City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA November 25, 2014 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Dyanne C. Reese, Clerk of Council followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Carol Bell, Mary Ellen Sprague, Estella Shabazz, Tom Bordeaux, John Hall City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the Summary/Final minutes of the City Manager’s briefing of November 10, 2014 were approved. Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes of the City Council meeting of November 10, 2014 were approved. Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the Budget Retreat of November 12-13, 2014 were approved. Upon motion of Alderman Thomas, seconded by Alderman Sprague, unanimous approval was given for the Mayor to sign an Affidavit and Resolution for an Executive Session on Litigation and Personnel held on November 12, 2014 during the 2015 Budget Retreat where no votes were taken. (SEE RESOLUTIONS). Upon motion of Alderman Osborne, seconded by Alderman Thomas, unanimous approval was given for the Mayor to sign an Affidavit and Resolution for an Executive Session on Personnel held today for the purpose of discussing Personnel where no votes were taken. (SEE RESOLUTIONS). 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 PRESENTATIONS Savannah Fire and Emergency Services Chief Charles Middleton and Bureau representatives appeared to celebrate the December 1 upgrade of the department to ISO Class 1, the highest national rating available. Of the nation’s roughly 48,000 fire departments, just 61 have achieved the ISO Class 1 rating. Chief Middleton thanked Mayor and Council for all the support given to Savannah Fire and Emergency Services and unveiled the departments new ISO Class 1 rating flag. Chief Middleton also announced Assistant Chief Ben Morse will retire after 26 years of service. Assistant Chief Morse stated it’s been a great career and he appreciates the support of Council the entire time. Joe Shearouse, Leisure Services Bureau Chief to recognize and staff appeared to recognize the Department of Parks and Recreation for earning national accreditation through the Commission of Accreditation of the National Parks and Recreation Association. Mr. Shearouse stated in the State of Georgia there’s roughly 98 agencies and only 10 are accredited, in South Georgia Savannah is 1 of 2 and 1 of 138 nationally. Barry Baker thanked everyone involved in the process and read the certificate the department received. Mayor Jackson and Council congratulated the department for all their hard work in assisting with the department receiving the accreditation. Upon motion of Alderman Johnson, seconded by Alderman Hall and unanimously carried the agenda was amended for Mayor Jackson to make a presentation and to move item 21.1. Mayor Jackson presented Alderman Thomas with his Triple Letter Leadership awards from the National League of Cities Conference held last week. Public Safety Briefing. Chief Joseph “Jack” Lumpkin of the Savannah-Chatham Metropolitan Police Department appeared to provide a public safety briefing. Chief Lumpkin made the following statement: Good afternoon Madam Mayor and member of Council. Thank you for inviting the SCMPD to report to you on the crime trends and overall public safety. I want to refer you to and reference our discussion today to the October 16, 2014 PowerPoint briefing Chief Tolbert previously presented to Mayor and Council. Today I would like to brief you with facts regarding our state of affairs and tell you what we are doing about it. First, though, I would like to thank the Mayor and Council and the city manager for your support of the Savannah-Chatham Metropolitan Police Department. As you know the SCMPD has planned and implemented various strategies during this calendar year to combat crime – particularly violent crime. One of those initiatives appears on your agenda today – Operation Ceasefire! We trust the body will approve this proposal. Beyond Ceasefire, some of the other initiatives deployed in 2014 are a. creating a Quick Reaction Force (QRF) for saturation and patrol as staffing and overtime allowed to combat street level drugs. b. deploying Operation Code Blue 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 c. deploying a DETER Unit, foot patrol and Segway with five officers and a sergeant. d. deploying ShotSpotter Technology e. deploying NIBN (National Integrated Ballistics Network) Firearms Tracing System to deal with armed violent offenders f. Jingle Bell Patrol g. Alpha/Bravo Shift Deployment h. Hybrid Gang Initiative – DJJ Partnership i. Tactical Investigation Unit in Precinct 3 (Central) and Precinct 5 (Islands) j. Savannah Impact Program k. SARIC – Savannah Area Regional Intelligence Center l. GISAC – Georgia Information Sharing Analysis Center m. Requested and received GSP “Rolling Thunder” support n. We are also looking to develop air support with strategic deployment of air assets during critical hours of the week. o. And, in January 2015, the SCMPD will deploy body worn cameras with an integrated automotive docking station to Evidence.Com. As you know, there exist many other initiatives that are focused on reducing violent crimes. Some of those include: 1. ATF-SCMPD Partnership 2. a FBI-SCMPD Violent Crimes Task Force 3. a DEA Partnership 4. a US Marshals Partnership 5. And there are others in existence that we will not talk about today. Also, within the last two weeks we have requested from GBI Director Vernon Kennon and GSP Col. Mark McDonough additional assets beyond what the GSP and GBI were devoting to this county. Both State Directors have assigned additional critical resources and Director Kennon has assured SCMPD a lab priority for homicide investigations. This past weekend you may have noticed a significant number of GSP Troopers patrolling our streets. Where are we today in terms of addressing violent crimes and our administrative/management “must haves”? What appears to be driving the recent violence is street level drug activity. It has long been accepted and recognized in law enforcement that street level drug activity will result in drug-related shootings, home invasions and related acts. These activities are occurring typically within what law enforcement officials term “hot spots.” We will develop a comprehensive plan to address a potential structural issue. The SCMPD is working to restore TRUST with our community as well as to form partnerships with the law abiding citizens and visitors to our community. No single factor has been more crucial to reducing crime levels in the nation than the partnership law enforcement agencies have with the communities we serve. The TRUST level we develop and sustain will impact our service delivery capacity and outcome from recruitment to homicide investigation. It impacts the caliber of personnel we are able to recruit and retain as well as the followship and leadership of the SCMPD. Trust building is a priority, but certainly not a “turn key” endeavor! 