City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA October 16, 2014 The regular meeting of Council was held this date at 2:45 p.m. in the Council Chambers of City Hall. The Invocation was given by Dyanne C. Reese, Clerk of Council followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Mary Ellen Sprague, Estella Shabazz, Tom Bordeaux John Hall and Carol Bell City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried the Summary/Final minutes of the City Manager’s briefing of October 2, 2014 were approved. Upon motion of Alderman Johnson, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes of the City Council meeting of October 2, 2014 were approved. PRESENTATIONS Pam Miller, President of the Kensington Park Community Association, Marj Schneider, Vice President, June Wiemer, Secretary and Tommy Taylor, Newsletter Editor and Neighborhood Watch Captain, appeared to announce that Kensington Park and Groveland are now listed on the National Register of Historic Places as of August 30, 2014 by the United States Department of the Interior. Ms. Miller stated they plan to celebrate the honor during the Spring and will send a formal invite to Council. Mayor Jackson and Council congratulated Ms. Miller and the Kensington Park Community Association, Alderman Sprague read the certificate. Maurice Norman, President of the Victorian Neighborhood Association, and members of the Board, appeared to address City Council concerning Savannah's Victorian District being named one of America’s Top 10 Neighborhoods for 2014 by the American Planning Association. Mayor Jackson and Council congratulated Mr. Norman and the Victorian Neighborhood Association on its accomplishments. 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Jerome Irwin, Jr. and Derek Law of Infinity Productions appeared to invite the Mayor and Aldermen to attend the Southeastern Seaport Awards Show 2014 at the Johnny Mercer Theater on November 1, 2014. Doors open at 6:00 p.m. the event will start 7:00 p.m. Cheryl Haven Branch of SAFE Shelter, Inc. appeared in observance of Domestic Violence Awareness Month. Ms. Branch invited Council to come visit S.A.F.E Shelter. Alderman Osborne stated Verizon Wireless will present a $10,000 grant to S.A.F.E Shelter, Mayor Jackson and Council thanked and congratulated Ms. Branch for all the hard work, dedication and efforts she put into the S.A.F.E Shelter. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Hong Chu Spotto for CCRS Enterprises, Inc. t/a The Savannah Gentlemen’s Club, requesting to transfer a liquor, beer and wine (drink) license from Frances Surrette at 325 East Montgomery Cross Road. The business is located between Edgewater Road and Agean Avenue in District 4. The applicant plans to continue to operate as a bar/lounge. Alderman Sprague asked Ms. Spotto if she understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that she must abide by; if she doesn’t abide by those rules and regulations the license can be revoked; if she promised to comply with those rules and regulations. Ms. Spotto responded yes to all questions. Hearing closed upon motion of Alderman Bell, seconded by Alderman Sprague and unanimously carried. Alderman Bell moved to approve the license and it was seconded by Alderman Thomas and unanimously carried. ALCOHOLIC BEVERAGE LICENSE SHOW CAUSE HEARINGS Show Cause Hearing – Overtime Sports Bar & Grill. A hearing for Isaac Ben Ceaser, Jr. to show cause why his liquor, beer, and wine (drink) license at 4429 Skidaway Road should not be suspended for seven days as recommended by the Savannah-Chatham Metropolitan Police Department. (The hearing was continued form October 2, 2014) Attorney Stillwell stated the case would be presented by Ms. Jennifer Herman, Assistant City Attoreny. Dana Braun, Attorney for Issac Ceaser, Jr., owner of Overtime Sports Bar & Grill introduced himself and Mr. Ceaser. Attorney Stillwell swore in all witnesses that would testify. Attorney Herman asked Lt. David Gay to come forward. Attorney Herman asked Lt. Gay a series of questions relating to the business. Lt. Gay stated the Alcohol Beverage Control (ABC) Team members met with Mr. Ceaser in a preemptive attempt to educate him concerning what he was getting himself in to. Lt. Gay proceeded to outline some of the calls for service they received since the license transfer. Attorney Herman asked Lt. Gay given his 23 years of experience, if he believes the operation of the Overtime since March 2012 has constituted a threat to the safety and welfare of the public 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 and if he also believes that Overtime’s operation to date constitutes a public nuisance. Lt. Gay replied yes to both questions. Attorney Braun asked Lt. Gay if it was fair to say the incident which occurred on August 29, 2014 the straw which broke the camel’s back in this situation. Lt. Gay replied SCMPD was contemplating taking action prior to that because of the fire code violation. Attorney Braun stated his client since went to Recorder’s Court paid the fine and has ensured the door was clear since the violation was received in July 2014. Attorney Braun continued showing Lt. Gay and Council a picture depicting where the homicide took place on August 29, 2014. He stated it occurred in the entry way of the parking lot which is utilized by all patrons for each business not in a parking space designated or directly in front of the Overtime Bar. Attorney Braun pointed out that the 15 calls for service occurred over a two year period from May 2012 to present none of which involved under aged drinking. In addition, Attorney Braun pointed out there was no other evidence to prove there was a fight at the Overtime Bar in February 2014 other than that which was reported by a young lady two days after the fight allegedly occurred. Alderman Johnson asked Lt. Gay regarding the homicide in August 2014 was it his testimony the individual left Overtime and came back and was in the vicinity when he was killed and there is no evidence that he returned to the club before being killed. Lt. Gay replied they believe the victim was on the way back to the club because he was there earlier that night. Alderman Hall asked Lt. Gay if the individual who was shot would have been killed in the Family Dollar parking lot across the street or by the stadium or in any other area in the vicinity would it have been attributed to the Overtime Bar. Lt. Gay replied he didn’t believe so and stated that was a hypothetical and he doesn’t like answering hypotheticals. It would have been farther away than where the incident occurred. When an incident occurs inside or in the vicinity of a bar they look into all aspects to see if there is any relation. Alderman Bordeaux asked if there was an altercation of some sort the victim was in and if a blood alcohol level was done. Lt. Gay replied that was not established and yes it is standard with an autopsy but he does not know what the results are. Alderman Shabazz stated she doesn’t think it is fair to connect the homicide which occurred with Mr. Ceaser’s establishment if there is no evidence which connects the two. Attorney Herman asked Sgt. Andrea Williams to come forward. Sgt. Williams stated in her opinion she believes the operation of Overtime since March 2012 has constituted a threat to the safety and welfare of the public and to date constitutes a public nuisance. She also stated she believes a 7 day suspension of Mr. Cesar’s alcoholic beverage license is appropriate. Attorney Braun asked Sgt. Williams if Mr. Ceaser has been in compliance as of late. She replied yes. 