City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA December 23, 2014 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Pastor Joyce C. Hall, Living Hope Community Fellowship Church followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Alderman Tony Thomas, Chairman of Council Aldermen Carol Bell, Mary Ellen Sprague, Estella Shabazz, Tom Bordeaux, John Hall City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Mayor Pro-Tem Van Johnson, II (out of town) Alderman Mary Osborne, Vice-Chairman of Council Assistant City Attorney Lester B. Johnson, III Upon motion of Alderman Thomas, seconded by Alderman Shabazz and unanimously carried the agenda was amended to add the following: A Resolution honoring the life of Bishop William B. Gilbert and the City Manager’s recommendation of the inclusion of the day after Christmas being added to the City of Savannah holiday schedule beginning in 2014. MINUTES Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the Special City Council meeting of December 5, 2014. Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Manager’s briefing of December 11, 2014. Upon motion of Alderman Thomas, seconded by Alderman Shabazz, and unanimously carried the summary/final minutes for the City Council meeting of December 11, 2014. Upon motion of Alderman Thomas, seconded by Alderman Bell, unanimous approval was given for the Mayor to sign an affidavit and resolution on Litigation for an Executive Session held today where no votes were taken. (SEE RESOLUTIONS) 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 PRESENTATIONS Luciana Spracher, Director of the City’s Research Library & Municipal Archives appeared with a special presentation in recognition of the City of Savannah’s 225th Birthday. Ms. Spracher stated: It is my honor to come before you today, on what is a very special occasion for the City of Savannah government, our 225th Birthday. 225 years ago today, on December 23rd 1789, the Georgia General Assembly passed an act which incorporated the City of Savannah and created the City government under the leadership of a Mayor and Aldermen. During the past decade, the City has been celebrating a series of important anniversaries and milestones, starting with the 50th Anniversary of the Council-Manager Form of Government in 2004. During the past ten years, we have marked the centennials of City Hall, Daffin Park, and Bonaventure Cemetery. In 2008, the community celebrated the 275th anniversary of the founding of Georgia. And today, we close out this decade of anniversaries, with our own birthday. The Savannah of 1789 was a much smaller place then today. The City limits included the six original wards laid out by General Oglethorpe, as well as the hamlets of Ewensburg, St. Gall and Yamacraw on the west side of town. The city’s population was just 2,300 people. While today we may consider Savannah of 1789 a small town, it was a busy and growing city, in need of greater local control through a stronger municipal government. On December 23, 1789, in an act signed by Governor Edward Telfair, the Town of Savannah became the City of Savannah and its regulation was placed in the hands of a Mayor and Aldermen. Our first City election was held on March 1, 1790, at the public market in Ellis Square, during which Savannah’s citizens elected 7 aldermen, one to represent each ward. One week later, on March 8th, from their own body, the aldermen elected John Houstoun as Savannah’s first mayor. John Houstoun was one of the most important leaders of not only Savannah, but Georgia during the 18th century. During the American Revolutionary War, he was one of the original “Sons of Liberty” who helped organize Georgia’s patriotic movement. He served as a representative of Georgia at the Continental Congress in Philadelphia and was Georgia’s second Governor. All of this, before he served a single one-year term as our Mayor. Under Mayor Houstoun, the new City Council quickly got to work, setting the City on the right path. They met every Tuesday to conduct business, rotating among several community buildings for their meetings, but most often at the Old Filature Building which overlooked Reynolds Square. Council established key staff positions, many of which we still have in some form today, including a Treasurer, City Clerk, City Marshal, and Scavenger, who oversaw our earliest Sanitation efforts. On this slide, you will note our City Seal which was adopted during the first decade of our City government. It features our incorporation year of 1789, as well as the sword of truth, scales of justice and omniscient or all-seeing eye. Our seal is an important symbol of the integrity of our government and can be seen all around us, including in our City flag behind you and the mosaic floor when you walk through the door of City Hall. In researching our first City Council members and City Officers, I was struck by some of the things they had in common, as well as their personal and career accomplishments. Here I’ve highlighted some of the characteristics that many of those first 13 men had in common. 