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 We know some people do not come forward because they are involved in criminal activity themselves. Some do not come forward because they are associated by family or other means to those who commit crimes. And others do not come forward because they fear retribution from those who are committing these crimes. If individuals are not working with us to combat violent criminal activity, their inaction is actually enabling, empowering and even encouraging some criminals through silence and acceptance of the state of affairs! Experience tells us that a very small segment of a community is committing these crimes. Typically, 10% of the criminals commit 60% or more of the violent crimes. Ten percent (10%) of the victims become victims of 50% of the violent crimes. And 10% of the crime sites are the location of 50% of the violent crimes. We need members of our community to come forward: If you know something – or even THINK you know something – SAY Something! We are constantly and consistently encouraging all citizens to call us – either through CrimeStoppers or the confidential detective line or even calling 911! Recently, many of our community’s faith based leaders have offered to take information from residents and relay it to police. Please take advantage of these faith leaders’ offer and USE them! We should not allow another innocent person to be traumatized, injured or killed due to our inactions. We in the SCMPD need your support as we go about restoring the morale and satisfaction with police services of the fine men and women--civilian and sworn. For too long, our men and women have suffered under a cloud of suspicion! High profile incidents and allegations of police misconduct have certainly harmed us in the past, but today the future is bright and your police department stands willing and capable of engaging the community in an on-going, concerted effort to reduce crime. To that end we have scheduled an internationally recognized IACP LPO Course for the SCMPD to commence in February 2015. This three-week leadership course that is modeled on West Point’s Leadership Course will become the foundation SCMPD devotion to Character and Competence. We will develop all our personnel—sworn and civilian—as leaders for the public’s benefit. Also, we are in negotiation with a group of renowned instructors to provide SCMPD with a three -day, nationally recognized Death Investigation Course during the spring of 2015. We have excellent Violent Crimes and Homicide investigators, but we also need to build some “bench strength” for the future and I prefer we learn some of the prerequisite knowledge, skills and abilities in classroom environments from practitioners. Additionally, the SCMPD is enhancing its recruitment and retention efforts. We must fill our vacancies with character based men and women who have the skill set to develop police competencies. Undue criticism and half-truth statements about the SCMPD will hinder our efforts to recruit, retain personnel, and I ask the viewing public to judge the SCMPD on its future performance and member’s behavior—NOT what you may think or know occurred in the past! 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 Our goal is to embrace the public safety of this community through transparent leadership that is Constitutional, protects all citizens in a fair and impartial mode, sustains community outreach and engagement, manages complaints, manages use of force, and enhances the use of technology to continuously improve police service delivery. We will change the culture by implementing strategies that, when properly employed, will appropriately address areas of interests and build community trust. Alderman Thomas stated he is very happy to hear Chief Lumpkin acknowledge the drug problem. He also stated the illegal guns that are on the streets and the drugs are two of the biggest issues that need to be addressed in the threshold. He expressed his concerns about gun shows and gun sales at the Civic Center and backdoor sales at Pawn shops. He stated he will play his part in this role and hold Chief Lumpkin accountable for the morale of the department going forward. Chief Lumpkin guaranteed the problems that were previously present will not be an issue going forward. Alderman Thomas stated he thinks Savannah needs a program like Rolling Thunder to target problem areas, in addition the Parental Responsibility Ordinance needs to be enforced and parents need to be held accountable. Alderman Osborne thanked Chief Lumpkin for his leadership and stated his forward thinking is very important, she also stated if there was more citizens cooperation the crime level could decrease. In addition, she made a plea to the citizens to step up and speak out if they know any information. Alderman Bordeaux stated in the past couple weeks the community has heard about children being shot and that is insanity. He stated he doesn’t know how the City has gotten to this point. He asked what can the average citizens do to stop this. Chief Lumpkin replied to utilize the Crime Stoppers the confidentiality of the service by passing information to the SCMPD without being exposed, citizens can also utilize their faith leaders who can in turn give the information to the authorities without exposing their name, he stated citizens can also call him directly he has over 40 years of experience. Alderman Bordeaux suggested having interventions within the neighborhoods. Alderman Bell encouraged Chief Lumpkin to use Mayor Jackson and Council to get information out to neighborhood associations, churches and communities. Alderman Johnson stated he is excited about what he has heard from officers thus far. He asked that the blinders come off as it relates to African American males against other African American males, he also reiterated Alderman Thomas’ concern in reference to the Parental Responsibility Ordinance, he asked for a temporary amendment to the Curfew Ordinance he thinks teenagers being out at midnight is too late, he also expressed his concern about drugs and intelligence based policing. Alderman Sprague read a concern from the public policy task force from 2005 in reference to drug issues, she asked to see more from Project Ceasefire and Project Homefront, and she applauded all the efforts of Chief Lumpkin thus far and thanked him for all he has done so far. Alderman Hall expressed his concerns about the crime in his district especially the loitering problems in front of convenience stores, he also thanked the Chief for all he has done so far. Alderman Shabazz expressed her sympathies in regards to the shooting of the two year old child in her district, she echoed the sentiments of her colleagues and stated the same issues they’re having she’s having in her district as well and it needs to stop. Mayor Jackson echoed Council and thanked Chief Lumpkin for coming to Savannah and jumping in immediately to turn the City of Savannah around in a positive light. She also thanked Assistant Chief Tolbert for all her hard work before he arrived and commended City Manager Cutter for her insight. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 Tony Adkins stated he is a retired Lieutenant of the Savannah Police Department. He stated the Chatham Narcotics Team is a multi-agency task force represented by each municipality in Chatham and Bryan County. It does not handle street corner narcotics but it does handle mid and upper level narcotic trafficking using wire taps, and long term investigations. Mr. Adkins gave a brief PowerPoint presentation to Council of the recent arrests made. Alderman Thomas asked Mr. Adkins who has been in charge of street corner narcotics in Savannah. Mr. Adkins replied it was handled at the precinct by the Crime Prevention Officers. Alderman Thomas applauded Mr. Adkins for what he does but expressed his concerns about the level of street corner narcotic sales. Alderman Thomas stated before he votes to pass the budget he wants to know what is going to be put in the budget to go towards police resources to go towards combating the street level narcotics. He thinks the previous budget needs to be reevaluated when funds were put in the budget for that purpose. Alderman Johnson stated he is interested in hearing Chief Lumpkin’s assessment as it relates to the Drug Advisory Board since he is the Chair. Alderman Bordeaux asked Mr. Adkins questions in regards to two of the cases he presented. Chief Lumpkin stated there needs to be a conversation between himself and the CNT to get an understanding of what is expected. City Manager Cutter stated the 2015 Budget for SCMPD went up over $3M because there are new initiatives coming forward, the renewed emphasis on training and development, recruiting and filling the numerous vacant positions. Once Chief Lumpkin has an opportunity to do an assessment of the needs of the department staff is prepared through contingency to support those needs. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Michael T. Tees, Jr. for RARE Hospitality International, Inc. t/a Longhorn Steakhouse Savannah, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Kimberly Boldus at 7825 Abercorn Street. This location is between White Bluff Road and Mall Boulevard in District 4. The applicant plans to continue to operate as a full-service restaurant. (Existing business/new management). Alderman Sprague asked Mr. Tees if he understands getting an alcohol license is a privilege and not a right; if he understands and read the rules and regulations concerning having an alcohol license; if he understands that he is responsible for the outside as well as the inside of the establishment. Mr. Tees responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Johnson and unanimously carried. Erin C. Dillon for Remington Lodging & Hospitality, LLC t/a Courtyard Savannah, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Derrick Pair at 415 W. Liberty Street. This location is between Montgomery Street and Martin Luther King Boulevard in District 2. The applicant plans to continue to as operate a hotel. (Existing business/new management). Alderman Osborne asked Ms. Dillon if she understands that having an alcohol license is a privilege and not a right and if she plans to uphold the rules and 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 regulations. Ms. Dillon responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Johnson and unanimously carried. Andre T. Boyles for Ruby Tuesday, Inc. t/a Ruby Tuesday No. 2936, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Waylon M. Dillon at 14045 Abercorn Street. This location is between Rio Road and Apache Avenue in District 6. The applicant plans to continue to operate as a full-service restaurant. (Existing business/new management). Alderman Bordeaux asked Mr. Boyles if he understands there are rules and regulations on the books concerning the operation of a business with an alcohol license; if he understands Council may or may not enforce the rules and regulations. Mr. Boyles responded yes to all questions. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Osborne and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Osborne and unanimously carried. Stephen L. Traub for L & C Enterprises of Georgia, Inc. t/a The Dockside, requesting to add a liquor (drink) license with Sunday sales to an existing beer and wine (drink) license with Sunday sales at 201 W. River Street. This location is between Barnard Street Ramp and Drayton Street Ramp in District 1. The applicant plans to continue to operate as a full-service restaurant. (New request/existing business). Alderman Johnson asked Mr. Traub if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Thomas and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried. Craig J. Cunningham for New Millennium Smiles, LLC t/a Savannah Smiles Dueling Piano Saloon, requesting to add Sunday sales to an existing liquor, beer and wine (drink) license at 314 -B Williamson Street. This location is between Montgomery Street and Barnard Street in District 1. The applicant plans to operate as a full-service restaurant. (New request/existing business). Alderman Johnson stated the applicant is not present and he requests the hearing be continued to the meeting of December 11, 2014 because he has significant questions. Upon motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried hearing continued to the meeting of December 11, 2014. ZONING HEARINGS Sue S. Gouse, Petitioner/Owner Harold Yellin, Agent (File No. 14-003763- ZA), requesting approval to rezone 920 E. Victory Drive to an R-I-P (Residential-Institutional-Professional) district with the "unusual and extraordinary" provision of Sec. 8-3031(D)(1)(a) to include four conditions. The Metropolitan Planning Commission (MPC) recommends approval of the request to rezone the property to R-I-P with the “unusual and extraordinary” provision of Sec. 8- 3031(D)(1)(a) to include the following conditions: 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 1. Uses shall be limited to all uses allowed in the R-6 district and to an owner-occupied inn with no more than five bedrooms available for transient guests. 2. Development standards shall be consistent with the R-6 district. 3. If the inn use is pursued, five off-street parking spaces shall be provided and may be located on the existing driveway and within the existing garage. The parking shall be managed by the property owner-operator. 4. Approval of the rezoning, including an inn, does not include approval of a short-term or vacation rental (i.e., the rental of an entire dwelling, either principal or accessory). Given the surrounding development, location on a four-lane arterial street, size of the lot (0.64 acres) and residence (8,400 square feet, including a 1,150 square foot carriage house), an inn (with no more than 5 bedrooms) would be as intensive or less intensive than some of the non- residential uses permitted by-right or with Zoning Board of Appeals approval in the R-6 district. Applying Sec. 8-3031(D)(1)(a) strikes a balance between the R-I-P and R-6 districts by continuing the R-6 uses and development standards and limiting the R-I-P uses to only an inn with limitations. This will allow an unusually large property and home on an arterial roadway next to a mixed use district to be used for a purpose that is not out of character with the residential nature of the property or of the surrounding area. Recommend continuing the hearing to December 11, 2014. Upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried hearing continued to the meeting of December 11, 2014. PETITIONS Steve Bowen of Signs of the South, Inc. (Applicant), on behalf of the Palm Avenue Retail Store (Tenant), and PP 301 W Broughton LLC (Property Owner) – Petition 140440, requesting that the City allow encroachment within the W. Broughton Street right-of-way for the installation of a principal use sign over the sidewalk. The subject property is addressed 223 W. Broughton Street; located more specifically on the south side of Broughton between Jefferson and Barnard Streets. The sign is designed as 24”h x 48”w, and will project from the building façade 60”. The sign will be hung from an existing metal bracket, left from a previous tenant, and will provide 10’ of vertical clearance. The sign has already received approval from the Historic District Board of Review for design compatibility. This request has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services with no objections offered. Approval is recommended subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable building permits. Recommend approval to allow encroachment within the W. Broughton Street right-of-way for the installation of a principal use sign over the sidewalk as requested by Steve Bowen through Petition 140440, subject to the conditions noted. Recommend approval with conditions. Approved upon a motion by Alderman Thomas, seconded by Alderman Hall and unanimously 