City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA JANUARY 23, 2014 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Bishop James Rodges, Jonesville Baptist Church, followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Mary Ellen Sprague, Carol Bell, Estella Shabazz John Hall and Tom Bordeaux City Manager Stephanie Cutter City Attorney W. Brooks Stillwell ABSENT: Assistant City Attorney William Shearouse Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Johnson, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution for an Executive Session held today to discuss personnel where no vote was taken. (SEE RESOLUTIONS) Upon motion of Alderman Osborne, seconded by Alderman Johnson and unanimously carried the Summary/Final minutes of the City Council W ork Session/City Manager’s Briefing of January 9, 2014 and the Summary/Final minutes of the City Council meeting of January 9, 2014 were approved. PRESENTATIONS Shirley James, Savannah State University representatives, and members of the Black Heritage Festival Committee appeared to announce the 2014 Black Heritage Festival. Eileen Baker, Director of Cultural Affairs stated the committee is excited because this is the 25th Black Heritage Festival which started out as a one day event and has now expanded to a month long celebration filled with every type of artistic expression for all ages. Phillip Adams, Vice President of Educational Advancement from Savannah State University came forward bringing greetings from Dr. Cheryl Dozier in her absence. He stated SSU is honored to partner with the Black Heritage Festival for the 15th year. Shirley James came forward to thank the City of Savannah, for the support and formally invite Council to the events this year. Mrs. James highlighted some of the events for the Black Heritage Festival and encouraged everyone to attend the festival as all events are free and open to the public. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Mayor Jackson thanked Mrs. James for the invitation and encouraged the citizens of Savannah to support the festival. Aldermen Johnson, Bell, Shabazz thanked Mrs. James and the committee for all the hard work and dedication put into the festival, raising money for the cause, making it a first class event in the City of Savannah and showcasing local talent. Mrs. James stated the tickets for the dance performance are available at the Savannah Civic Center, Lester’s Florist, and Cumulus Broadcasting on Television Circle. In addition, she asked that citizens frequently check the Black Heritage Festival website for time changes and updates. Alderman Johnson introduced the Memorial Day School 2013 GISA AA State Champions; Michalle Quarles, Headmaster; Mark Sussman, Athletics Director; and Michael Thompson, Coach. Ms. Quarles stated as you look at the young men Council sees champions on the football field, but what she wants to be known is that they are also members of the National Honor Society, students who are members of the fellowship of Christian athletes and mentors at Memorial Day School. Mayor Jackson stated she is extremely proud of the young men and is honored to see them in Council Chambers. She stated they are a positive influence in the community and gave each of them a City of Savannah pin and made them ambassadors. Alderman Hall pointed out one of the young men as his grandnephew. Mayor Jackson asked Council to pin the young men. Mr. Thompson thanked Council for allowing the team to be recognized at the meeting, and stated he believes the student’s gains knowledge from the proceedings each visit. Many of the students are seniors and will be moving on to the next phase of their lives by attending college, on February 5, 2014 “Signing Day” approximately 9 players will sign with colleges to receive football scholarships, three of which will be attending Savannah State University. Alderman Bell recognized Cassandra Nicholson, a visitor attending Council meeting who moved to Savannah from Boston a few years. Alderman Bell stated she met Ms. Nicholson while speaking at the Martin Luther King, Jr. tribute at the Jewish Educational Alliance. She informed Alderman Bell she never attended a Council meeting and wanted to visit to see how City government operates. Mayor Jackson greeted her and thanked her for coming. Tom Kohler, representative from Savannah Rocks! appeared to invite the community to a special fundraising concert on Friday, February 7, 2014 at the American Legion Post 135 on Bull Street. Mr. Kohler stated February 9, 2014 will mark the 50th Anniversary of the Beatles appearing on the Ed Sullivan Show. Savannah Rocks! volunteers range in age from 20 to 90 years of age. His team includes local musicians past and present - Jim Reed, Stevie Bryan, Don Cogdell, Roy Swindelle, Colleen Heine and many others. Mr. Kohler invited Council to attend the event. Alderman Thomas announced with regret on January 15, 2014 the City of Savannah suffered a military accident in the community Capt. Clayton Carpenter, 31 a Fort Campbell special operations aviation soldier was killed and two others were injured during a training exercise when a MH-60 Blackhawk made a "hard landing" near Hunter Army Air Field, GA. The two who were injured were taken to the hospital. The Night Stalkers are an elite unit trained to fly helicopters behind enemy lines under the cover of darkness. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Timothy Strickland for 125 West River Street, LLC t/a River House, requesting a liquor, beer and wine (drink) license with Sunday sales at 125 W. River Street, which had a 2013 liquor, beer and wine (drink) license with Sunday sales and is located between the Barnard Street and Bay Street Ramps in District 1. (New ownership/management) Recommend approval. Mayor Jackson asked the applicant to introduce himself. He stated his name is Timothy Strickland. Alderman Johnson asked Mr. Strickland if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the privilege can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language. Mr. Strickland responded yes. Alderman Johnson thanked him. Upon a motion by Alderman Hall, seconded by Alderman Thomas and unanimously carried the hearing was closed. Approved upon a motion of Alderman Thomas, seconded by Alderman Osborne and unanimously carried per the City Manager’s recommendation. Wen Chen for Super Tastes, Inc. t/a Super Tastes, requesting a beer and wine (drink) license with Sunday sales at 16 W. State Street, which is located between Whitaker and Bull Streets in District 1. (New location/management) Recommend approval. Mayor Jackson asked the applicant to introduce himself. He stated his name is Stephen Wen Chen. Alderman Johnson asked Mr. Chen if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the privilege can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language. Mr. Chen responded yes. Alderman Johnson thanked him. Upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried the hearing was closed. Approved upon a motion of Alderman Thomas, seconded by Alderman Osborne and unanimously carried per the City Manager’s recommendation. Sharee Mobley for Sticky Fingers, LLC t/a Sticky Fingers, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Keith Grant at 7921 Abercorn Street, which had a 2013 liquor, beer and wine (drink) license with Sunday sales and is located between White Bluff and Montgomery Cross Roads in District 4. (New management/existing business) Recommend approval. Mayor Jackson asked the applicant to introduce herself. She stated her name is Sharee Mobley. Alderman Johnson asked Ms. Mobley if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the privilege can be revoked; if she promised to comply with those rules and regulations and if she could read and write the English language. Ms. Mobley responded yes. Alderman Johnson thanked her. Upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried the hearing was closed. Approved upon a motion of Alderman Bell, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Cathy Branch for Long Branch, requesting to transfer a liquor, beer and wine (drink) license from Joseph Ruiz and also requesting Sunday sales at 2411 Skidaway Road, which had a 2014 liquor, beer and wine (drink) license, and is located between 40th and 41st Streets in District 3. 