8 were soldiers, 3 were delegates to the Continental Congress, 4 were Representatives to our State Legislature, 3 would serve as Mayor of Savannah, 5 were lawyers, and 4 judges. These early 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 leaders of Savannah all made significant contributions to our community, and many to the State and Nation. I thought as City Council you would appreciate the challenges of that very first administration. Like you, they had priorities they were trying to tackle, including fire protection, keeping the peace, public health, business regulation and yes liquor licenses, as well as capital improvements and City expansion. Their first budget was presented to the citizens in 1790 and reflects huge obstacles they had to overcome. Major expenses, estimated at approximately $76,000 today, included water wells in the squares, a new fire engine, and building a brick wall around what is now Colonial Park Cemetery. The City’s income, estimated at a little over $33,000 today, included revenue from rents on City properties, liquor licenses, property assessments, and more. Unfortunately, they started with a very unbalanced budget, short over 50% what they estimated they needed during that first full year. Having just passed our 2015 budget, I’m sure you can see how they really started at a disadvantage. Despite those early challenges, the City of Savannah rose to them and has, I’m sure, far exceeded the expectations of our first Mayor and City Council. Today, we can look back at the past 225 years of service and dedication to our citizens, and take pride in where we started and how far we’ve come. Ms. Spracher invited Roger Moss, co-founded of the Savannah Children's Choir to lead us in singing Happy Birthday to the City of Savannah. Ms. Spracher thanked Mr. Moss and stated cake and a commemorative birthday coin, which features our City Seal would be presented to Council in Chambers, the reminder will be in the rotunda for everyone to enjoy. Mayor Jackson asked Alderman Sprague to read and present the Proclamation to Ms. Spracher. Mayor Jackson thanked Ms. Spracher for all her hard work and dedication to the City’s history. Patt G. Gunn, Executive Board Member of The Slave Dwelling Project and Director of The Jubilee Center, and others appeared to receive a proclamation recognizing the 150th Anniversary of Sherman’s March to the Sea and the liberation from slavery in Savannah. Alderman Thomas read the Proclamation and Mayor Jackson presented it to Ms. Gunn. Aldermen Bell and Shabazz thanked Ms. Gunn for all she does for the community. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Michael F. Bailey for Columbia Properties Savannah, LLC t/a Savannah Marriott Riverfront, requesting to transfer a liquor, beer, wine (drink and package) license with Sunday sales from Kelly Cairns at 100 General McIntosh Boulevard. The location is between E. River Street and Harbor Street in District 1. The applicant plans to continue to operate the business as a hotel. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Shabazz and unanimously carried. Approved upon 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried. David A. Harris for Lucas Theatre for the Arts t/a Lucas Theatre, requesting to transfer a beer and wine (drink) license from Meaghan E. Gerard at 32 Abercorn Street. The location is between Broughton Street and Congress Street in District 1. The applicant plans to continue to operate the business as a theatre. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Bell and unanimously carried. Ratnesh Lal for Lal’s Fuel-N-Pantry, requesting to transfer a beer and wine (package) license from 102 W. 37th Street to 1220 Montgomery Street. The new location is between W. Duffy Street and W. Henry Street in District 1. The applicant plans to continue to operate the business as a convenience store. (New location/existing business) Recommend approval. Alderman Bordeaux asked Mr. Lal what type of business the transfer was for. Mr. Lal replied a convenience store. Alderman Bordeaux asked Mr. Lal if he understood having an alcohol license comes with certain rules and regulations; if he understood that if he may or may not abide by those rules Council may or may not revoke the license; and if he understood Council does not enforce those rules sometimes. Mr. Lal responded yes to all questions. Hearing closed upon motion of Alderman Thomas, seconded by Alderman Hall and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Hall and unanimously carried. Toni Popovic for Toni Steakhouse, requesting to transfer a liquor, beer and wine (drink) license with Sunday sales from Cory J. Charles at 110 Eisenhower Drive. The location is between Abercorn Street and Forest Park Drive in District 4. The applicant plans to continue to operate the business as a restaurant. (New management/existing business) Recommend approval. Hearing closed upon motion of Alderman Hall, seconded by Alderman Thomas and unanimously carried. Approved upon motion of Alderman Thomas, seconded by Alderman Sprague and unanimously carried. ZONING HEARINGS Harold Yellin, Agent for Sue S. Gouse, Petitioner/Owner (File No. 14-003763- ZA), requesting approval to rezone 920 E. Victory Drive to an R-I-P (Residential-Institutional- Professional) district with the "unusual and extraordinary" provision of Sec. 8-3031(D)(1)(a) to include four conditions. The Metropolitan Planning Commission (MPC) recommends approval of the request to rezone the property to R-I-P with the “unusual and extraordinary” provision of Sec. 8-3031(D)(1)(a) to include the following conditions: 1. Uses shall be limited to all uses allowed in the R-6 district and to an owner-occupied inn with no more than five bedrooms available for transient guests. 