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Alderman Hall asked who came up with the 7 day suspension. Sgt. Williams stated from the previous times Council has questioned why the ABC Team has waited to bring problem businesses before them, they were attempting to be proactive instead of reactive in this case. Three Administrative Hearings were held the first just letting him know what was going on and the other two were due to problems. Alderman Johnson asked if the reason for the suggested suspension because the issues Mr. Ceaser has at his establishment such that the ABC Team feels can be corrected with time. Sgt. Williams replied yes. Attorney Herman asked Fire Marshall Landolt to come forward. Fire Marshall Landolt described the circumstances which occurred on July 4, 2014 when he was contacted because a member of his staff encountered a padlocked exit door at Overtime. He stated the establishment was overcrowded and with the door padlocked it was a violation o the City’s Fire Code. The padlock was removed from the door that night. Attorney Braun came forward stating since the incident occurred Mr. Ceaser has gone to Recorder’s Court paid the fine and has since been in compliance with all rules, regulations and codes. Attorney Braun stated Mr. Ceaser has paid close to $53,000 for security in the past 12 months. In addition, Attorney Braun asked Mr. Ceaser a series of questions as they relate to the type of establishment he wants to have. Mr. Ceaser stated he’s a sports fan as many people are his goal is to cater to more individuals like himself and do all they can to stay in compliance. Attorney Herman asked Mr. Ceaser if he was aware in the 2.5 years he has been the owner of Overtime Bar there have been 150 calls for service. Mr. Ceaser replied no he is not aware. Attorney Herman asked Mr. Ceaser if he had evidence to contradict the statement Mr. Ceaser replied no, and didn’t believe she had evidence to prove there were. Attorney Herman asked Mr. Ceaser what assurance he can give Council to ensure no other occurrences happen. Mr. Ceaser stated by having officers present and following his security plan he will do his best to assure no other incidents occur. Jerome Cecil Hayes, Owner GQ Tonsorial Parlor came forward to speak on the behalf of Mr. Ceaser stating he is a good business owner and works well with him during the Back to School events. Alderman Bell stated the events she heard were quite troubling and asked Mr. Ceaser what he can tell Council to ensure them that he will not be back in front of them within a few months. Mr. Ceaser stated he’s going to try to have security in place, monitor the patrons more closely and try to protect the people inside and outside of the building to the best of his ability. Alderman Thomas stated testimony was heard today about some very serious issues something that Alderman Johnson stated triggered something in him. Council cannot continue to shut down venues and change venues for this segment of the youth that enjoy that type of music. He asked him what he is planning to do differently to ensure these issues will not happen again. Mr. Ceaser replied have security more visible inside and outside of the establishment. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Attorney Herman stated in closing it has been an eventful two years it is the understanding of staff that Council would like to be kept abreast of what appear to be problem locations and not allow things to meet critical mass before being brought to Council, which was the purpose of presenting this case today. A seven day suspension to assess and evaluate what is going on and come up with a plan to address the concerns that have been raised is appropriate to get a better grip on the problem. Attorney Braun stated in closing stated his client wants to operate his business as best as possible with no security risk to anyone. Mr. Ceaser is trying his hardest and will continue to try. He got security cameras throughout the interior and exterior of the establishment. He’s making every effort to reduce the number of incidents which occur. He continued stating the incident which occurred on July 4, 2014 was the one time out of approximately 24 when being inspected that he received a violation. Since then Mr. Ceaser has ensured he is meeting the requirements of the code of ordinance. Attorney Braun stated he feels 7 days is excessive and asked that Council take into consideration the fine paid and the improvements made by Mr. Ceaser. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Mayor Jackson stated Council has encouraged young people to open businesses in this community and even the older ones have made mistakes. She stated she feels Mr. Ceaser has paid for his mistakes by paying the fine and now being in compliance as stated by the ABC Team and the Fire Marshall. She continued stating it is difficult to control people that simply want to be violators. He has shown her that he wants to do the right thing and has shown her that he is willing to make the necessary corrections to ensure the safety of his establishment. After listening to all that has been done by Mr. Ceaser, it speaks volumes for what he is doing in the area. She stated she wants to give Mr. Ceaser another chance with stipulations. Council expressed their concerns in reference to Mr. Ceaser’s license suspension many disagreed with the suspension suggesting he has already been punished. Alderman Bell asked Attorney Stillwell if she doesn’t want to suspend the license for the time frame recommended by staff what is the process. Attorney Stillwell replied Council can make whatever motion they desire. Upon motion of Alderman Hall, seconded by Alderman Osborne and carried the City Manager’s recommendation to suspend Isaac Ben Ceaser, Jr’s. liquor, beer, and wine (drink) license at 4429 Skidaway Road for seven days was denied. Alderman Sprague asked that the motion be amended to add an automatic 90 day staff review of the establishment to see how the situation has changed. Mayor Jackson asked Alderman Hall if he would accept Alderman Sprague’s amendment as part of the motion he replied no. Alderman Bordeaux made a motion that the license be suspended for three days with a 90 performance review of the bar subsequent to the suspension, Mayor Jackson asked if there was a second. There being none the motion died. Alderman Hall restated his previous motion to add the 90 staff review of the establishment. Council went to the board to vote. The following voted in favor of the motion not to suspend the license with a 90 day staff review with a report brought back to Council: Mayor Jackson, 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Aldermen Johnson, Thomas, Osborne, Hall, Sprague and Shabazz and Aldermen Bell and Bordeaux voting against. PETITIONS Edell Parker III, on behalf of Savannah College of Art and Design (Property Owner) – Petition 140256, requesting that the City allow encroachment within the Abercorn Street right-of -way for the installation of bicycle racks. The subject property is addressed as 201 E. Broughton Street; located more specifically on the south side of Broughton between Abercorn and Lincoln Streets, also known as the Jen Library. The petitioner plans to install the new “key style” racks within the Abercorn Street sidewalk area. The individual racks, 23"w x 32"h, are comprised of a steel loop frame that will be anchored into the concrete sidewalk. According to the plans submitted, the sidewalk at this location is 14’-3” wide. The bicycle rack installation will leave 11’-6” to the edge of the curb without bikes and approximately 9’-0” with bikes. Plans propose for a total of 22 of these “key-style” racks, which are a stock item from Landscape Forms, a company specializing in site amenities. SCAD is proposing