City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA SEPTEMBER 18, 2014 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Rev. Nell McCorkle Bordeaux, Associate Minister Wesley Monumental Methodist Church followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Pro-Tem Van Johnson, II, Presiding Alderman Tony Thomas, Chairman of Council Aldermen Mary Ellen Sprague, Estella Shabazz, Tom Bordeaux John Hall and Carol Bell City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Mayor Edna Jackson (attending to incident that occurred earlier) Alderman Mary Osborne, Vice-Chairman of Council City Manager Stephanie Cutter (attending to incident that occurred earlier) Assistant City Attorney Lester B. Johnson, III Mayor Pro-Tem Johnson announced Mayor Jackson and City Manager Cutter are attending to an incident which occurred earlier in the West Savannah Community. He also asked that Alderman Osborne be kept in the thoughts and prayers of the community. MINUTES Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the Summary/Final minutes of the City Manager’s briefing of September 4, 2014 were approved. Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the Summary/Final minutes of the City Council meeting of September 4, 2014 were approved. Upon motion of Alderman Thomas, seconded by Alderman Shabazz and unanimously carried the agenda was amended to add item 21.1 for the purpose of litigation. Upon motion of Alderman Thomas, seconded by Alderman Shabazz, unanimous approval was given for the Mayor to sign an affidavit and resolution on Litigation and Real Estate for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) APPEARANCES Ann Robinson, Executive Director of CASA (Court Appointed Special Advocate) and other representatives appeared to announce their annual fundraiser, Dancing with Savannah Stars, Thursday, October 2, 2014 at the Lucas Theater. This unique fundraiser features local celebrities 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 our Savannah Stars dancing to provide hope and make a difference in the lives of abused and neglected children in Chatham County. This year Aldermen Bordeaux and Osborne will be celebrity dancers. Ryan McCreery, Manager of Public Affairs and Government Relations for Kinder Morgan Energy Partners and Steve Heard, Director of LNG Operations at Elba Island Terminal Facility appeared on behalf of the Elba Liquefaction Project to present City Council with a donation for the City’s fire vessel. They presented the City of Savannah with a check for $125,000 to assist with the purchase of the Marine Response Vessel. Chief Middleton thanked Kinder Morgan for their contribution to the City of Savannah in the efforts to make the ports security safer. He stated this is not the end it’s the beginning of an attempt to continue providing excellent service. Howard Paul and Teddy Adams of the Coastal Jazz Association appeared to announce the 2014 Savannah Jazz Festival which starts Sunday, September 21 at the Habersham Village Shopping Center and culminates Saturday, September 27, 2014 at Forsyth Park. Mr. Paul outlined the events which will occur during the week. Dr. Cheryl Dozier and representatives of Savannah State University appeared to request a permit for the homecoming parade which will be held Saturday, October 4, 2014. Dr. Dozier stated the theme for the year is “Lights, Camera Action, Setting the Stage for our Future”. She also outlined the other events that will take place during the week. Upon motion of Alderman Hall, seconded by Alderman Sprague and unanimously carried the parade permit was granted to Savannah State University. Upon motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried the agenda was amended to add item 4.1 an appearance by Mr. Gator Rivers a former Harlem Globe Trotter to make a presentation. Mr. Rivers introduced the Harlem Globe Trotters Legends mixed gender professional basketball team. He brought students from area high school as well as Savannah State University. Monique Benjamin Executive Director. Ms. Benjamin introduced the team and asked for assistance from Council with pooling the local businesses. Mr. Rivers stated the funds would go back into the community and would assist with creating role models in the City. There will be a game Saturday at A.E. Beach High School. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Krishan Gandhi for Krishna Food Mart, LLC, requesting to transfer a beer and wine (package) license from Jitan Patel at 703 Wheaton Street. This location is between Randolph Street and East Broad Street in District 2. The applicant plans to continue to operate as a convenience store. Alderman Bordeaux asked the owner if he understood having an alcohol 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. He responded yes to all questions. Hearing closed upon motion of Alderman Hall, seconded by Alderman Bell and unanimously carried. Alderman Hall moved to approve the license and it was seconded by Alderman Bell and unanimously carried. Vinitkumar Patel for Anderson Corner, LLC t/a Discount Corner, requesting to transfer a beer and wine (package) license from Rekha Patel at 1521 E. Anderson Street. This location is between Dieter Street and Bee Road in District 2. The applicant plans to continue to operate as a convenience store. Alderman Bordeaux asked Mr. Patel if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Patel responded yes to all questions. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried. Alderman Thomas moved to approve the license and it was seconded by Alderman Sprague and unanimously carried. Jeremy J. Heinemann for CVS/Pharmacy, Inc. t/a CVS/Pharmacy No. 5520, requesting to transfer a beer and wine (package) license from Jennifer Gilroy at 5401 Abercorn Street. This location is between DeRenne Avenue and E. 73rd Street in District 4. The applicant plans to continue to operate as a retail store with pharmacy service. Alderman Sprague asked Mr. Heinemann if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Heinemann responded yes to all questions. Hearing closed upon motion of Alderman Sprague, seconded by Alderman Hall and unanimously carried. Alderman Hall moved to approve the license and it was seconded by Alderman Sprague and unanimously carried. Honyxin Chen for Hahot, Inc. t/a Hahot Mongonlian Grill, requesting a beer and wine (drink) license with Sunday sales at 7312 Hodgson Memorial Drive. This location is between Mall Boulevard and Montgomery Cross Road in District 4. The applicant plans to as operate as a full service restaurant. Alderman Sprague asked Ms. Hahot if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the license can be revoked; if she promised to comply with those rules and regulations. Ms. Heinemann responded yes to all questions. Hearing closed upon motion of Alderman Hall, seconded by Alderman Sprague and unanimously carried. Alderman Sprague moved to approve the license and it was seconded by Alderman Bell and unanimously carried. ALCOHOLIC BEVERAGE LICENSE SHOW CAUSE HEARINGS Recommendation for Show Cause Hearing – Overtime Sports Bar & Grill. Recommend authorizing the City Attorney to notify Isaac Ben Ceaser, Jr. to appear at the City Council meeting of October 2, 2014 and show cause why his liquor, beer, and wine (drink) license at 4429 Skidaway Road should not be suspended for seven days as recommended by the Savannah- Chatham Metropolitan Police Department. Recommend approval. 