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 (New ownership/management) Recommend approval. Mayor Jackson asked the applicant to introduce herself. She stated her name is Cathy Branch. Alderman Hall asked Ms. Branch if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the privilege can be revoked; if she promised to comply with those rules and if in his absence he will ensure all employees know the rules for the sale of alcohol. Ms. Branch responded yes. Alderman Hall thanked her. Upon a motion by Alderman Hall, seconded by Alderman Thomas and unanimously carried the hearing was closed. Approved upon a motion of Alderman Bell, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Michael Duross for Mac Acquisition, LLC t/a Romano’s Macaroni Grill, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Eve Louise Parker at 7804 Abercorn Street, which had a 2013 liquor, beer and wine (drink) license with Sunday sales and is located between Mall Boulevard and Mall Way in District 4. (New management/existing business) Recommend approval. Mayor Jackson asked the applicant to introduce himself. He stated his name is Michael Duross. Alderman Bordeaux asked Mr. Duross if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the privilege can be revoked; if he promised to comply with those rules and regulations and if he could read and write the English language. Mr. Duross responded yes. Alderman Bordeaux thanked him. Upon a motion by Alderman Osborne, seconded by Alderman Johnson and unanimously carried the hearing was closed. Approved upon a motion of Alderman Sprague, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. Ocie C. Welch for O.C. Welch Properties, Inc. t/a Bacon Park Golf Course, requesting to transfer a beer (drink) license with Sunday sales from William Ralston at 1 Shorty Cooper Drive, which had a 2013 beer (drink) license with Sunday sales and is located between Agonic and Skidaway Roads in District 3. (New management/existing business) Recommend approval. Mayor Jackson asked the applicant to introduce himself. He stated his name is Don Carlyse, the Manager representing Mr. Welch. Alderman Bordeaux stated he doesn’t know the procedure on this issue but is it suitable for someone to represent the applicant during a hearing? Mayor Jackson asked Mr. Carlyse if he was the new manager for the establishment he stated yes. Alderman Hall asked Mr. Carlyse if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the privilege can be revoked; if he promised to comply with those rules and regulations and if in his absence he will ensure all employees know the rules for the sale of alcohol. Mr. Carlyse responded yes. Alderman Hall thanked him. Upon a motion by Alderman Hall, seconded by Alderman Osborne and unanimously carried the hearing was closed. Approved upon a motion of Alderman Bell, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Alderman Bordeaux asked for a point of inquiry and stated his understanding is that a business does not hold the license rather it is transferred from individual to individual which he doesn’t understand. He asked in the future for the actual person applying for the license whose name will appear on the license and not the corporate entity to be present at the Council meeting to be questioned. Mayor Jackson responded usually the person present is the applicant, but Council 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 will take his suggestion under advisement. Alderman Osborne asked for clarification of the Mayor’s statement to enter Mr. Carlyse’s name in the records as the holder of the license. Mayor Jackson replied that is what she requested. Dyanne Reese, Clerk of Council stated Mr. Carlyse’s name is listed on the application as the manager/operator of the establishment. Alderman Bordeaux asked will the license be put in his name. Clerk Reese replied it will be put in the name of Ocie Welch who is the applicant. Alderman Bordeaux then asked Clerk Reese, if Mr. Welch decides to leave Chatham County or sells the business will the license need to be changed from his name to the name of whoever takes over. Mrs. Reese replied the application has Mr. Welch’s name on it as well as the business entity which is standard for all applications. Mayor Jackson requested that Attorney Stillwell research the procedure and report the findings back to Council. Attorney Stillwell replied stating he will have the information at the next Council meeting. Alderman Bordeaux requested the applicant to be present at future hearings versus representatives or managers. Alderman Thomas stated in some cases there may be an applicant that has multiple businesses with multiple licenses and managers; he hopes it is not being suggested if one of the managers were to quit the business in turn would lose their alcohol license. Alderman Bordeaux stated that is not what he is suggesting. ZONING HEARINGS Holly Young, Agent for Chatham Nurseries, Inc., Petitioner (13-004852-ZA), requesting to rezone 6413 Waters Avenue from R-6 (Single Family Residential - 6 units per net acre) to PUD- IS-B (Planned Unit Development Institutional). A special use request to establish a plant sales establishment with outdoor sales is proposed in conjunction with the rezoning. The Metropolitan Planning Commission (MPC) recommends approval of the request to rezone the property to PUD-IS-B. The recommendation for approval is to be in conjunction with approval of the special use request to establish the plant sales use and approval of a general development plan. If the special use is not approved, the PUD-IS-B district is still recommended for approval with a maximum density of 12 residential units per net acre. With limited uses, the PUD-IS-B district is the most compatible non-residential district for the subject property. Other uses permitted by the district, including medical and general offices, cultural facilities and townhome/row houses would not be out of character or incompatible with the existing uses within the area provided that appropriate development standards are in place. The PUD-IS-B district does not include minimum lot area or lot width requirements, or maximum building height and building coverage standards, but they could be addressed at the time of site development plan submittal if the property is rezoned to PUD-IS-B. (The hearing was continued from the meeting of January 9, 2014.) Recommend approval. Marcus Lotson, MPC stated there has been a substantial amount of discussion regarding this property and he will briefly answer any questions from Council members. The applicant is no longer involved in the process and is no longer looking to rezone the property. He stated if it is the wish of Council it can be referred back to MPC for further consideration. Alderman Sprague stated she agrees with Mr. Lotson and also heard the petitioners withdrew their names. If it is returned back to MPC it will give them the option to consider the O-I zoning classification for the property. Alderman Osborne referred to Alderman Sprague and asked if all uses for the O-I zoning classification were reviewed and if she was satisfied with the findings. Alderman Sprague responded yes. Upon a motion of Alderman Sprague, seconded by Alderman Bell and unanimously carried the item was referred back to MPC. Upon a motion of Alderman Sprague, seconded by Alderman Bell and unanimously 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 carried the petition was referred back to MPC. Harold Yellin, Agent for JMLS 1422 LLC, Owner (13-005571-ZA), requesting to rezone 607 Abercorn Street from RIP-D (Residential Medium Density) to RIP-B (Residential Medium Density). The request is proposed in conjunction with the ongoing redevelopment of the former Candler/Telfair Hospital by the current occupant, the Savannah School of Law. The Metropolitan Planning Commission (MPC) recommends approval. The building on the subject property is a purpose built commercial structure currently undergoing substantial renovations to accommodate the needs of the occupant, the Savannah Law School. The proposed zoning change will not increase the intensity of uses currently allowed on the site. The petitioner’s expressed intent to potentially establish a restaurant in a portion of the building on site does not increase the intensity of