red as the color. These racks are planned to be installed within the sidewalk adjacent to the Abercorn Street building façade, under the canopy extending from the building above the bike rack area. This area has previously and currently been used as bicycle parking. The Savannah Historic District Board of Review recommends approval to City Council for the bike racks, in either black or red, with the condition that all of the bike racks be the same color (whether they be black or red, either is acceptable) because the bike racks are otherwise visually compatible with the Moderne and International Style elements of the Jen Library building. (This item was deferred from September 18, 2014.) Recommend approval of the Savannah Historic District Board of Review recommendation. Ardis Wood came forwarded stating we all want bicycles, she presented Council with pictures of what bike racks would look like. She stated a sense of place is wanted on an important street such as Broughton Street. She suggested Council get a Master Plan and not allow these things to continually come bit by bit. Approved upon a motion by Alderman Sprague, seconded by Alderman Johnson and unanimously carried, per the City Manager’s recommendation specifying the color of the bike racks be black. Chris Rowland for Shemerbe/MacAljon (Related Companies) – Petition 140417, requesting license to encroach upon portions of City Landfill property to provide staff parking for MacAljon employees. As part of this agreement, the petitioner has agreed to provide the City with certain materials and services to facilitate improving the City Landfill Road that provides access to this parking area. This petition has been reviewed by Real Property Services, the Assistant City Attorney, Sanitation, and Streets Maintenance and staff recommend approval subject to the property owner: 1) entering into a Revocable License Encroachment Agreement, 2) petitioner obtaining all applicable City issued permits for the contemplated work on City property, and 3) licensee shall be prohibited from excavating any portion of the site and must limit its activities to the 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 permissible uses as specified in the agreement. Recommend approval of the City Manager to enter into the Revocable License Encroachment Agreement to provide the petitioner an encroachment upon portions of City property for staff parking for MacAljon, Inc. employees pursuant to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried, per the City Manager’s recommendation. Alan McMahon of the Beach Company (Applicant), on behalf of Parkside at the Highlands, LLC (Property Owner) – Petition 140343, requesting that the City allow encroachment within the Benton Boulevard and Highlands Boulevard right-of-ways for the installation of landscaping, plantings, and irrigation. The subject property is a tract of land addressed as 2170 Benton Boulevard; located more specifically in the Godley Station area and situated between Benton Boulevard and Highlands Boulevard. This is the site of a 317-unit multifamily community that is currently under construction. As part of the site plan approval, the property owner was asked to provide sidewalks in the right-of-way along Benton Boulevard and Highlands Boulevard to the extent of their property line. The property owner would like to further improve these areas by installing sod, various trees and shrubs, and irrigation at each of the planned entrances into the residential housing development, one being located off of Benton Boulevard, and the other off of Highlands Boulevard. Sod and an irrigation system will be located closest to the curb with more substantial landscaping set back approximately seventy (70’) feet in order to provide clear traffic site lines. This request has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and Park and Tree with no objections offered. Approval is subject to the property owner: 1) providing a more specific plan to the Public Works and Water Resources Bureau showing existing and proposed utilities (with depth profiles), and proposed landscape and irrigation plans, 2) entering into the City’s standard Revocable License Encroachment Agreement, and 3) obtaining all applicable building permits. The property owner should be aware that these portions of Benton Boulevard and Highlands Boulevard may be modified and expanded in the future; requiring any improvements within the current right-of-way to be removed at no expense to the City. Recommend approval to allow encroachment within the Benton Boulevard and Highlands Boulevard right-of-ways for the installation of landscaping, plantings and irrigation as requested by Alan McMahon through Petition 140343, subject to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried, per the City Manager’s recommendation. Parker Morgan of the Law Office of Hunter Mclean, representing NUCO Investments, Inc. – Petition 140364, requesting that the City grant an encroachment for an existing minor building encroachment within the W. Bay Street Lane right-of-way. The subject property is addressed as 201 W. Bay Street; located between Jefferson and Barnard Streets; also known as the Days Inn/the Inn at Ellis Square. According to a recent survey prepared by Pirkle & Associate Surveying, Inc., the existing historic building is encroaching 0.2’ at the southwest corner of the building (adjacent to Lot 5) and 1.6’ at another corner of the building (adjacent to Lot 6). 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 According to the Metropolitan Planning Commission the building is historic (constructed in 1892) and is a rated structure within the Savannah National Historic Landmark District. Staff is not aware of any previous petition or agreement that may be related to this encroachment. There are numerous historic buildings within the downtown area that do not match exactly with the public right-of-way lines that are recognized today. The petitioner is requesting a standard Revocable License Encroachment Agreement for the purpose of clearing a title concern. This request has been reviewed by Real Property Services and the Assistant City Attorney with no objections offered. Recommend approval of an existing historic building encroachment within the W. Bay Street Lane where the building encroaches slightly onto the public right-of-way (according to a modern survey). Furthermore, recommend approval of the City Manager to enter into a Revocable License Encroachment Agreement with the property owner regarding this encroachment, as requested by Parker Morgan, representing NUCO Investments Inc., through Petition 140364. Approved upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried, per the City Manager’s recommendation. RESOLUTIONS Lease of 1.1 Acres on Hutchinson Island from the Georgia Ports Authority for a New Joint Fire and Police Public Safety Facility. A resolution to approve an agreement with the Georgia Ports Authority to lease 1.1 acres on Hutchinson Island to site a new joint Fire and Police Public Safety Facility and authorization for the City Manager to execute the lease agreement. The City of Savannah has negotiated a land lease for 1.1 acres on Hutchinson Island from the Georgia Ports Authority (GPA) to site a new Joint Fire and Police Public Safety Facility. The lease is for a term of potentially forty (40) years, consisting of a base term of twenty (20) years with two, ten (2-10) year renewal options. The quoted rental rate is based on an appraisal by the GPA and equates to an initial rent of $21,600 per year. The rent increases annually based on increases in the Consumer Price Index (CPI). Other lease conditions relate to intended use, the