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 Alderman Hall asked what prompted the action. Sgt. Andrea Williams stated they are trying to take a proactive approach and use a progressive discipline method when there are establishments that have reoccurring problems. There are a few seriously violent issues that have occurred at the location. Alderman Hall asked if the August incident Sgt. Williams mentioned is directly attributed to the establishment she replied no, but it happened in the location. Alderman Hall expressed his concern with the way the situation is being handled stating he feels concerns should have been addressed immediately after the incident occurred and he wants to be fair. Alderman Hall asked if Council decides to suspend the license when it will be effective. City Attorney Stillwell stated it would depend on Council a recommendation will be made. Alderman Hall stated the hearing is two days before a big activity (SSU Homecoming) in that area and asked is it in any way tied to that. Mayor Pro-Tem Johnson stated he would hope it isn’t the next scheduled meeting is October 2, and this has been a location with a variety of issues. Alderman Bordeaux stated he would like to hear both sides of the issue before a decision is made. Alderman Thomas asked Dyanne Reese, Clerk of Council to explain the process. She stated this is procedural and it is unfair to hear testimony today from anyone as the owner of the establishment isn’t present to give testimony as well. The purpose for the item today was to authorize the City Attorney to notify them that there will be a hearing. Upon motion of Alderman Thomas, seconded by Alderman Sprague and carried approval was given to the City Attorney to notify Isaac Ben Ceaser, Jr. to appear at the City Council meeting of October 2, 2014 with the following voting in favor: Mayor Pro-Tem Johnson, Aldermen Thomas, Bell, Bordeaux and Sprague and Aldermen Hall and Shabazz voting against. ZONING HEARINGS Metropolitan Planning Commission (MPC File No. 14-003621-ZA), recommending a text amendment to the City of Savannah Zoning Ordinance to establish short-term residential rental as a land use in the zoning ordinance, to include a definition, zoning districts where permitted, use conditions and parking standards as follows: • Short-term Residential Rental is defined as an accommodation for transient guests where, in exchange for compensation, a residential dwelling is rented for lodging for a period of time not to exceed 30 consecutive days. Such use may or may not include an on -site manager. For the purposes of this definition, a residential dwelling shall include all housing types and shall not include group living or other lodging uses. Transient Guest is defined as a person who resides at a place other than his usual place of residence for no more than 30 consecutive days in exchange for compensation. • The zoning districts where the use is permitted are RIP, RIP-A, RIP-A- 1, RIP-B, RIP-B -1, RIP-C, RIP-D, I-P and R-D; B-H, B-C, BC-1, B-G, B-B, R-B-C and RB-C-1; Victorian Planned Neighborhood Conservation District 1-R, 2-R and 3-R with Zoning Board of Appeals approval, and 1-B, 2-B and 3-B; and Mid-City District TN-2 interior lot and corner lot, TC-1 and TC-2. • The use conditions are a) the number of occupants shall not exceed two (2) adults per bedroom plus two (2) adults for each dwelling, subject to the verification of building code compliance by the Zoning Administrator; and b) there shall be no change in the 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 exterior appearance of the dwelling and premises, or other visible evidence of the conduct of a short term residential rental. • The minimum space requirements for off-street parking areas for a studio up to three (3) bedrooms shall be the requirement for the type of dwelling unit; and for four (4) or more bedrooms shall be the requirement for the type of dwelling unit plus one space for each additional two (2) bedrooms. Establishing Short-term Residential Rental as a distinct use within the Zoning Ordinance will eliminate some of the past confusion and allow for improved oversight. Recommend approval. Alderman Thomas stated in pre-Council there was an extensive conversation in reference to this issue and many of the Aldermen did not feel they were ready for this issue and he asked if it could be deferred. Mayor Pro-Tem Johnson stated the hearing has to take place but he got the impression from Council that they are not prepared to move forward. If there are citizens that have a desire to contact their Aldermen to express their concerns he suggested that be done. Alderman Shabazz asked if individuals come forward no will there be another opportunity for them to come forward and speak. Mayor Pro-Tem Johnson stated the hearing can be continued and another session will be held at a later date. Alderman Shabazz stated one of her constituents was present and wanted to speak. Charlotte Moore, MPC presented the MPC recommendation to Council via PowerPoint presentation. (Presentation on file in the Office of the Clerk of Council) Alderman Bordeaux asked is there any provision concerning density. Ms. Moore replied there is no provision to limit the number per block it may be based on the availability of parking. Mayor Pro-Tem asked is there a prohibition on the number per block. Ms. Moore replied no. Alderman Sprague asked if she could conceivably come in and bring in 20 children to stay. Ms. Moore replied one condition states 2 adults per bedroom. She stated it is possibly but there are life safety issues that would come into play. Alderman Sprague asked if Council could receive a list of the life safety issues. She also asked how MPC came up with the number of of-space parking spaces. Ms. Moore stated there are some home downtown that currently don’t have off-street parking and their parking would be grandfathered in. During the zoning permitting process the Zoning Administrator would have to verify whether or not parking requirements can be satisfied. Alderman Thomas asked is there a registration process for these homes. Ms. Moore replied yes. Alderman Thomas stated that concerns him because the City of Savannah doesn’t have a rental registration in the city which is the bigger problem the City currently faces. Virginia Mobley came forward stating Thomas Square/Mid City has not been included in any of the discussions or creation of this ordinance. She stated they have no parking requirement which means it will be difficult to enforce. She stated the character of the neighborhood needs to be looked at and how they fit in. Susan Trimble, District 4 came forward stating she has an interest as someone who has rented and as someone who would like to have a place in the area. She stated this will become a problem because of the online website. She applauds Council for thinking this through and no making a hasty decision. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 Bill Durrence stated the point about long term rentals has come up several times and he agrees it needs to be addressed separately. Alderman Thomas stated he agrees but he doesn’t want a discriminatory class between short term and long term rentals. Mr. Durrence stated they are all on board with the idea of long term controls as well. Melinda Allen, Downtown Neighborhood Association supports the ordinance but they do feel there needs to be an ordinance. At this point they would like the ordinance to contain a little more teeth to it for example it should read “persons” not “adults”, the total occupancy of a rental should be limited to 8 people or it should be classified as an inn and subject to all life safety issues which would prevent it being a large party house, and they also feel density management to limit the total number of Short Term Rentals is very important. Upon motion of Alderman Sprague, seconded by Alderman Shabazz and unanimously carried the hearing was continued until October 30, 2014. PETITIONS Edell Parker III, on behalf of Savannah College of Art and Design (Property Owner) – Petition 140256, requesting that the City allow encroachment within the Abercorn Street right-of -way for the installation of bicycle racks. The subject property is addressed as 201 E. Broughton Street; located more specifically on the south side of Broughton between Abercorn and Lincoln Streets, also known as the Jen Library. The petitioner plans to install the new “key style” racks within the Abercorn Street sidewalk area. The individual racks, 23"w x 32"h, are comprised of a steel loop frame that will be anchored into the concrete sidewalk. According to the plans submitted, the sidewalk at this location is 14’-3” wide. The bicycle rack installation will leave 11’-6” to the edge of the curb without bikes and approximately 9’-0” with bikes. The bicycle racks request has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, Citizen Office, and Park and Mobility Services with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable building permits. Recommend approval to allow encroachment within the Abercorn Street right of-way for the installation of bicycle racks as requested by Savannah College of Art and Design through Petition 140256, subject to the conditions noted. (This item was deferred from September 4, 2014.) Recommend deferring the petition to October 16, 2014. Joshua Beckler of Coastal Canvas (Applicant), representing Miquel Arias and Isel Maldonado (Property Owners) – Petition 140151, requesting that the City allow encroachment within the E. Bay Street right-of-way for the installation of two (2) window awnings over the sidewalk at 115 E. Bay Street as an addendum to the petition for a door awning which was approved by City Council on May 15, 2014. The two window awnings are both designed as 68” wide x 38” high, with a projection of 30”. They will provide 88” of vertical clearance above the sidewalk. The awnings have been approved for appropriateness through the Historic District Board of Review. 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 This request has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable building permits. Recommend approval to allow encroachment within the E. Bay Street right-of-way for the installation of two (2) awnings in addition to one that has already gained approval for encroachment, as requested by Joshua Beckler through Petition 140151, subject to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Antar Ellis of Signs for Minds (Applicant), on behalf of Boomys Bar (Tenant) and Cohen Family LP (Property Owner) – Petition 140323, requesting that the City allow encroachment within the W. Congress Street right-of-way for the installation of a projecting principal-use sign over the sidewalk. The subject property is addressed as 409 W. Congress Street; located more specifically on the south side of Congress between Martin Luther King, Jr. Boulevard and Montgomery Streets. The sign, as designed, is approximately 5’-3” wide x 2’-8 ½” high, hung from a projecting beam totaling 6’ from the building façade. The sign will provide 10’ of vertical clearance above the sidewalk. The sign will be internally illuminated with “cut-out” letters. The sign has received approval for appropriateness by the Historic District Board of Review. This request has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable building permits. Recommend approval to allow encroachment within the W. Congress Street right-of-ways for the installation of a projecting principal-use sign over the sidewalk as requested by Antar Ellis through Petition 140323, subject to the conditions noted. (An aerial map, photo and drawing are attached.) Recommend approval. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Jeff Vantosh (Applicant), on behalf of Vantosh & Company Inc. (Property Owner) – Petition 140338, requesting that the City allow encroachment within the Tattnall Street right-of- way for the construction of stoop/front entry stairs related to the development of three (3) new townhomes. The subject properties are addressed as 703, 705, and 707 Tattnall Street; located more specifically on the west side of Tattnall between Hall and Gwinnett Streets. The entry units, each designed as 3’-0” deep x 5’-8” wide, are planned to be built off the front façade which is also the property line. Plans indicate a 4’ wide concrete walk to be installed at the front edge of the stoops with 7’-4” remaining towards the curb which will remain as a treelawn. The location of the sidewalk will require removal of an existing 6” sycamore tree. Similar encroachments are found along Tattnall Street and maintain the building pattern of the downtown district. The design has already been approved for appropriateness through the Historic District Board of Review. 