use, due to the fact that a restaurant could be established at this location under the current zoning. The only difference being the allowance of alcohol sales which is governed by the City of Savannah Revenue Ordinance and requires approval by the Mayor and Aldermen. Recommend approval. Alderman Osborne asked with the request for the zoning change does MPC review parking requirements as there were questions referencing whether there was adequate parking for the area. Mr. Lotson replied it would be reviewed when a tenant is established. The petitioner has information on parking he is willing to submit. Alderman Osborne asked that MPC keeps an eye on the parking issues. Alderman Bell stated she thinks the Victorian District will be mindful as well. Alderman Sprague referred to Mr. Lotson asking if she understood him correctly stating there will be a restaurant with beer and wine at a law school. Mr. Lotson replied it will be on the same property and does not fall under the same category as a school with children. Upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried the hearing was closed. Approved upon a motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Ordinance to cover will be drawn up at the next meeting of Council. PETITIONS Douglas Kaufman of D/Kaufman Construction Group, LLC (Petitioner and Property Owner) – Petition 120881, requesting that the City allow encroachment within the Martin Luther King, Jr. Boulevard right-of-way for the construction of a handicap ramp. The subject property is located at 422 W. 43rd Street, just north of Victory Drive at Martin Luther King, Jr. Boulevard. As designed, the ramp will be 4’-0” wide by approximately 41’-0” long constructed of cement block with a poured concrete top. The ramp will encroach approximately 3’-0” within the right-of-way without affect to the existing sidewalk. Mr. Kaufman wishes to construct the handicap ramp to provide ADA compliant access into the commercially zoned building that is currently located on the property. This request has been reviewed by Public Works and Water Resources, Sanitation, Development Services, and Park and Tree with no objections noted; however, approval is subject to the property owner assuming all responsibility for injuries or damages to third parties as a result of the encroaching items. The City will be held harmless for maintenance and liability of the proposed handicap ramp. All City permitting and construction guidelines must be followed, and all improvements/additions/modifications to the sidewalk (including pedestrian ramps) must meet the latest ADA standards. 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Recommend approval to allow encroachment within the Martin Luther King, Jr. Boulevard right- of-way for the construction of a handicap ramp as requested by Douglas Kaufman through Petition 120881, subject to the conditions stated above. The property owner should be advised that such encroachment grants no ownership rights to the property and that, if ever required, the encroaching item(s) must be removed at the property owner’s expense upon request of the City. Approval of the encroachment request for the handicap ramp shall not be construed as approval for the site plan, which is obtained separately through the City’s site plan review process. Recommend approval. City Manager Cutter stated the petition for encroachment is for the installation of a handicap accessible ramp. Alderman Shabazz referred to Mr. Kaufman asking when facing the property what side the ramp will be on and how far on the side, and will it abut the sidewalk. Mr. Kaufman replied on the Martin Luther King, Jr. Blvd side which is the left side of the building with a 6 to 12 inch buffer from the sidewalk which will allow for some possible planting. Approved upon a motion of Alderman Shabazz, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Buck Lindsay (Architect), on behalf of North Point Hospitality Group (Developer) and East River Street, LLC (Property Owner) – Petition 120880, requesting that the City allow encroachment within the E. River Street and E. Bay Street right-of-ways for the installation and construction of items relating to the proposed building development plan known as the Homewood Suites Hotel. The subject property is located at 611 E. River Street. Included in the request are:  wall mounted primary business signs,  a portion of an elevated porch area, providing entry into the southwest corner of the building, including a stairwell connecting to the sidewalk, and associated railings,  cornice details at the roof line, which are designed as 4’-6” high and project 2-6” over the property line,  landscape beds which include irrigation lines and in-ground lighting fixtures,  two (2) pedestrian ramps with associated retaining walls, footings, and handrails,  two (2) cantilevered entranceway canopies located over the sidewalk with associated soffit lighting,  and eight (8) cantilevered balconies with associated railings which are located on floors five through seven. This request has been reviewed by Public Works and Water Resources, Sanitation, Development Services, and Park and Tree. Approval is subject to the property owner assuming all responsibility for injuries or damages to third parties as a result of the encroaching items, and subject to the execution of an agreement whereby the owner and successors shall be responsible for any and all costs associated with the removal, repair, and/or replacement of the private facilities that may be necessary as a result of normal operation, maintenance, removal, and/or replacement of the City’s infrastructure. Approval of the request for landscaping is subject to the petitioner submitting a detailed planting plan to Park and Tree for approval prior to installing any landscaping. The City will be held harmless for maintenance and liability of all the proposed items included within this petition. All sidewalk improvements/additions/modifications (including pedestrian ramps) must meet the latest ADA standards. All City permitting and construction guidelines must be followed. 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Recommend approval of the request to allow encroachment within the E. River Street and E. Bay Street right-of-ways for the installation and construction of items relating to the proposed building development plan known as the Homewood Suites Hotel, as requested by Buck Lindsay through Petition 120880, subject to the conditions stated above. The property owner should be advised that such encroachment grants no ownership rights to the property and that, if ever required, the encroaching item(s) must be removed at the property owner’s expense upon request of the City. Recommend approval. Approved upon a motion of Alderman Hall, seconded by Alderman Shabazz and unanimously carried per the City Manager’s recommendation. ORDINANCES First and Second Readings Ordinance read for the first time in Council January 23, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Sprague and unanimously carried. Multi-Way Stop Control at Lincoln and E. Gaston Streets. AN ORDINANCE TO AMEND THE CITY CODE TO AUTHORIZE INSTALLING MULTI-WAY STOP SIGNS AT THE INTERSECTION OF LINCOLN AND E. GASTON STREETS. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 209 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003), PERTAINING TO SECTION 7-1024 OF SAID CODE, TO PROVIDE THAT THE STREET NAMED HEREIN SHALL BE DESIGNATED A THROUGH-STREET; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 209 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1024 of said Code, as amended, shall be amended as follows: AMEND SECTION 209, THROUGH STREETS DELETE 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Lincoln Street from Victory Drive to Liberty Street. Lincoln Street from Oglethorpe Avenue to Bay Street except at its intersection with Oglethorpe Avenue and Broughton Street. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: January 23, 2014 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 227 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1121 OF SAID CODE TO PROVIDE THAT FOUR-WAY STOP TRAFFIC CONTROL SIGNS SHALL BE ERECTED AT THE WITHIN INTERSECTIONS; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 227 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1121 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 227, FOUR-WAY STOP TRAFFIC CONTROL SIGN ENACT Lincoln Street STOPS for Gaston Street, multi-way stop. Gaston Street STOPS for Lincoln Street, multi-way stop. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: January 23, 2014. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 23rd day of January, 2014 the Council entered into a closed session for the purpose of discussing personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. A RESOLUTION HONORING THE LIFE OF DEACON RUFUS PETERS WHO PASSED ON WEDNESDAY, JANUARY 15, 2014, AT 98 YEARS OF AGE. Whereas: Rufus Peters was born on January 28, 1915 on White Hall Plantation to the late Mary Peters died on Wednesday, January 15, 2014, at 98 years of age; and Whereas: Mr. Peters was educated in the Savannah-Chatham County Public School System and proudly served in the United States Army during World War II; and Whereas: Mr. Peters was employed at the Savannah Sugar Refinery for over 20 years and retired as a Quality Control Inspector in 1977; and Whereas: Mr. Peters was baptized in 1932 and became a devoted member of the Fairlawn Baptist Church in Garden City, Georgia where he served faithfully for over 60 years; and Whereas: Mr. Peters was ordained in 1955 as a deacon and served as chairman of the Deacon Board from 1986 to 2005 and upon his retirement as a deacon, he was named Deacon Emeritus in honor of his faith in God, dedication, and unyielding commitment to the Fairlawn Baptist Church family, a newly constructed multi- purpose building was named in his honor; and Whereas: Deacon Rufus Peters was an avid sportsman, humanitarian and a community advocate spending over 25 years in volunteer service. He was deeply entrenched in the Civil Rights Movement in Savannah, Georgia as a Ground Crew member helping to advance equal rights for all citizens and was a lifetime member of the National Association for the Advancement of Colored People ( NAACP); and Whereas: Deacon Peters delighted the hearts of thousands of children each year in the Georgia Day Parade as he portrayed the great Native American, Tomochichi for over 21 years and was often quoted on his love of history by stating, “I like to know history so that I can see how it works in the future”; and 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Whereas: Deacon Peters was a budding actor and photographer starring in minor roles in Glory and The Circus Comes to Town. He was a man of many talents and lived each day of his life appreciating the gifts bestowed upon him by God; and Whereas: Deacon Rufus Peters wife, Bernice Peters, and a daughter, Ellen Peters preceded in death; and Whereas: Deacon Peters is survived by four children, Rufus Nicholas Frances Peters, Patricia Adams, Helen Tate and Katherine (Mack) Spaulding, five grandchildren, six great-grandchildren and a host of nieces, nephews, cousins and friends. NOW, THEREFORE BE IT RESOLVED THAT the Mayor and Aldermen of the City of Savannah, celebrate the life, legacy and accomplishments of Deacon Rufus Peters for his dedication to family, church and the Savannah community. We extend our condolences to his family along with our appreciation for his service and the impact his long life has contributed to the greater Savannah/Chatham County Community. We further resolved that a copy of this resolution be delivered to her family and made a part of the permanent records of the Savannah City Council meeting minutes of January 23, 2014. Signed and Sealed: January 23, 2014. Alderman Sprague stated she was contacted by several employees from Savannah Foods that wanted it to be known that Dea. Peters was a beloved employee and a member of the “Over the Hill Sugar Club”. Mayor Jackson stated Dea. Peters was very committed to the Civil Rights movement when she was younger and was a man for all seasons, the lost will be tremendous for the community. Alderman Johnson made comments referencing some of the accomplishments of Dea. Peters and offered condolences to Alderman Osborne for her loss. Approved upon a motion of Alderman Bell, seconded by Alderman Shabazz and unanimously carried. Mayor Jackson stated she is still in need of information for two resolutions that need to be completed and presented to the families of Mrs. Eddie Mae Bonaporte-Morris, a leader in the public school system and Elder Robert Plummer of the AME Church. Once completed they will be presented to families. TRAFFIC ENGINEERING REPORTS Parking Restrictions on the East and West Sides of Abercorn Street. Traffic Engineering has received complaints from residents and motorists regarding limited sight distance on E. Gwinnett Street at Abercorn Street. The department has investigated these concerns and determined that motorists’ view from E. Gwinnett Street on both the eastbound and westbound approaches to Abercorn Street is obstructed by vehicles parking on Abercorn Street. This makes it difficult for travelers on E. Gwinnett Street to turn left onto Abercorn Street or proceed straight through the intersection. Approaches to E. Gwinnett Street are controlled by stop signs because it is the minor street, and Abercorn Street is uncontrolled because it is the major street. 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Based on their findings and review of accident history, they have determined that there is a need to prohibit parking in the following areas of Abercorn Street: 1. Along the east side of Abercorn Street from 25 feet north of E. Hall Lane and extending southward to E. Gwinnett Street; 2. Along the east side of Abercorn Street from E. Gwinnett Street extending southward for 175 feet to E. Gwinnett Lane. 3. Along the west side of Abercorn Street from a point beginning 45 feet north of E. Gwinnett Street and extending northward for 170 feet; 4. Along the west side of Abercorn Street from 30 feet south of E. Gwinnett Street extending southward for 140 feet. Recommend that parking be prohibited in the specified areas. Recommend approval. Approved upon a motion of Alderman Johnson, seconded by Alderman Shabazz and unanimously carried per the City Manager’s recommendation. Ordinance to cover will be drawn up at the next meeting of Council. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Pickup Trucks (1/2-Ton) – Event No. 1978. Recommend approval to procure three pickup trucks from J.C. Lewis Ford in the amount of $55,088.00. The three pickup trucks will be used by the Water Distribution Department to replace a larger truck, unit 5832, which is no longer economical to operate or repair. The total of the three trucks is equal to the budgeted amount for a single larger truck. The bidder will hold pricing from Event 1540, which was approved by City Council on July 16, 2013. The bid was advertised, opened and reviewed. Delivery: February 23, 2014. Terms: Net 30 Days. The bidder was: L.B. J.C. Lewis Ford (B) $ 55,088.00 Funds are available in the 2014 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). (B)Indicates local, non-minority owned business. Recommend approval. Recycled Crushed Aggregate Stone –Annual Contract - Event No. 1847. Recommend approval to award an annual contract to procure recycled crushed stone, rip rap, and crusher run from ADRS Services, Inc. d/b/a ABC Crushing in the amount of $52,875.00. The recycled stone, rip rap, and crusher run will be used by the Streets Maintenance Department for road and street maintenance and the Dean Forest Road landfill for traction and roads. While almost 40 suppliers were notified about this solicitation, only one bidder chose to respond. Because the material purchased under this contract is for recycled materials only, there is a very limited pool of bidders to solicit. 