City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA October 2, 2014 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Pastor Thurmond N. Tillman, First African Baptist Church followed by the Pledge of Allegiance to the Flag. Mayor Jackson thanked Pastor Tillman and others for their participation in the West Savannah area in an attempt to maintain the peace and order in the community on behalf of the City of Savannah. Pastor Tillman thanked the citizens of the West Savannah community and stated they will continue to keep them in their thoughts and prayers especially the family of the deceased. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Mary Ellen Sprague, Estella Shabazz, Tom Bordeaux (left at 3:35 p.m.) John Hall and Carol Bell City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Osborne, seconded by Alderman Shabazz, and unanimously carried the Summary/Final minutes of the CIP Budget Retreat of September 11 - 12, 2014 were approved. Upon motion of Alderman Osborne, seconded by Alderman Shabazz, and unanimously carried the Summary/Final minutes of the City Manager’s briefing of September 18, 2014 were approved. Upon motion of Alderman Osborne, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes of the City Council meeting of September 18, 2014 were approved. Upon motion of Alderman Osborne, seconded by Alderman Shabazz, and unanimously carried the Summary/Final minutes for the summary/final minutes for the City Council meeting of September 22, 2014 were approved. Upon motion of Alderman Johnson, seconded by Alderman Thomas, unanimous approval was given for the Mayor to sign an affidavit and resolution on Personnel and Litigation for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 PRESENTATIONS Kerri Reid, Community Planning and Development Director and others appeared to receive a proclamation designating the month of October as National Community Planning Month in Savannah. Ms. Reid stated it is a very important time for the City of Savannah to engage both public and private individuals within the community that are planning professionals. Mayor Jackson apologized for not having the proclamation to present in Council. Sequoyah Brown and Gina Smith, President of the Alpha Theta Zeta chapter of Zeta Phi Beta Sorority, Inc. appeared to reintroduce the Stork’s Nest initiative, a cooperative project of Zeta Phi Beta Sorority, Inc. and the March of Dimes Foundation, for more than forty years, Stork’s Nest aims to increase the number of women receiving early and regular prenatal care in an effort to prevent cases of low birth-weight, premature births and infant deaths. Ms. Brown invited Council to attend the opening of the local Stork’s Nest on Saturday, October 25, 2014 at St. Joseph’s Hospital. Alderman Bell commended Zeta Phi Beta Sorority, Inc. and stated she has volunteered to go on the advisory board. Big Wigs Bret Bell, Public Information Office Director, Adam Solender and Jeff Lasky appeared to announce they are raising money through the month of October for Susan G. Komen of Coastal Georgia to fund local breast cancer patient services and education programs. The BigWig Campaign is being launched with a goal of raising a minimum of $10,000 to fund local breast cancer patient services and education programs. The campaign will run from Sept. 15 through Oct. 31. Paul Hinchey, President and CEO St. Joseph’s/Candler and Michael Traynor, Publisher Savannah Morning News appeared to inform the citizens of Savannah about the Paint the Town Pink initiative. He also stated there is a special fund for women that are uninsured or under insured to assist with getting mammograms because of the inability to pay. Mr. Traynor thanked Mayor Jackson and Council for allowing them to come to raise awareness stating “early detection brings about a cure”. Dr. James Anderson, Greater Savannah International Alliance Chairman, Claudia Christiansen, David Mason, Bill Mintz, and Dr. James Anderson, representing the German Friendship Society of Savannah, the German Heritage Society of Savannah and the Georgia Salzburger Society, appeared to receive a proclamation recognizing October 6, 2014, as “German-American Day.” Alderman Sprague read the Proclamation. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. William W. Wilder for Treylor Park Savannah t/a Treylor Park, requesting a liquor, beer and wine (drink) license with Sunday sales at 115 E. Bay Street is located between Abercorn Street and Drayton Street in District 1. The applicant plans to operate as a full-service restaurant. 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 (New location/management) Recommend approval. Alderman Johnson asked Mr. Wilder if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Wilder responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Alderman Johnson moved to approve the license and it was seconded by Alderman Sprague and unanimously carried. Ashley M. Blaine for Blaine Management Company, Inc. t/a Cohen’s Retreat, requesting beer and wine (drink) license with Sunday sales at 5715 Skidaway Road. This is located between Bona Bella Avenue and Bacon Park Drive in District 3. The applicant plans to operate as a full- service restaurant. A Certificate of Occupancy was issued on September 11, 2014. (New business) Recommend approval. Alderman Hall stated the City of Savannah takes approval of alcohol