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 This request has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, Sanitation, and Park and Tree with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, 2) obtaining all applicable building permits, and 3) agreeing to make payment to the City of Savannah Tree Fund in the amount of $788.40 for the removal of the existing sycamore tree, or provide trees of equal or greater value to be planted on the right-of- way. Recommend approval to allow encroachment within the Tattnall Street right-of-way for the construction of stoop/front entry stairs related to the development of three (3) new townhomes as requested by Jeff Vantosh through Petition 140338, subject to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. ORDINANCES FIRST READINGS Short-term Residential Rental (MPC File No. 14-003621-ZA). An ordinance to establish short -term residential rental as a land use in the zoning ordinance, to include a definition, zoning districts where permitted, use conditions and parking standards by amending the following sections of the City of Savannah Zoning Ordinance: Article B (Zoning Districts) • Sec. 8-3002 (Definitions); • Sec. 8-3025(a) (Provisions Regarding Uses in the C Districts and R Districts); • Sec. 8-3025(b) (Provisions Regarding Uses in the B Districts and I Districts) • Sec. 8-3028(9) (Victorian Planned Neighborhood Conservation District, Permitted Uses) • Sec. 8-3046(b)(1)(d) (Planned Unit Development-Mixed Use) Article B (Zoning Districts) • Sec. 8-3002 (Definitions); • Sec. 8-3025(a) (Provisions Regarding Uses in the C Districts and R Districts); • Sec. 8-3025(b) (Provisions Regarding Uses in the B Districts and I Districts) • Sec. 8-3028(9) (Victorian Planned Neighborhood Conservation District, Permitted Uses) • Sec. 8-3046(b)(1)(d) (Planned Unit Development-Mixed Use) Article K (Mid-City District) • Sec. 8-3214(2)(a), Traditional Neighborhood District, Principal Uses • Sec. 8-3216(2)(a), Traditional Commercial Districts, Principal Uses Article D (Off-street Parking and Service Requirements) • Sec. 8-3089(1)c., Minimum space requirements for off-street parking areas No action is required. 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 FIRST AND SECOND READINGS Ordinance read for the first time in Council September 18, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Sprague, seconded by Alderman Thomas and unanimously carried. Change of Parking Restrictions – 901 E. 65th Street. AN ORDINANCE TO EXTEND THE PARKING PROHIBITION FOR THE SOUTH SIDE OF E. 65TH STREET BETWEEN SUTLIVE AND PAULSEN STREETS 120 FEET TO THE EAST OF SUTLIVE STREET. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1091 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND PARKING AT ALL TIMES: TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND, FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1091 of said Code, as amended, shall be amended as follows: AMEND SECTION 219: STOPPING, STANDING AND PARKING PROHIBITED AT ALL TIMES TO INCLUDE DELETE 65th STREET On the south side of 65th Street between Sutlive Street and Paulsen Street. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: SEPTEMEBR 18, 2014. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1091 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND PARKING AT ALL TIMES; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND, FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1091 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 219: STOPPING, STANDING AND PARKING PROHIBITED AT ALL TIMES TO INCLUDE ENACT 65th STREET On the south side of 65th Street from Paulsen Street to 120 feet east of Sutlive Street. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: SEPTEMEBR 18, 2014. Ordinance read for the first time in Council September 18, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Sprague, seconded by Alderman Shabazz and unanimously carried. Prohibition of Truck Traffic on W. Chatham Crescent. AN ORDINANCE TO PROHIBIT TRUCK TRAFFIC ON W. CHATHAM CRESCENT FROM E. VICTORY DRIVE TO WASHINGTON AVENUE, INCLUDING THE PORTION OF BATTEY STREET THAT ENCIRCLES GUCKENHEIMER PARK. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 215 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1032 OF SAID CODE TO PROVIDE THROUGH TRUCK TRAFFIC BE PROHIBITED ON THE STREETS NAMED HEREIN; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND, FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 215 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1032 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 215: COMMERCIAL VEHICLES PROHIBITED WEST CHATHAM CRESCENT West Chatham Crescent from East Victory Drive to Washington Avenue, including the portion of Battey Street that encircles Guckenheimer Park. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: SEPTEMEBR 18, 2014 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 18th day of September, 2014 the Council entered into a closed session for the purpose of discussing Litigation and Real Estate. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. Mrs. Lottie W. Brown. Approved upon a motion by Alderman Hall, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. A RESOLUTION CELEBRATING THE LIFE, LEGACY AND ACCOMPLISHMENTS OF MRS. LOTTIE W. BROWN WHO PASSED ON SUNDAY, AUGUST 31, 2014. WHEREAS: Mrs. Lottie Williams Brown was born to Mr. and Mrs. Edward and Regina Dawson Williams, August 22, 1926 in Beaufort County, South Carolina, passed on Sunday, August 31, 2014; and WHEREAS: Mrs. Brown grew up in Savannah in the York Street and Yamacraw Village communities, was educated in the public schools of Savannah, Georgia, attended Georgia State College and George Peabody Teachers College, Nashville, Tennessee; and WHEREAS: Mrs. Lottie Williams Brown, for sixty-five years was the devoted wife of a loving husband, The Reverend Matthew Southhall Brown, Sr. She spent several years as a home maker, raising their children and later worked as a Lead Teacher in Early Childhood Development; and WHEREAS: Mrs. Brown was a kind, loving mother, devoted wife and ardent PTA class mother. She was a highly respected and committed Christian woman and worked diligently as First Lady at Saint John Baptist Church serving with her husband Pastor Emeritus Reverend Matthew Southall Brown, Sr. for thirty five years; and WHEREAS: Mrs. Brown served as First Lady in four of her husband's pastorates: Smyrna (Savannah, GA) Royal (Charleston, SC), Nicholsonboro (White Bluff) and Saint John Baptist churches. She was a Deaconess, sang in the choir, taught Sunday School, led Bible School, participated in BTU, Senior Retired Leisure Club, Foreign Missions, Mission In Action, Minnie Bowman Senior Mission and the Re -entry Journal and Archives Committee. She was a member of First African Baptist Church, the Liberty City-Richfield-Southover Community Association and the Savannah State University Alumni Association; and WHEREAS: Mrs. Brown will be missed by her family: Husband, the Reverend Matthew Southall Brown, Sr. Children, Maxine (Eddie Lamar) Jones, Leonard Brown, Christa (Garland) Stephens, Pastor Matthew Southall (Dorothy) Brown, Jr.; seven grandchildren and sixteen great grandchildren. Sisters, Mrs. Lillian (Rev. Edward) Ellis, Savannah, Mrs. Lauretta Williams Jones, Florida An extended family of nieces, nephews, cousins, friends, acquaintances and a host of foster and spiritual children whom she loved and mentored. 