City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA FEBRUARY 6, 2014 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Reverend Benton Martin, Pastor of Wesley Monumental United Methodist Church, followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Mary Ellen Sprague, Carol Bell, Estella Shabazz John Hall and Tom Bordeaux City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Osborne, seconded by Alderman Thomas and unanimously carried the Summary/Final minutes of the City Council W ork Session/City Manager’s Briefing of January 23, 2014 and the Summary/Final minutes of the City Council meeting of January 23, 2014 were approved. Upon motion of Alderman Johnson, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution for an Executive Session held today to discuss litigation and real estate where no votes were taken. (SEE RESOLUTIONS). Upon motion of Alderman Johnson seconded by Alderman Thomas and unanimously carried the agenda was amended to add Items 2.1 Recognition of Visit/Savannah/Savannah Area Chamber of Commerce employees who was in the Atlanta Area Snow Jam and item 12.1 to add a Resolution calling for a Special Election on May 20, 2014 for the purpose of authorizing the exemption of Certain Level 1 Taxable Personal Property from Ad valorem Taxation. (SEE RESOLUTIONS). The follow Chamber staff appeared to be recognized and recap their experiences in the Snow Jam in Atlanta last week: Erica Backus, Jeremy Harvey, Oliver Murray, Drew Hunt, Stephanie Boaen, Rachel Cliff, and Erin LaHaise. Erica Backus, Director of Public Relations represented the group. Alderman Thomas outlined the experiences of these seven people who were traveling to Atlanta for Savannah Day in Atlanta and they were stranded, but through the help of social media on Facebook families assisted them by taking them in for the night. These strangers 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 should be recognized for their generosity with a letters from the Mayor and Aldermen. Erica Backus said the two families that open up their homes to them are Kennon & Windy Hines; their two sons are Will and Charlie of 3001 Sequoyah Drive, NW, Atlanta, GA 30327-1809 and Ms. Lauren Kingman of 714 Wilson Road, Atlanta, GA 30318. Mayor Jackson acknowledged the support these young people received as City Council was also stuck in an Atlanta Hotel. Mr. Bill Hubbard, President/CEO of the Savannah Area Chamber of Commerce also spoke in appreciation for the assistance these young people received in dangerous and uncertain circumstances. He felt responsible for them and it is heartwarming to know that this is one example of people’s generosity and help in this dangerous situation. On behalf of the Chamber they too will send appreciation to these families. Alderman Johnson said because of good planning and information was given to the Savannah community for their quick response to keep people off our roads. He thanked all those entities that worked to keep our citizens safe. Alderman Osborne thanked CAT for moving the bus off the street. Alderman Thomas also thanked Courtney Hester of Chamber who provided us this information and a letter of appreciation will be forwarded to these families. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. James I. Miller for James I. Miller t/a Café 36, requesting a liquor, beer and wine (drink) license with Sunday sales at 36 Martin Luther King, Jr. Boulevard, which had a 2013 liquor, beer and wine (drink) license and is located between Congress and Broughton Streets in District 1. (New ownership/management) Mr. Miller was present and asked if he understood the license was a privilege and not a right and if violated, the license privileges are subject to being revoked Mr. Miller responded in the affirmative. Hearing closed by unanimously upon motion of Alderman Johnson, seconded by Alderman Thomas. Application unanimously approved upon motion of Alderman Bordeaux, seconded by Alderman Johnson. Aurash Kheradmandi for BW AK Ventures, LLC t/a Granite Bar/Restaurant, requesting a liquor, beer and wine (drink) license with Sunday sales at 300 Drayton Street, which is located between Liberty and Harris Streets in District 2. (New location/ownership) Mr. Kheradmandi was present and asked if he understood the license was a privilege and not a right and if violated, the license privileges are subject to being revoked. Mr. Kheradmandi responded in the affirmative. Hearing closed by unanimously upon motion of Alderman Hall, seconded by Alderman Thomas. Application unanimously approved upon motion of Alderman