0078-10-013, 014, 015, 016, 017, 018, 019, and 020 SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the day of , 2013, a copy of said notice being attached hereto and made a part hereof. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: January 9, 2014. 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 RESOLUTIONS A RESOLUTION TO ADOPT SAVANNAH AFFORDABLE HOUSING FUND POLICY GUIDELINES AND 2014 WORK PLAN DEVELOPED BY THE SAVANNAH AFFORDABLE HOUSING FUND ADVISORY COMMITTEE AND AUTHORIZE THE CITY MANAGER TO CONTRACT WITH COMMUNITY HOUSING SERVICES AGENCY, INC. (CHSA) TO IMPLEMENT THE 2014 WORK PLAN. Approved upon a motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. RESOLUTION WHEREAS, the CITY has established and funded the Savannah Affordable Housing Fund (SAHF) for the purpose of creating, repairing and retaining affordable housing stock in the City of Savannah; and WHEREAS, the CITY has established the Savannah Affordable Housing Fund Advisory Committee (SAHFAC) to advise the development and operation of SAHF in partnership with CITY staff; and WHEREAS, a model was developed and successfully implemented in 2013 under the advisement of SAHFAC to include Policy Guidelines, an Annual Work Program, and an Annual Implementation Contract with a Non-Profit Affordable Housing Provider to provide parameters for SAHF investment to increase, repair, and retain the affordable housing supply in Savannah; and WHEREAS, CHSA served as the 2013 Fund Administrator, and demonstrated capacity and competency in that role; and WHEREAS, SAHFAC has met and evaluated outcomes over the course of 2013, and has subsequently developed an updated Savannah Affordable Housing Fund Policy Guidelines and 2014 Work Program to provide parameters for fund investment seeking to increase, repair and retain the affordable housing supply; and WHEREAS, SAHFAC has recommended continuing to contract with CHSA to provide Fund Administration services; and WHEREAS, City staff have reviewed and approved the SAHF Policy Guidelines, 2014 Work Program and Implementation contract. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Aldermen of the City of Savannah adopt the Savannah Affordable Housing Fund Policy Guidelines and 2014 Work Program, and authorize the City Manager to contract with CHSA to implement the 2014 Work Program. ADOPTED AND APPROVED: January 9, 2014. 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried the agenda was amended to add resolutions celebrating the lives of Eddie Mae Bonaparte-Morris and Parnell Jones. A RESOLUTION CELEBRATING THE LIFE OF EDDIE MAE BONAPORTE-MORRIS AN OUTSTANDING EDUCATOR IN THE COMMUNITY WHO DIED DECEMBER 30, 2013. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. RESOLUTION The resolution will be written and presented at a later date. A RESOLUTION CELEBRATING THE LIFE OF PARNELL JONES A NURSE IN THE COMMUNCITY WHO DIED JANUARY 4, 2014. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. RESOLUTION WHEREAS, Mrs. Parnell Mines Jones was born in Savannah, Georgia on March 2, 1925,the third child of the late George and Leila Mines; passed on January 4, 2014 ;and WHEREAS, Mrs. Parnell Jones for sixty years was the devoted wife of a loving husband, who preceded her in death, Mr. Johnnie Paul Jones, Sr. and the mother of Mr. Johnnie Paul Jones, Jr.; and WHEREAS, Mrs. Jones worked diligently with her husband in the Liberty City-Richfield- Southover Community Association and the Savannah State University Alumni Association. She maintained the Parnell M. Jones Scholarship Fund; and WHEREAS, Mrs. Jones’ love for people led her to become a registered nurse; graduating from Grady Memorial Hospital School of Nursing in Atlanta, Georgia, and was affectionately known in Savannah as “Nurse Jones.” She was a pioneer for African-American nurses in Savannah, Georgia. As a registered nurse employed by the Chatham County Health Department, she tirelessly worked with families in Savannah and was a founding board member of the Sickle Cell Association of Savannah, Inc. She was a member and former board member of the Georgia Nurses Association and was proud to serve the citizens of Savannah as a board member of the Savannah Hospital Authority; and WHEREAS, Mrs. Jones was a dedicated and lifelong member of the Mount Zion Baptist church in Savannah, Georgia where she accepted Jesus Christ at an early age and 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 remained a faithful member until death. During her nursing matriculation in Atlanta, Georgia she attended the Ebenezer Baptist Church; and WHEREAS, Mrs. Jones started her life of community work and advocacy as a youth in the NAACP, and was a life member. Her valued community work was limitless and she received many accolades and awards in appreciation for her sincere public service. Such recognition included the 2008 Economic Opportunity Authority’s James T. Deason human relations award and in 2010 she was honored as a parade marshal for the MLK, Jr. Day Observance celebration. She served on many executive boards such as: Greenbriar Children’s Center, Inc., Wesley Community Center, Inc., Savannah Speech and Hearing Center, Inc., Hospital Authority of Savannah, Sickle Cell Association of Savannah, Inc., and was president of the 100 plus year old Savannah chapter of the Georgia Federation of Colored Women’s Club, Inc.; and WHEREAS, Mrs. Jones will be missed by her family, friends and the Savannah community as a loving and caring person full of wisdom and faithfulness. NOW, THEREFORE BE IT RESOLVED THAT the Mayor and Aldermen of the City of Savannah, celebrate the life, legacy and accomplishments of, Mrs. Parnell Mines Jones. She will be remembered as a trailblazer in the African American health services, her neighborhood association and her volunteerism in the Savannah community. We extend our appreciation for her service and the impact her life contributed to the greater Savannah/Chatham County Community. We further resolved that a copy of this resolution be delivered to her family and made a part of the permanent records of the Savannah City Council meeting minutes of January 9, 2014. ADOPTED AND APPROVED: January 9, 2014. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO GRANTEE-SUBGRANTEE AGREEMENTS WITH THE GEORGIA EMERGENCY MANAGEMENT AGENCY (GEMA) FOR GRANT NO.PDMC-PJ-04-GA-2011-003 AND GRANT NO. HMGP-1973-0042 FOR THE PURCHASE OF SEVENTEEN FLOOD- PRONE PROPERTIES THAT HAVE BEEN REVIEWED AND APPROVED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AS MEETING THE REQUIREMENTS FOR BUYOUT UNDER THIS FEDERAL PROGRAM. FEMA HAS APPROVED FEDERAL FUNDING OF $2,252,227.37, WITH A REQUIRED LOCAL MATCH OF $750,742.13 COLLECTIVELY FOR THE TWO GRANTS. Approved upon a motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. RESOLUTION 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AND EXECUTE TWO GRANTEE-SUBGRANTEE AGREEMENTS WITH THE GEORGIA EMERGENCY MANAGEMENT AGENCY (GEMA) WHEREAS, The Mayor and Aldermen of the City of Savannah ("City"), Chatham County, Georgia, sought a Hazard Mitigation Grant (HMGP) from the Federal Emergency Management Agency (FEMA) to acquire and demolish five (5) repetitively flooded residences in the City of Savannah, Chatham County, Georgia; and WHEREAS, The Mayor and Aldermen of the City of Savannah ("City"), Chatham County, Georgia, sought a Pre-Disaster Mitigation Grant (PDM) from the Federal Emergency Management Agency (FEMA) to acquire and demolish twelve (12) repetitively flooded residences in the City of Savannah, Chatham County, Georgia; and WHEREAS, FEMA has approved said grants designating them as HMGP -1973-0042 and PDMC-PJ-04-GA-2011-003 respectively; and WHEREAS, To receive the grant, GEMA and the City must execute a cost sharing agreement under which GEMA will pay 75% of the necessary costs to administer the acquisition and demolition of said property in the floodplain and the City will pay 25% of such act; and WHEREAS, the total estimated costs for the two grant programs is $3,002,969.50 with a federal share of $2,252,227.37 and the City's share of $750,742.13; NOW THEREFORE BE IT RESOLVED, by the Mayor and Aldermen of the City of Savannah, Georgia, in a regular meeting assembled, that the City Manager is authorized to sign and execute two Grantee-Subgrantee Agreements with the Georgia Emergency Management Agency (GEMA) for the acquisition and demolition of repetitively flooded residences in the City of Savannah, Chatham County, Georgia. ADOPTED AND APPROVED: January 9, 2014. Alderman Johnson stated this has been something that many families throughout the City have been addressing for quite some time. He believes what the citizens did not realize is although the groundwork was done it was dependent upon receiving the funds from FEMA. Several residence in the 1st District had difficult times and he apologizes it took so long but finally the funds are here and he hopes it will provide some much needed relief. He thanked them for their patience during the process and thanked the City Manager as well for her hard work and dedication and is pleased the City of Savannah can now move forward from this stage. Alderman Osborne agreed with Alderman Johnson’s comments and also stating the City of Savannah never has a guarantee to receive FEMA funds and although there are other properties within the City that need to be recognized approval has to be given by FEMA before it can be done. Mayor Jackson added this process has been ongoing since 2010. Alderman Hall stated this has been a long process to get to these properties and doesn’t want the citizens to misconstrue what has been done. He stated the City of Savannah is not going out 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 buying FEMA properties. The grant was received from FEMA and had to be matched by the City of Savannah. He thanked the City Manager for her efforts in the process. Alderman Sprague also thanked the City of Savannah and City Manager Cutter for her efforts throughout the process. She stated six of the properties are in the Paradise Park Neighborhood in her District, she knows the citizens are elated to have the process completed. There have been serious problems with flooding in the area and this will alleviate that. She also stated she looks forward to working with the City and City Manager in deciding what to do with the properties, although the neighborhood is called Paradise Park it doesn’t have a park or any real green space, so this will be a huge asset to the residence in the area. Alderman Johnson reiterated what Alderman Sprague stated about the land not being able to be developed. He continued saying FEMA is very strict in reference to how the properties can be used. Mayor Jackson stated one of the questions raised was that there were no properties in the 5th District and wanted the residence in those areas to know the process is not over. Alderman Shabazz thanked Mayor Jackson for mentioning that to the citizens in her District. Alderman Thomas stated this is a hidden blessing and also challenges, the ability to buy out houses that repeatedly flood by being granted the federal funds is a great benefit to the City and the citizens that reside in the areas. After they are raised they become challenges, because there’s not much that can be done with the houses. Is there a plan with FEMA that will allow the City of Savannah to develop some type of park structure or use rather than become a maintenance nightmare? Can every angle be explored with public/private and within the City? City Manager Cutter replied, yes. On July 25, 2013 City Council approved Petition 120597 by Jerry Clark and declared surplus an approximately 16’ x 70’ portion of W. 53rd Street lane. Mr. Clark wishes to acquire the property in order to increase his adjacent properties by closing an unused portion of the lane, which his properties lay to the north and south. The owner of the property at the dead end of the lane has waived all interest to the lane. Staff recommends quit claiming the surplus property to Mr. Clark for the sum of $1,123.12 based upon an average of the assessed land values of adjoining properties. A RESOLUTION TO AUTHORIZE GRANTING A DEED TO JERRY CLARK FOR A PORTION OF W. 53RD STREET LANE IN EXCHANGE FOR $1,123.12. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. RESOLUTION WHEREAS, the within described property was declared surplus to the City’s needs on July 25, 2013; and WHEREAS, under O.C.G.A. § 32-7-4, the City of Savannah may offer such property for sale to the adjacent owners; and 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 WHEREAS, AT THE REQUEST OF JERRY CLARK, the Mayor and Aldermen of the City of Savannah offers to sell at an acceptable price in the amount of $1,123.12; WHEREAS, JERRY CLARK has agreed to purchase said property as requested from the City of Savannah with the best use per the City’s interest, in the amount of $1,123.12; and WHEREAS, the Mayor and Aldermen of the City of Savannah have approved the conveyance of the property to the adjoining property owners for fair market value; and WHEREAS, JERRY CLARK is the owner of the adjacent properties on both sides of said portion of W 53rd Street Lane; NOW THEREFORE, BE IT RESOLVED by the Mayor and Alderman of the City of Savannah in regular meeting of Council assembled, that the City Manager is authorized to execute a Quit Claim Deed to JERRY CLARK to the property described herein, and the Clerk of Council to attest said Deed and affix the City’s seal. A parcel of land lying in the City of Savannah, Chatham County, Georgia and described as follows: All that portion of a 16’ right-of-way known as 53rd Street Lane lying (exclusively) between Lots 212, 213,235 and 236, Jackson Park Subdivision as recorded in Map Book 1, page 46 of the Public Records of said Chatham county, Georgia. ADOPTED AND APPROVED: January 9, 2014. On July 25, 2013, City Council approved Petition 120627 by Lynda Beam and declared surplus a portion of West 45th Street Lane. Mrs. Beam wishes to acquire the subject property in order close an unused portion of West 45th Street Lane, located between her existing properties, and to increase her property. Staff recommends quit claiming the surplus property to Mrs. Lynda Beam for the sum of $3,991.66 based upon an average of the assessed land values of adjoining properties. A RESOLUTION TO AUTHORIZE GRANTING A DEED TO LYNDA BEAM OF GUERRY LUMBER FOR A PORTION OF W. 45TH STREET LANE ADJACENT TO HER PROPERTIES LOCATED AT 213 W. 45TH STREET, 209 W 45TH STREET, AND 0 45TH STREET. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. RESOLUTION WHEREAS, the within described property was declared surplus to the City’s needs on July 25, 2013; and 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 WHEREAS, under O.C.G.A. § 32-7-4, the City of Savannah may offer such property for sale to the adjacent owners; and WHEREAS, AT THE REQUEST OF LYNDA BEAM, the Mayor and Aldermen of the City of Savannah offers to sell at an acceptable price in the amount of $3,991.66; and WHEREAS, LYNDA BEAM has agreed to purchase said property as requested from the City of Savannah with the best use per the City’s interest, in the amount of $3,991.66; and WHEREAS, the Mayor and Aldermen of the City of Savannah have approved the conveyance of the property to the adjoining property owners for fair market value; and WHEREAS, LYNDA BEAM is the owner of the adjacent properties on both sides of said portion of W 45th Street Lane; NOW THEREFORE, BE IT RESOLVED by the Mayor and Alderman of the City of Savannah in regular meeting of Council assembled, that the City Manager is authorized to execute a Quit Claim Deed to LYNDA BEAM to the property described herein, and the Clerk of Council to attest said Deed and affix the City’s seal. A parcel of land lying in the City of Savannah, Chatham County, Georgia and described as follows: All that portion of a 16’ right-of-way known as 45th Street Lane lying (exclusively) between LOTS 22, 23 & W PT OF LOT 21 SECTION 2, LOT 24 SECTION 2, LOTS 25 26 & 27, LOTS 68 & 69, LOT 67, LOT 66 AND EAST 18 FEET OF LOT 65, A PORTION OF LOT 64 & W 7 FT LOT 65 KINGSVILLE SUBDIVISION NORWOOD WARD as recorded in Map Book 1, page 54 of the Public Records of said Chatham county, Georgia. ADOPTED AND APPROVED: January 9, 2014. Matthew Allan/Wells Anderson offered an acceptable bid with the best use per the City’s interest, in the amount of $150,000.00 as provided in the conditions of the proposed sale as advertised. Recommend first approving item 16 to accept the qualifying bid of $150,000.00 submitted by Matthew Allan/Wells Anderson and then approving this resolution to authorize granting the deed. A RESOLUTION TO AUTHORIZE THE GRANTING OF A DEED TO MATTHEW ALLAN/WELLS ANDERSON FOR PROPERTY KNOWN AS 1601 BULL STREET (PIN 2-0053 -29-002). Approved upon a motion of Alderman Johnson, seconded by Alderman Shabazz and unanimously carried contingent upon the City of Savannah and the principle purchasers reaching and entering into an agreement to the disposition of the property and amount of the investment when the claims would be carried out. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Alderman Shabazz stated she would like to mention for the benefit of the residence at home that the property being referred to is the old Gotleib’s Bakery. She is grateful this is taking place and hopes it doesn’t sit for months without any work being done. In addition, she asked that when the renovations do begin careful attention is paid to the architectural features of the building which is very beautiful. Alderman Bordeaux echoed Alderman Shabazz and stated the Gotleib Family has been bedrock in the community for many years. He remembers as a child going to the bakery and deli and is happy the property will be put to use. He also pointed out a concern he had relating to the purchase price which was below the appraised value of the property however, the purchase price was the highest bid the City of Savannah received. He reiterated the sale is contingent upon an agreement reached between the purchasers and the legal department, one of the conditions being the work will begin within 6 months and the purchasers will spend approximately $400,000 to complete the renovations which is a worthwhile piece of property that is income and tax producing and fits well in the community. Alderman Bordeaux asked Mr. Allen to introduce himself and described what he envisions for the property. Mr. Allen replied the easy part is upstairs stating underneath the copulate is an existing three bedroom two bathroom which will remain the same. The vision for the front (Bull