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 This bid was advertised, opened and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidder was: L.B. ADRS Services, Inc. d/b/a ABC Crushing (B) $ 52,875.00 Funds are available in the 2014 Budget, Sanitation Fund-Operating/Refuse Disposal/Construction Supplies & Materials (Account No. 511-7103-51340) and Streets Maintenance/Other Contractual Service (Account No. 101-2105-51295). A Pre-Bid Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. Recommend approval. Backflow Preventers – Annual Contract Renewal – Event No. 1981. Recommend renewing an annual contract to procure backflow preventers from Ferguson Waterworks in the amount of $94,598.33. The backflow preventers will be used by Water Distribution to prevent reverse flow of water in City water laterals and prevent polluted water from entering the potable water system. This is the first of two renewal options available. Bids were originally received on January 8, 2013. This bid was advertised, opened and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Ferguson Waterworks (D) $ 94,598.83 HD Supply Waterworks (D) $ 95,287.93 Consolidated Pipe & Supply (D) $ 98,794.95 Delta Municipal Supply (D) $ 99,110.96 Funds are available in the 2014 Budget, Water & Sewer Operating Fund/Water Distribution/Construction Supplies & Materials (Account No. 521-2503-51340). (D)Indicates non-local, non-minority owned business. Recommend approval. Asphaltic Concrete – Annual Contract Renewal – Event No. 1985. Recommend renewing an annual contract to procure asphaltic concrete from Carroll & Carroll, Inc. (Primary) in the amount of $62,700.00 and award a new secondary contract to APAC in the amount of $62,700.00. The secondary vendor has agreed to match the primary contractor's pricing and was selected because they are the only available vendor in the region who can provide the "hot-mix" type asphalt the city requires frequently. The asphaltic concrete contract will be used by the Streets Maintenance Department to repair streets throughout the City. This is the first of three renewal options available. Bids were originally received January 8, 2013. This bid was advertised, opened and reviewed. Delivery: As Required. Terms: Net 30 Days. The bidders were: L.B. Carroll & Carroll, Inc. (B) (Primary) $ 62,700.00 L.B. APAC (B) (Secondary) $ 62,700.00 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Funds are available in the 2014 Budget, Street Maintenance/Construction Supplies & Materials (Account No. 101-2105-51340). A Pre-Bid Conference was not conducted as this an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. Electrical Repairs – Annual Contract Renewal – Event No. 1986. Recommend renewing an annual contract for electrical repairs to Aiken-Harper Electrical Services, Inc. in the amount of $76,410.00. The contract will be used by various City departments for routine electrical repairs and projects under $25,000.00. The secondary contractor originally awarded this contract has gone out of business. No additional contractor is needed at this time. This is the third of four renewal options available. Bids were originally received August 9, 2011. This bid was advertised, opened and reviewed. Delivery: As Required. Terms: Net-30 Days. The bidders were: L.B. Aiken-Harper Electrical (D) $ 76,410.00 White Electrical Construction Co. (B) $ 96,600.00 Braddy Electric Co., Inc. (B) $ 98,000.00 + All Electric & Specialty Systems (E) $ 82,700.00 + Abvolt, Corp. (A) $ 87,175.00 Funds are available in the 2014 Budget, Various Departments/Various Accounts. A Pre-Bid Conference was not conducted as this is an annual contract renewal. (A)Indicates local, minority owned business. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. (E)Indicates local, woman owned business. (+)Indicates contractor no longer in business. Recommend approval. Fire Pumper – Event No. 1987. Recommend approval to procure one fire pumper from Williams Fire Apparatus in the amount of $599,925.67. The fire pumper will be utilized by Savannah Fire and Emergency Services to replace unit 4511 which is no longer economical to repair or operate. This purchase is being made from a contract for three fire pumpers approved by Council on October 17, 2013. The recommended bidder will maintain pricing from that prior purchase. Bids were originally received July 2, 2013. Delivery: September 15, 2014. Terms: Net 30 Days. The bidder was: S.S. Williams Fire Apparatus (D) $ 599,925.67 Funds are available in the 2014 Budget, Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was not conducted as this purchase is from a prior competitive bid. (D)Indicates non-local, non-minority owned business. Recommend approval. Street Sweepers – Sole Source – Event No. 1988. Recommend approval to procure two street sweepers from Environmental Products of Florida in the amount of $314,461.84. The street sweepers will be used by the Street Cleaning Department to beautify the streets of Savannah and replaces units 9704 and 9705 which are no longer economical to maintain or operate. This purchase is being made based on a prior purchase of two sweepers approved by Council on January 24, 2013. The recommended bidder will maintain pricing from the prior purchase with a slight price increase of 1.02% based on the Producer’s Price Index (PPI). A new bid would result in higher pricing based on market research conducted by city staff. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Delivery: February 20, 2014. Terms: Net 30 Days. The bidder was: S.S. Environmental Products of Florida (D) $ 314,461.84 Funds are available in the 2014 Budget, Vehicle Purchase/Vehicular Equipment Fund (Account No. 613-9230-51515). A Pre-Bid Conference was not conducted as this purchase is from a prior competitive bid. (D)Indicates non-local, non-minority owned business. Recommend approval. Liquid Propane – Emergency Purchase – Event No. 1989. Recommend approval to procure the emergency purchase of liquid propane from Coastal Energy in the amount of $65,000.00. Propane is used as an alternate fuel supply for the President Street Water Reclamation Plant's sewage sludge incinerators during times of natural gas curtailment from the natural gas supplier. The natural gas supplier will typically issue curtailment notices when the weather becomes colder than normal. Because of the recent cold weather the contractor has issued several curtailment notices, causing a higher usage of propane. The sole source vendor is required because it is the only vendor available locally to deliver in the quantities needed. Delivery: Immediately. Terms: Net 30 Days. The bidder was B.P. Coastal Energy (B) $ 65,000.00 Funds are available in the 2014 Budget, Water and Sewer Fund/President Street Plant/Equipment Repair Parts (Account No. 521-2553-53115). A Pre-Bid Conference was not conducted as this is an emergency purchase. (B)Indicates local, non-minority owned business. Recommend approval. Vacuum Leaf Collector – Event No. 1917. Recommend approval to procure a vacuum leaf collector from Consolidated Disposal Systems in the amount of $27,945.00. The vacuum leaf collector will be used by City Cemeteries to replace unit 8238 which is no longer economical to repair or operate. Bids were received January 7, 2014. The bid was advertised, opened and reviewed. Delivery: March 8, 2014. Terms: Net 30 Days. The bidders were: L.B. Consolidated Disposal Systems (D) $ 27,945.00 Old Dominion Brush Co. (D) $ 28,432.00 Funds are available in the 2014 Budget, Vehicle Purchases/Vehicular Equipment (613-9230- 51515). A Pre-Bid Conference was conducted and zero attended. (D)Indicates non-local, non- minority owned business. Recommend approval. Yard Waste Management – Annual Contract Renewal – Event No. 1990. Recommend approval to renew an annual contract for Yard Waste Management Services from ELP Landscape Service in the amount of $222,000.00. This contract will be used by the Refuse Disposal Department to process yard trimmings collected or generated by City operations including residential yard waste and urban forestry debris. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 This is the first of two renewal options available. The method used for this procurement was the Request for Proposal (RFP), which evaluates criteria in addition to costs. The criteria evaluated as part of this RFP were qualifications and experience, methodology, references and fees. Proposals were originally received September 25, 2012. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. ELP Landscape Service (D) $ 222,000.00 TAG Grinding Services (D) $ 240,000.00 Waste Management of GA (D) $ 270,000.00 Funds are available in the 2014 Budget, Sanitation Fund/Refuse Disposal/Other Contractual Services (Account No. 511-7103-5295). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Roto Shear Drum Screen With Conveyor & Washer – Contract Modification No. 1 – Event No. 1674. Recommend approval to award Contract Modification No.1 to Parkson Corporation in the amount of $2,785.00. The original contract approved by Council on September 5, 2013 was for a drum fine screen with a conveyor and washer from Parkson Corporation for the Crossroads Water Reclamation Facility. The contract modification is needed because the new screen must be equipped with a zero speed sensor and a fault alarm that will detect if the screen malfunctions and these items were not included in the original bid. The two screens already in operation have these sensors and alarms. Therefore, the new screen must also be equipped with them to ensure compatibility and proper function. The modification will include the purchase and installation of the zero speed sensor and the fault alarm on the equipment. The equipment was not specified in the original request for bid therefore not included in the initial contract price. The original contract amount was for $287,534.00. This modification will increase the total cost to $290,319.00. The drum screen was a sole source procurement. Recommend approval of Contract Modification No.1 to Parkson Corporation in the amount of $2,785.00. Funds are available in the 2014 Budget, Capital Improvements Projects/Other Costs/Treatment Plant Capital Improvements (Account No. 311-9207-52842-SW0811). Recommend approval. Columbarium Design Services – Event No. 1347. Recommend approval to award a contract for consultant design services for the Bonaventure Lighthouse Columbarium to Greenline Architectures, PC in the amount of $162,100.00. The consultant services will include design of the Lighthouse Columbarium with the area around the lighthouse to include paved surface for officiating memorial services and other public events. The surface should be surrounded on multiple sides by concentric walls of niches and cremation benches which will seat 50 or more persons. It is envisioned that the sale of interment rights to these niches will raise all necessary 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 funds to erect the outdoor chapel and lighthouse. The lowest proposer, EMC Engineering, was not selected because their proposal stated the design would be sub-contracted to two different firms, one with no columbarium design experience and EMC’s role in the project limited. Construction Project Specialists, the second lowest proposer, proposed several sub-contractors that have not performed adequately for the city in the past. Those sub-contractors have turned in plans with errors, omissions, and discrepancies that have led to change orders. They have also had difficulty adhering to the design schedules. Additionally, city staff had concerns with their proposed methodology that referred to an expanded design program that may lead eventually to change orders. The method used for this procurement was the Request for Proposal (RFP), which evaluates criteria in addition to costs. The criteria evaluated as part of this RFP were the proposer’s qualifications and experience, methodology, schedule for the performance of services, references, MWBE participation, and fees. Four proposers responded to the solicitation. Following a review and evaluation of the stated criteria, all four proposers were deemed qualified. Fee proposals were considered for the four qualified proposers in relation to the qualification points awarded to determine the overall best proposal in terms of fees and qualifications. The Minority and Women Business Enterprise (MWBE) goal for this proposal was 23% MWBE; 16% MBE, 7% WBE. The recommended proposer submitted participation of 24% MWBE; 17% MBE utilizing Coastline Consulting Services, Inc. (C) and Palacio Collaborative, Inc. (C), and 7% WBE utilizing Mandel Design, LLC (E) and Building & Earth Sciences, Inc. (F). Proposals were received May 21, 2013. This proposal has been advertised, opened and reviewed. Delivery: 5 Months. Terms: Net 30 Days. The proposers were: Fees B.P. Greenline Architectures (B) $ 162,100.00 EMC Engineering, Inc. (B) $ 138,350.00 AMEC Environmental (D) $ 282,254.00 Funds are available in the 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Bonaventure Columbarium (Account No. 311-9207-52842-CM603). A Pre- Proposal Conference was conducted and eight vendors attended. (B)Indicates local, non-minority owned business; (C)Indicates non-local, minority owned business; (D)Indicates non-local, non- minority owned business; (E)Indicates local, woman owned business; (F)Indicates non-local, woman owned business. Recommend approval. Annual Agreement with Hurt, Norton and Associates – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of an annual agreement with Hurt, Norton and Associates in the amount of $60,000.00. Hurt, Norton and Associates has provided lobbying, consulting, coordination, watchdog and facilitation services for the Airport Commission since 1998. Their most notable accomplishment was helping the Airport Commission secure three slots at Chicago O’Hare Airport, which resulted in three nonstop flights a day by United Airlines. 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 In the mid 2000’s, the need for support in Washington, DC slowed down as business and air service grew, and there were only a few issues with the Federal Aviation Administration (FAA), Transportation Safety Administration (TSA), and funding. As such, the fee was reduced to $24,000.00 per year. In 2012 and 2013, the Airport used their services much more than when the fee was lowered. The use increased as issues related to the FAA reauthorization initiative, airline mergers, DCA (Reagan National Airport) slots, the Small Community Air Service Grant, and TSA mandates required action. The Airport Commission will need their services even more in 2014. The Airport Commission requested a new fee proposal to provide related services associated with, but not limited to, the following issues: PFC (Passenger Facility Charge) Increase; NextGen modernization; FAA Re-Authorization; Merger/DCA Slots; FAA use of AIP funds for Contract Towers/Weather Observers; FAA Aviation Fuel Sales Tax Initiative; TSA Exit Lane; TSA BDO (Behavior Detection Officers) Issue; Georgia Air National Guard Funding; Pre-Clear for Porter Air at Pearson; CBP/FIS (Customs and Border Protection/Federal Inspection Service) Potential; and Discretionary Grant Opportunities. Recommend approval. Change Order No. 1 for Runway 1 Perimeter Road and Add Two AOA Access Gates Project – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of Change Order No. 1 with R.B. Baker Construction in the amount of $442,825.00 for the Runway 1 Perimeter Road and Add Two AOA Access Gates project. The Runway 1 Perimeter Road was originally approved by the FAA to be constructed through the Runway 1 Safety Area. After bids had been opened and after some deliberation by the FAA Airports District Office, it was determined that the perimeter road should be located outside of the Runway Safety Area which meant that a section of Product Support would have to be relocated. The Airport Commission’s consulting engineer, URS Corporation, revised the project plans per FAA which were then forwarded to R.B. Baker for pricing. The total cost for the added work is $442,825.00 which includes reduced unit prices for items on the original bid. The FAA agreed to fund the additional work and executed Discretionary Grant AIP-54 in the amount of $700,000.00 for it. Recommend approval. Military Construction Cooperative Agreement with National Guard Bureau for Repair of Arresting Barriers – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a Military Construction Cooperative Agreement (MCCA) with the National Guard Bureau (NGB) for Repair of the Arresting Barriers. The existing military Aircraft Arresting Systems located at the east and west ends of Runway 10-28 need to be upgraded due to age and obsolescence. The barriers are constantly being worked on, and when they are replaced with the new 5-roller edge sheave systems several discrepancies will be corrected not only on the system, but also with FAA Part 150 airport design issues. The current concrete ramps covering the sheaves will be reconstructed from a 20% grade to a 3.33% grade which is consistent with FAA guidelines. Crack and concrete spall repairs are also included in this work. The NGB is covering all the costs and requested that the Airport Commission construct the project because the NGB cannot get the project under contract before the funding expires, and the NGB cannot do construction work on a non-military airfield. The amount of the MCCA is $1,405,400, which includes the total cost of construction, inspection, and Airport expenses. Recommend approval. 