licenses is taken very seriously. He stated he knows the rules, dos and don’ts and asked that they abide. Hearing closed upon motion of Alderman Hall, seconded by Alderman Sprague and unanimously carried. Alderman Hall moved to approve the license and it was seconded by Alderman Sprague and unanimously carried. Neal Chamberlain for Apple Georgia, LLC t/a Applebees Neighborhood Grill and Bar, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Carl Jones at 11120 Abercorn Street. This location is between Idlewood Drive and Wilshire Boulevard in District 6. Alderman Bordeaux asked Mr. Chamberlain if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. Wilder responded yes to all questions. Hearing closed upon motion of Alderman Hall, seconded by Alderman Bell and unanimously carried. Alderman Johnson moved to approve the license and it was seconded by Alderman Sprague and unanimously carried. PETITIONS J. Curtis Lewis – Petition 140258, requesting the termination and release of an existing 15’ City drainage easement extending through lots 1-5 of Grimm Subdivision of Cuyler Farm lot 23 located in the southwest quadrant of Victory Drive and Skidaway Road, known as 2055 Victory Drive, PIN: 2-0083-03-003, being lands of Lewis Commercial Properties, LLC. As part of the development project J. Curtis Lewis has agreed to re-route the drainage infrastructure and create a new drainage easement. This new drainage easement will be granted to the City which will mitigate the need for the existing easement. These easements have been reviewed and approved with conditions by the Public Works and Water Resources Bureau. Prior to release of the existing 15’ easement, an easement release and exchange agreement shall be drafted and executed between the City and the petitioner. Said agreement shall address the following: • The existing 15’ easement is currently used for the transmission of “public” storm water. 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 • The proposed new 25’-30’ easement shall be described and legally recorded prior to release of the existing 15’ easement. • Any and all new infrastructure necessary for the conveyance of said “public” water shall be designed, constructed, and placed in operation within the new replacement easement prior to release of the existing 15’ easement. • The design of said new infrastructure shall be subject to review and approved by the City’s Stormwater Management Department. • As the proposed new easement and associated and contemplated new infrastructure for the conveyance of “public” water shall be integral to the overall site and any construction to take place thereon, the property owner shall agree to provide for the full maintenance and operation associated with the transmission of “public” water through the proposed 25’-30’ easement throughout the course of any and all construction activities on the owner’s property. • At the completion of any construction activities, a full inspection of the new drainage easement and associated infrastructure shall be performed. Any deficiencies, including cleaning, shall be the responsibility of the property owner and at no cost to the City. Recommend approval of the request to terminate and release the existing 15’ easement across the property at 2055 Victory Drive in exchange for the granting of a new 25’-30’ storm drainage easement across lots 1-5 of Grimm Subdivision of Cuyler Farm lot 23 located in the southwest quadrant of Victory Drive and Skidaway Road, known as 2055 Victory Drive, subject to the conditions noted. Further recommend acceptance of this new easement and authorization for the City Manager to sign and execute a Termination and Release of Easement Agreement, subject to review and approval by the City Attorney. Recommend approval of this petition and a related resolution which appears elsewhere on this agenda. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. John Sumner of JSRB Ventures (Applicant and Property Owner) – Petition 140345, requesting that the City allow encroachment within the Price Street right-of-way for the construction of front-entry stoops related to the construction of four (4) new townhomes. The new construction will be located on the properties addressed as 716, 718, 720, and 722 Price Street; located more specifically on the east side of Price, just north of Gwinnett Street. Each stoop, as designed, is approximately 10’-1” wide by 5’-0” deep and includes 3 steps up to the first floor elevation, railings, and columns supporting an overhead roof. A 4’-0” wide sidewalk and treelawn will remain in front of the stoops, adjacent to the curb. The design of the stoops has already been approved for appropriateness through the Historic District Board of Review. This request has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable building permits. It is advised that the developer coordinate construction plans with the local gas company. Recommend approval to allow encroachment within the Price Street right-of-way for the construction of front-entry stoops as requested by John Sumner through Petition 140345, subject 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 to the conditions noted. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. Neil Dawson of Dawson Architects (Applicant), on behalf of the Savannah College of Art & Design (Property Owner) – Petition 140354, requesting that the City allow expansion of an existing encroachment within the Broughton Street right-of-way for in-ground planters and associated landscaping. The subject property is addressed as 548 E. Broughton Street; located more specifically on the north side of Broughton as it intersects E. Broad Street; also known as Norris Hall. There are existing in-ground planters currently located on either side of the main entrance to the building and encroach approximately 2’-0” into the sidewalk area from the building façade. The width of each planter area is 12’-2”. The proposed plan includes expanding these planters into the sidewalk area an additional 3’-0”, lining up the front edge of the planters with the front edge of the existing concrete stairs. The planter profile will remain the same as existing and will remain 12’-2” wide. A distance of 7’-2” will remain between the planter edge and the edge of the existing tree wells as passable sidewalk, and 12’-0” will remain from the planter edge to the curb. This request has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and Park and Tree with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval to allow encroachment within the Broughton Street right-of-way for the expansion of in-ground planters and associated landscaping as requested by Neil Dawson, representing the Savannah College of Art & Design, through Petition 140354, subject to the conditions noted. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Shabazz and unanimously carried, per the City Manager’s recommendation. RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 2nd day of October, 2014 the Council entered into a closed session for the purpose of discussing Litigation and Personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. A RESOLUTION HONORING THE LIFE AND CONTRIBUTIONS OF MRS. ANNIE JACKSON WHO PASSED ON SEPTEMBER 21, 2014. Whereas: Mrs. Annie Coats Jackson, born October 22, 1934 in Wheeler County, Georgia to the late Rev. and Mrs. Eddie Coats, passed on September 21, 2014 surrounded by her children; and Whereas: Mrs. Jackson was a product of the Wheeler County Public School System, graduating as Salutatorian; and furthered her education at Albany State University, Atlanta University, University of Michigan, and Georgia Southern University. She was a retired educator of the Savannah-Chatham County Public School System. During her life, she taught, mentored and touched the lives of many; and Whereas: Mrs. Jackson was a member of Bethel AME Church serving in various roles including Sunday School Teacher, Director of Christian Education, Coordinator of Vacation Bible School, Stewardess Board, Past District Director of Lay Activities, Missionary Society and Carrie S. Butler Women Auxiliary; and Whereas: Mrs. Jackson’s professional, civic and social activities include: Golden Soror of Alpha Kappa Alpha Sorority, Inc., Past President of Savannah-Chatham Coalition of Black Women, President of Savannah Kappa’s Silhouettes, Past President of Savannah Charms, Past President and Associate Member of Savannah Chapter of Jack and Jill, Past President of Albany State University Alumni Association, life member of National Education Association, Georgia Association of Education, and Georgia Retired Educators; and Whereas: Mrs. Annie Coats Jackson always wore a pleasant smile and lived a full and rewarding life. She was a caring and compassionate woman who committed her life to providing service in a multiplicity of capacities. She was known as being a conscientious, enthusiastic, inquisitive and versatile woman as well as a dynamic teacher and leader; and Whereas: Mrs. Jackson is preceded in death by her husband, Mr. Lester George Jackson, Jr. Annie was very proud of her six successful children: four sons, Lester G. Jackson, III, DDS (Lorna, DDS), Arnold Bernard Jackson (Tracy), Anthony W. Jackson, MD (Holly), Timothy L. Jackson, DDS; two daughters, Sonya L. Jackson, and Julie L. Jackson. She is also survived by three sisters, Lucille Reid, Janice Hardy (Ralph), Gloria Coats; two brothers, Thomas Coats (Grace) , Arnold Coats; two sister-in-laws, Evalena Jones and Emma Coats; a special godson, Lester Anthony; 17 grandchildren, 1 great grandchild, nieces, nephews, cousins, 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 other relatives and many friends. NOW, THEREFORE BE IT RESOLVED THAT the Mayor and Aldermen of the City of Savannah, celebrate the life, legacy and accomplishments of Mrs. Annie Coats Jackson. We extend our appreciation to her family for her contributions to the greater Savannah/Chatham County Community. We further resolved that a copy of this resolution be delivered to her family and made a part of the permanent records of the Savannah City Council meeting minutes of October 2, 2014. Signed and sealed: 27th day of September, 2014. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Revised Unified Court Records Management Software Memorandum of Understanding. A resolution to authorize signing and entering into an agreement with Chatham County for cost sharing pertaining to a new records management system. Council passed a version of this agreement earlier this year; however, the County Commission altered the approved version. This version is the result of discussions between City and County staff and adds a 90-day termination clause to the agreement. The system will, for the first time, place the records for Recorder’s, Magistrate, State, and Superior courts under one system accessible to all of the parties. The system will reduce the labor intensive process of multiple manual entry currently being incurred by each court and reduce errors. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Alderman Bordeaux stated this has been a long time coming and is a very important procedure. He commended the City Manager and County for working on this project together and stated he hopes it works well for the benefit of the citizens of the City. Alderman Johnson withdrew his motion and recused himself from the vote. Approved upon motion of Alderman Sprague, seconded by Alderman Bordeaux and unanimously carried per the City Manager’s recommendation with the following voting in favor: Mayor Jackson, Aldermen bell, Bordeaux, Osborne, Thomas, Sprague, Hall and Shabazz with Alderman Johnson recusing himself. MISCELLANEOUS Historical Marker Recommendation – The March to the Sea. The Savannah-Chatham County Historic Site and Monument Commission recommends approval of a request by the Georgia Historical Society (GHS), in collaboration with the Georgia Battlefields Association, to erect a historical marker in Madison Square. The historical marker will commemorate 150 Years since the Civil War and General Sherman’s March to the Sea, which ended in Savannah’s capture, in 1864. The Commission recommends that the marker be located in the uppermost part of the southwest quadrant of Madison Square, adjacent to the east-west sidewalk. Although the northwest quadrant is closest to General Sherman’s former headquarters at the Green-Meldrim House, several markers are already located there. The southwest quadrant does not contain any markers and is still very close to the Green-Meldrim House and the Special Order No. 15 marker. The petitioner should coordinate with City Engineering to ensure no utilities are damaged during 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 installation. The marker will be the standard GHS marker design and is fully funded by GHS. GHS administers the Georgia Historical Marker Program, and takes responsibility for the ongoing maintenance, repair, and replacement of the historical marker. GHS, therefore, asks that the Escrow Payment be waived. Recommend approval for GHS to erect a historical marker in the uppermost part of the southwest quadrant of Madison Square commemorating 150 Years since the Civil War and General Sherman’s March to the Sea, subject to the condition that GHS coordinate with City Engineering to ensure no utilities are damaged during installation. Recommend approval. Approved upon motion of Alderman Bell, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Mayor Jackson stated she previously spoke to the Historical Society in regards to having a Historical Marker placed on the old Levy’s Department Store where the SCAD Library is currently. She stated Savannah was one of the first communities to start the Civil Rights Movement, and two of the individuals to be arrested during that time in Savannah are still living. She asked for Council’s support in getting it done. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Johnson and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: First Amendment to Intergovernmental Agreement with School Board. Recommend the Recommend approval of the First Amendment to Intergovernmental Agreement between the Mayor and Aldermen of the City of Savannah and The Board of Public Education for the City of Savannah and the County of Chatham, which was dated December 5, 2007. The amendment extends the date upon which the City will pay $10,000,000 to the School Board until August 31, 2015, and clarifies certain provisions under which the City agrees not to impose certain inspection charges, building permit fees and impact fees upon the School Board in connection with the development of certain school facilities. Recommend approval. Development Agreement with SRD, LLC. The developer of the Plant Riverside redevelopment project has requested that the City enter into a development agreement for the project. This agreement outlines the public improvements which will be funded by the City upon public land and rights-of-way, in the event the developer obtains all necessary permits and approvals and proceeds with the redevelopment project. The public improvements include the extension of the Riverwalk, street improvements to Martin Luther King, Jr. Boulevard and River Street, and the development of stairway and elevator, improving pedestrian access to the River Street area from Bay Street. Total City expenditures are estimated to be $12.5 million. Private investment is estimated to be approximately $220 million. Recommend approval. Attorney Stillwell asked that this item be held out to make a correction to the amount listed on the agenda, he stated it should be $14 million instead of $12.5 million. Approved upon motion of Alderman Thomas, seconded 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 by Alderman Hall and unanimously carried per the City Attorney’s recommendation. Mayor Jackson stated this shows what a community can do when they come together and partner. She stated the two combined projects will create many jobs. She thanked both companies for working together and providing the City of Savannah and its citizens with this