2. Development standards shall be consistent with the R-6 district. 3. If the inn use is pursued, five off-street parking spaces shall be provided and may be located on the existing driveway and within the existing garage. The parking shall be managed by the property owner- operator. 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 4. Approval of the rezoning, including an inn, does not include approval of a short-term or vacation rental (i.e., the rental of an entire dwelling, either principal or accessory). Given the surrounding development, location on a four-lane arterial street, size of the lot (0.64 acres) and residence (8,400 square feet, including a 1,150 square foot carriage house), an inn (with no more than 5 bedrooms) would be as intensive or less intensive than some of the non- residential uses permitted by-right or with Zoning Board of Appeals approval in the R-6 district. Applying Sec. 8-3031(D)(1)(a) strikes a balance between the R-I-P and R-6 districts by continuing the R-6 uses and development standards and limiting the R-I-P uses to only an inn with limitations. This will allow an unusually large property and home on an arterial roadway next to a mixed use district to be used for a purpose that is not out of character with the residential nature of the property or of the surrounding area. Findings of fact that there are unusual and extraordinary conditions associated with the application, and that planned district classification is warranted because the following circumstances apply: i. The property fronts a street classified as an Arterial pursuant to Sec. 8- 3048 Street classification map, ii. The property has a minimum lot size of 20,000 square feet, which allows for compliance with required development standards such as parking, buffers, etc., iii. The property has a minimum lot width of 100 feet and thus maintains adequate separation between vehicular access points, iv. The existing building is of a size and design which is compatible with uses not allowed in the current zoning district, and v. The property is located directly across a street right-of-way or adjacent to a property that is within a Zoning District that permits the proposed land use(s) identified on the general development plan. (The hearing was continued from December 11, 2014.) Recommend approval with the additional finding of facts. Marcus Lotson, Metropolitan Planning Commission briefly discussed the details of the petition. Attorney Yellin stated he wanted to make it clear this is not a vacation rental. Ms. Gouse has owned the house for 14 years, she has renovated it and now wants to sell it. It has been for sale approximately 4 years without any takers. Ms. Gouse would like it to be an owner occupied inn. Alderman Sprague asked if they received approval from the Baldwin Park and Ardsley Neighborhood Associations. Attorney Yellin replied they did not get Ardsley Park because they’re not in Ardsley Park. Alderman Sprague replied but it is across the street she also asked if the approval was received from the neighbor next door. Attorney Yellin replied they received approval from their neighbors and they are not in objection to the plans. Alderman Bordeaux stated he appreciates all the hard work Attorney Yellin and his client have gone through. He also asked will the number of transient guest be limited. Attorney Yellin replied to his knowledge this was modeled after Thomas Square who has an identical ordinance. Alderman Hall that the statement “recommend approval with the additional finding of facts be explained to him. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 Attorney Stillwell stated he and City Manager Cutter discussed it and the MPC recommendations has some findings and facts which were outlined by Mr. Lotson the City Manager recommended the additions because the ordinance states you can adopt a zoning that has a development plan attached and limits the uses to what’s in the development plan if you have a property that has extraordinary circumstances attached to it. They felt it was important to outline the findings to Council as to what the extraordinary circumstances are in an attempt not to create a precedent for some property that does not fit the criteria. Normally, if you rezone a lot without this type of zoning, the person that owns the lot or the successor can put whatever uses are allowed in the zoning district on the lot. In this particular case because this would be a finding of extraordinary circumstances the zoning ordinance allows you to put very limited conditions on this particular property that would