Street side) has three bays which are about 900,000 square feet and can essentially be a small retail store, attorney’s office or whatever can appropriately fit in the space. On the Whitaker Street side there will be two additional residential units backing up to the fire station. Mr. Allen stated they anticipate three residential units and three commercial units. Alderman Bordeaux stated Council understands what he plans to do with the property and it will be in good hands. From a legal stand point Council wants to be able to hold them to it so the City of Savannah isn’t left holding the bag. Alderman Thomas asked Mr. Allen when he intends to get started on the project. Mr. Allen replied by April and the process would take 6-9 months. Hopefully by next year this time tenants will be in the building. RESOLUTION WHEREAS, the within described property was declared surplus to the City’s needs on March 21, 2013; and WHEREAS, under O.C.G.A. § 32-7-4, the City of Savannah may offer such property for sale to the adjacent owners; and WHEREAS, MATTHEW ALLAN/WELLS ANDERSON offered an acceptable bid with the best use per the City’s interest, in the amount of $150,000.00 as provided in the conditions of the proposed sale as advertised; and WHEREAS, the Mayor and Aldermen of the City of Savannah have approved the conveyance of the property to the adjoining property owners for fair market value; and 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 WHEREAS, City of Savannah is the owner of the adjacent property on the west side of said property; NOW THEREFORE, BE IT RESOLVED by the Mayor and Alderman of the City of Savannah in regular meeting of Council assembled, that the City Manager is authorized to execute a Quit Claim Deed to MATTHEW ALLAN/WELLS ANDERSON to the property described herein, and the Clerk of Council to attest said Deed and affix the City’s seal. A parcel of land lying in the City of Savannah, Chatham County, Georgia and described as follows: All that certain lot, parcel or tract of land situate, lying and being in Falligant Ward, City of Savannah, County of Chatham, and State of Georgia, being Parcel “B” as recorded in Plat Book 47P, Page 51 of the Public Records of said county December 5, 2012 . ADOPTED AND APPROVED: January 9, 2014. MISCELLANEOUS Sale of Surplus Property – 1601 Bull Street – Event No. 1810. On March 21, 2013 Council declared surplus the property known as 1601 Bull Street (PIN 2-0053 -29-002), in order to offer it for sale. The property, legally described as Parcel “B” as recorded in Plat Book 47P, Page 51 of the Public Records of said county December 5, 2012, consists of 8,168 square feet containing a two-story concrete block, frame and brick building located at 1601 Bull Street, and an adjoining one-story concrete block building, which the City acquired and has had ownership of since 2005. In response to an RFP (Event No. 1810), the City received a proposal from Matthew Allan/Wells Anderson for a purchase price of $150,000. The proposer intends to spend approximately $400,000 to renovate the structure and retain it as an income-generating investment property. The proposed plan is to develop a mixed-use building comprised of three commercial units facing Bull Street, two ground-floor residential units and one second-floor residential unit. Additional parking is proposed to be provided by removing a portion of the non-historic rear of the building and providing for seven off-street parking spaces. The proposer anticipates that offering reasonable rents and flexible use of the commercial space will attract tenants. Real Property Services staff recommends accepting the qualifying bid of $150,000 submitted by Matthew Allan/Wells Anderson and selling 1601 Bull Street (PIN 2-0053 -29-002), to Matthew Allan/Wells Anderson. Further, staff recommends approval of the resolution authorizing the City Manager to sign the Quit Claim Deed conveying Parcel “B” as recorded in Plat Book 47P, Page 51 of the Public Records of said county December 5, 2012 to Matthew Allan/Wells Anderson. Recommend approval. Approved upon a motion of Alderman Bell, seconded by Alderman Bordeaux and unanimously carried per the City Manager’s recommendation. TRAFFIC ENGINEERING REPORTS 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Multi-Way Stop Control at Lincoln and E. Gaston Streets. Based on citizen concerns regarding collisions at this location, Traffic Engineering has conducted a traffic study to determine if multi-way stop control is warranted. The intersection of Lincoln Street and E. Gaston Street is located in the South Historic District neighborhood, east of Forsyth Park. The neighborhood is residential in character. The intersection is currently controlled by stop signs for eastbound and westbound traffic on E. Gaston Street. Results of the traffic study conducted at the intersection indicated that the number of collisions over a 36-month period did not meet the warrant conditions set forth in the Manual of Uniform Traffic Control Devices for multi-way stop sign control. However, approach volumes on Lincoln Street and E. Gaston Street are approximately 1,200 vehicles per day and 1,500 vehicles per day, respectively. Currently, traffic on the higher-volume E. Gaston Street stops for that on Lincoln Street. The Manual on Uniform Traffic Control Devices directs that multi-way stop control can be used where the volumes of traffic on intersecting roads is approximately equal, as in this case. Recommend that multi-way stop signs be installed at this intersection. Recommend approval. Approved upon a motion of Alderman Johnson, seconded by Alderman Shabazz and unanimously carried per the City Manager’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Vehicle Batteries – Annual Contract – Event No. 1827. Recommend approval to award an annual contract for vehicle batteries to Parks Auto Parts in the amount of $37,610.71. The vehicle batteries will be used by Vehicle Maintenance to install in City vehicles. Bids were received November 26, 2013. This bid was advertised, opened and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Parks Auto Parts, Inc. (D) $ 37,610.71 Interstate Battery (D) $ 38,861.78 Safe Start LLC (D) $ 52,564.50 