approval of plans/construction, provision of adequate insurance, and removal of improvements at the end of term of the lease. The site has a very strategic location. According to City Ordinance, critical facilities (such as public safety facilities) should only be developed in areas outside of flood hazard zones. Currently, the entirety of Hutchinson Island is designated as being within a flood hazard zone (Zone AE with base flood elevations ranging from 11 to 14 feet above sea level). Topographic research reveals, however, a few areas of the island have an elevation well above this base flood elevation and thus offer the opportunity for re-classification via a FEMA Letter of Map Amendment. The site is one such location. The lease provides the City with a ninety (90) day due diligence period. During this period, staff will investigate: soil conditions, utilities, a phase one environmental site assessment, a wetlands assessment, a survey, a FEMA letter of map amendment, review the GPA appraisal, review title information, and complete other relevant research. The lease would commence after this 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 investigation period expires, unless the City notifies the Lessor (GPA) it is terminating during the same period. The lease has been reviewed and approved by the Assistant City Attorney. Recommend approval of a resolution to lease the 1.1 acre site on Hutchinson Island and authorization for the City Manager to execute the lease agreement. Approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. A RESOLUTION TO APPROVE AN AGREEMENT WITH THE GEORGIA PORTS AUTHORITY TO LEASE 1.1 ACRES ON HUTCHINSON ISLAND TO SITE A NEW JOINT FIRE AND POLICE PUBLIC SAFETY FACILITY AND AUTHORIZATION FOR THE CITY MANAGER TO EXEC UTE THE LEASE AGREEMENT WHEREAS, The Georgia Ports Authority (Lessor) owns certain unimproved real property on Hutchinson Island in Chatham County, Georgia; and, WHEREAS, Lessor has received a request from the City of Savannah (Lessee) to make said land available for the construction of an active, on-going public safety facility furnishing fire and police protection and emergency services to the inhabitants and the general public on Hutchinson Island; and, WHEREAS, Lessee agrees that it will utilize said property for the limited use and purpose as defined herein; and, WHEREAS, said property is to be used for the construction, operating, maintaining, inspecting, improving, altering, rebuilding, repairing, removing and replacing the joint fire and police public station facility by Lessee on Lessor’s unimproved real property, which will be beneficial to other properties of the Lessor and for the protection of the public in general; and, WHEREAS, by entering into this Lease, Lessor and Lessee will enhance the opportunity for economic development of all of Hutchinson Island; and, WHEREAS, said land is not being used at the present time for port or warehouse operations or for the expansion and improvement of the state system of docks; and, WHEREAS, the lease provides for a term of up to forty (40) years, consisting of a base term of twenty (20) years with options to extend this term with two (2) additional terms of ten (10) years each; and WHEREAS, the rental rate and other terms and conditions of the lease are specified in the Lease Agreement; and, NOW, THEREFORE, BE IT RESOLVED by The Mayor and Aldermen of the City of Savannah, in a regular meeting of Council assembled, that City Manager is authorized to execute this long term land lease agreement with Lessor for the property described on Exhibit “A” attached hereto based on the terms and conditions stated, and the Clerk of Council to attest said 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Lease and affix the City’s Seal. ADOPTED and APPROVED October 16, 2014. Quit Claim Deed – Alan Levin. A resolution to authorize the granting of a Quit Claim Deed to Alan Levin for the northern half of Gaston Lane lying between Jefferson and Tattnall Streets in consideration of payment in the amount of $18,375.00. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. A RESOLUTION TO AUTHORIZE THE GRANTING OF A QUITCLAIM DEED TO ALAN LEVIN, FOR THE NORTHERN HALF OF GASTON LANE LYING BETWEEN JEFFERSON AND TATTNALL STREETS. WHEREAS, the within described property was declared surplus to the City’s needs during a City Council meeting held on July 24, 2014; and WHEREAS, the Mayor and Alderman of the City of Savannah are authorized under O.C.G.A. § 36-7-4 to offer such property for sale to the abutting property owners for such compensation as The Mayor and Alderman of the City of Savannah deem reasonable; and WHEREAS, said portion of Gaston Lane does not serve a public purpose; and WHEREAS, Alan Levin is the abutting owner of the property lying on the northern side of the right-of-way; NOW, THEREFORE, BE IT RESOLVED by The Mayor and Aldermen of the City of Savannah, in a regular meeting of Council assembled, that City Manager is authorized to execute a quitclaim deed in to Alan Levin for the property described on Exhibit “A” attached hereto, and the Clerk of Council to attest said Deed and affix the City’s Seal. ADOPTED and APPROVED October 16, 2014. Quit Claim Deed – Betty Roane. A resolution to authorize the granting of a Quit Claim Deed to Betty Roane for a portion of the southern half of Gaston Lane lying between Jefferson and Tattnall Streets in consideration of payment in the amount of $18,375.00. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. A RESOLUTION TO AUTHORIZE THE GRANTING OF A DEED TO BETTY ROANE, FOR A PORTION OF THE SOUTHERN HALF OF GASTON LANE LYING BETWEEN JEFFERSON AND TATTNALL STREETS. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 WHEREAS, the within described property was declared surplus to the City’s needs during a City Council meeting held on July 24, 2014; and WHEREAS, the Mayor and Alderman of the City of Savannah are authorized under O.C.G.A. § 36-7-4 to offer such property for sale to the abutting property owners for such compensation as The Mayor and Alderman of the City of Savannah deem reasonable; and WHEREAS, the portion of Gaston Lane does not serve a public purpose; and WHEREAS, Betty Roane is the abutting owner of the property lying on the southern side of the right-of-way; NOW, THEREFORE, BE IT RESOLVED by The Mayor and Aldermen of the City of Savannah, in a regular meeting of Council assembled, that City Manager is authorized to execute a quitclaim deed to Betty Roane for the property described on Exhibit “A” attached hereto, and the Clerk of Council to attest said Deed and affix the City’s Seal. ADOPTED and APPROVED October 16, 2014 Quit Claim Real Property to State of Georgia for Savannah Technical College – Portions of Bragg Street and 76th Street Lane. A resolution to authorize the City Manager to execute a quit claim deed conveying an unopened surplus portion of Bragg Street and an unopened surplus portion of 76th Street Lane to the State of Georgia, on behalf of Savannah Technical College, at a price of $1.00, subject to review and approval of a deed and survey by the City Attorney. Recommend approving the related item under Miscellaneous to authorize conveying these unopened surplus properties to the State of Georgia for Savannah Technical College, and then approving this resolution to authorize granting a Quit Claim Deed. Approved upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried per the City Manager’s recommendation. A RESOLUTION AUTHORIZING THE SALE OF AN UNOPENED PORTION OF 76th STREET LANE AND AN UNOPENED PORTION OF BRAGG STREET FOR $1.00 AND AUTHORIZING THE CITY MANAGER TO EXECUTE A QUIT CLAIM DEED CONVEYING SAME. WHEREAS, THE Mayor and Aldermen