Hall, seconded by Alderman Bell. Maceo R. Hayden for DOLODW N, LLC t/a Moaceis, requesting a liquor, beer and wine (drink) license at 2003 Greenwood Street, which had a 2013 liquor, beer and wine (drink) license and is located between Pennsylvania Avenue and Nevada Street in District 3. (New ownership/management) Mr. Hayden was present and asked if he understood the license was a privilege and not a right and if violated, the license privileges are subject to being revoked. Mr. Hayden responded in the affirmative. Hearing closed by unanimously upon motion of Alderman 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 Hall, seconded by Alderman Thomas. Application unanimously approved upon motion of Alderman Hall, seconded by Alderman Thomas. Michael C. Welch, Jr. for Golden Isle Q, LLC t/a Bubba Q, requesting a liquor, beer and wine (drink) license with Sunday sales at 514 Martin Luther King, Jr. Boulevard, which had a 2013 liquor, beer and wine (drink) license with Sunday sales and is located between Gaston and Huntingdon Streets in District 2. (New ownership/management) Mr. Welch was present and asked if he understood the license was a privilege and not a right and if violated, the license privileges are subject to being revoked. Mr. Welch responded in the affirmative. Hearing closed by unanimously upon motion of Alderman Osborne, seconded by Alderman Thomas. Application unanimously approved upon motion of Alderman Bell, seconded by Alderman Thomas. Justin L. Davis for Apple Eight SPE Savannah, Inc. t/a Hilton Garden Inn Savannah Airport, requesting a liquor, beer and wine (drink) license with Sunday sales at 80 Clyde E. Martin Drive, which had a 2013 liquor, beer and wine (drink) license with Sunday sales and is located between Stephen Green and James Blackburn Drives in District 1. (Existing business/new management) Mr. Davis was present and stated he is the Acting General Manager He was asked if he understood the license was a privilege and not a right and if violated, the license privileges are subject to being revoked. Mr. David responded in the affirmative. Hearing closed by unanimously upon motion of Alderman Bordeaux, seconded by Alderman Thomas. Application unanimously approved upon motion of Alderman Thomas, seconded by Alderman Bell. Ivan Lenoir for Diamond Taps Enterprises, LLC t/a W orld of Beer Savannah, requesting to add a beer (package) license to existing liquor, beer and wine (drink) license at 112 W . Broughton Street, which is located between Whitaker and Barnard Streets in District 1. (Existing business/management). (Continued from October 17, 2013.) As requested by the petitioner this application was continued until the meeting of April 3, 2014 upon motion of Alderman Johnson seconded by Alderman Osborne and carried. ORDINANCES First and Second Readings Alderman Johnson said a public hearing was held on this issue two weeks ago and he wanted to know if this is a first reading only or a first and second reading. Attorney Stillwell said generally there is a public hearing where the issue was voted and the hearing closed. At the subsequent meeting the ordinance to cover this action is placed on first and second reading and this is the proper procedure. Mr. Lotson of the MPC agreed with the explanation given by Attorney Stillwell as a public hearing was held two week ago which allowed for public input. Attorney Stillwell said if an Alderman object to the first and second reading, then it is placed on first reading. Alderman Thomas asked if there were some reasons the petitioner would object to it being on first reading instead of first and second reading today. Attorney Harold Yellin said there isn’t a burning desire to move forward, but the petitioner has invested over $50 million and is anxious to move forward with the project. It does create a hardship for a petitioner to be subject to three readings. His client who is in Chicago doesn’t even know there is a question on 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 approval of this ordinance. They have met all the requirements to move forward. Alderman Thomas asked Mr. Lotson if he was certain MPC did their job of properly notifying the adjacent property owners. Mr. Lotson said the adjacent property owners within 300 feet were notified, a sign was posted and the Clerk of Council advertised the hearing in the newspapers. Alderman Bell said a question came up in the Pre-Council work session on a piece of property Council denied for RIP-A which does not allow for alcohol, Mr. Yellin responded this property was zoned RIP-A and