not be applicable to other R-I-P zones. Alderman Hall asked if approved today will those limited uses be placed on this particular property. Attorney Stillwell replied yes. Mayor Jackson stated she was asked by members of Council if she would get in contact with Alderman Osborne who is out ill, to see if she approves the request. Alderman Osborne stated she is in favor of the petition upon the City Manager’s recommendations. Alderman Sprague stated she opposes this particular action because there has been infill housing on Victory Drive in this area in the past years, all of which has been housing. Residents on her side of Victory Drive which is Ardsley Park are very desirous of it becoming and staying residential. She is against giving someone what they want to make it a more desirous piece of property to sell. Alderman Sprague stated she feels this sends a message that spot zoning is acceptable. Attorney Yellin stated he agrees he doesn’t think there is anything they can do to completely satisfy her, they’ve worked hard to be before Council. He stated they’ve agreed to the conditions, then there were additional condition which they agreed to and then there were more conditions on top of those conditions all of which they have agreed to. He disagrees it is not just about the money it is about the highest and best use for the property. Owners come and go all the time, Council frequently grants alcohol licenses and the person that stands before Council is different every time. He continued stating he appreciates her comments about Ardsley Park which she represents fervently, but they know if the association was neither for or against the changes it speaks volumes because if they were against the changes they would be in Council Chambers today speaking against. Attorney Yellin stated all properties should not be put in one pot because each property is different. Hearing closed upon motion of Alderman Bordeaux, seconded by Alderman Hall and unanimously carried. Approved upon motion of Alderman Hall, seconded by Alderman Bordeaux and carried, with the following voting in favor: Mayor Jackson, Aldermen Thomas, Bell, Bordeaux, Hall and Shabazz and Alderman Sprague voting against. Alderman Thomas stated to Mr. Lotson a few years ago he asked MPC for what the definition of a church is. Attorney Stillwell stated Geoff Goins, Zoning Administrator provided him, with the following information from the zoning ordinance which states a church is a building used for the primary purpose of religious worship. Mayor Jackson asked that Council continue to go through the agenda and discuss this matter at a later time. PETITIONS Steve Bowen of Signs of the South (Petitioner), representing Ryan Hughes, Secretariat International (Owner) for the benefit of L’Occitane (Tenant) – Petition 140446, requesting that the City allow encroachment of four (4) awnings protruding into the rights-of-way of 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 Broughton Street and Whitaker Street. The property is located at the southwest corner of Broughton Street and Whitaker Street, with an address of 101 W. Broughton Street. Two of the awnings are designed to protrude 5 feet into the right-of-way on Broughton Street and the other 2 awnings will protrude a similar distance on Whitaker Street. The awnings have been reviewed and approved for appropriateness by the Historic District Board of Review. This request has been reviewed by Real Property Services, Development Services and Public Works and Water Resources. Approval is recommended subject to: 1) the property owner entering into the City’s standard Revocable License Encroachment Agreement, 2) the awnings shall have a clear height of not less than eight (8) feet from finished grade, and 3) obtaining all applicable building permits. Recommend approval to allow encroachment of four (4) awnings at the right- of-way of 101 W. Broughton Street, as requested by Steve Bowen through Petition 140446, subject to the conditions noted. (A drawing is attached.) Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation Harold Yellin of Hunter Maclean Attorneys (Petitioner), on behalf of 5801 Abercorn Street LLC (Property Owner) – Petition 140532, requesting the City to approve a Drainage Easement Agreement, whereby an existing drainage ditch and associated easement across the property located at 5801 Abercorn Street will be modified as part of a redevelopment plan for the property. The subject property is more specifically located on the west side of Abercorn Street, immediately south of Johnston Street. It is formerly the site of the Ben Farmer Realty office, and a new hotel project is planned for the property. The petitioner is requesting approval to reduce the width of the existing open drainage easement by installing new piping. The proposed agreement includes the termination and release of the existing easement and establishing the new easement. This request has been reviewed by Real Property Services, Public Works and Water Resources, and the City Attorney's office. It is recommended that Council approve the new easement subject to the following conditions:  Property owner will be responsible for all costs associated with permitting and installing the pipe and modifications to the existing easement area, as well as all costs associated with continued maintenance and repair of the new easement.  