NAPA Auto Parts (B) $ 51,589.57 White Bros. Auto Supply, Inc. (B) $ 54,285.71 Funds are available in the 2014 Budget, Internal Service Fund/Inventory-Vehicle Parts (Account No. 611-0000-11325). A Pre-Bid Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Janitorial Services for Leisure Services – Annual Contract Renewal – Event No. 1923. Recommend renewing an annual contract to procure janitorial services for various Leisure Services Bureau buildings from Superior Janitorial Services in the amount of $91,500.00 and CKC Enterprise in the amount of $47,453.00. The services will be used to clean several community centers, Daffin Park and the Buildings and Grounds offices. This is the last renewal option available. Bids were originally received February 15, 2011. This bid was advertised, opened and reviewed. The bidders were: L.B. Superior Janitorial Services, LLC (A) $ 91,500.00 L.B. CKC Enterprise (A) $ 47,453.00 Funds are available in the 2013 Budget, Building and Grounds/Janitorial Services (Account No. 101-6120-51243). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (A)Indicates local/minority owned business. Recommend approval. HAPSITE Chemical Lab – Sole Source – Event No. 1930. Recommend approval to procure the HAPSITE Smart Plus Upgrade from Inficon in the amount of $40,929.07. The HAPSITE system is used for identification and quantitation of chemical agents and toxic industrial chemicals. This item will be used by the Hazardous Material Response Team for field analysis at chemical spills, clandestine labs or suspicious package incidents. The reason for the sole source is that this is additional items to be used with the existing equipment only available from this source. The bidder was: S.S. Inficon (D) $ 40,929.07 Funds are available in the 2013 Budget, Hazardous Material Team/Operating Supplies and Materials (Account No. 104-5155-51320). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non- local, non-minority owned business. Recommend approval. Traffic Sign Faces – Annual Contract Renewal – Event No. 1942. Recommend renewing an annual contract to procure traffic sign faces from Vulcan, Inc. in the amount of $49,875.20. The sign faces will be used by the Traffic Engineering Department's Sign Shop. This is the first of two renewal options. Bids were originally received November 27, 2012. This bid was advertised, opened, and reviewed. Delivery: As Required. Terms: Net 30 Days. The bidders were: L.B. Vulcan, Inc. (D) $ 49,875.20 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 McCain Sales of Florida, Inc. (D) $ 50,459.50 Custom Products Corporation (D) $ 52,721.75 Rocal, Inc. (D) $ 53,343.35 Safeway Sign Company $ 61,391.26 Georgia Correctional Industries (D) (Partial Bid) $ 33,573.30 3M Company (D) (Partial Bid) $ 35,557.55 Funds are available in the 2014 Budget, General Fund/Traffic Engineering (Account No. 101- 2103-51340). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Security Services for City Hall, Gamble Building and Parking Garages – Annual Contract Renewal – Event No. 1949. Recommend renewing an annual contract to procure security services from Norred & Associates, Inc. in the amount of $469,995.10. The services will be used by Risk Management to provide armed guards for City Hall, Broughton Municipal Building and the Gamble Building in the amount of $295,963.20. Parking Services will also utilize these services for Ellis Square and all five parking garages in the amount of $174,031.90. The method used for procurement was the Request for Proposal (RFP), which evaluates criteria in addition to cost. This contract was originally approval by Council in July 2009. On November 15, 2012, Council approved the modification of the original contract adding Ellis Square and all five city parking garages to the contract. This is the last of three renewal options available. Proposals were originally received March 10, 2009. This proposal has been advertised, opened and reviewed. Terms: Net 30 Days. The proposer was: B.P. Norred & Associates (D) $ 469,995.10 Funds are available in 2013/2014 Budget, General Fund/Risk Management/ Security Guard Services (Account No. 101-1155-51241) and Parking Services/Parking Garages/Security Guard Services (Account No. 561-1114-51241). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Cashier and Gate Equipment Upgrade – Sole Source – Event No. 1959. Recommend approval to procure cashier and gate equipment from ITR of Georgia in the amount of $160,450.00. The cashier and gate equipment will be used by Parking Services to update the Liberty Street Garage to match existing equipment in the Bryan Street, Robinson and State Street Garages. ITR of Georgia is the sole source for the cashier and gate equipment because these additional items are to be used with existing gate equipment approved by Council in 2010 and are available only from this source. The bidder was: 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 S.S. ITR of Georgia (D) $ 160,450.00 Funds are available in the 2014 Budget, Capital Improvement Projects/Other Costs/Parking Garages Repair (Account No. 311-9207-52842 PB0631). A Pre-Bid Conference was not conducted as this is a sole source purchase. (D)Indicates non-local, non-minority owned business. Recommend approval. Coffee Bluff Marina – Contract Modification No. 3 – Event No. 674. Recommend approval of Contract Modification No.3 to Weimar Construction in the amount of $18,866.55. The original contract was for the reconstruction of the Coffee Bluff Marina. This modification will include additional insurance costs, change of parking lot paving materials and the re-wiring of electric panels due to their re-location. Additional time was approved as part of a prior contract modification and has now pushed the completion time past the effective dates of the insurance coverage requiring an extension and additional costs. During value engineering of this project, the parking lot was changed to a GAB base which will not provide adequate drainage so a change to permeable gravel is required. The electric panels need to be moved further up a slope to protect against potential flooding causing a re-route of the electrical lines feeding the panels. The original contract amount