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 carried, per the City Manager’s recommendation. Jim Hitch of 541 East Liberty Street LLC (Applicant and Property Owner) – Petition 140420, requesting that the City allow encroachment within the E. Liberty Street right-of-way for the installation of three (3) metal awnings over the sidewalk. The subject property is addressed 541 E. Liberty Street; located more specifically on the south side of Liberty as it intersects East Broad Street. Each awning is designed as 18’-0” wide x 4’-0” deep, and will provide 10’-6” of vertical clearance above the sidewalk. The awnings will be mounted over the three (3) existing storefronts on Liberty Street, and will replace the existing fabric awnings. The design has been approved by the Historic District Board of Review for appropriateness. This request has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services with no objections offered. Approval is recommended subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval to allow encroachment within the E. Liberty Street right-of-way for the installation of three (3) metal awnings over the sidewalk as requested by Jim Hitch of 541 East Liberty Street LLC, through Petition 140420, subject to the conditions noted. (A map, photo, and drawing are attached.) Recommend approval with conditions. Approved upon a motion by Alderman Thomas, seconded by Alderman Hall and unanimously carried, per the City Manager’s recommendation. Jason Chambless, a Consulting Engineer with Thomas and Hutton, on behalf of Capital Club Apartments LLC and Mulberry Realty Holdings LLC (Property Owners) – Petition 140419, requesting that the City relocate an existing stormwater easement and associated drainage improvements as part of the plans to develop a new apartment complex. The old easement would be terminated and released once the new easement and associated improvements are completed by the property owner and conveyed to the City via plat and Quit Claim deed. The locations of these easements extend through Lots 1, 1B, and 2 of “The Mulberry at Godley Station”; more specifically located east of Benton Boulevard and north of W. Mulberry Boulevard. Lots 1 and 2, being owned by Mulberry Realty Holdings LLC, and Lot 1B, being owned by Capital Club Apartments LLC. This request has been reviewed and recommended for approval by the Public Works and Water Resources Bureau, and Development Services. Recommend approval of the request to relocate an existing stormwater easement and associated drainage improvements within “The Mulberry at Godley Station” as requested by Jason Chambless through Petition 140419. Further recommend authorization for the City Manager to sign and execute a Termination and Release of Easement Agreement and execute a new Easement for both property owners, Capital Club Apartments LLC and Mulberry Realty Holdings LLC, subject to review and approval by the City Attorney. (An aerial map of the existing drainage easement and an exhibit of the proposed drainage easement are attached.) Recommend approval. Approved upon a motion by Alderman Thomas, seconded by Alderman Hall and unanimously carried, per the City Manager’s recommendation. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 ORDINANCES FIRST READINGS Budget Ordinance. An ordinance to adopt the 2015 Service Program and Budget proposed by the City Manager with certain changes to Cultural Contributions (increased $49,540), Fire and Emergency Services (increased $36,709) and Youth Futures Authority (reduction of $20,123). Revenue Ordinance. An ordinance to raise revenue for the City of Savannah the same as was adopted and amended for 2014 with certain changes. Wayne Dawson, Executive Director of Savannah Chatham County Fair Housing Council asked for a reconsideration of the amount budgeted for the General Fund. He stated the organization cannot function on diminishing funds and there is a need for the organization because discrimination still exists. Alderman Osborne stated the Savannah Chatham County Fair Housing Council does an excellent job in the City of Savannah and she requests that the amount is looked at again. Alderman Bordeaux asked other than the City of Savannah what other sources of funding does the organization receive. Mr. Dawson stated in 2012 they received a one year grant from HUD which was stretched through September 2014. They have not received funding from Chatham County since 2009 and have applied each year. Alderman Bordeaux encouraged Mr. Dawson to request funding from Chatham County again in an attempt to seek funding. Alderman Johnson stated he would be interested to see what other municipalities they service have contributed to their budget. Mr. Dawson stated he would provide Council with that information. ORDINANCES FIRST and SECOND READINGS Ordinance read for the first time in Council November 25, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried. OGEECHEE ROAD AT STILES AVENUE. An ordinance to provide for enforcement of the new traffic signal at the intersection of Ogeechee Road and Stiles Avenue and the prohibition of right turns from Stiles Avenue southbound onto Ogeechee Road, by placing this location in Sections 201 (Traffic control signals at the following intersections) and 212 (No right turns on stop signals) of the City Code’s Traffic Regulations Appendix. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 201 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1009(a) OF SAID CODE, TRAFFIC CONTROL SIGNALS; TO REPEAL ALL 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 ORDINANCES IN CONFLICT HEREWITH; AND, FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 201 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1009(a) of said Code, as amended, shall be amended by adding thereto the following: ENACT Intersection of Ogeechee Road and Stiles Avenue. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: NOVEMEBR 25, 2014 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 212 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1029 OF SAID CODE TO PROVIDE THAT RIGHT TURNS ON STOP SIGNALS BE PROHIBITED AT STILES AVENUE (SOUTHBOUND APPROACH) AND OGEECHEE ROAD. TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND, FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 212 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1029 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 212, NO RIGHT TURNS ON STOP SIGNALS ENACT Stiles Avenue (southbound approach) and Ogeechee Road SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 ADOPTED AND APPROVED: NOVEMEBR 25, 2014 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 12th day of November, 2014 the Council entered into a closed session for the purpose of discussing Litigation and Personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 25th day of November, 2014 the Council entered into a closed session for the purpose of discussing Personnel. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. CITY OF SAVANNAH FY2015 EPA AREA-WIDE BROWNFIELD ASSESSMENT GRANT PROPOSAL. Approved upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried, per the City Manager’s recommendation. 