Property owner will provide an as-built survey and easement plat to the City of Savannah upon completion of construction depicting, describing, and dedicating the new easement and associated improvements.  The easement plat will accompany the new easement agreement (which will simultaneously terminate and release the existing easement and establish the new easement), and both documents will be recorded in the public records.  At the completion of construction activities, a full inspection of the new drainage easement and associated infrastructure shall be performed and be subject to approval and 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 acceptance by the City of Savannah Public Works Department. Any deficiencies, including cleaning, shall be the responsibility of the property owner to cure and will be performed at no cost to the City. Recommend approval of the request that the City approve a Drainage Easement Agreement, which includes the modification of an existing drainage ditch across property known as 5801 Abercorn Street, as requested by Harold Yellin through Petition 140532. Further recommend authorization for the City Manager to sign and execute the new Drainage Easement Agreement for 5801 Abercorn Street LLC, subject to the conditions noted above and review and approval by the City Attorney. Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Alderman Sprague asked what Mr. Farmer is planning to do with the property. Alderman Thomas replied they are looking to build a hotel. ORDINANCES First Readings Reapportion City Council Election Districts. An ordinance to amend the Charter of the City of Savannah to reapportion the election districts from which members of the Mayor and Aldermen of the City of Savannah are elected. FIRST and SECOND READINGS Ordinance read for the first time in Council December 23, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Shabazz and unanimously carried. AN ORDINANCE TO REZONE 1137 AND 1143 MOHAWK STREET FROM P-R-M-12 (MULTI- FAMILY RESIDENTIAL – 12 UNITS PER NET ACRE) TO O-I (OFFICE- INSTITUTIONAL). AN ORDINANCE To Be Entitled AN ORDINANCE TO REZONE CERTAIN PROPERTIES FROM THEIR PRESENT P-R-M-12 ZONING CLASSIFICATION TO AN O-I ZONING CLASSIFICATION; TO REPEAL ALL OTHER ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER PURPOSES: BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, in a regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: The following described property be rezoned from its present P-R-M-12 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 zoning classification to an O-I zoning classification: BOUNDARY DESCRIPTION Commencing from a point [X: 965504.566328 Y: 724778.271547], located at the approximate intersection of the centerlines of Chaintree Drive and Mohawk Street, Thence proceeding along the centerline of Mohawk Street in a Northwesterly direction for approximately 290.573 ft. to a point [X: 965224.488302 Y: 724855.659586], said point being, THE POINT OF BEGINNING, Thence proceeding in a SW direction [S 15-17-56 W] along a line, for an approximate distance of 675.99 ft. to a point, Thence proceeding in a NW direction [N 74-30-9 W] along a line, for an approximate distance of 606.294 ft. to a point, Thence proceeding in a NE direction [N 15-18-58 E] along a line, for an approximate distance of 677.875 ft. to a point, said point being located on the approximate centerline of Mohawk Street, Thence proceeding in a SE direction along the centerline of Mohawk Street for an approximate distance of 606.099 ft. to a point [X: 965224.488302 Y: 724855.659586], said point being, THE POINT OF BEGINNING, The property is further identified by the Property Identification Number as follows: P.I.N. 2-0864-01-001 and 2-0864-01-063 SECTION 2: That the requirement of Section 8-3182(f)(2) of said Code and the law in such cases made and provided has been satisfied. That an opportunity for a public hearing was afforded anyone having an interest or property right which may have been affected by this zoning amendment, said notice being published in the Savannah Morning News, on the 25th day of November 2014, a copy of said notice being attached hereto and made a part hereof. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: December 23, 2014 Ordinance read for the first time in Council December 23, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Sprague and unanimously carried. 