opportunity. Development Agreement with RB Savannah II, LLC. The developer of the Rockbridge Hotel project at 412 Williamson Street (bounded by River Street, Montgomery Street, Williamson Street and Martin Luther King, Jr. Boulevard), has requested that the City enter into a development agreement for the project. This agreement outlines the public improvements which will be funded by the City upon public land and rights-of-way, in the event the developer obtains all necessary permits and approvals and proceeds with the redevelopment project. The public improvements include the street improvements to Martin Luther King, Jr. Boulevard and River Street, and the development of a stairway and elevator, improving pedestrian access to the River Street area from Bay Street. Total City expenditures are estimated to be $2.0 million. Private investment is estimated to be approximately $55 million. Recommend approval. Storm Debris Removal – Annual Renewal – Event No. 2619. Recommend approval to renew an annual contract for storm debris removal to Ceres Environmental Services Inc. (Primary), Crowder Gulf, LLC (Secondary) and Ashbritt, Inc. (Tertiary). This contract would be utilized in the event of a major hurricane or other disaster that results in more debris than can be managed by City staff. Recommendations are based on competitive unit price comparisons. Total costs will vary due to the nature and severity of disaster events. The method used for this procurement was the Request for Proposal which evaluates criteria in addition to costs. The criteria for this RFP included experience and qualifications, methodology of providing debris management services, references, responsiveness and fees. This is the first of four renewal options available. Proposals were originally received July 2, 2013. This proposal has been advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 days. The proposers were: B.P. Ceres Environmental Services, Inc. (Sarasota, FL) (C) (Primary) Crowder Gulf, LLC (Theodore, AL) (D) (Secondary) Ashbritt, Inc. (Deerfield Beach, FL) (D) (Tertiary) Phillips and Jordan Grubbs Ashplundh DRC TAG Bergeron 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 Funds are available in the General Fund/FEMA Reimbursement. A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Rescue Truck – Event No. 2350. Recommend approval to procure one rescue truck from Sutphen Corporation in the amount of $849,773.00. The rescue truck will be utilized by the Fire Department to replace a unit which is no longer economical to repair. Although only one bid was received, pricing was solicited from all known providers. Additionally, all known suppliers were contacted one week in advance of the event closing and encouraged to submit bids. Bids were received June 17, 2014. This bid was advertised, opened and reviewed. Delivery: April 2015. Terms: Net 30 Days. The bidder was: L.B. Sutphen Corporation (Dublin, OH) (D) $ 849,773.00 Funds are available in the 2014 Budget, Vehicle Replacement Fund/Vehicle Purchases/Vehicular Equipment (Account No. 613-9230-51515). A Pre-Proposal Conference was conducted and three vendors attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Emergency Standby Power Equipment System – Event No. 2405. Recommend approval to procure an emergency standby power equipment system from Cummins Power South in the amount of $61,036.36. The Conveyance and Distribution Department is commissioning a new emergency standby power equipment system for Wastewater Pump Station 131 to serve as a back-up power source for the station. Bids were received June 24, 2014. This bid was advertised, opened and reviewed. The bidders were: L.B. Cummins Power South (Chatham County) (D) $ 61,036.36 W.W. Williams (B) $ 63,574.00 Energy Systems Southeast (D) $ 72,173.00 Power Systems, Inc. (D) $ 81,379.00 Comade, Inc. (D) $ 84,397.75 Lightning Power (D) $ 98,477.00 Funds are available in the 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Lift Station Rehabilitation (Account No. 311-9207-52842-SW0813). A Pre- Proposal Conference was conducted as this was a bid for materials and equipment only. (D)Indicates non-local, non-minority owned business. Recommend approval. Hampstead Avenue Sidewalk Installation – Event No. 2543. Recommend approval to procure sidewalk installation from Coastline Concrete Services, Inc. in the amount of $39,558.00. The sidewalk installation services will be utilized by the Streets Maintenance Department to install new sidewalks on portions of Hampstead Avenue and White Bluff Road. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 Staff met with the residents of the Summit Apartments earlier this year as part of Project DeRenne. The residents requested as a top priority that a sidewalk be considered. Elderly residents walk along the shoulder of Hampstead Avenue and White Bluff Road to get groceries and other items. Staff agreed to consider the installation of a sidewalk for their safety; in view that it will be approximately five years before Project DeRenne construction starts. Bids were received September 9, 2014. This bid was advertised, opened and reviewed. Delivery: October 31, 2014. Terms: Net 30 Days. The bidders were: L.B. Coastline Concrete Services, Inc. (Pooler, GA) (D) $39,558.00 Capital Contracting Co., Inc. (D) $43,285.00 Savannah Paving (D) $45,600.00 A.D. Williams Construction (B) $70,200.00 