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 Resolution of the City of Savannah, Georgia Intent to Submit: FY2015 EPA Area-Wide Brownfield Assessment Grant Proposal November 25, 2014 A RESOLUTIONTHIS RESOLUTION FORMALLY AUTHORIZES THE PREPARATION AND SUBMISSION OF A FY2015 EPA AREA-WIDE BROWNFIELD ASSESSMENT GRANT PROPOSAL CITY OF SAVANNAH, GEORGIA. A "Brownfield" is defined as a real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. If successful, the resultant grant(s) will yield up to $400,000.00 in funding to identify, inventory, and assess the potential for contamination on properties within the city limits. Note: This program does not require a municipal match for the referenced funding. WHEREAS, the City of Savannah recognizes that the assessment, remediation and redevelopment of Brownfields is an important part of protecting the city’s resources; and WHEREAS, in this action the City has declared its intent to complete a Fiscal Year 2015 application, if awarded the funds; the City will maintain records documenting all expenditures made during the Grant period; and WHEREAS, the City will allow employees from EPA to inspect grant sites and grant records; and WHEREAS, the City will submit the appropriate reports and documentation to EPA in order to process reimbursements. IT IS, THEREFORE RESOLVED THAT: The City of Savannah requests funds and assistance available from EPA for the referenced Program. There is no cost to submit the proposal. As such, it is HEREBY AUTHORIZED that Nick Deffley, Director of Environmental Services & Sustainability, will act on the behalf of the City of Savannah to submit an application to EPA for the referenced grant purposes, sign documents, and take necessary action to undertake, direct, and complete approved grant activities. ADOPTED AND APPROVED, NOVEMBER 25, 2014. EMERGENCY SHELTER/SOLUTIONS GRANTS FOR THE SALVATION ARMY AND THE CHATHAM-SAVANNAH AUTHORITY FOR THE HOMELESS. Approved upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried, per the City Manager’s recommendation. 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 WHEREAS the City of Savannah receives Emergency Shelter/Solutions Grant (ESG) program funds from the U.S. Department of Housing and Urban Development to implement strategies used to prevent and end homelessness; WHEREAS the City for program years 2010-2014 has unexpended ESG funds totaling $314,676; WHEREAS the U.S. Department of Housing and Urban Development mandates a 100% expenditure of ESG; WHEREAS the Salvation Army and the Chatham-Savannah Authority for the Homeless (CSAH) are nonprofit experienced organizations in the implementation of federal grant programs which provide needed services to the homeless and persons at risk of homelessness; WHEREAS it is necessary for the City Council to authorize an extension of agreements between the City of Savannah and the Salvation Army for federal assistance, as well as between the City of Savannah and the Chatham-Savannah Authority for the Homeless (CSAH); WHEREAS it is necessary to expend funding in the amount of $314,676 to implement preventive services under the Emergency Shelter/Solutions Program. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah, Georgia, hereby resolve and authorize Stephanie S. Cutter, City Manager, to execute the grant extension between the City of Savannah and the Salvation Army and the Chatham- Savannah Authority for the Homeless for the delivery of services to the homeless and persons at risk of homelessness. ADOPTED AND APPROVED: November 25, 2014. AUTHORIZATION TO APPLY FOR A GEORGIA RECREATIONAL TRAILS GRANT. A resolution to authorize the Park and Tree Department of the City of Savannah to apply for a Georgia Recreational Trails Grant in the amount of $100,000 for the construction of Bee Road Park recreational trail with associated facilities. The grant would be used to create a neighborhood recreation park on City property located at the intersection of Bee Road and Anderson Street. This proposed park would provide passive and active recreational opportunities for the neighborhood without encouraging the use of motor vehicles, while addressing numerous goals and objectives of the Chatham County – Savannah Comprehensive Plan. The Georgia Recreational Trails Grant is an 80/20 matching grant, and in order to receive $100,000 the City would have to commit to provide $25,000 in matching funds. This would come from $15,000 allocated by the Mayor and Aldermen in the Capital Improvement Budget and $10,000 from Neighborhood Matching Funds. Upon approval of this resolution, the application will be submitted no later than November 26, 2014 for possible funding in 2015. Recommend approval. Approved upon a motion by Alderman Thomas, seconded by Alderman Osborne and unanimously carried, per the City Manager’s recommendation. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 MISCELLANEOUS FEDERAL HOME LOAN BANK OF ATLANTA 2015 AFFORDABLE HOUSING GRANT AGREEMENT WITH CITY OF SAVANNAH. The Federal Home Loan Bank of Atlanta (FHLB) has agreed to make $200,000 of its 2015 grant funding available to Savannah member banks for down payment assistance and home repairs through the City of Savannah’s “Banking Works, Savannah!” partnership. In return for this commitment, the Housing Department will use $400,000 of its funds, principally federal and Savannah Affordable Housing Fund (SAHF) funds, to provide a 2:1 match ratio required to access the FHLB grant funds. The funding used by the Housing Department has already been programmed for 2015 down payment assistance and home repairs. The FHLB’s funding commitment will benefit modest income Savannah residents and mark the second year in a row that the FHLB has partnered with its Savannah member banks and the City of Savannah to bring substantial new grant funds to Savannah. Request authorization for the City Manager to sign a Memorandum of Understanding with the FHLB authorizing the 2015 partnership. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried, per the City Manager’s recommendation. Alderman Osborne advised the citizens of Savannah of the availability of loans for housing. Alderman Hall asked are individuals who previously submitted and application still eligible. City Manager Cutter stated yes they are eligible if they were previously on the list and funds are now available. SETTLEMENT OF WORKERS’ COMPENSATION CLAIM BY MALISHA WILLIAMS . Ms. Williams, a former City maintenance worker, was injured on the job on August 28, 2007. Her claim against the City was mediated at a conference facilitated by the State Board of Workers’ Compensation, and the parties agreed to settle her claim for $65,000, subject to Council approval. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Thomas and unanimously carried, per the City Manager’s recommendation. TRAFFIC ENGINEERING REPORTS ADDITIONS AND CHANGES TO RADAR PERMIT. The Georgia Department of Transportation (GDOT) is updating the radar permit for the City of Savannah and unincorporated Chatham County. All changes to the list of streets and highways are required to be adopted by City Council in order for the permit to be finalized by GDOT and the Georgia Department of Public Safety. Adoption of the radar permit allows the Savannah-Chatham Metropolitan Police Department to use radar to enforce posted speed limits. Changes previously approved by the Mayor and Aldermen as well as the addition of Phase V of the Truman Parkway are included in the new permit. GDOT has also adjusted the mile points and raised the speed limit on a portion of Interstate 95. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 Recommend that the posted speed limit of 55 MPH on Truman Parkway between the 0.80 miles south of Whitfield Avenue and State Route 204 (Abercorn Street) and 70 MPH on State Route 405 (I-95) between 1.97 miles north of State Route 26/US 80 and 0.60 miles south of County Road 668 (Monteith Road), be so designated in the City Code, and that a resolution to add the above segments to the radar permit be submitted to GDOT. Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. ATLANTIC AVENUE AT E. 32ND STREET – REVERSE STOP CONTROL. In response to a citizen request, Traffic Engineering performed a traffic study for Atlantic Avenue at E. 32nd Street to determine if the intersection should be converted to a multi-way stop from the current two-way stop control. Based on the findings, the intersection does not meet any of the warrants to support multi-way stop control as recommended by the Manual on Uniform Traffic Control Devices. Volumes are too low, and there have been no traffic crashes at the intersection for the three year period beginning October 1, 2011 and ending September 30, 2014. However, it was determined that intersection approach volumes on Atlantic Avenue exceed the volumes along E. 32nd Street; therefore, Atlantic Avenue should have the right of way at this intersection. Recommend that the Code be amended for E. 32nd Street to stop for Atlantic Avenue to allow north- and southbound traffic to flow freely. Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. PARKING RESTRICTION ON THE SOUTH SIDE OF E. HUNTINGDON STREET. Traffic Engineering has received citizen complaints about vehicle parking on both sides of E. Huntingdon Street between East Broad and Price Streets. The narrowness of the street renders it impassible when vehicles are parked across from one another. In order to maximize the travel lane, vehicles are often parked with two wheels on the sidewalk, forcing pedestrians into the street. Staff has investigated the complaints and observed that when vehicles park on both sides of the street, traffic flow and emergency vehicle access is hindered. Often, trolley tours bypass the King -Tisdell Cottage Museum because they cannot negotiate through the parked cars. To compensate for the narrowness of the travel lane, residents regularly park so that two wheels are on the sidewalk, forcing pedestrians to walk in the street. Accordingly, parking needs to be prohibited along the south side of East Huntingdon Street from East Broad to Price Street. Recommend that parking be prohibited along the south side of E. Huntingdon Street from East Broad Street to Price Street. Recommend approval. Approved upon motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Thomas and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Bonaventure Lighthouse Columbarium – Contract Modification No. 1 – Event No. 1347. Recommend approval of Contract Modification No. 1 to Greenline Architecture, P.C. in the amount of $14,847.00. The original contract was for the design services of the Bonaventure Lighthouse Columbarium. This contract modification is for additional design services due to a change in scope. The design of the columbarium is based on the number of internment niches in the base of the lighthouse. The original request for proposal required the base to have 300-400 niches. In order to accommodate the large base, the lighthouse structure had to be adjusted from 35’ to over 57’. This height adjustment allows the lighthouse to keep its proportionality with the base by making the lighthouse tall and slender. Greenline performed a preliminary design and cost estimate of the revised height to determine the feasibility of the project. The preliminary cost estimates revealed that the revised height had too much upfront construction costs even after phasing was considered. The design goal of the project is produce a revenue neutral project, where the sale of niches offsets the cost of construction. In order to preserve the proportionality of the lighthouse and make the lighthouse revenue neutral, additional design work will be necessary. The cumulative total of the agreement requires Council approval of this modification. The original contract amount was $162,100.00. The total of all contract modifications to date, including this modification, is $14,847.00, making the total contract price $176,947.00. The second ranked proposer was AMEC with a fee proposal of $282,254.00. Recommend approval of Contract Modification No. 1 to Greenline Architecture, P.C. in the amount of $14,847.00. Funds are available in the 2014 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Bonaventure Columbarium (Account No. 311- 9207-52842-CM602). Recommend approval. Little Neck Road Improvements – New Hampstead High School – Contract Modification No. 1 - Event No. 1490. Recommend approval of Contract Modification No. 1 to Carroll & Carroll, in the amount of a reduction of $4,317.11. The original contract was for the Little Neck Road Improvements for New Hampstead High School which involved the installation of 3,000 linear feet of pavement and appropriate traffic control measures. Construction of the road improvements is now complete. A decrease in total amount of the contract is the result of the field adjustment of quantities based on actual installation as well as City requested changes. This summary change order delineates the final quantifies as verified during the inspection process and is necessary to adjust the contract to reflect the final price. The cumulative total of the agreement requires Council approval of this modification. The original contract amount was $398,993.55. The total of all contract modifications to date, 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 including this modification, is a reduction of $4,317.11, making the total contract price $394,676.44. The second low bid was received from E&D Contracting Services in the amount of $443,685.90. Recommend approval of Contract Modification No. 1 to Carroll & Carroll in the amount of a reduction of $4,317.11. Funds are available in the 2014 Budget, Capital Improvements Fund/Capital Improvements Projects/Contracts Payable/Little Neck Road Improvements (Account No. 311-0000-21128-TE816). Recommend approval. Mail and Courier Services – Annual Contract Renewal – Event No. 1614. Recommend renewing an annual contract to procure mail and courier services from Savannah/Chatham Pickup and Delivery Service in the amount of $74,068.00. The mail and courier services are needed to process the City’s outgoing mail and to provide daily mail and courier services to City of Savannah facilities and other locations. The method used for this procurement was the Request for Proposal, which evaluates criteria in addition to cost. The criteria evaluated as part of this RFP were qualifications, experience, references, and fees. The recommended proposer, Savannah/Chatham Pickup & Delivery, is the current mail courier contractor and has experience in processing mail since 1998. In addition to courier services, they have knowledge of postal regulations and experience operating a postage meter. This proposer provided positive reference verifications, along with prior experience delivering mail and packages for the Savannah-Chatham County Public School System. The low proposer, City Express, while noting specialization in all types of courier services, provided experience limited to pickup and delivery of medical supplies at doctors’ offices and hospitals. No experience was provided with any type of mail distribution, postage meter operation, or knowledge of postal regulations. Additionally, this proposer did not provide sufficient contact information for reference verifications, despite several attempts to obtain the information. As a result it was not possible to suitably verify their service quality, dependability, and customer service. This is the first of three renewal options available. Proposals were originally received September 24, 2013. This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Savannah/Chatham Pickup & Delivery (Savannah, GA) (A) $74,068.00 City Express (A) $65,000.00 Funds are available in the 2014 Budget, General Fund/Mail & Municipal Building Services/Other Contractual Service (Account No. 101-1153-51295). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (A)Indicates local, minority-owned business. Recommend approval. 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 Tree and Stump Removal – Contract Modification No. 1 – Event No. 2164. Recommend approval of Contract Modification No. 1 to Bartlett Tree Experts and McKinnon, Inc. in the estimated amount of $400,000.00. Under this annual contract, pre-qualified vendors with certified arborists on staff are used to remove potentially hazardous trees and stumps from rights- of-way and other City properties. This modification is needed to increase the current contract amount in order to meet the anticipated needs of the Park and Tree Department. This year, the department has experienced an increased demand for hazardous tree and stump removal services throughout the City. The cumulative total of the agreement requires Council approval of this modification. The original contract amount was $100,000.00. The total of all contract modifications to date, including this modification, is $400,000.00, making the estimated total contract price $500,000.00. Recommend approval of Contract Modification No. 1 to Bartlett Tree Experts and McKinnon, Inc., in the estimated amount of $400,000.00. Funds are available in the 2014 Budget, General Fund/Park & Tree/Other Contractual Service (Account No. 101-6122-51295). Recommend approval. Factors Walk Wall Repair – Cotton Exchange – Event No. 2594. Recommend approval to award a construction contract for the Factors Walk wall repair to Coastal Heritage Society in the amount of $114,148.74. This project requires the contractor to repair cracks and replace bricks in multiple areas of the wall, install concrete bollards and a steel beam from the road on Factors Walk to the bridge, and repair stairs and treads on two stairways. The project includes an overall M/WBE goal of 14%, with the breakdown being 11% MBE and 3% WBE. Based on the proposed schedule of M/WBE participation submitted by the low bidder, the overall M/WBE participation will be 17.03%, with 13.68% MBE being performed by Glover's Masonry and 3.35% WBE being performed by Steel Erectors, Inc. Bids were received October 14, 2014. The bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Coastal Heritage Society (Savannah, GA) (B) $114,148.74 Collins Construction Services, Inc. (F) $179,813.25 Funds are available in the 2014 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Historic Wall Preservation (Account No. 311-9207-52842-SQ0603). A Pre- Bid Conference was conducted and eleven vendors attended. (B)Indicates local, non-minority owned business. (F)Indicates non-local, woman-owned business. Recommend approval. HVAC Maintenance for Water Treatment Facilities – Event No. 2620. Recommend approval to procure an annual contract for HVAC (heating, ventilating, and air conditioning) maintenance services from Daiken Applied Americas, Inc. in the amount of $65,150.00. This contract will be used to maintain the HVAC systems at both the President Street Wastewater Treatment Plant and the I & D Water Treatment Facility. 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidders were: L.B. Daiken Applied Americas, Inc. (Savannah, GA) (B) $65,150.00 Covert Aire (D) (Partial Bid) $29,064.00 SCM, Inc. (D) $69,071.02 Boaen Mechanical Service, Inc. (B) $71,026.52 Southeastern Air Conditioning (B) $71,970.00 Funds are available in the 2014 Budget, Water & Sewer Fund/Water Supply & Treatment/Equipment Maintenance (Account No. 521-2502-51250) and I & D Water Fund/I & D Water Operations/Equipment Maintenance (Account No. 531-2581-51250). A Pre-Bid Conference was not conducted as this event was a re-bid of Event 2554. (B)Indicates local, non- minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Project Ceasefire Initiative – Sole Source – Event 2703. Recommend approval of a one year contract for professional consulting services from the National Network for Safe Communities (“National Network”) in an amount not to exceed $240,120.00. The consulting services will be used by the Savannah Chatham Metropolitan Police Department to develop and implement a strategic plan driven by research, evidence, local data, and available community resources and assets that will reduce violent crime in local targeted neighborhoods. The National Network, a project of the Center for Crime Prevention and Control at John Jay College, focuses on supporting the implementation of strategic interventions to reduce community violence and disorder. The Group Violence Intervention (GVI) strategy has been successfully applied in many large cities throughout the United States, with substantial research and field experience indicating that these interventions are associated with large reductions in violence and illegal drug activity. The GVI model demonstrates that a city can dramatically reduce homicide and gun violence when community members and law enforcement join together to directly engage with street group members and clearly communicate a credible, moral message against violence, a credible law enforcement message about the consequences of further violence, and a genuine offer of help for those who want it. National Network will work closely to coordinate communication between the SCMPD, the community, and social service partners so that both law enforcement and community resources can be effectively organized. The reason this is a sole source procurement is because the National Network has developed a proprietary approach to crime reduction that has shown to be effective in other jurisdictions similar to the SCMPD. The National Network director, David Kennedy, developed the GVI strategy and is therefore uniquely suited to serve as a facilitator and consultant to Savannah’s law enforcement and community partners in its implementation efforts. Delivery: As Needed. Terms: Net 30 Days. The vendor is: SS: The National Network for Safe Communities (New York, NY) (D) $240,120.00 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 Funds are available in the 2015 Proposed Budget, General Fund/Chief of Police/Professional Services (Account No.101-4201-51238). A Pre-Proposal Conference was not held as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Alderman Johnson congratulated City Manager Cutter and Council this is a culmination of conversations that have been going on for quite some time. This is another important initiative that can be added to the toolbox in dealing with issues of criminality it’s a good start and he welcomes the work that was put into it. City Manager Cutter stated Project Ceasefire will take the lead in bringing the community together to reduce and eradicate crime in the area. She’s looking forward to Mr. Kennedy coming to Savannah to assist in joining with the fight against crime in the City of Savannah. Approved upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried per the City Manager’s recommendation. Parking Operations Management System – Annual Contract Renewal – Event No. 2721. Recommend renewing an annual contract for the parking operations management system from T2 Systems, Inc. in the amount of $32,112.90. The parking operations management system provides Mobility and Parking Services with a comprehensive system to oversee and track all on-street parking activities from citation issuance to collection of fines and streamlines all parking tasks including accounts receivable, residential and other permits, access cards, citations, towing, monthly contract parking, event management, reservations, and validations. Ongoing costs include fees for the contractor to host the internet–based system, fees for