of the City of Savannah are authorized by Georgia Laws 1927, p. 1537, Sec I, codified as Sec. 6-105 of the Charter and Related Laws of the City of Savannah, to sell to abutting property owners, for such compensation, as the Mayor and Aldermen of the City of Savannah deem reasonable, such streets, lanes, alleys, and/or ways as do not conform to the plan of the City of Savannah, or which are obsolete, or which no longer serve the purpose for which these particular streets and alleys were originally established; and WHEREAS, The Mayor and Aldermen of the City of Savannah are authorized under O.C.GA. Section 32- 7-1 to “substitute for, relocate, or abandon any public road that is under its respective jurisdiction...”; and 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 WHEREAS, Savannah Technical College (College), on behalf of The State of Georgia has petitioned the City to declare the unopened section of 76th Street Lane right-of-way and the unopened section of Bragg Street right-of-way surplus to the City’s needs and available for sale; and WHEREAS, on August 11th, 2011 and on February 9, 2013 the Mayor and Aldermen of the City of Savannah declared this unopened section of 76th Street right-of-way and this unopened section of Bragg Street right-of-way as surplus to the needs of the City and available for sale; and WHEREAS, the College is planning to use the property to provide additional parking for the college campus; and NOW THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah in regular meeting of Council assembled that the sale of these unopened and abandoned streets to The State of Georgia is approved and the City Manager is authorized to execute a Quit Claim Deed conveying the City’s interest in the property as described herein to The State of Georgia at a price of $1.00, and the Clerk of Council shall attest said Deed and affix the City’s seal thereto. ADOPTED and APPROVED October 16, 2014 MISCELLANEOUS Compensation for the Next City Council. Consideration of action to set the compensation of the elective members of the municipal governing authority, effective after the taking of office of those elected at the next regular municipal election. This matter has been advertised once a week for the three weeks preceding the date of this meeting in accordance with Section 36-35-4 of the Official Code of Georgia. The compensation will take effect when the members of the next City Council, who will be elected in 2015, take office in January 2016. Alderman Bordeaux asked how long has it been since a salary increase has been given to the Mayor and Aldermen. Alderman Osborne replied 16 years since 1999; Alderman Bordeaux asked does Council have any idea how the City of Savannah compares to comparable cities in the State of Georgia. Alderman Osborne replied a study was done by the Office of the Clerk of Council which compared populations and salaries. Alderman Bordeaux stated he has very mixed feelings about this he knew it had been a long time since a raise was given. He stated he guess it depends on whether we’re talking about the salary of the politician that comes to the seats who pander to the public and do whatever sounds good and seeks headlines instead of solutions then what is being paid now is a gross overpayment. If on the other hand we’re talking about public servants who come and work countless hours and countless meetings at very low pay even the proposed increase is too low. He stated it is up to the public to decide who they send to the seats to receive the salary. Approved upon motion of Alderman Osborne, seconded by Alderman Hall and carried to increase the compensation of the next sitting City Council to $25,000 and $57,000 for the Mayor to go into effect January 2016. The following voted in favor of the motion: Mayor Jackson, Aldermen Johnson, Thomas, Osborne, Bell, Bordeaux, Hall, Shabazz and Alderman Sprague voted against. 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Sale of Surplus City Right-of-Way – Gaston Lane Between Jefferson and Tattnall Streets. On July 24, 2014 Council approved Petition 140160 as submitted by Betty Roane, owner of 511 Tattnall Street, along with Petition 140175 as submitted by Alan Levin, owner of 509 Tattnall Street. In these petitions, Ms. Roane and Mr. Levin jointly requested the City declare surplus a portion of Gaston Street Lane in order to offer it for sale to the adjoining property owners (Roane and Levin). They would like to divide the property equally, and use it for off-street parking adjacent to their homes. Real Property Services has determined the current value of the surplus property. This portion of Gaston Lane is approximately 21’ wide by 70’ long and runs from Jefferson Street east to Tattnall Street between the two petitioner’s properties. The Chatham County Board of Assessors has reported the 2014 assessed market value of the land at a unit value of $25.00 per square foot, and both abutting property owners have agreed to purchase their respective one-half of the lane at this unit value. The total area of the lane is 1,470 square feet. Therefore, the northern and southern halves of the right-of-way are 735 square feet each. Applying a unit value of $25.00 per square foot yields a per parcel value of $18,375. The deeds will contain acknowledgements, indemnities, and post-closing obligations for the buyers to remove and backfill (or fill in-place) a former storm drain pipe in the lane. Upon recording of the deeds, the parcels will automatically become part of the adjacent property’s legal description, and therefore a recombination plat will not be required. Recommend approval to sell the northern and southern portions of Gaston Lane as requested by Betty Roane (Petition 140160) and by Alan Levin (Petition 140175) at a price of $18,375 each. Further recommend approval of the resolutions elsewhere on this agenda authorizing the City Manager to sign the Quit Claim Deeds transferring both the northern and southern portions of Gaston Lane to Betty Roane and Alan Levin, respectively. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Quit Claim Real Property to State of Georgia for Savannah Technical College – Portions of Bragg Street and 76th Street Lane. In 2011, Savannah Technical College petitioned the City of Savannah to declare surplus an unopened portion of Bragg Street and an unopened portion of 76th Street Lane for the purpose of expanding the college campus. City Council declared these unopened rights-of-way surplus at the August 11, 2011 meeting. However, a transaction involving the conveyance of this surplus property never closed. In 2013, the Georgia Power Corporation petitioned the City of Savannah to declare surplus an additional portion of the unopened 76th Street Lane. City Council declared this additional right- of-way surplus on February 9, 2013. However, the transaction involving this conveyance never closed either. Dr. Kathy Love, President of Savannah Technical College, is now requesting the subject former rights-of-way declared surplus be granted to the State of Georgia for $1.00, on behalf of the College. The College plans to use the land for expansion of parking and to further its mission of providing technical education to the citizens of Savannah and region. The State of Georgia is the 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 owner of all adjoining lands associated with the proposed conveyance lands. An eight inch City water line is present in the unopened portion of Bragg Street. Therefore, the City will require a 15’ minimum non-obstructive easement be reserved in any conveyance and retain rights for maintenance and operation of this water line. Recommend approval to quit claim the portions of right-of-way previously declared surplus by City Council (consisting of an unopened portion of Bragg Street and an unopened portion of 76th Street Lane); said quit claim to the State of Georgia, on behalf of Savannah Technical College, at a price of $1.00. Approval is subject to the reservation of a 15’ non-obstructive utility easement for maintenance and operation of an existing water main. Further recommend approval of a resolution authorizing the City Manager to execute a Quit Claim Deed conveying same surplus rights-of-way, subject to review and approval of a deed and survey by the City Attorney. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Acceptance of Quit Claim Deed from Norfolk Southern Railway Company. In 2003, the City of Savannah acquired vacant land located along Louisville Road adjacent to the U.S. Highway 17 Bridge from the Central of Georgia Railroad Company (the “Railroad”). The Chatham County Board of Assessors erroneously left a portion of this property in the name of the Railroad (PIN 2-0018 -01-001, later re-named PIN 2-0018 -01-011). As a result, the Railroad subsequently paid taxes on this property from 2003 – 2013. The City’s Revenue Department reports total City taxes paid during this period were $5,554.96. The City has requested the Railroad quit claim its interest in the property to the Mayor and Aldermen of the City of Savannah in order to clear any potential title issues that could impair a future use or transaction involving the property. The Railroad has agreed to grant this Quit Claim Deed, but has requested a refund of the erroneous taxes paid, along with minor interest and administrative fees. More specifically, the Railroad has requested consideration of $6,000. The City has performed a survey of the property, which the Railroad will incorporate into the Quit Claim deed. Recommend approval to accept a Quit Claim Deed from the Railroad in exchange for consideration of $6,000 as noted, subject to review and approval of this form of deed by the City Attorney. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Acceptance of Donation of Property from Savannah Harbor Associates, LLC, for Construction of Joint Fire/Police Facility on Hutchinson Island. The City is in the process of developing a new joint fire/police facility to serve the developing area of Hutchinson Island. Staff has located a site for the facility which is on the Southwest corner of the intersection of Grand Prize of America Avenue and the road which accesses the Corps of Engineers dock East of the Westin Hotel. This is near the location where the City’s new fireboat will be stationed, next to the Trade Center. The site is shown as outlined in red on the attached sketch. The Eastern portion of the site is owned by the Georgia Ports Authority, which has agreed to lease the property to the City (see 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Agenda item 9). The other portion of the site, to the West of the GPA property, is being developed by Savannah Harbor Associates, LLC (“Savannah Harbor”), as part of a 27 acre project which will include a Riverwalk Extension around Slip 1, East of the Westin Hotel. Savannah Harbor has given the City a Letter of Intent (LOI) to donate the needed property to the City for the purpose of constructing a public safety facility, subject to the following terms: 1. Final agreement on the exact dimensions of the property in accordance with a survey. 2. Donor will have architectural approval of the design of the facility. 3. Donation will be subject to restrictive covenants and easements to be mutually approved by the parties. 4. Property will revert to Donor in the event construction on the facility does not begin within two years of the conveyance. 5. Approval of CSX, which is the joint venture partner in Savannah Harbor which owns the land, and conveyance of the land by CSX. Recommend that the City Manager be granted authority to enter into the Letter of Intent, to negotiate the final definitive terms of the agreement with Savannah Harbor in accordance with the terms in the LOI, and to accept a deed donating the needed land to the City. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. TRAFFIC ENGINEERING REPORTS Request for Removal of Parking on Way Street. The Traffic Engineering Department has received a request from the Savannah-Chatham Metropolitan Police Department (SCMPD) to prohibit parking on one side of Way Street to facilitate proper traffic flow. Way Street is a two-lane residential street in the West Savannah neighborhood. It begins at Richards Street across from the Moses Jackson Advancement Center and runs approximately 150 feet in length where it terminates in a dead end. Four of the five residences that front Way Street use it for access; the fifth has a driveway off of Richards Street. Way Street is 25 feet in width and vehicles are regularly parked along both sides. Parking in such a manner restricts residents’ travel and emergency service access. SCMPD has informed Traffic Engineering that the CAT paratransit service is unable to reach elderly clients who reside on Way Street. Instead, the residents must walk to Richards Street to board the bus. Traffic Engineering has investigated these concerns and has determined that Way Street is not suitable for parking on both sides of the street and that parking should be prohibited on the west side of the street where only two homes have frontage. SCMPD has made contact with the residents with frontage on the west side. One does not drive and the second is amenable to parking on the east side. Recommend that parking be prohibited on the west side of Way Street from Randolph Street to its dead end for a distance of approximately 150 feet. Approved upon motion of Alderman Johnson, seconded by Alderman Shabazz and unanimously carried per the City Manager’s 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Osborne and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Coastal Workforce Services and Coastal Workforce Investment Board – On-the-Job Training (OJT) Contract No. PY-14 OJT01 for Polycase Ammunition, LLC. Authorization to enter into agreements with sub-recipients and grant administration was approved on September 5, 2013 and November 14, 2013. The City accepted a grant award from the Governor’s Office of Workforce Development (GOWD) Workforce Investment Act (WIA) Grant Program to provide Adult and Dislocated Worker Programs from October 1, 2013 – June 30, 2015. Polycase will provide On-the-Job Training (OJT) for up to twenty (20) Adults and Dislocated Workers in Chatham County. Eligible participants will receive job training, preparation and placement services through the Coastal Workforce Services’ One Stop contractor, Georgia Department of Labor. All eligible WIA participants will be served through Coastal Workforce Services’ Adult/Dislocated Worker Contractor, Georgia Department of Labor’s Savannah Career Center. Recommend approval. Broughton Municipal Building Lintel Repair – Contract Modification No. 1 Event No. 2125 . Recommend approval of Contract Modification No. 1 to Midwest Maintenance, Inc. in the amount of $482,077.00. During repairs authorized by the original contract, displaced granite panels on the southwest corner of the building were identified. A structural engineer reported to the City that the panels presented an imminent danger and required immediate repairs. Further assessment of the panels and the concrete wall behind the panels indicated major construction deficiencies and deterioration of the original granite panels and backup structure. A detailed assessment of the building’s current condition recommends removal and replacement of all granite panels