E & D Contracting Services (B) $86,955.00 Funds are available in the 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Hampstead Sidewalk Installation (Account No. 311-9207-52842-SP0917). A Pre-Proposal Conference was conducted and no vendors attended. (B)Indicates local, non- minority owned business. (D)Indicates non-local, non-minority owned business. (An aerial map is attached.) Recommend approval. Alderman Thomas stated he believes sidewalks are needed in the area but his concern is that they are not taken care of or maintained. He stated he hopes we can start taking care of them better and identifying the areas throughout the City that needs attention. Alderman Osborne reminded staff that she requested a listing of the sidewalks that are scheduled to be paved in regards to cost and location. Alderman Sprague asked how much sidewalk this will buy. City Manager Cutter replied there is an attachment that gives the area where the sidewalks will be installed however, she is unaware of the exact amount for this area but can provide that information later. Approved upon motion of Alderman Shabazz, seconded by Alderman Hall and unanimously carried per the City Manager’s recommendation. Protective Coatings – Annual Contract Renewal – Event No. 2611. Recommend renewal of an annual contract to procure protective coating services from Dun-Right Services, Inc. in the amount of $290,493.50. Services include all labor, materials, and equipment required for protecting and/or rehabilitating the interior of concrete sanitary sewer structures at various lift stations. Application of coatings protects the concrete structure from hydrogen sulfide acid generated by microbiological sources present in the municipal wastewater environment. The protective coatings also eliminate infiltration, repair small holes, and enhance the structural integrity of the sanitary sewer structure. The vendor has increased their price by 10% due to inflation and the Conveyance and Distribution Department has agreed to this increase. The vendor’s original bid was $264,085.00. This is the first of two renewal options available. Bids were originally received December 31, 2012. This bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Dun-Right Services (Florence, SC) (D) $ 290,493.50 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 Morris & Associates (D) $ 369,986.50 E & D Coatings (E) $ 394,293.00 Funds are available in the 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Lift Station Rehabilitation (Account No. 311-9207-52842-SW0931). A Pre- Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. (E)Indicates, local, woman owned business. Recommend approval . Voice and Data Leased Lines – Annual Contract – Event No. 2613. Recommend renewal of an annual contract to procure voice and data leased lines from AT&T in the estimated amount of $344,436.43. This contract is used by the Information Services Department to provide voice and data services and includes PRI trunks, voice lines, Metro-E and data circuits, and cable/DSL Modems. This is the last of four renewal options available. Proposals were originally received July 20, 2010. This proposal has been advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposer was: B.P. AT&T Information Systems (D) $ 344,436.43 Funds are available in the 2014 Budget, Various Departments/Communications (Various Departments - 51210). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. (E)Indicates, local, woman owned business. Recommend approval. Design Services for Fire Training Facility – Contract Modification No. 4 – Event No. 2618. Recommend approval of Contract Modification No. 4 to Watkins Associates Architects in the amount of $34,410.00. The original contract was for the design services of the Savannah Fire Training Facility. This modification is necessary to provide for design changes requested by the City for the provision of information technology, data, and security systems. It also includes value engineering services requested by the City involving various product and system substitutions that require redesign and reengineering, including changing concrete masonry structure to metal stud framing. These requested changes are projected to substantially reduce the construction cost relative to the construction bids received on July 1, 2014. New building codes that have taken effect since the last submitted permit application also require an update of the design. The original contract price was $37,500.00. The amount of all contract modifications to date is $81,010.00. The revised contract price, including this modification, is $118,510.00. The second low bid was received from Barnard Architects in the amount of $45,000.00. The contract modifications are the result of several changes to the project scope at the request of the Fire Department, as well as the cancellation and later reinstatement of the project. These changes in no way could have been foreseen by the second lowest bidder. 