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 NOW, THEREFORE BE IT RESOLVED THAT the Mayor and Aldermen of the City of Savannah, celebrate the life, legacy and accomplishments of Mrs. Lottie W. Brown who will be remembered in our community as a caring person full of wisdom and faithfulness. We extend our appreciation to her family for her life and contributions to the greater Savannah/Chatham County Community. We further resolved that a copy of this resolution be delivered to her family and made a part of the permanent records of the Savannah City Council meeting minutes of September 18, 2014. Signed and Sealed: 6th day of September, 2014. Additional Funding for the President Street/General McIntosh Improvements Project. A resolution authorizing the City Manager to execute capital improvement plan adjustments to provide additional funding for the President Street/General McIntosh Improvements Project. The City of Savannah desires to complete the capital improvement project titled President Street/General McIntosh Improvements. The project includes roadway, storm drainage, and utility improvements to City infrastructure within an area bounded by Randolph Street and Truman Parkway along President Street and General McIntosh Boulevard. The improvements are designed to prevent roadway flooding along this critical evacuation route. The improvements also replace and upgrade essential large diameter water and sewer mains along the route and facilitate future development of adjacent properties. The City of Savannah has revised the cost estimate to complete the planned improvements for President Street/General McIntosh from an initial amount of $17.878 million to a revised amount of $32.0 million. (The revised estimate includes all costs such as design, engineering, and construction based on the lowest and best bid in the amount of $28,051,221.68 which appears elsewhere on this agenda.) In accordance with the revised cost estimate, additional funds are required for the project. In order to provide the required financing, staff has identified currently existing capital improvement funds that are available for appropriation to the President Street/General McIntosh Improvement Project. Sources of the funds are identified as follows: SPLOST 4 $1,924,864 SPLOST 6 $5,000,000 2009 TAD Bonds $7,289,860 $14,214,724 It is recommended that City Council authorize the City Manager to execute the capital improvement plan adjustments as outlined above to fund the President Street/General McIntosh Improvements Project. Approved upon a motion by Alderman Thomas, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. Capital Improvement Plan Adjustments for SPLOST V Funding. A resolution authorizing the City Manager to execute capital improvement plan adjustments for the SPLOST V Funding 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 Source - The City of Savannah receives sales tax revenue and interest earnings related to the special purpose local option sales tax known as SPLOST V. The capital improvement plan budgets related to SPLOST V totaled $121,762,083 as of August 31, 2014. A thorough review of existing project budgets was conducted at the CIP Budget Retreat held by the City on September 11 and 12. This review determined that some project budgets need to be reallocated in order to best utilize the SPLOST V resources. The reallocation is detailed below and results in the overall funding plan for SPLOST V projects decreasing by $1,129,518. Project No. Description Amount Adjustment Type OP0531 St Pius Assessment (500,000) Funding Reduction PB0828 Westside Land Assemblage (679,518) Funding Reduction PD0600 West Bay Street Property Acquisitions (300,000) Funding Reduction RE0309 Coffee Bluff Fishing Pier 350,000 Funding Increase (1,129,518) It is recommended that City Council authorize the City Manager to execute the capital improvement plan adjustments related to the SPLOST V funding source as outlined above. Recommend approval. Approved upon a motion by Alderman Bell, seconded by Alderman Thomas and unanimously carried, per the City Manager’s recommendation. Permit Application for Westward Expansion of Riverwalk. As part of the proposed redevelopment of the property on the west end of River Street near its intersection with Martin Luther King, Jr. Boulevard and Montgomery Street, the City is planning to extend the Riverwalk from its existing terminus east of Plant Riverside to a point west of Martin Luther King, Jr. Boulevard. Most of the construction will take place on land owned by SRD, LLC, but a small portion of the work will take place on City property which is at the northern intersection of Martin Luther King, Jr. Boulevard and the Savannah River. The full plans for design and financing of this extension will be presented to City Council in the near future. Because the permitting process with the state and federal governments takes several months, SRD, LLC has requested that the City grant it permission to begin the permitting process. This does not commit the City to the project until it is approved by Council, but allows the engineers to proceed with the planning and permitting process. Recommend approval of a resolution authorizing the City Manager to apply for a Coastal Marshlands Protection Act Permit and any other needed permits, or to grant permission to SRD, LLC to apply for such permits, to construct improvements on the City’s property located at the northern terminus of Martin Luther King, Jr. Boulevard having 23.47 feet of frontage on the Savannah River in Savannah, Chatham County, Georgia, in connection with the SRD, LLC project at Plant Riverside on the Savannah River. Recommend approval. Alderman Sprague stated she wants to object to the fact that this was placed on the agenda at the last minute as this is a major undertaking that is going to have significant financial consequences and there are two members missing and it seems as if it is very last minute. Attorney Stillwell stated the reason it was added at the last minute is because he forgot to send it in as an agenda item. The City Manager and himself along with Pete Shonka discussed the matter and have been working on it for several months. They hoped to present the development agreements and all the plans for the West end of River Streets Capital Improvements at this meeting but were unable to get all the documents vetted and circulated. They are asking for authorization today because it 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 takes many months to deal with the Department of Natural Resources and the Corp of Engineers when doing a Riverwalk expansion to start the permitting process to begin which does not commit Council to the project. Alderman Sprague asked how much this will cost the City of Savannah and where will the funds come from. She stated she’s been around a while and projects come about and the City says they will do them with no money attached and in the end it cost millions of dollars. Attorney Stillwell replied they are not prepared to give that information today as there is not an exact amount but Council knows it will be in excess of $10M and the funds will come from tax increment receipts that will be received from the two major hotel projects that are being built in the area. Bonds will have to be sold to complete the project. Approved upon a motion by Alderman Bell, seconded by Alderman Thomas and unanimously carried, per the City Manager’s recommendation. MISCELLANEOUS Final Plat – Liberty Plaza Town Homes. Recommend approval of the major subdivision plat for Liberty Plaza