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Final Summary Change Order (Deductive) for North Aviation Development Project - Savannah/Hilton Head International Airport. The contract for this project was awarded to the contractor who bid the lowest unit prices multiplied by the quantities of work estimated by the consultant on the plans prepared for the project. The contractor was paid for the actual units of work after the work was inspected, approved, and measured by Airport staff. The actual versus estimated quantities of work varied slightly due to field conditions and approved changes in scope, which is normal, and they were very close for a project of this size and complexity. The original contract amount was $24,366,600.52. The total of all contract modifications to date was $757,867.52. Summary Change Order No. 5 (Final) measures all the work done by the contractor and decreases the contract amount by $652,013.53. The final contract amount is a slight increase of $105,853.99 over the bid which is a net increase of 0.4%. I recommend approval of Change Order No. 5 (Final) with McLendon Enterprises, Inc. in the deductive amount of ($652,013.53) to remove work not done by the contractor from the contract. Recommend approval. Professional Services with Ailevon Air Service Consulting, LLC – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with Ailevon Air Service Consulting, LLC in the amount of $100,000.00 for professional services to supplement and enhance the Airport’s efforts to moderate airfares, attract new air service and/or new routes and destinations, and to enhance existing air service. This agreement will be effective as of January 1, 2014, through December 31, 2014. The total amount of compensation to Ailevon is a not-to-exceed sum of $100,000.00, which is payable as individual work orders for airline events that Ailevon will attend as the Airport Commission’s representative for presentations to specific airlines. The agreement may be renewed annually if needed and may be terminated with seven days written notice. Ailevon has done an excellent job for the Airport Commission over the course of the past two years. Their efforts helped secure service from JetBlue, which resulted in additional service being added by other airlines. Recommend approval. Water and Sewer Agreement – New Science and Technology Building for Arizona Chemical. Arizona Chemical Company, LLC has requested a water and sewer agreement for New Science and Technology Building for Arizona Chemical. The water and sewer systems have adequate capacity to serve this 4.13-equivalent residential unit development on West Lathrop Avenue. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. Water and Sewer Agreement – West Mulberry Apartments – Mulberry at Godley Station. Capital Club Apartments, LLC has requested a water and sewer agreement for West Mulberry Apartments – Mulberry at Godley Station. The water and sewer systems have adequate capacity to serve this 126.10-equivalent residential unit development on 1502 Benton Boulevard. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Factor’s Walk East Abercorn Ramp Repairs – Event No. 1845. Recommend approval to procure repair services to the Factors Walk Wall along the Abercorn Street Ramp from Collins Construction Services, Inc. in the amount of $125,300.00. The project includes repairs to the east side of the Abercorn Street Ramp near Abercorn and Bay Streets. The work will include the installation of temporary shoring, construction of masonry piers, repair and replacement of stone, repair and repointing of brick with compatible stone mortar, and resetting and repointing stone with compatible lime mortar. Due to the nature of the project and having to follow the National Park Services guidelines for repointing mortar joints in historic masonry buildings, the M/WBE goals were waived for this project. However, vendors were encouraged to seek participation where applicable. Collins Construction Services, Inc. is a certified WBE located in Thunderbolt and will be performing 80% of the work while subcontracting 15% to Economy Masonry, a local MBE, 3 % to Kerns and Company, a local engineering firm and the remaining 2% to other firms. The City requested a bid schedule from the low bidder that shows the breakout of each portion of the job and its related costs. The contractor has assured City staff in writing that they are comfortable with their bid price. Bids were received December 10, 2013. This bid was advertised, opened, and reviewed. Delivery: 30 Days. Terms: Net 30 Days. The bidders were: L.B. Collins Construction Services, Inc. (F) $ 125,300.00 Coastal Heritage Society (G) $ 287,000.00 Funds are available in the 2014 Budget, Capital Improvements Projects/Other Costs/Historical Wall Preservation (Account No. 311-9207-52842-SQ0603). A Pre-Bid Conference was conducted and 3 vendors attended. (F)Indicates non-local, woman-owned business. (G)Indicates local, non-profit organization. (Deferred from January 9, 2014 meeting.) Recommend approval. Alderman Hall stated the questions from the previous meeting were answered and he is proud to announce the bid was awarded to a certified M/WBE company located in Thunderbolt, GA. Approved upon a motion of Alderman Hall, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. Coastal Workforce Services and Coastal Workforce Investment Board - Contract for Sub- Recipient No.1 – Contract Number: 2013GDOL-01. Authorization to sign and enter into agreements with sub-recipients was approved on November 19, 2013. The City accepted grant awards from Governor’s Office of Workforce Development (GOWD) Workforce Investment Act (WIA) Grant Program to provide Adult and Dislocated Worker programs from October 1, 2013 through June 30, 2015, to support “One – Stop” Career Centers that provide job training, preparations and placement services. These services are provided in the Coastal Workforce Services and Investment Board’s nine county Region 12 consisting of Bryan, Bulloch, Camden, Chatham, Effingham, Glynn, Liberty, Long and McIntosh counties. Funds are budgeted for the primary partner, Georgia Department of Labor (GDOL)-District 5 East “One-Stop” Career Centers to provide WIA Services and Case Management Staff within Region 12 for the 2013 Program Year period, December 1, 2013 – June 29, 2014. 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Recommend approval of contract for sub-grant recipient, Georgia Department of Labor (GDOL) in the amount of $399,098. Recommend approval. Alderman Johnson stated the funds are coming from the federal government and the support is needed, and highlighted the importance of the funds and how they affect citizens in the community. Mayor Jackson commended the City Manager and staff for all the hard work on this project. Approved upon a motion of Alderman Johnson, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. The following announcements were made: Mayor Jackson acknowledged James Blackburn, City Attorney Emeritus who was in Council meeting. Attorney Blackburn stated he was pleased to be in attendance and thanked City Manger Cutter and Brian Gore for their initiatives in getting the bids for the Airport Commission. Alderman Shabazz acknowledged her former boss Mr. George Fidler, from the City’s Engineering Department. Mayor Jackson invite members of the public and area businesses to attend a meeting on Tuesday, February 4, 2014 beginning at 6:00 p.m. at the Savannah Civic Center in the 3rd floor Ballroom to discuss the City’s procurement process and how businesses can prepare for the future opportunities with the City. Alderman Hall stated he wants it to be known the meeting will be a learning session for the community as well as the City of Savannah Council. Alderman Johnson announced the City of Savannah, along with the Savannah Youth Council and Chatham County