was $3,941,368.00. The total of all modifications to date including this this modification is $339,884.55 making the contract total price $4,281,252.55. The second low bid was $5,089,500.00. Recommend approval of Contract Modification No.3 to Weimar Construction in the amount of $18,866.55. Funds are available in the 2014 Budget, Capital Improvement Projects/Other Costs/Coffee Bluff Fishing Pier (Account No. 311-9207-52842-RE0309). Recommend approval. Factor’s Walk East Abercorn Ramp Repairs – Event No. 1845. Recommend approval to procure repair services to the Factors Walk Wall along the Abercorn Street Ramp from Collins Construction Services, Inc. in the amount of $125,300.00. The project includes repairs to the east side of the Abercorn Street Ramp near Abercorn and Bay Streets. The work will include the installation of temporary shoring, construction of masonry piers, repair and replacement of stone, repair and repointing of brick with compatible stone mortar, and resetting and repointing stone with compatible lime mortar. Due to the nature of the project and having to follow the National Park Services guidelines for repointing mortar joints in historic masonry buildings, the M/WBE goals were waived for this project. However, vendors were encouraged to seek participation where applicable. Collins Construction Services, Inc. is an approved WBE and will be performing a percentage of the work while subcontracting other portions. Bids were received December 10, 2013. This bid was advertised, opened, and reviewed. Delivery: 30 Days. Terms: Net 30 Days. The bidders were: L.B. Collins Construction Services, Inc. (E) $ 125,300.00 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Coastal Heritage Society (G) $ 287,000.00 Funds are available in the 2014 Budget, Capital Improvements Projects/Other Costs/Historical Wall Preservation (Account No. 311-9207-52842-SQ0603). A pre-bid conference was conducted and 3 vendors attended. (E)Indicates local, woman-owned business. (G)Indicates local-non-profit organization. Upon a motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried the bid was deferred until January 23, 2014 for the City Manager to get answers to questions raised by Council in reference to M/WBE. Various Tools – Annual Contract Renewal – Event No. 1962. Recommend renewing an annual contract to procure tools from Millworks & Supply, Inc. in the amount of $33,256.46 and Hagemeyer in the amount of $6,988.64 for a grand total of $40,245.10. The hand tools are distributed by the Central Warehouse for use by various City departments. The tools are grouped by categories of like items. The low bidder that met specifications was selected for each category. This is the first of two renewal options available. This bid has been advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Millworks & Supply, Inc. (B) (Partial Bid) $ 33,466.95 L.B. Hagemeyer (B) (Partial Bid) $ 48,313.84 River Services, Inc. (D) (Partial bid) $ 1,060.70 Funds are available in the 2014 Budget, Internal Service Fund/Inventory/Central Stores (Account No. 611-0000-11330). (B)Indicates local, non-minority owned business. Recommend approval. Civic Center Loading Dock – Contract Modification No. 5 – Event No. 1558. Recommend approval of Contract Modification No. 5 to Arentz General Contracting in the amount of $7,843.00. The original contract was for the construction of a loading dock at the Civic Center. This contract modification is required for the lowering of a water line and replacing an additional . roof drain with pvc pipe from its current terracotta material. Additionally, this change order includes rerouting the original electrical service that will serve the parking gate. The new service line will come from inside of the Civic Center instead of from an outdoor light. The contract modification also repairs an additional earth cavity discovered found during compaction of the ground. These are all of the known changes. The original contract amount was for $70,379.00. The total of all contract modifications to date including this one is $24,504.00, making the total contract price of $94,883.00. The second lowest bid was $99,850.00. Recommend approval of Contract Modification No. 5 to Arentz General Contracting in the amount of $7,843.00. Funds are available in the 2013 Budget, Capital Improvement Project/Other Cost/Civic Center Loading Dock (Account No. 311-9207-52842-CC0203). Recommend approval. 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Alderman Hall stated questions were raised previously in reference to the completion of the dock and he sees where it has been done. Now the repairs are being made to the parking lot. He simply wants to know today, will this be the final modification. City Manager Cutter replied staff reports that this should be the final change order but if something else should arise please don’t hold her to it. Alderman Hall then stated he sees smaller facilities that do more business that have one loading dock and questioned if the three at the Civic Center are necessary. City Manager Cutter responded it depends on the event, the purpose is to accommodate the need. Alderman Bordeaux stated the modifications that have been done have increased the lowest bid by 35% with more to possibly come, the current amount is within $5,000 of the second lowest bid and he can’t fight the feeling that the City of Savannah is getting snookered on this. Mayor Jackson stated she agrees with Alderman Bordeaux and asked are the modifications cover the things in the original bid. City Manager Cutter replied, no and stated the scope of work has changed and the modifications are staff driven. Staff has been tasked with doing a more comprehensive job up front in an attempt to eliminate certain types of change orders. Alderman Bordeaux stated he wasn’t trying to cast doubt in the minds of the public on the contractor or anyone he just wanted to know because of the increase and asked are the changes mainly due to the staff changing their mind on how to best perform the work. City manager Cutter referred to Pete Shonka, Assistant City Manager to answer the questions. Mr. Shonka stated many of the change orders that occurred were because underground