Town Homes. The plat creates seven lots on Liberty Street and E. Perry Lane at Houston Street on a 0.31 acre site in District 2.Approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. Approved upon a motion by Alderman Thomas, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. Declare Property Surplus – Former Fire Station at 7 Martin Luther King Jr. Boulevard. Staff is requesting that City Council approve declaring the property located at 7 Martin Luther King, Jr. Boulevard surplus to the City’s needs and available for sale to the public. The subject property is more specifically located north of Bay Street between Indian Street and W. River Street. This is an area of rapid commercial redevelopment. The existing building is an old structure that is no longer being used as an active fire station. An appraisal of the property has been completed to determine highest and best use and market value. The highest and best use is reported to be a commercial use. The appraisal estimates the Market Value of the property at $900,000. Recommend approval to declare the property surplus and available for sale to the public via request for proposals (RFP). The proceeds from the sale will be used to offset revenue shortfalls for the Fire and Emergency Services capital plan. Alderman Bell asked will the City restrict the use. Mr. Shonka stated it will go out on RFP as with any other project and he’s certain parameters will be placed on what the City would like to see done with the project. Approved upon a motion by Alderman Thomas, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. Settlement of Damage Suit -The Estate of Tip Ivan Tober vs. Mayor and Aldermen. Attorney Stillwell stated the City of Savannah is the defendant in a lawsuit brought by the Estate of Tip Ivan Tober who was killed several years ago in an accident on South Abercorn Street with a fire engine. A settlement has been negotiated with the Estate of Mr. Tober to release all claims against the City without any acknowledgment of City liability for a total of 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 $75,000. Upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried per the City Attorney’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: High Visibility Rain Gear – Annual Contract – Event No. 2402. Recommend awarding an annual contract to procure high visibility rain gear from Comade, Inc. in the amount of $35,189.50. The high visibility rain gear will be maintained in inventory at the Central Warehouse and will be used by various City departments to provide protection to employees working on or along roadways. Bids were received August 5, 2014. This bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Comade, Inc. (Santa Ana, CA) (D) $ 35,189.50 Reflective Apparel Factory (D) $ 42,645.00 Funds are available in the 2014 Budget, Internal Service Fund/Inventory/Central Stores (Account No. 611-0000-11330). A Pre-Bid Conference was conducted and no vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Utility Vehicles – Event No. 2524. Recommend approval to procure three utility vehicles from Wade Ford, Inc. in the amount of $78,246.00. The utility vehicles will be used by Savannah Fire to replace units which are no longer economical to repair. Bids were received August 26, 2014. This bid was advertised, opened and reviewed. Delivery: September 30, 2014. Terms: Net 30 Days. The bidders were: L.B. Wade Ford, Inc. (Smyrna, GA) (D) $ 78,246.00 JC Lewis Ford, LLC (B) $ 79,941.00 Family Ford, Inc. (D) $ 81,160.44 Funds are available in the 2014 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Gunfire Location, Alert and Analysis Service- Event No. 2604. Recommend approval to procure a gunfire detection system that will be used as an aide in crime reduction from ShotSpotter, Inc. in the amount of $175,000.00. This system can identify, record and locate gunshots and other explosive events and notify law enforcement within seconds of the shots being fired. This information will provide law enforcement with critical awareness such as 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 number of shots fired, shooter position, speed and direction of travel of a moving shooter. The reason this is a sole source is because this is the only vendor that offers this patent protected technology of gunshot detection. This bid was not advertised as is it is a sole source procurement. Delivery: As Requested. Terms: Net 30 Days. The bidder is: S.S. ShotSpotter, Inc. (Newark, CA) (D) $ 175,000.00 Funds are available in the 2014 Budget, General Fund/Patrol and Special Operations/Professional Purchases Services (Account No. 101-4210-51238). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non- minority owned business. Recommend approval. Alderman Johnson stated this is a really forward thinking and revolutionary aspect in our Law Enforcement arsenal. The ShotSpotter program will allow us where the shots are coming from which is important to ensure rapid and proper police response. This is in conjunction with some things SCAD is doing. He is very adamant that cameras will be eventually placed on each police officer and this is a great direction to move in. Upon motion of Alderman Bell, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Pickup Trucks – Event No. 2533. Recommend approval to procure four pickup trucks from JC Lewis Ford, LLC in the amount of $99,646.00. The pickup trucks will be utilized by various City departments to replace units which are no longer economical to repair. Bids were received September 2, 2014. This bid was advertised opened and reviewed. Delivery: October 23, 2014. Terms: Net 30 Days. The bidders were: L.B. JC Lewis Ford, LLC (Savannah, GA) (B) $ 99,646.00 Wade Ford, Inc. (D) $ 99,927.00 Dan Vaden Chevrolet (B) $ 103,860.00 Funds are available in the 2014 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Bid Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Tiburon Annual Maintenance – Event No. 2570. Recommend approval to procure software maintenance and support services from Tiburon, Inc. in the amount of $251,653.00. Tiburon software provides computer aided dispatch, mobility and records management for the Savannah- Chatham Metropolitan Police Department. Tiburon, Inc. is the original provider of this software. This is a sole source procurement because it is critical to have maintenance and support from the original provider to ensure authorized, knowledgeable and timely vendor support when necessary. The bidder is: 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 S.S. Tiburon, Inc. (San Ramon, CA) (D) $ 251,653.00 Funds are available in the 2014 Budget, Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No. 611-1140-51251). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Curbside Schedule Packet – Annual Contract Renewal – Event No. 2577. Recommend renewing an annual contract to procure printing services for the curbside recycling schedule packet from Communications Graphics, LLC in the amount of $29,578.00. The packet includes the printing of magnets, letters, bags and the assembly of the packets for distribution for the 2015 recycling program. This is the first of four renewal options available. L.B. Communications Graphics, LLC (Savannah, GA) (B) $ 29,578.00 Funds are available in the 2014 Budget, Sanitation Fund/Sanitation Director/Advertising (Account No. 511-7101-51220). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. Local Area Network Refresh Equipment – Event No. 2586. Recommend approval to procure Local Area Network (LAN) refresh equipment from Layer 3 Communications in the amount of $287,235.00. The LAN refresh equipment will be utilized by the Information Technology Department to maintain the operation of the City's Information Technology infrastructure. This is a sole source procurement because Layer 3 Communications is the registered reseller of Juniper equipment to be used with existing equipment. The bidder is: S.S. Layer 3 Communications (Norcross, GA) (D) $ 287,235.00 Funds are available in the 2014 Budget, Computer Replacement Fund/Computer Purchases/Other Costs (Account No. 612-9240-52842). A Pre-bid conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Heater Dehumidification – Sole Source - Event No. 2585. Recommend approval to procure a dehumidification system from Johnson Controls in the amount of $26,973.72. The dehumidification system is used to decrease humidity in controlled environments, which contributes to mold growth. The dehumidification system will be installed at Savannah-Chatham Metropolitan Police Department Headquarters. The reason for the sole source is no other vendor is authorized to program newly installed dehumidifiers on Johnson Control’s equipment. The bidder is: 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 S.S. Johnson Control (Savannah, GA) (B) $ 26,973.72 Funds are available in the 2014 Budget Administrative Services, General Fund/Admin Services Division/Building Repair (Account No. 101-4240-51244). A Pre-Bid Conference was not conducted as this is a sole source procurement. (B)Indicates local, non-minority owned business. Recommend approval. Chlorine and Hydrofluosilicic Acid – Annual Contract – Event No. 2535. Recommend awarding an annual contract to procure liquid chlorine and hydrofluosilicic acid to The Dumont Company in the amount of $207,000.00. These chemicals will be used at various potable water well sites throughout the city and at regional wastewater treatment plants. Bids were received September 2, 2014. This bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. The Dumont Company (Oviedo, FL) (D) $ 207,000.00 Savannah Brush & Chemicals, Inc. (B) $ 230,400.00 Funds are available in the 2014 Budget, Water and Sewer Fund-Operating/Water Supply & Treatment/Chemicals (Account No. 521-2502-51323). A Pre-Bid Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Enterprise License Agreement – Event No. 2588. Recommend approval to procure an enterprise license agreement from Azteca Systems, Inc. in the amount of $63,900.00. The enterprise license agreement will be utilized by various departments to maintain Information Technology functions including the Citizen Engagement Portal for the new City Works System. This is a sole source procurement as Azteca Systems is the owner of the rights to the enterprise license agreement. Delivery: As Requested. Terms: Net 30 Days. The bidder is: S.S. Azteca Systems, Inc. (Sandy, UT) (D) $ 63,900.00 Funds are available in the 2014 Budget, General Fund/Stormwater Management/Technical Purchased Services (Account No. 101-2104-51239), Water and Sewer Fund-Operating/Sewer Maintenance/Dues and Fees (Account No. 521-2551-51233), Water and Sewer Fund/Lift Station Maintenance/Dues and Fees (Account No. 521-2552-51233). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Motorcycle Lease – Annual Contract Renewal – Event No. 2589. Recommend renewing an annual contract to procure the lease of six (6) motorcycles and annual maintenance on the leased vehicles to Savannah Harley Davidson in the amount of $29,534.00. The contract will be utilized by the Savannah-Chatham Metropolitan Police Department’s Traffic Unit. 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 This is the third of four renewal options available. Bids were originally received May 17, 2010. This bid was advertised, opened and reviewed. Delivery: As Required. Terms: Net 30 Days. L.B. Savannah Harley Davidson (Pooler, GA) (D) $ 29,534.00 Funds are available in the 2014 Budget, General Fund/Traffic Unit/Rentals (Account No. 101- 4231-51230). (D)Indicates non-local, non-minority owned business. Recommend approval. Alarm Devices – Event No. 2590. Recommend approval to procure real time monitoring and alarm systems from Kazmier & Associates in the amount of $44,972.20. These devices will be used by the Stormwater Management Department and installed at the City’s seven stormwater pump stations for monitoring purposes. The reason this is a sole source is because this vendor is the only known supplier of monitoring and alarm systems compatible with the City’s supervisory control and data acquisition (SCADA) system. This bid was not advertised as is it is a sole source procurement. Delivery: As Requested. Terms: Net 30 Days. The bidder is: S.S. Kazmier & Associates (Alpharetta, GA) (D) $ 44,972.20 Funds are available in the 2014 Budget, General Fund/Stormwater Management/Other Contractual Service (Account No. 101-2104-51295). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Alderman Sprague stated she wanted to know what these alarm devices will do. Mr. Shonka stated they are currently in use by Water and Sewer in the Sewer Lift Stations when there are high level alarms in the lift station it requires a telephone call to be made to the pump room and a staff member will be sent to the area. Alderman Sprague asked how soon they will be deployed. Mr. Shonka replied possibly within 6 months to get them put in and wired. Upon motion of Alderman Sprague, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. President Street/General McIntosh Improvements– Event No. 2379. Recommend awarding a contract to procure the President Street and General McIntosh Improvements and Utility Relocation to McLendon Enterprises, Inc. in the amount of $28,051,221.68. The project includes roadway, storm drainage, and utility improvements to City infrastructure within an area bounded by Randolph Street and Truman Parkway along President Street and General McIntosh Boulevard. The improvements are designed to prevent roadway flooding for up to the 100 year - 24 hour storm (10 inches of rainfall) along this critical evacuation route. The improvements also replace and upgrade essential large diameter water and sewer mains along the route and facilitate future development of adjacent properties. Requests for statements of qualification were sent to all known vendors, and two responded. Both were deemed qualified to bid on the project. 