and their associated support system on an emergency basis. Construction activities to be performed to secure the building’s exterior are as follows: • Sidewalk protection around building $ 13,424.00 • Emergency repair to granite panels 457,751.00 • Emergency repair to concrete behind panels 10,902.00 Total increase $ 482,077.00 The original contract was in the amount of $175,000.00. The total of this modification is $482,077.00, making the total contract price $657,077.00. The second low bidder was Reston Corporation for $214,000.00. These changes in no way could have been foreseen by the second lowest bidder. Recommend approval of Contract Modification No. 1 to Midwest Maintenance, Inc. in the amount of $482,077.00. Funds are available in the 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/BMB Exterior Lintel Repair (Account No. 311- 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 9207-52842-PB0739). Recommend approval. Body Cameras, Tasers, & Digital Evidence System – Event No. 2660. Recommend approval of a five-year contract for body cameras and related accessories, a digital evidence management system, and conducted electrical weapons and related maintenance agreement from TASER International in the total amount of $1,739,347.88. The contract would include guaranteed pricing for five years as follows: Year 1 $ 534,207.00 Year 2 301,285.22 Year 3 301,285.22 Year 4 301,285.22 Year 5 301,285.22 Five Year Total Cost $1,739,347.88 The equipment and digital management system will be used by the Savannah-Chatham Metropolitan Police Department to equip each of its officers in the Patrol, Canine, Traffic and Mounted Patrol units with body cameras. Additionally, 200 Taser X2 smart weapons will be provided, along with an annual maintenance agreement for the weapons to keep them updated and in working order. Also, a new set of Tasers will be provided at no additional cost at the end of the five-year contract. The digital evidence management system, Evidence.com, will automatically store the body camera video while providing proper chain of custody controls. Also included in the contract are device support and replacement, as well as periodic technology upgrades to the equipment and the digital management system. The reason why this is a sole source procurement is because this vendor is the only distributor of Taser brand equipment and is also the only vendor that can offer the storage of both camera data and data retrieved from conducted electrical weapons on its servers. Additionally, it is the only company that provides for the placement of body cameras on the lapel or the eye, instead of on the chest. Body camera placement on the lapel or the eye allows officers to capture more detailed, reliable video. SS: TASER International (Scottsdale, AZ) (D) $1,739,347.88 Funds are available in the 2014 Budget, General Fund/Police Patrol/Other Contractual Services (Account No. 101-4210-51295) General Fund/Police Traffic Unit/Other Contractual Services (Account No. 101-4231-51295) General Fund/Police Mounted Patrol/Other Contractual Services (Account No. 101-4234-51295) General Fund/Police Canine Unit/Other Contractual Services (Account No. 101-4235-51295). A Pre-Proposal Conference was not held as this is a sole source procurement. (D)Indicates non-local, non-minority owned company. Recommend approval. Alderman Johnson stated this is an absolute game changer for the safety of the SCMPD officers and public, he thanked City Manager Cutter and staff for all the hard work that was put into getting this done. Alderman Sprague concurred with Alderman Johnson stating she thinks this is excellent and worth the efforts in the long run. Alderman Bell congratulated SCMPD, City Manager and staff and thanked them as well. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 recommendation. Classification and Compensation Study. Recommend approval to procure consulting services from Evergreen Solutions for a classification and compensation study in the amount of $134,000. The City must maintain a classification and compensation system that continuously reflects the duties and responsibilities required of each City position, ensures that internal equity is maintained, and affirms that our salaries are competitive with other agencies. The last study was done in 2006 and implemented in 2007 meaning that a true analysis has not been completed in 8 years. Evergreen Solutions has agreed to provide professional services to assist in the development of new job classification system, revised job descriptions, a formal compensation philosophy and pay policy, and a competitive compensation system for all City of Savannah employees. They have strong qualifications and have extensive experience conducting employee classification and compensation studies; salary and benefits surveys; performance management studies; recruitment, hiring, and retention studies; strategic and workforce planning; staffing studies; and disparity studies within 41 states. In addition Evergreen Solutions has agreed to subcontract with a local woman-owned business - NJNH Consulting - for outreach and assistance with job descriptions. Funds are available in Account 101-1103-51238 Professional/Purchased Services. Recommend approval. Alderman Johnson stated any good responsible organization monitors the market as it relates to compensation for staff. He thinks it is important to get a comprehensive review of compensations across the board he congratulated City Manager Cutter and staff for taking the initiative to do this study. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Personal Paper Products – Annual Contract – Event No. 2545. Recommend approval to award an annual contract for personal paper products to Dade Paper Company in the amount of $60,075.87. The personal paper and janitorial products are maintained in inventory at the Central Warehouse and are utilized by various departments throughout the City. The lowest bidder, Paper Chemical Supply, was not selected because they did not meet specifications, which required white bleached multi-fold towels with a minimum case weight of 19 pounds. The low bidder meeting specifications and providing a complete bid was selected. Bids were received on August 27, 2014. This bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Dade Paper Company (Jacksonville, FL) (D) $ 60,075.87 Pyramid Paper Company (D) (Partial Bid) $ 2,982.12 Central Poly Corporation (D) (Partial Bid) $ 53,810.00 Paper Chemical Supply (B) $ 56,365.35 VIP Office Furniture & Supply (E) $ 63,662.16 Morrison Chemical Company (B) $ 74,049.90 Motion Industries (D) $ 82,538.37 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 First Choice Supply (C) (Partial Bid) $ 105,527.20 Funds are available in the 2014 Budget, Internal Service Fund/Inventory/Central Stores (Account No. 611-0000-11330). A Pre-Proposal Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non-minority owned business. (E)Indicates local, woman owned business. Recommend approval. Polymer for Water Reclamation – Annual Contract – Event No. 2556. Recommend awarding an annual contract to procure polymer from Polydyne, Inc. in the amount of $69,000.00. The polymer will be used for sewage treatment by the Water Reclamation Department. Bids were received on September 16, 2014. This bid was advertised, opened and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidders were: L.B. Polydyne, Inc. (Riceboro, GA) (D) $ 69,000.00 Coastal Water Technology (D) $ 75,000.00 Funds are available in the 2014 Budget, Water and Sewer Operating Fund/President Street Plant/Chemicals (Account No. 521-2553-51323) and Water and Sewer Operating Fund/Regional Plants/Chemicals (Account No. 521-2554-51323). A Pre-Proposal Conference was conducted and one vendor attended. (D)Indicates non-local, non-minority owned business. Recommend approval. Flygt Pump Repair – Annual Contract Renewal – Event No. 2638. Recommend renewing an annual contract to procure equipment, parts, and repair services for Flygt pumps from Xylem Water Solutions in the estimated amount of $150,000.00. Prices were negotiated with the vendor and are based on a 15% discount off the list price for equipment, 10% discount off the list price for parts, and a 5% discount for labor. The parts and repair services are needed to maintain Flygt pumps in the wastewater collection and stormwater systems. The reason why this is a sole source procurement is because this company is the only vendor authorized to service Flygt brand pumps for this area. This is the sixth renewal option for this contract. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Xylem Water Solutions (Charlotte, NC) (D) $150,000.00 Funds are available in 2014 Budget, Capital Improvement Fund/Capital Improvement Projects/Other Costs/Various CIP's (Account No. 311-9207-52842-various CIPs) and Water and Sewer Operating Fund/Lift Station Maintenance/Equipment Maintenance (Account No. 521- 2551-51250). A Pre-Proposal Conference was not conducted as this is an annual contract renewal of a sole source. (D)Indicates non-local, non-minority owned business. Recommend approval. 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 UV Parts for Georgetown Wastewater Plant – Event No. 2643. Recommend approval to procure UV parts from Templeton & Associates in the amount of $33,696.00. The UV parts will be used by the Water Reclamation Department to make repairs to the UV system that helps disinfect effluent water that comes into the Georgetown Wastewater Plant. The reason this is a sole source procurement is because this company is the only known supplier of these items. Delivery: As Needed. Terms: Net 30 Days. The vendor was: S.S. Templeton & Associates (Suwanee, GA) (D) $ 33,696.00 Funds are available in the 2014 Budget, Water and Sewer Operating Fund/Regional Plants/Equipment Repair Parts (Account No. 521-2554-51335). A Pre-Proposal Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. I & D Water Plant Building Electrical Upgrade – Event No. 2407. Recommend approval to award a construction contract for the electrical upgrade of the I & D Water Plant building to Dayenesi, Inc. in the amount of $416,494.00. This project requires the contractor to furnish and install new electrical service to the high service pump building to support the future pump upgrades, including the following items: A concrete block building, Georgia Power pad-mounted transformer, 1600 amp breaker and automatic transfer switch, and underground power cable. Requests for statements of qualifications were sent to all known vendors and three vendors were deemed qualified to bid on this project. Bids from all three of these vendors were received. The project includes an overall M/WBE goal of 4%, with 1% MBE and 3% WBE. Based on the proposed schedule of M/WBE participation submitted by the low bidder, the overall M/WBE participation will be 100%, with 97% MBE being performed by Dayenesi. Three percent WBE will be performed by Southern Safety Supply (1%), Hicks and Ingle Corporation (2%). This bid has been advertised, opened, and reviewed. The bidders were: L.B. Dayenesi, Inc. (Knoxville, TN) (C) $ 416,494.00 J.T. Turner Construction (B) $ 469,000.00 Crowder Construction Co. (D) $ 481,000.00 Funds are available in the 2014 Budget, Capital Improvement Fund/No Department/Contracts Payable/Crossroads Booster Station Electrical Service Upgrade (Account No. 311-0000-21128- WT0817). A Pre-Proposal Conference was conducted and nine vendors attended. (B)Indicates local, non-minority owned business. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Caustic Soda – Annual Contract – Event No. 2580. Recommend approval to award an annual contract for caustic soda to Colonial Chemical Solutions in the amount of $44,100.00. The caustic soda will be used for the treatment of wastewater by the Water Reclamation Department. Bids were received on September 30, 2014. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Colonial Chemical Solutions (Savannah, GA) (B) $44,100.00 Univar USA, Inc. (D) $45,500.00 PVS Minibulk, Inc. (D) $49,800.00 Vista Supply & Services, LLC (D) $62,500.00 The Dycho Company, Inc. (D) $51,800.00 Funds are available in the 2014 Budget, Water and Sewer Operating Fund/Regional Plants/Chemicals (Account No. 521-2554-51323). A Pre-Proposal Conference was conducted and one vendor attended. (B)Indicates local, non-minority owned business. (D)Indicates non- local, non-minority owned business. Recommend approval. Pre-Conditioned Air System on Trailer – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to purchase a Pre-Conditioned Air System on Trailer from Twist, Inc. in the amount of $113,797.00. The Commission budgeted this item for 2014 in the amount of $85,000.00. The budget amount was based on a tested Hobart Ground Systems unit. After the 2014 budget was approved, Hobart made a business decision to no longer manufacture pre-conditioned air units. In the event of planned maintenance or unexpected repairs, the pre-conditioned air system on a trailer can be towed by any of the Airport’s maintenance vehicles and will be used as a backup for static units mounted at each of the jetbridges. Having the portable unit available will greatly reduce downtime on the jetbridge and/or airline crew relocation therefore reducing passenger inconvenience. The unit includes a standard one year warranty plus a two year warranty on compressors. The estimated delivery is late December because the manufacturer of the engine, Cummins, has lead time. The bidder was: L.B. Twist, Inc. (Jamestown, OH) (D) $ 113,797.00 (D)Indicates non-local, non-minority owned business. Recommend approval. The following comments were made: 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING October 16, 2014 Alderman Thomas stated he met with the Seniors of the Windsor Forest Booster Club who informed him there are no hand sanitizer dispenser in the Senior Citizen Centers across the City. With the flu season approaching they would like to see them placed in the facilities. Alderman Thomas also announced in the Work Shop earlier he requested a report of the year to date number of individuals actually shot and the locations throughout the City. Alderman Shabazz announced on Saturday, October 25, 2014 the final fall series of Saturday’s at Shabazz with Alderwoman Dr. Shabazz will be held from 2:00 p.m. – 4:00 p.m. for anyone who wants to come out to discuss issues. Alderman Sprague announced Muffins with Mary Ellen is held every Wednesday at Coffee.Deli from 6:00 a.m. – 9:00 a.m. Alderman Hall extended an invitation to Council and any Citizens that would like to come out to the Avondale Neighborhood where there will be a Community Clean Up Saturday, October 18, 2014 at the park on Texas Avenue. Mayor Jackson stated City Manager Cutter has presented Council with a new Police Chief. She thanked her for hanging in there and doing an outstanding job. She hopes Council and the community will embrace Mr. Lumpkin. She also stated Chief Tolbert, Assistant Chief Enoch and the Command Staff have held things together during this transition period and she thanked them for all their hard work and dedication. She stated City Manager Cutter, the County Manager, County Chairman and Attorneys are still working very diligently on the Police Merger to hopefully bring a plan that can be approved by both parties. Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 22