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND PART 6, LICENSING AND REGULATION, CHAPTER 1, BUSINESS AND OCCUPATIONS, ARTICLE R. TOUR SERVICE FOR HIRE, OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003); TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Section 6-1508 shall be deleted in its entirety and a new section 6- 1508 be inserted in lieu thereof as follows: Section 6-1508. Permit required. No person shall operate a tour service vehicle for hire or act or offer to act as a tour guide for hire within the city or play an acting role during a tour for hire, and no person who owns or operates a tour service company shall permit a tour service vehicle to be driven, and no tour service vehicle operating under a tour service company licensed by the city shall be driven at any time for hire, unless the driver of the vehicle or the person acting or offering to act as a tour guide for hire shall have first obtained and shall have then in force a tour guide permit issued under the provisions of this article; provided, however, that the operator of a tour service vehicle shall be exempt from the provisions of this section and in any case where a tour is being conducted by a licensed tour guide for hire who is present in the vehicle and who is conducting the tour instead of the operator of the tour service vehicle. use; That Section 6-1510 shall be deleted in its entirety and reserved for future That Section 6-1511 shall be deleted in its entirety and a new section 6- 1511 be inserted in lieu thereof as follows: Section 6-1511. Qualifications of applicant. An applicant for a tour guide permit under this article must be not less than 16 years of age. No permit shall be issued to any person who has been convicted of operating a motor vehicle while under the influence of intoxicating beverages or drugs within one year prior to the date of the application for such permit, or who has been convicted of the offense three or more times within five years prior to the date of the application for the permit. Nor shall a permit be issued to any person who has, within three years prior to the date of the application for such permit, been convicted of any crime of moral turpitude or who has, within three years prior to the date of the application for such permit, been convicted of a felony. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 ADOPTED AND APPROVED: December 23, 2014 Ordinance read for the first time in Council December 23, 2014, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Bell and unanimously carried. Alderman Sprague asked that this be explained. Assistant City Manager Pete Shonka stated when the City had to adopt the Coastal Stormwater Supplement years ago there are certain provisions in that when you’re redeveloping properties which state you have to reduce impervious area by 20%. Downtown where there is zero lot line requirements it’s difficult to do, this is a good way to pay into the City and make sidewalks and streets on a pervious surface through pervious pavers and achieve the same reduction which can open other developments. Alderman Sprague asked if it’s one for one every dollar that goes in goes to the area. Mr. Shonka replied yes. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND THE REVENUE ORDINANCE OF 2015, ARTICLE X. MISCELLANEOUS FEES, OF THE CITY OF SAVANNAH, GEORGIA (2015) TO PROVIDE FOR A STORMWATER MANAGEMENT CREDIT FEE; TO PROVIDE FOR EFFECTIVE DATES; TO REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Article X. Miscellaneous Fees, of the 2015 Revenue Ordinance be amended by adding thereto: Section 5. Stormwater Management Credit Fee The fee for purchasing credits to allow a developer to meet pervious surface requirements in certain areas shall be as follows. Bilbo Basin (a) Per Square foot $28.65 (b) Per Cubic foot $59.68 SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: December 23, 2014 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 RESOLUTIONS A RESOLUTION OF THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH AUTHORIZING THE MAYOR TO SIGN AFFIDAVIT OF EXECUTIVE SESSION. BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah as follows: At the meeting held on the 30th day of October, 2014 the Council entered into a closed session for the purpose of discussing Real Estate. At the close of the discussions upon this subject, the Council reentered into open session and herewith takes the following action in open session: 1. The actions of Council and the discussions of the same regarding the matter set forth for the closed session purposes are hereby ratified; 2. Each member of this body does hereby confirms that to the best of his or her knowledge, the subject matter of the closed session was devoted to matters within the specific relevant exception(s) as set forth above; 3. The presiding officer is hereby authorized and directed to execute an affidavit, with full support of the Council in order to comply with O.C.G.A. §50-14-4(b); 17 4. The affidavit shall be included and filed with the official minutes of the meeting and shall be in a form as required by the statute. Alderman Bell stated on behalf of Council the recent passing of Bishop William Gilbert. She stated the Resolution will be read at the funeral on Saturday at Pentecostal Deliverance Center on Bull Street which she will attend. A RESOLUTION ACKNOWLEDGING THE LIFE AND ACCOMPLISHMENTS OF BISHOP WILLIAM B. GILBERT BORN ON AUGUST 22, 1952, DEPARTED THIS LIFE ON DECEMBER 18, 2014. WHEREAS: Bishop William B. Gilbert, the Man…His Life...His Ministry was born on August 22, 1952, departed this life on December 18, 2014; and WHEREAS: Bishop