the City to access the system on a continuous basis, and maintenance fees for the hardware and software utilized as part of the system. This is the last of three renewal options available. The method used for this procurement was the Request for Proposal, which evaluates other criteria in addition to cost. The criteria evaluated as part of this project were the proposer's approach to parking operations management, the maintainability, flexibility and modifiability of the proposed system, qualifications and experience of the proposer, and cost – both initial and on -going. The original contract amount that was approved by Council included the initial system software licensing and hardware, implementation and training services, and first year maintenance cost. The amount reflected in the yearly renewal price includes annual maintenance cost only. Proposals were originally received May 11, 2010. The request for proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. T2 Systems, Inc. (Indianapolis, IN) (D) $ 208,468.00 Eximsoft (D) $ 173,830.00 Complus (D) $ 198,000.00 Duncan Systems(D) $ 238,883.20 Iparq (D) $ 578,500.00 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 Funds are available in the 2014 and Proposed 2015 Budgets, Parking Services Fund/Parking Enforcement and Administration/Other Contractual Services (Account No. 561-1113-51295). A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local non-minority owned business. Recommend approval. SCBA Mask – Sole Source – Event No. 2723. Recommend approval to procure self-contained breathing apparatus (SCBA) face masks from Avon Protection Systems in the amount of $40,000.00. The SCBA face masks will be used with the current SCBA fire apparatus by the Savannah Fire and Emergency Services Department in order for staff to be in compliance with NFPA 2013 standard guidelines. The reason this is a sole source is because these are additional items to be used with existing equipment that is available only from this source. Delivery: As Needed. Terms: Net-30 Days. The vendor is: S.S. Avon Protection Systems (Lawrenceville, GA) (D) $40,000.00 Funds are available in the 2014 Budget, General Fund/Fire Administration/Clothing and Laundry (Account No. 101-5101-51310). A Pre-Bid Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non-minority owned business. Recommend approval. Ice Rink Heat Exchanger – Emergency Purchase – Event No. 2735. Recommend approval to procure a heat exchanger from Johnson Controls in the amount of $30,742.82. The previous heat exchanger in the Civic Center malfunctioned and is no longer operational or economical to repair. The heat exchanger is used to make ice for the skating rink located in the Civic Center arena. When Civic Center staff began preparing the ice rink for the upcoming season, it was discovered that the heat exchanger was no longer operational. The exchanger was replaced immediately in order to make ice for upcoming events. Johnson Controls was the first vendor able to respond immediately with the necessary equipment. Delivery: As Requested. Terms: Net 30 Days. The vendor is: E.P. Johnson Controls (Savannah, GA) (B) $ 30,742.82 Funds are available in the 2014 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Arena Ice System (Account No. 311.9207.52842.CC0901). A Pre-Proposal Conference was not conducted as this is an emergency procurement. (B)Indicates local, non- minority owned business. Recommend approval. Ready Mix Concrete – Annual Contract Renewal – Event No. 2741. Recommend approval to renew an annual contract to procure ready-mix concrete from Custom Concrete Construction (Primary) in the amount of $239,700.00 and Savannah River Utilities (Secondary) in the amount of $396,070.00. The contract will be used by Streets Maintenance and other departments for routine maintenance and small projects. 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 This is the first of three renewal options available. Bids were originally received November 5, 2013. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Custom Concrete Construction (Pooler, GA) (D) (Primary) $239,700.00 L.B. Savannah River Utilities (Springfield, GA) (C) (Secondary) $396,070.00 Funds are available in the 2014 and Proposed 2015 Budgets, General Fund/Streets Maintenance/ Construction Supplies & Materials (Account No. 101-2105-51340). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (C)Indicates non-local, minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Barricades, Lights, and Safety Equipment – Annual Contract Renewal – Event No. 2746. Recommend renewing an annual contract to procure barricades, lights, and safety equipment to Lightle Enterprises of Ohio in the amount of $39,039.50. The barricades, lights, and safety equipment will be used by various departments to warn employees and citizens of potential hazards and to control both automobile and pedestrian traffic. This is the first of three renewal options available. Bids were originally received November 13, 2013. The bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Lightle Enterprises of Ohio (Frankfort, OH) (F) $39,039.50 Transafe, Inc. (Lawrenceville, GA) (D) $39,630.50 Garden State Highway Products (D) $46,344.50 Safety Zone Specialists, Inc. (D) $48,023.00 Protection Services, Inc. (D) $53,123.50 Funds are available in the 2014 and Proposed 2015 Budgets, General Fund/Traffic Engineering/Construction Supplies & Materials (Account No. 101-2103-51340). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non- minority owned business. (F)Indicates non-local, woman owned business. Recommend approval. The following announcements were made: Alderman Shabazz announced the District 5 Town Hall meeting will be held at 6:30 p.m. tonight at the Liberty City Neighborhood Center located at 1401 Mills B. Lane Blvd. She stated Chief Lumpkin and City Manager Cutter will be present, and there will be an open forum for citizens to voice their opinions and concerns. Alderman Johnson announced on behalf of Mayor Jackson the Mayor’s Motorcade will be held at 10 a.m. on Wednesday, December 3, 2014 he’s asking citizens to bring new unwrapped presents for individuals ranging in from 6 to 90 years of age. For more information, contact the Public Information Office at 651-6410. 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING November 25, 2014 Alderman Sprague announced Muffins with Mary Ellen will be held Wednesday from 6:00 a.m. – 9:00 a.m. at Coffee.Deli in the Habersham Village Shopping Center and wished everyone a Happy Thanksgiving. Alderman Bordeaux stated he knows these are difficult times in the community, people are afraid and hurting economically in many ways but he wants everyone to have a Happy Thanksgiving and be thankful for whatever you have. Mayor Jackson stated as we celebrate Thanksgiving let’s be thankful for having a Peaceful Community without any shootings over this period of time and they stop. She also stated she wants everyone to be thankful this is not a Ferguson even though there have been situations. She asked the residents to be protective of themselves as they shop, she suggested taking someone with you and wished everyone a wonderful and Happy Thanksgiving. City Manager Cutter and City Attorney Stillwell wished everyone a Happy Thanksgiving. Mayor Jackson also announced in observance of Thanksgiving City Hall will be closed Thursday, November 27 and Friday November 28, 2014. Alderman Johnson stated in all of our thankfulness let’s be mindful there are individuals in our community that don’t have adequate food and shelter he asks that we keep them in our thoughts and prayers. Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 24