did not allow alcohol. His clients property is already zoned RIP-D and can presently sell alcohol. Alderman Sprague asked their reason for rezoning. Attorney Yellin said it is to allow for a broader use of the property and flexibility of the restaurant and a higher end restaurant allows liquor, beer and wine. They do not have residents, but a restaurant and third party tenants and there are only plans for retail and offices. They have adequate parking and is presently in negotiations to pick up additional parking, and could not get a building permit if they did not meet the parking requirements. Ordinance read for the first time in Council February 6, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Osborne, seconded by Alderman Thomas and unanimously carried. AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTY FROM ITS PRESENT RIP-D ZONING CLASSIFICATION TO A RIP-B ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present RIP-D zoning classification to a RIP-B zoning classification: LEGAL DESCRIPTION Starting at a point [X: 988639.672617 Y: 754045.804875], located at the approximate intersection of the centerlines of Abercorn Street and East Huntingdon Street, which is also known as THE POINT OF BEGINNING, thence proceeding in a Southwesterly direction [S 17- 10-41 W] along the centerline of Abercorn Street for an approximately 41.0 ft. to a point, thence proceeding in a Northwesterly [N 73-27-22 W] direction along a line for approximately 189.8 ft. to a point, thence proceeding in a Northeasterly direction [N 16-8-22 E] along a line for approximately 41.5 ft. to a point, thence proceeding in a Southeasterly direction [S 73-21-6 E] along a line for an approximately 18.53 ft. to a point, thence proceeding in a Northeasterly direction [N 16-48-44 E] along a line for approximately 63.0 ft. to a point, thence proceeding in a Southeasterly direction [S 72-51-18 E] for a distance of approximately 51.12 ft. to a point, thence proceeding in a Northeasterly direction [N 16-16-20 E] for a distance of approximately 90.7 ft. to a point, thence proceeding in a Southeasterly direction [S 75-8-37 E] for a distance of approximately 120.93 ft. to a point, a point located on the centerline of Abercorn Street, thence 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 proceeding in a Southwesterly direction [S 16-55-25 W] along the centerline of Abercorn Street for a distance of approximately 157.25 ft. to a point [X: 988639.672617 Y: 754045.804875], said point being, THE POINT OF BEGINNING. The property is further identified by the Property Identification Number as follows: 2-0032-60-002 SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 27th day of December, 2013, a copy of said notice being attached hereto and made a part hereof. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED FEBRUARY 6, 2014. MPC FILE NO.: 13-005571-ZA The following ordinance was placed on first reading: AN ORDINANCE TO AMEND THE CITY CODE TO PROHIBIT PARKING ALONG THE EAST SIDE OF ABERCORN STREET FROM 25 FEET NORTH OF E. HALL LANE AND EXTENDING SOUTHWARD TO E. GWINNETT STREET; ALONG THE EAST SIDE OF ABERCORN STREET FROM E. GWINNETT STREET EXTENDING SOUTHWARD FOR 175 FEET TO E. GWINNETT LANE; ALONG THE WEST SIDE OF ABERCORN STREET FROM A POINT BEGINNING 45 FEET NORTH OF E. GWINNETT STREET AND EXTENDING NORTHWARD FOR 170 FEET; AND ALONG THE WEST SIDE OF ABERCORN STREET FROM 30 FEET SOUTH OF E. GWINNETT STREET EXTENDING SOUTHWARD FOR 140 FEET. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 6th day of February, 2014 the Council entered into a closed session for the purpose of discussing litigation and real estate. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. ADOPTED AND APPROVED FEBRUARY 6, 2014 upon motion of Alderman Johnson seconded by Alderman Thomas and unanimously carried. Mayor Jackson read the resolution said she extended an invitation to those who served or worked with Mayor Adams to travel and sit with them at the funeral which is Friday, February 7, 2014 at 11:00 a.m. at St. James Catholic Church. Alderman Shabazz said when Mayor Adams passed, she quoted this to many people and she wants to mention it. In the book of Revelations Chapter 2, verse10 stated that if you remain faithful even facing death I will give you the crown of life. She can say that in knowing him she can say he worked even until death. Mayor Jackson said she went over to check on the Men’s Breakfast Club that meets at Larry’s and they had his chair draped and her heart goes out to them also on this loss. A RESOLUTION ACKNOWLEDGING THE LIFE