Youth Commission would like to invite the youth out to hear Ambassador Andrew Young on Saturday, February 8, 2014 from 8:00 a.m. to 10:30 a.m. at the Temple of Glory Eden Room for the upcoming Youth & Civic Engagement event. Mayor Jackson has made it possible for all youth to have breakfast. Registration information can be found on the City of Savannah’s website. It will be limited to the first 300 youth up to 18 years of age. Alderman Thomas stated at the last meeting he requested updates on the Savannah Pharmacy and the Cultural Arts Center and hasn’t received them. City Manager Cutter stated the Development Services staff is working on an overview and will present it to Council. Alderman Thomas said he’s not requesting an exhausted brief rather an overall status of where the City of Savannah is and the timelines and the status of the Feasibility study. Alderman Thomas also stated the Truman Parkway Phase 5 is scheduled to open on February 28, 2014. His concern is that patrons of the Post Office are leaving the parking lot and driving across 4 lanes of traffic to get into the left lane. There is no median to divide the road and his fear is there will be a fatality. He feels before the City of Savannah takes ownership of the road the Department of Transportation should be notified to correct the issue to ensure the safety of the citizens of Savannah. Mayor Jackson asked City Manager Cutter to make note of the concern so it can be mentioned while Council is in Atlanta. Alderman Thomas also asked for an update on the Tree Ordinance and stated he would like to see it. He stated he is seeing an increase in the removal of trees on the Southside of Savannah many of which are 100 plus years old. He understands many are on private property but would like the issue addressed to see if anything can be done. 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 His final issue is the crime issue on the Southside. He received a message stating the new Waffle House on Television Circle has been burglarized four times in less than a year and he would like to know from SCMPD what is being done. He was also informed there was a robbery at the LoCost Pharmacy on Deerfield Avenue. Mayor Jackson stated she had the opportunity to work with Park and Tree, the department made recommendations to Jerry Fleming to be passed on to the City Manager. Alderman Thomas stated he doesn’t want to see an ordinance like the landlord ordinance he wants to see a working ordinance which holds individuals accountable when properties are not properly managed. Alderman Sprague stated she would like the information requested by Alderman Thomas and an update on the Habersham Drainage Project and the marsh (ditch) in the Bacon Park area. She wants to push cameras for individual Police Officers and feels it is an expense that will benefit the entire community. She also asked that property maintenance is more visible within her district and more aggressive with violators. Alderman Bell asked if staff has developed an RFP for the baseball stadium which was requested for December 12th. City Manager Cutter replied it is being worked on and it is the plan to have the RFP ready by mid to late February. Alderman Shabazz stated she would also like to receive copies of the information requested by Alderman Thomas. She also asked to receive an update from SCMPD on what is being done about the crime issues. In addition, she had concerns about the abundance of trash in the city’s right of ways by local businesses particularly Family Dollar and asked that Property Maintenance or the responsible department take a closer look at the issue. Mayor Jackson asked Alderman Shabazz to identify the store she is referring to. Aldermen Hall and Bell concurred stating all of them have litter issues. City Manager Cutter stated the police department is being very aggressive in addressing many of the issues discussed, not solely within the department but with building task forces as well. She believes Council will be pleased and impressed when SCMPD brings their report before Council. With regard to Family Dollar Stores they are in court and have been a problem in the area for a while. They need very aggressive code enforcement, and the City of Savannah plans to be very aggressive when they come before Council to request new stores be built in the area. She feels in the future when they come before Council requesting licenses to build new stores it should be looked at carefully because they do not seem to be good community partners. Alderman Shabazz stated in the Council Work session a presentation and discussion was held on the DeRenne Project. A meeting will be held where the community can come out to speak about the next phases of the project. She asked the residents to get in contact with the City Manager’s office or herself for more information. Alderman Osborne stated in the redevelopment plan of Waters Avenue Family Dollar wanted to put a store in the plan however, the community spoke up stating they did not want it. After hearing the concerns expressed she agrees and feels it should not be placed in the shopping center and no other Family Dollar stores should be built in the City. 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 23, 2014 Alderman Thomas referred to City Attorney Stillwell asking is it within the powers of Council not to approve a request for a business license. Attorney Stillwell replied only if you’re dealing with a specific business, in a specific location, with specific code violations and there is an ordinance that allows Council to regulate that, yes. But Council cannot discriminate against any business. Alderman Thomas stated his question is target specific for the business located in Alderman Shabazz district. Attorney Stillwell stated he will have to look at the ordinance to be sure, he believes it may be code enforcement but is presently unsure however, will get the information back to Council. Alderman Thomas asked if a show cause hearing can be held on business licenses. Attorney Stillwell stated he will check and report back to Council. Alderman Bordeaux stated his concern is that no one is present in Council Chambers to defend the Family Dollar stores and feels if Council is going to make comments a representative should be present. He’s asking instead of slandering the name of a business if they are violating the law, enforce the code if possible or change the law so Council can. Alderman Bell thanked Alderman Bordeaux for his comments and stated Council should adhere to the comments of the City Manager. She continued stating she represents the entire City and only knows of one Family Dollar store that maintains the property and it is in the County limits. She stated she has spoken to some managers and did not receive positive feedback. She asked City Manager Cutter if the headquarters in Charlotte was contacted. City Manager Cutter replied yes and with the district manager to gain support and express concerns but the necessary attention wasn’t received therefore aggressive code enforcement has been established. Alderman Johnson stated he’s not pleased with the baseball idea and although it may be a moot point due timing he’s not as in love with it as he thought he would be. In addition, he expressed his concern about a tragic event which occurred leaving a mother without her child as a result a 15 year old was shot in broad daylight. Someone was so blatant in committing this crime and stating if they did it once they may do it again. Mayor Jackson stated a Retreat for Council will be held and she hopes these items will be brought to the attention of the City Manager at that time with recommendations. Alderman Shabazz thanked City Manager Cutter for always answering her calls and assisting her in her District with blight and other issues. She also announced and highlighted some of the accomplishments of City employee Carla Byrd who worked at the Savannah Entrepreneurial Center who will be moving on to other employment. Mayor Jackson also announced the Savannah City Council will be attending the Georgia Municipal Association Conference and Savannah/Chatham Day in Atlanta from January 24-31, 2014 at that time they will be meeting with legislators. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC, Clerk of Council 23