utilities were found they knew most of them were there but were not aware elevation wise where they were. Some of the materials were made of terracotta and had to be changed out to PVC due to poor functionality. The latest change order was for the loading dock which crossed paths with the gate to the parking lot. Alderman Bordeaux stated none of the modifications have gone out for re-bid and none of the original bidders had a chance to re-bid on the project and it’s unfair. Approved upon a motion of Alderman Hall, seconded by Alderman Shabazz and unanimously carried per the City Manager’s recommendation. Auxiliary Power Unit (Generator) Maintenance – Annual Contract Renewal -Event No. 897. Recommend renewing an annual contract to procure auxiliary power unit maintenance from Pro Power Solutions in the amount of $92,106.00, Cummins Power South in the amount of $74,504.89, W.W. Williams in the amount of $64,632.00, Yancey Power Systems in the amount of $14,508.00, and TAW in the amount of $9,607.00, for a grand total of $409,757.89. This amount also includes $154,400.00 for additional labor and parts not included in the scheduled maintenance program. The maintenance will be used by various City departments to maintain and repair generators which are critical to the operation of the City, especially in emergency situations. The renewal also includes a price increase in the amount of $10,000.00 for Pro Power Solutions. Pro Power increased its hourly rate for repair labor straight time by $10.00 per hour, taking the charge from $65.00 to $75.00 an hour for a total of 1,000 hours. This change was approved by the Conveyance and Distribution Department because the increase was deemed reasonable and in line with other contracted services of this nature. Also included in this renewal is the addition of regular maintenance needed for the Cummins generator located at the SCMPD Administrative Services Center, 78 Ross Road, Savannah, Georgia. This facility had not been completed when the original contract was awarded. This 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 addition was approved by Council on June 28, 2013 in the amount of $3,533.29. This is the second of two renewal options available. Bids were originally received July 19, 2011. This bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Pro Power Solutions (D) (Partial Bid) $ 389,162.00 L.B. W.W. Williams (B) (Partial Bid) $ 368,957.00 L.B. Yancey Power Systems (D) (Partial Bid) $ 393,562.00 L.B. Cummins South (B) (Partial Bid) $ 498,107.05 L.B. TAW (D) (Partial Bid) $ 466,928.00 Geneva, LLC (D) $ 465,933.00 Power and Energy Services (C) $ 370,887.00 Funds are available in the 2014 Budget, Parking Services Fund/Parking Garages/Equipment Maintenance, (Account No. 561-1114-51250), General Fund/Stormwater Management/Equipment Maintenance, (Account No.101-2104-51250) General Fund/Administrative Services/Equipment Maintenance, (Account No. 101-4240-51250), General Fund/Fire Administration/Equipment Maintenance, (Account No. 101-5101-51250), Water and Sewer Operating Fund/Water Supply and Treatment/Equipment Maintenance, (Account No. 521 -2502-51250), Water and Sewer Operating Fund/Lift Station Maintenance/Equipment Maintenance, (Account No. 521-2552-51250), Water and Sewer Operating Fund/President Street Plant/Other Contractual Service, (Account No. 521-2553-51295), Water and Sewer Operating Fund/Regional Plants/Other Contractual Services, (Account No. 521-2554-512950) and I & D Operating Fund/I & D Operation & Maintenance/Equipment Maintenance (Account No. 531- 2581-51250). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business; (C) Indicates non-local, minority owned business; (D)Indicates non-local non-minority owned business. Recommend approval. Robinson Garage Wiring and Circuitry – Event No. 1774. Recommend approval to award a construction contract to Energy and Environment, LLC in the amount of $160,564.00. The project will include the rewiring and improvement of the Robinson Garage's circuitry to meet current electrical code standards. The Minority and Women Business Enterprise (M/WBE) goal for this project is 13% (10% MBE and 3% WBE), and the contractor has provided adequate evidence to meet this goal utilizing B&S Electric (11% MBE), M2W Contracting (10% WBE), ABC Waste of Savannah. On November 19, 2013, bids were received. This bid has been advertised, opened, and reviewed. Though two bidders submitted responses, only one was deemed to be in compliance with the MWBE goals set forth in the project. Therefore, only one bid was opened and evaluated. The bidder was: L.B. Energy + Environment, LLC (D) $ 160,564.00 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Funds are available in the 2014 Budget, Capital Improvements Projects/Other Costs/Wiring and Lighting Garage (Account No. 311-9207-52842-PB0421). (D)Indicates non-local, non-minority owned business. (*)Indicates the bidder failed to demonstrate compliance with the MWBE goals set forth in the project. Therefore, the bidder's proposal was not opened or evaluated. Recommend approval. Alderman Hall asked if this was a sole source bid. City Manager Cutter referred to Joy Kerkhoff, Purchasing Director who stated it was not a sole source and it was competitively bid where two responses were received, only one of which was deemed in compliance with the M/WBE goals which must be me before the goals are read by Purchasing. Mayor Jackson asked if this was the “two envelope” process. Ms. Kerkhoff replied, yes it is done for any bid over $100,000. Alderman Sprague asked what is meant by “two envelope” process. Ms. Kerkhoff responded the City of Savannah receives bids one is the M/WBE submissions which are reviewed first and a week later if the M/WBE goals are met they review the other envelope which is the cost portion. Alderman Hall asked if the companies listed were local. Ms. Kerkhoff replied she is unsure and would have to get back to him with that information and stated it is not one of the requirements. Alderman Hall stated it is a requirement of Council. Mayor Jackson stated it has not been put in writing by Council. Alderman Osborne referred to the City Manager asking when there are two bids and the first bid is