AND ACCOMPLISHMENTS OF FLOYD ADAMS, JR., THE FIRST AFRICAN AMERICAN MAYOR OF THE CITY OF SAVANNAH FROM 1996 TO 2003 WHO DIED ON FEBRUARY 1, 2014. WHEREAS: Floyd Adams, Jr. was born on May 11, 1945, in Savannah, Georgia to the late Floyd “Pressboy” and Wilhelmina Adams; and WHEREAS: Floyd Adams attended St. Pius X Catholic High School and Armstrong State College, going on to serve as the publisher, general manager and editor of the Savannah Herald, Savannah’s Black weekly newspaper and printing company started by his parents in 1945; and WHEREAS: Floyd Adams was elected as District One City of Savannah Alderman in 1982 and served in that post until he was elected Alderman-At-Large Post One in 1992, serving as Mayor Pro Tempore from 1992 until 1995; and WHEREAS: Floyd Adams made history by being elected the first African American and sixty- third Mayor of the City of Savannah in 1995. Being unopposed and reelected in 1999, allowed him to serve two consecutive four-year terms. He was elected to the Savannah Chatham County School Board in 2003; stepping down from his second term in 2011; and WHEREAS: While serving as Mayor, some of his biggest accomplishments were in housing redevelopment, poverty reduction and the distribution of SPLOST funds for infrastructure and improvements to our drainage system. During his first term, Savannah hosted the 1996 Olympic Yachting event; and 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 WHEREAS: Mayor Adams helped launch the most aggressive drainage improvement program in Savannah's history, overseeing more than $100 million in projects during his tenure. Annexations under his watch on the Westside and Southside increased Savannah's land area by 40% and greatly broadened the community’s tax base. An expansion of Savannah’s water and sewer infrastructure allowed new residential and industrial growth. Savannah experienced the greatest period of economic expansion in the past half century and the birth of the modern tourism industry. He oversaw the redevelopment of traditionally underserved neighborhoods, such as Cuyler-Brownsville, the transformation of the Garden Homes Community to Ashley Midtown, Benjamin Van Clark, and Feiler Park; and WHEREAS: Mayor Adams was involved in a variety of local, state and national organizations including United Way, Private Industry Council, Georgia Black Elected Officials Association, National Black Council of Local Elected Officials and the National League of Cities. He served as President of the Georgia Municipal Association. He was a member of the Savannah Branch of the NAACP, Cloverdale and Cuyler Neighborhood Associations, Benedict Social Club and President of the Parish Council of St. Anthony Catholic Church; receiving various awards and honors during his political life; and WHEREAS: Mayor Floyd Adams, Jr. passed at Candler Hospital on February 1, 2014, at the age of 68 leaving his wife, Deborah, a son Kenneth (Kimetra) Adams, a daughter Khristi (Eltoria) Chisholm, five grandchildren, six great-grandchildren and a host of family members and friends. NOW, THEREFORE, be it resolved that The Mayor and Aldermen of the City of Savannah on behalf of its citizens, join those who mourn the loss of Mayor Floyd Adams, Jr. who proclaimed in his inaugural address that “My race, or gender for that matter, has no bearing on how well I can lead Savannah." Floyd Adams, “A Mayor For All People” WE FURTHER ACKNOWLEDGE his many contributions to Savannah as a trailblazer leaving an outstanding and historic legacy as a public servant by making this resolution a part of the permanent record of the City of Savannah Council meeting of February 6, 2014 and presenting a copy to his family. ADOPTED AND APPROVED FEBRUARY 6, 2014 upon motion of Alderman Osborne seconded by Alderman Thomas and unanimously carried. Marty Johnston outlined the resolution and events for St. P Day Festival t Days. r We are waiting to hear from the state legislators on a bill which allows Sunday sales ’ s. Alderman Thomas clarified that the City Manager was being before St. P a t r i c kDay authorized to amend the resolution, should this bill clear the Georgia Senate. A RESOLUTION TO DESIGNATE MARCH 14th THROUGH MARCH 17th AS THE FESTIVAL DAYS FOR THE ST. PATRICK'S DAY FESTIVAL 2014; AND TO DESIGNATE THE AREA BOUNDED BY EAST BROAD STREET ON THE EAST, THE SAVANNAH RIVER ON THE NORTH, MARTIN LUTHER KING, JR. BOULEVARD ON THE WEST, AND BROUGHTON LANE FROM MARTIN LUTHER 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 KING BOULEVARD TO THE EAST SIDE OF DRAYTON STREET TO BAY LANE TO