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 Recommend approval of Contract Modification No. 4 to Watkins Associates Architects in the amount of $34,410.00. Funds are available in the 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Fire Training Facility (Account No. 311-9207- 52842-PB0637). Recommend approval. Vehicle Maintenance Parking Lot – Contract Modification No. 1 – Event No. 2222. Recommend approval of Contract Modification No. 1 to E&D Contracting Services in the amount of $18,700.00. The original contract was for removal and replacement of approximately 2,258 square yards of asphalt concrete at 6900 Sallie Mood Drive with a soil cement base and new concrete pavement. This modification is required to adjust the final contract amount for the project, based on the final installed quantities. A final inspection has been performed and only minor punch list work remains to be completed. The quantity overruns are the result of a change in the pavement profile, which caused the amount of cut material and concrete to be increased. The original contract price was $149,966.00. The amount of all contract modifications to date is $18,700.00. The revised contract price, including this modification, is $168,666.00. The second low bidder was SABE, Inc. in the amount of $298,584.00. Recommend approval of Contract Modification No. 1 to E&D Contracting Services in the amount of $18,700.00. Funds are available in 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Vehicle Maintenance Lot Resurfacing (Account No. 311- 9207-52842-OP0842). Recommend approval. Water, Sewer, Storm water Line Repair – Annual Contract Renewal – Event No. 2616. Recommend renewing an annual contract to procure water, sewer, and storm water line repair services from Savannah River Utilities as primary contractor and from Southern Champion Construction as secondary contractor in the amount of $1,219,515.00. The work performed under this contract will augment work performed by City of Savannah crews and will be used during heavy workload times and/or emergency situations. The Minority and Women Business Enterprise (MWBE) goal for this project is 7% (5% MBE and 2% WBE). Savannah River Utilities submitted MWBE participation of 100% - 98% MBE utilizing Savannah River Utilities, and 2% WBE utilizing Ava Group. This is the first of three renewal options available. Bids were originally received on July 9, 2013. This bid was advertised, opened, and reviewed. Delivery: 150 Days. Terms: Net 30 Days. The bidders were: L.B. Savannah River Utilities (Springfield, GA) (C) (Primary) $1,219,515.00 L.B. Southern Champion Construction (Garden City, GA) (D) (Secondary) $1,500,000.00 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 Funds are available in the 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Various CIP Accounts (Account No. 311-9207-52842/Various CIP Accounts) and Water & Sewer Fund/Various Departments/Other Contractual Service (Account No. 521-Various Departments-51295). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (C)Indicates non-local, minority-owned business. (D)Indicates non- local, non-minority owned business. Recommend approval. Emergency Medical Dispatch Operations – Event No. 2478. Recommend approval to procure emergency medical dispatch operations training from PowerPhone in the amount of $48,758.00. The emergency medical dispatch operations training will be used to ensure that the SCMPD E- 911 center employees receive nationally recognized, court defensible emergency dispatch training. This service will be used by the Savannah Chatham Metropolitan Police Department. Although proposals were solicited from all known vendors and the event was extended by two weeks in an effort to offer vendors a greater opportunity to respond, only one vendor submitted a proposal. Proposals were received September 9, 2014. The method of procurement used for this proposal was the Request for Proposal (RFP), which evaluates criteria in addition to cost. The criteria evaluated for this proposal included the proposer’s qualifications and experience, technical capabilities, references, local vendor participation, and fees. The proposal was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposer was: B.P. PowerPhone (Madison, CT) (D) $ 48,758.00 Funds are available in the 2014 Budget, Public Safety Communications Fund/Public Safety Communications Center/Professional Purchased Services (Account No. 241-4251-51238). A Pre -Proposal Conference was conducted and no vendors attended. (D)Indicates non-local, non- minority owned business. Recommend approval. Crossroads Force Main and Pump Station Improvements – Contract Modification No. 2 – Event No. 1726. Recommend approval of Contract Modification No. 2 to Southern Champion Construction, Inc. for time only. This contract modification will add 77 calendar days to the project. The project included the construction of approximately 6,800 linear feet of 20” PVC force main, additional 20 HP pump at Lift Station 158, and a new triplex 140 HP pumps at Lift Station 159. The construction contract was awarded to Southern Champion Construction and the construction is approximately 45% complete. This contract modification is the result of a wet well excavation delay brought about by weather, limited space, pit depth, and ground water issues. The contract will be increased by 77 calendar days, making the new completion date December 5, 2014. The original contract was in the amount of $2,932,000.00. The total amount of all contract modifications to date is $16,415.00, making the contract total price $2,948,415.00. The second low bidder was BRW Construction Group in the amount of $3,099,415.00. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 Recommend approval of Contract Modification No. 2 to Southern Champion Construction, Inc. for time only in the amount of 77 additional calendar days. Funds are available in the 2014 Budget, Capital Improvements Projects/Other Costs/Crossroads Force Main and Pump Station (Account No. 311-9207-52842-SW0624). Recommend approval. Fencing – Augusta Avenue Corridor Revitalization – Rescission of Award – Event No. 2460. Recommend approval to rescind the award of a fencing contract to T&T Fencing Company, Inc. in the amount of $37,900.01. This fencing service is for the Augusta Avenue Corridor Revitalization Plan as part of the public spaces and streetscape component, which promotes economic revitalization and pedestrian safety. The award of this project to T&T Fencing Company, Inc. was originally approved by Council on September 4, 2014. However, after the event was awarded, it was discovered that the specifications included a requirement for a general contractor’s license. The low bidder awarded the contract does not have a general contractors license. Therefore, it is recommended that this award be rescinded and the project be re-bid. Bids were originally received August 12, 2014 from the following vendors: L.B. T&T Fencing Company, Inc. (Waycross, GA) (D) $37,900.01 Lammons Construction Company (Savannah, GA) (B) $94,792.50 (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Upon motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried the bid was rescinded and approval was given to rebid per the City Manager’s recommendation. Alderman Bell suggested conducting a survey in regards to the Augusta Avenue Corridor revitalization before the City does business with contractors since there appears to be a problem with contractors and their license. Alderman Johnson stated some businesses do not want to do business with the City due to the process being long and drawn out which makes contractors pull out. ALCOHOLIC BEVERAGE LICENSE SHOW CAUSE HEARINGS Show Cause Hearing – Overtime Sports Bar & Grill. A hearing for Isaac Ben Ceaser, Jr. to show cause why his liquor, beer, and wine (drink) license at 4429 Skidaway Road should not be suspended for seven days as recommended by the Savannah-Chatham Metropolitan Police Department. (The attorney for the license holder has requested continuing the hearing to October 16, 2014.) Recommend continuing the hearing to October 16, 2014 as requested by the attorney for the license holder. Hearing continued upon motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried per the City Attorney’s recommendation. The following comments were made: 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 2, 2014 Alderman Thomas stated he wanted to bring a plan being vetted out by the Metropolitan Planning Commission for a development between Abercorn and White Bluff Road to the attention of Council and staff. He stated there is a little white house that sits in the woods of the area which used to be the first White Bluff School in the late 1800’s. He would like the City Manager’s office and staff to explore what will be done with it. He wants to see if it is possible for the City of Savannah to acquire the building and possibly move it back to its original location. Alderman Thomas also stated he has grown more concerned about the street level drugs, he wants to know what is happening with it and how the SCMPD is handling the situation. What drug arrests have been made by SCMPD since January 2014 to present. He stated a conversation needs to be held by Council first on drug issues and then with community partners. He asked that a workshop or special session be held before the end of the year so a plan can be put in place before 2015. Alderman Hall commended the City Manager on a job well done with her selection process for the new Police Chief. Alderman Shabazz stated she is also curious about what is happening with crime in the City of Savannah and looks forward to having the workshop Alderman Thomas suggested. Alderman Johnson stated he thinks it would be more important to wait until the new Chief is in place. He stated he feels that would be fair to the City Manager and the new Chief, it would be something he could asses and then bring a plan of action before Council. Alderman Thomas disagreed with Alderman Johnson stating excuses need to stop being made, if Council waits for the new Chief to start and get familiar with the City things won’t happen until June. He further commented that policing is something that has to take place whether there is a Chief or Interim Chief in place. He stated he is requesting a report because he wants to see what the SCMPD has been doing. City Manager Cutter stated she has heard the directives of Council and will move forward accordingly with the information that has been requested. Mayor Jackson announced Picnic in the Park Sunday, October 5, 2014 the Chairperson for the event is Greg Parker. Savannah Philharmonic along with some other groups will provide the music. Savannah State University will celebrate their Homecoming Saturday, October 4, 2014 she hopes the community will support the events. Mayor Jackson also announced the City of Savannah is currently accepting applications for Boards, Commissions and Authorities. Applications can be found on the City’s website, the due date for submission is Friday, October 24, 2014 at 12 noon. Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 16