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 The M/WBE goal for this project was 17%; 10% MBE and 7% WBE. The recommended bidder submitted M/WBE participation of 17%; 10% MBE utilizing Sabe, Inc. and 7% WBE utilizing Potter Construction. Bids were received on July 15, 2014. The bid was advertised, opened, and reviewed. Bids were received from the following pre-qualified contractors: L.B. McLendon Enterprises, Inc. (Vidalia, GA) (D) $28,051,221.68 TIC – The Industrial Company (B) $32,842,549.00 Funds are available in the 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Contract Costs/President Street Improvements (Account No. 311-9207-52840-TE0310). A Pre-Bid Conference was conducted and ten vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Alderman Hall stated McLendon Enterprises, Inc. was the low bidder for the same project over a year ago and asked what the difference is now. Mr. Shonka replied some of the sewer system was redesigned which helped with the construction cost quite a bit. Upon motion of Alderman Thomas, seconded by Alderman Sprague and carried per the City Manager’s recommendation with the following voting in favor: Mayor Pro-Tem Johnson, Aldermen Thomas, Bell, Bordeaux, Sprague and Shabazz and Alderman Hall voting against. Construction Manager at Risk: Cultural Arts – Event No. 2433. Recommend approval to award a contract to M.B. Kahn/Polote Corporation in the amount of $ 2,093,376. The City of Savannah is seeking a Construction Manager at Risk (CMAR) for the construction of the Cultural Arts Center. The Program Manager, the Architect and the CMAR will all contract separately with the City and the City has already contracted with the Architect and Program Manager for this project. During Pre-Construction, the CMAR will develop pricing, value engineering recommendations, and constructability recommendations. When approximately 80% of the Design Development Phase has been completed, the CMAR, with the support and assistance of the Program Manager and the Architect, will commit to a Guaranteed Maximum Price (GMP) for all construction and site development. Construction will commence with the release of distinct work packages while the total design documents are being finalized. The CMAR shall competitively bid all construction subcontracts and other work appropriate as required by the State of Georgia and the City. The method used for this procurement was the Request for Proposal (RFP) which evaluates other criteria in addition to fees. The criteria evaluated for this RFP were financial responsibility, experience, references, local participation, interview performance, cost proposal, and the strengths of the construction team, the MWBE participation plan, and the Hire Savannah Local Utilization Plan. Notifications were sent to all known vendors, and four proposals were received. Of those four, two proposals acknowledged all addenda, per the requirements of the RFP and the City of Savannah ordinance. Those two proposals were opened and evaluated. The proposal is being recommended for award to the highest scoring firm. The evaluation team consisted of five (5) staff members who reviewed submitted proposals and interviewed each team. 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 B.P. M.B. Kahn Construction Company, Inc. (Savannah, GA) B & The Polote Corporation (Savannah, GA) A $2,093,376 The Winter Construction Company (Atlanta, GA) D & JT Turner Construction (Savannah, GA) B $2,263,642 Funds are available in the 2014 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Cultural Arts Center (Account No. 311-9207-52842-PB0821). A mandatory pre-proposal conference was held and twelve vendors attended. (A)Indicates local minority owned business. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Scoring for each proposal is provided on the following page. Recommend approval. Mayor Pro-Tem Johnson stated this is a marque project and marks a major development in the construction of the Cultural Arts Center. He is glad that the city is moving quickly to get something happening. Upon motion of Alderman Hall, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. The following announcements were made: Alderman Sprague announced the Greater Savannah International Alliance in conjunction with the City of Savannah is hosting 6 people from the Country of Georgia who will be in the City of Savannah for 7 days studying all aspects of our government and community. She invited Council to join them at any point. Alderman Bell announced on Monday, September 22, 2014 at 6:00 p.m. she will be hosting the Ask an Alderman event with Alderman Sprague in District 4 at the Paulsen Municipal Building on Paulsen Street. Residents of the area will be receiving calls over the weekend. Alderman Thomas announced he has been representing Council and the City of Savannah the past couple days in Washington with Mayor Jim Thomas of Hinesville and others. The Army is looking at a significant downsizing and they have been meeting and going to Washington to meet with many members of the Georgia delegation. No decisions have been made as of yet regarding Ft. Stewart/Hunter Army Airfield as they realize the importance of the troops here. The reduction would consist of approximately 50 to 60,000 troops across the board. He thanked Mayor Thomas who led the delegation, and stated the meeting was very productive and they were very happy to see them there. Alderman Shabazz announced Saturday, September 27, 2014 from 2:00 p.m. – 4:00 p.m. she will be hosting the first Fall series of Saturday’s at Shabazz with Dr. Alderwoman Shabazz. She is asking all residents of the 5th District as well as anyone else in the City of Savannah to come out to the event and meet with her to have open dialogue about issues in the City. In October the date will be October 25th from 2:00 p.m. – 4:00 p.m. Alderman Bell announced on behalf of Council and the citizens of Savannah birthday greetings were extended to Mayor Jackson in her absence today. Alderman Thomas will also celebrate his birthday on September 27th and she celebrated he birthday on September 21st. 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING September 18, 2014 Mayor Pro-Tem Johnson stated it’s a very happy day for many and a very sad day for others. Mayor Jackson and City Manager Cutter along with Chief Tolbert are all in West Savannah. There are people there that are hurt, upset and some mad. He is confident in the Police Department and is confident the Chief took the appropriate action to refer this matter to an outside agency. He stated he doesn’t know what happened and Council doesn’t know what happened but feels they owe it to the citizens to have an independent agency to determine what the facts are and take the appropriate actions. The citizens need to be confident that they will do that. It helps no one if we are engaged in activities that makes the situations worse. This will not be a Ferguson we will act appropriately and do the appropriate thing. He asked everyone to be in prayer for the City as a whole and stated we will get through this. There being no further business, Mayor Pro-Tem Johnson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 23