EAST BROAD STREET AS THE FESTIVAL CONTROL ZONE. WHEREAS, the Festival Ordinance of 2014, Section 6-2423, provides that on the recommendation of the City Manager, the Mayor, and Aldermen may designate and name certain community festival days, including the "St. Patrick's Day Festival" and during such festival days authorize cultural and entertainment events and initiate the regulatory provision of the ordinance within the festival area. The City Manager may, in accordance with State law, permit bars to be open on Sundays that fall within the Festival period; and WHEREAS, the Festival Ordinance of 2014, Section 6-2425, provides that upon recommendation of the City Manager, the Mayor and Aldermen may designate one or more Control Zones within the Festival Area, and may authorize the City Manager to implement regulations and controls which will be specific for each designated Control Zone and the Mayor and Aldermen may designate and authorize a non-profit tax-exempt organization or similar entity to organize and manage festival activities within the Control Zone; and WHEREAS, the Festival Ordinance of 2014, Section 6-2425 (b) provides that the recommendation of the City Manager, the Mayor and Alderman may prohibit persons entering the control zone with beverage coolers, pets, excluding residents who live in the Control Zone, exotic animals, skates, bicycles, fireworks, sparklers, bang snaps (snaps and pops), smoke balls (smoke bombs), and other items which may be dangerous, disruptive, or inconvenient in crowded conditions, and prohibitions entry by persons appearing to be intoxicated; and WHEREAS, Mayor and Council may designate that bars within the city limits may open during the Festival but would subject to compliance of State Law. AND WHEREAS, the City Manager has recommended designation of the St. Patrick's Day Festival 2014 and designation of a Festival Control Zone. NOW, THEREFORE, BE IT RESOLVED that March 14th through March 17th are designated as the festival days for the St. Patrick's Day Festival 2014 and that the Riverfront Association is designated and authorized to organize and manage festival activities within the Control Zone. AND BE IT FURTHER RESOLVED that the Control Zone area bounded by East Broad Street on the east, the Savannah River on the north, Martin Luther King, Jr. Boulevard on the west, and Broughton Lane from Martin Luther King Boulevard to the east side of Drayton Street to Bay Lane to East Broad Street as the Festival Control Zone, and that the City Manager is authorized to implement regulations and controls for the Festival Controlled Zone during the hours of March 14th 5:00 p.m. – 3:00 a.m., March 15th 8:00 a.m. – 3:00 a.m., and March 16th, 8:00 a.m. – 3:00 a.m. and March 17th, 8:00 a.m. – 3:00 a.m., and that the fee for patrons wishing to consume alcohol within the Control Zone is $5 as authorized by Section 6-2425. Live outdoor entertainment in the Control Zone will end at 12 a.m. on March 14th through March 17th. 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 ADOPTED AND APPROVED: February 6, 2014 upon motion of Alderman Bell, seconded by Alderman Thomas and unanimously carried. A RESOLUTION OF THE MAYOR AND ALDERMAN OF THE CITY OF SAVANNAH CALLING A SPECIAL ELECTION TO BE HELD ON MAY 20, 2014, FOR THE PURPOSE OF AUTHORIZING THE EXEMPTION OF CERTAIN LEVEL 1 TAXABLE PERSONAL PROPERTY FROM AD VALOREM TAXATION IN AND FOR THE CITY OF SAVANNAH; AND FOR OTHER PURPOSES. WHEREAS, the Mayor and Aldermen of the City of Savannah (the “City”), a municipal corporation of the State of Georgia, has considered and evaluated the provisions of Official Code of Georgia Annotated (“O.C.G.A.”) § 48-5-48.2 providing for the exemption of certain Level 1 tangible personal property (the “Freeport Exemptions”), subject to the approval of the majority of the voters of the City voting in a special election to be held for that purpose in accordance with O.C.G.A. § 21 2 540; and WHEREAS, the Mayor and Alderman have determined that it is in the best interest of the City and its citizens that the Freeport Exemptions be authorized in the City and desires to provide the voters of the City with the opportunity to vote pursuant to law in favor of or against providing the Freeport Exemptions within the City. NOW, THEREFORE, be it resolved by the Mayor and Alderman of the City of Savannah in public meeting assembled and it is hereby resolved by authority of same that: 1. An election is hereby called to be held in the City on May 20, 2014, at which election there shall be submitted to the qualified voters of the City, for their determination, the question of whether the City shall be authorized to exempt from ad valorem taxation, including all such taxes levied for educational purposes and for state purposes, certain types of tangible personal property as the same are described in the “Notice of Level 1 Freeport Exemption Election on May 20, 2014” (the “Notice”), which is attached hereto as Exhibit A and is incorporated herein and made a part hereof by this reference. 