disqualified based on the M/WBE’s will it prompt the City to re-bid or take the sole bid left. City Manager Cutter replied she prefers to take the sole bid left. Alderman Shabazz asked how the City knows if these companies will live up to the percentages that are stated. Ms. Kerkhoff stated the M/WBE program has a compliance position that monitors the process by the Compliance Coordinator. Alderman Shabazz stated she has heard a great deal in reference to contractors not paying sub-contractors and wanted to know what can be done about this issue. City Manager Cutter replied it is a part of vendor performance in tracking and monitoring. Alderman Bell asked how the price is determined to be fair or unfair when using the “two envelope” process and only one of the bidders meets the qualifications of the M/WBE. Ms. Kerkhoff replied they are asked to provide a schedule of pricing of bids and project engineers looks at it and breaks it down based on quantities submitted. Alderman Sprague asked on capital expenditures is it budgeted beforehand. City Manager Cutter replied yes. Alderman Sprague then asked when the amount comes under budget what happens to the excess of funds. Ms. Kerkhoff stated she believes it goes back into the capital funds but it is up to the City Manager to decide what happens with the funds. Alderman Sprague stated Council has no way of knowing if the bids are over budget or under budget or what happens to the excess funds. Ms. Kerkhoff replied the expenditures project list it. City Manager Cutter added the actual cost of a project is not determined until after it is closed out. Typically, when projects come under budget the funds are allocated to a similar project that does not have adequate funding to cover the cost of the job. When projects are closed out oftentimes you’ll see it on the agenda and it will be reflected on the agenda. A commitment was made to bring all modifications before Council and that is what is happening in an attempt to keep Council informed. Alderman Thomas stated Council has to be mindful and not get too involved in the day to day operations because that is not the role they are to play. He is concerned about some of the language and questioning towards bids, contracts and participation of minority contracting in the City, but the proper channels need to be followed. He stated he leaves the decisions up to the 24  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 City manager and staff because they are the ones that are paid to perform the job. Mayor Jackson asked again to end the discussion because the comments are outside of the scope. Approved upon a motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Mayor Jackson stated one of the commitments made to the community, neighborhood associations and pastors was that Council would pull together an information session for M/WBE’s and at that time hear the concerns of the public. She stated she was invited to a session at the Entrepreneurial Center by Mr. Joe Rivers but was unable to attend due to another obligation. Mayor Jackson asked City Manager Cutter when the meeting will be held. She responded it will be held on Tuesday, February 4, 2014 between the hours of 6:00 p.m. – 7:00 p.m. to accommodate the public at the Savannah Civic Center. More information will be given as the date approaches. Request coming from Council members at the meeting of January 9, 2014 Alderman Thomas requested the status of the following: From the City Manager: 1. Savannah Pharmacy 2. Cultural Arts Center 3. The Arena 4. The feasibility study for the stadium at Savannah River Landing From the City Attorney He would like an update on options for St. Patrick’s Day Sunday sales issue at the meeting of January 23rd . Alderman Bell requested determinations be made about the Purchasing policy (definition of local, and all other questions referencing changing or amending the purchasing procedures). Alderman Hall requested a discussion about Council compensation. The following announcements were made: Alderman Sprague announced the “Muffins with Mary Ellen” The event is held from 6 a.m. to 9 a.m. inside the Coffee.Deli in the Habersham Shopping Center at 4517 Habersham Street. She stated on Wednesday, January 15, she will be there until 8:30 a.m. due to a meeting. Alderman Bell extended condolences to the family of Deacon Andrew Williams who is the father of Carolyn Tremble who has been a big service provider in the City of Savannah. Funeral services will be held on Friday, January 10, 2014 at 11:00 a.m. at Tremont Temple Missionary Baptist Church. 25  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 9, 2014 Alderman Johnson congratulated Alderman hall for being appointed to the National League of Cities Public Safety and Crime Prevention Steering Committee, and Alderman Thomas who was also appointed to a committee. Alderman Johnson stated these things are important when you look at the national exposure it gives to the City of Savannah and because of those things Mayor Jackson has been invited to attend the State of the Union address in Washington, DC and asked that everyone give her a round of applause. Alderman Johnson also announced if citizens get a chance look at the SkyMiles Magazine from Delta Airlines to read a story on Savannah and Mayor Jackson, and Georgia Trends Magazine where Mayor Jackson is listed as one of the 100 most influential Georgians. Mayor Jackson stated she would not be there if it were not for the work of Council, the City Manager, employees and residents of Savannah because, “it is not about the I; it’s about the we and us.” Mayor Jackson stated she is humbled by the support of Council. Alderman Sprague announced Savannah was also listed as the 10th Most Coziest City by the Huffington Post. Mayor Jackson presented Alderman Johnson with his 10 year service pin from the City of Savannah. Alderman Osborne congratulated Alderman Bell and her husband on their 43rd wedding anniversary. City Manager Cutter presented 10 year service pins to Alderman Thomas and Mayor Jackson effective January 1, 2010 and a 5 year service pin to Alderman Sprague effective January 1, 2013. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC, Clerk of Council 26