2. The Chatham County Board of Elections, as Election Superintendent for the City, shall receive a copy of this resolution and is requested to issue the call for the election to be held on May 20, 2014, in accordance with the election laws of the State of Georgia. Such call shall be issued not less than 60 days prior to the date of said election in accordance with O.C.G.A. § 21 2 540. 3. All qualified voters desiring to vote in favor of authorizing the Freeport Exemptions shall vote “Yes” and all qualified voters opposed to imposing the Freeport Exemptions shall vote “No.” If more than one-half of the votes cast are in favor of imposing the Freeport Exemptions then the Freeport Exemptions shall be imposed as provided by Georgia law. The Election Superintendent shall hold and conduct the election under the same rules and regulations as govern special elections, and shall canvass the returns, declare the results of the election, and certify the results to the Secretary of State of the State of Georgia. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 4. The Clerk of Council is hereby authorized and directed to deliver a certified copy of this resolution to the Chatham County Board of Elections, as Election Superintendent. 5. All resolutions or parts of resolutions, if any, in conflict herewith shall be and the same hereby are repealed. ADOPTED AND APPROVED February 6, 2014 upon motion of Alderman Bell seconded by Alderman Shabazz and unanimously carried. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Osborne, seconded by Alderman Sprague and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Emergency Notification System – Event No. 828. Approval to renew an annual contract for the emergency notification system from Code Red/Emergency Communications Network in the amount of $37,500.00. The services are used by Savannah-Chatham Metropolitan Police, Savannah Fire and Emergency Services, Citizens Office, and Public Information to notify citizens of emergency situations and to provide information to citizens on various City events. The system can target notifications to citizens within an impacted area as appropriate and not include citizens outside the impacted area. Chatham County funds 50% of the renewal amount ($18,749.00) as the system is also used by CEMA and Mosquito Control for citizen notifications. Funds will be available in the 2014 Budget, Emergency Communications Fund/Public Safety Communications/Other Contractual Services (Account No. 241-4251-51295); General Fund/Accounts Receivables (Account No. 101-0000-11208); General Fund/Public Information/Other Contractual Services (Account No. 101-0123-51295); General Fund/City-W ide Emergency Planning/Other Contractual Service (Account No. 101-5102-51295); Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No. 611-1140-51251). Brass W ater Distribution Fittings – Annual Contract – Event No. 1755. A pproval to award an annual contract for brass water fittings to Delta Municipal Supply Co. in the amount of $203,252.68 and to Ferguson Waterworks in the amount of $35,050.67 for a grand total of $238,303.55. The brass fittings will be maintained in inventory at the Central Warehouse and will be used by Water Distribution in the maintenance and repair of water lines throughout the city. Funds are available in the 2014 Budget, Water Distribution/Construction Supplies & Materials (Account No. 521-2503-51340). Police Pursuit Chevrolet Tahoe Vehicles – Event No. 1927. Approval to procure ten police pursuit Chevrolet Tahoe vehicles from Dan Vaden Chevrolet in the amount of $319,920.80. The police pursuit Tahoe’s will be used by Vehicle Maintenance to replace the following units 5934, 5980, 7925, 7926, 7939, 7945, 7946, 7949, 7950, and 7951 which are no longer economical to repair or operate. The bid was advertised, opened and reviewed. Delivery: February 28, 2014. Terms: Net 30 Days. Funds are available in the 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 2014 Budget, Vehicle Purchases/Vehicular Equipment (613-9230-51515). Police Pursuit Chevrolet Caprice Vehicles – Event No. 1957. Approval to procure 77 police pursuit Chevrolet Caprice vehicles from Auto Nation Chevrolet in the amount of $2,197,444.25. The pursuit vehicles will be utilized by Savannah-Chatham Metropolitan Police to replace 71 V-6 models and 6 V-8 models which are no longer economical to operate or repair. Funds are available in the 2014 Budget, Vehicle Purchases/Vehicular Equipment (613-9230-51515). Senior Meals Program – Annual Contract Renewal – Event No. 2000. Approval to renew an annual contract for senior meals from Senior Citizens, Inc. in the amount of $345,312.50. The contract will be used by Leisure Services to provide meals, at a cost of $4.25 each, to the elderly in the community who show a demonstrated need and meet the requirements established by Title III. This is the first of four renewal options available. Bids were originally received November 20, 2012. This bid was advertised, opened and reviewed. Delivery: As Required. Terms: Net 30 Days. Funds are available in the 2014 Budget, General Fund/Senior Meals/Food/Catered Meals (Account No. 101-6117-51271). A Pre-Bid Motorola Service Agreement – Sole Source – Event No. 2005. A pproval to procure a six-month service agreement for the City's portable radio infrastructure from Motorola Solutions, Inc. in the amount of $102,957.96. This service agreement covers the support for all radios and dispatch equipment used throughout the City. Motorola Solutions is a sole source as the original provider of the equipment. It is critical to have maintenance and support from the original provider to ensure authorized, knowledgeable and timely vendor support. Funds are available in the 2014 Budget, Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No. 611- 1140-51251). Govern Annual Maintenance Agreement – Sole Source – Event No. 2006. Approval to procure an annual maintenance agreement for Govern Software from MSGovern in the amount of $50,280.49. The agreement will provide maintenance and support for the Govern Revenue applications utilized for property taxes, central cashiering, and business licenses. MSGovern is a sole source as the original developer of the software. It is critical to have maintenance and support from the original provider to ensure authorized, knowledgeable, and timely vendor support. Funds are available in the 2014 Budget, Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No. 611- 1140 -51251). (D)Indicates non-local, non-minority owned business. ShoreTel Annual Maintenance Agreement – Annual Contract – Event No. 2007. Approval to renew an annual contract for ShoreTel Maintenance from Stormwood, Inc. in the amount of $42,073.00. The agreement will provide maintenance and support for the ShorTel system that is used throughout the City for phone service. Some equipment may be purchased under this agreement as well. This is the fourth and final renewal option available. Proposals were originally received January 19, 2010. This proposal was been advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. Funds are available in the 2014 Budget, Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No, 611- 1140-51251 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 Sidewalk Curb and Cobblestone Repair – Annual Contract Renewal – Event No. 2009. Approval to terminate a contract with Superior Excavation Contractor and to renew an annual contract for sidewalk, curb, and cobblestone repair with Coastline Concrete Services (Primary) and Savannah Paving (Secondary) in the amount of $624,990.00. Superior Excavation Contractor is being terminated because of repeated poor service and failing to make corrective actions. The contract will be used by Streets Maintenance and Park and Tree for routine sidewalk, curb, and cobblestone repair. This is the first of four renewal options available. This bid was advertised, opened and reviewed. Delivery: As Required. Terms: Net 30 Days. Funds are available in the 2014 Budget, Various Accounts. Roofing Materials for Summer Rehabilitation Program – Annual Contract Renewal - Event No . 2011. Approval to renew an annual contract to procure roofing materials for the summer rehab program from Commercial Roofing Specialties in the amount of $118,738.53. The roofing materials will be used for the rehabilitation of homes located through Savannah, for neighborhood improvement. The materials will be used by the Housing Department. This is the first of three renewal options available. Bids were originally received April 23, 2013. This proposal has been advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. Funds are available in the 2014 Budget, Community Development/Emergency Repair/Construction Supplies and Materials (Account No. 221-3259-51340). Funds are available in the 2014 Budget, Various Departments/Building Maintenance (Account No. Various Departments-51244). Elevator Servicing – Annual Contract Renewal – Event No. 2014. Recommend approval to renew an annual contract to procure elevator servicing from Kone, Inc. in the amount of $45,480.00. The services will be used to maintain and repair the elevators in various City buildings. Funds are available in the 2014 Budget, Various Departments/Building Maintenance (Account No. Various Departments-51244). A Pre-Bid conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. (F)Indicates non-local, woman owned business. Safety Shoes – Annual Contract Renewal – Event No. 2022. Approval to renew a safety shoe program to provide eligible City employees with an annual $80.00 safety shoe voucher. The total expenditure for the safety shoe program should not exceed $60,000.00. The program includes a voucher that may be used at any store that sells safety shoes and is willing to accept the voucher. Additionally, the City has negotiated with three preferred providers that will accept the vouchers and visit several central city locations for the convenience of the employees. The employee will be responsible for the excess cost of any safety shoe purchased that exceeds $80.00. Approximately 600 pairs of shoes were purchased under this program last year. These vouchers will be issued to various departments. The preferred providers are: Boot’s Unlimited, Patrick’s Uniforms, Red W ing Shoes Funds are available in the 2014 Budget Various Departments/Clothing/Laundry (Various Deprtments-51310). Blackshear Basketball Court Rehabilitation – Event No. 1875. Approval to award a construction contract for the restoration of the Blackshear Basketball Courts to Savannah Paving Company in the amount of $213,193.00. The Blackshear Basketball Courts are nearly 30 years old and need to be upgraded. Currently, a clay layer underneath the courts has 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING February 6, 2014 caused differential settlement and cracks throughout the court. This project will restore the basketball courts to a playable surface. Work for this project includes removal and replacement of unsuitable material, demolition of the existing court, minor clearing and grading, placement of structural fill, cast in place concrete, removing and resetting the basketball goals, removing and resetting the 8’ chain link fence, erosion and sedimentation control, and sodding. Additionally, the parking lot and sidewalk will be brought up to current ADA standards. This work also includes removal of sidewalk and valley gutter, cast in place concrete, ADA ramps, and striping. The project includes an overall M/WBE goal of 24% with the breakdown being 8% MBE and 16% WBE. Based on the proposed schedule of M/WBE participation submitted by the low bidder, the overall M/WBE participation will be 24% with 16% WBE being performed by Savannah River Utilities and 8% MBE being performed by Kelly Dukes, Inc. Funds are available in the 2014 Budget, Capital Improvements Projects/Other Costs/Blackshear Courts Rebuilding (Account No. 311-9207-52842-RE0813). The following announcements were made: Alderman Bell and Alderman Shabazz announced that the next scheduled “Ask An Alderman” will be on February 24, 2014 at the Jonesville Baptist Church on Montgomery Street and Alderman Shabazz invited all the neighborhoods in District 5 to attend. Mayor Jackson announced that the Black Heritage Festival events have begun and it is being sponsored by the City of Savannah and all citizens should take advantage of the venues offered at this event. Alderman Sprague announced “Muffins with Mary Ellen” every Wednesday morning 6 to 9 a.m. at Coffee.Deli. Mayor Jackson announced that the Council Retreat is February 11 from 3:00 p.m. to 7:00 p.m. Alderman Shabazz announced a new initiative in the fifth district called “Saturday @ Shabazz with Dr. Shabazz” beginning March 22, from 2:00 p.m. to 4:00 p.m. on the corner of MLK and Victory Drive. Mayor Jackson thanked Brian Gore for his working with the City’s lobbyist Jim Burgess to prepare Council for meeting with our state legislators to attend the GMA Breakfast while in Atlanta. It is possible we can reschedule a one day meeting with the legislators’ by traveling to Atlanta before the session ends. There being no further business, Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC, Clerk of Council 13