William B. Gilbert was a man of vision, a leader of passion, short in statue, but a spiritual giant, a compassionate servant. He was a living legacy whose life spoke volumes and was read of men. Bishop Bill Gilbert blazed the trail in Christendom for over 39 years. Bishop Gilbert was known to be an electrifying preacher and had a mandate to build people in churches that they may build churches throughout the nations. He carried the glorious gospel throughout the United States, Europe and the Holy Land. He was characterized as a man before his time by many and was considered a forerunner in the Christian community as he introduced many new and innovative ideas and methodologies to many churches in the area; and WHEREAS: Bishop William B. Gilbert organized The Faith Hope Charity In Christ Evangelistic Ministries in 1979. By then, Apostle Bill Gilbert was known for his praise and his love for God. The popularity of the ministries grew quickly in the 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 Savannah community, and was recognized as the first Christian licensed outreach center in the state of Georgia; and WHEREAS: Bishop William B. Gilbert was a former Music Teacher in the public school system receiving a B.S. and Master’s Degree from Savannah State College (Now University). He received a Masters of Divinity from Continental Bible College and a Doctorate of Ministry from Oral Roberts University; and WHEREAS: Bishop William B. Gilbert was known as a recording artist for over 30 years, and has 5 CD’s to his credit and was named a recipient in the Savannah Gospel Music Hall of Fame in 2008. His signature song and testimony was “For All Of My Life I say Yes Lord!” He was an author of numerous books and articles; and WHEREAS: Bishop William B. Gilbert was the founder of the Pentecostal Ministerial Alliance of Savannah, Georgia, a group of organized Charismatic Ministers with a decree to bring about unity among Pentecostal Leaders and then among all brethren. The organization has been in existence for over 30 years; and WHEREAS: In 2005, Bishop Gilbert was consecrated Bishop Primate in the Lord’s Church. In October 2014, Bishop Gilbert was selected as Dean of Education for the Holy Communion of Churches, Impact Fellowship International Jurisdiction by Bishop Leonard Gibbs. We shall never forget his faithful service to the people of God and dedication to the church ministry. He is in the arms of the Lord and forevermore shall be at rest; and WHEREAS: Bishop William B. Gilbert leaves to cherish his memory a loving and devoted Mother, Cleo Gilbert; one Brother, Mr. Charles S. Gilbert, Augusta, Georgia; two loving and loyal Sisters, Ms. Charlesetta Gilbert McBride and Apostle Jackie Gilbert-Grant (Pastor Marty); Nieces, Nephews and other relatives; Spiritual Mother, Apostle Dr. Idell Cheever and many spiritual sons and daughters and the Sanctuary of Praise Christian Assembly Church Family. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Aldermen of the City of Savannah, Georgia acknowledges the lifetime accomplishments and service of Bishop William B. Gilbert to this community. Be It Further Resolved, that a copy of this resolution be presented to his family and made a permanent part of the records of the Savannah City Council meeting of December 23, 2014. ADOPTED AND APPROVED: DECEMBER 23, 2014. Upon motion of Alderman Bell, seconded by Alderman Shabazz and unanimously carried. MISCELLANEOUS Historical Markers – Cluskey Embankment Stores. The Historic Site and Monument Commission recommends approval of the request by the City of Savannah Department of 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 Research and Municipal Archives to erect historical markers for the Cluskey Embankment Stores (consisting of four individual interpretive panels) located east of City Hall on the Bull Street Ramp. Charles B. Cluskey, the architect of the Cluskey Embankment Stores (more commonly referred to as the Cluskey Vaults), was a renowned, trained architect and master builder. The four interpretive panels are entitled A Storeroom by Any Other Name, Charles Blaney Cluskey, One Building – Many Stories, and Vaulting Through Time. The panels provide information about the role the vaults played in Savannah’s commerce and maritime history; Charles B. Cluskey’s artistic and engineering works in Savannah and Georgia; the background of the vaults during the 19th through 21st centuries and the related local history; and ways local citizens became involved in civic engagement related to the vaults. One panel will be located within the mouth of each of the four vaults. They will be off-center, on the east side of each vault, adjacent to a bollard. Each panel is 24 inches high by 36 inches wide and will be mounted to two freestanding metal posts at a 45 degree angle. The pole height is 32 inches above the ground. The HPL (high pressure laminate) panels are full color, with a background shade of blue, reminiscent of blueprints, and contain text, photographs, drawings, maps, and other images. The panels have a 10 year warranty from the manufacturer. The panels and all associated work is fully funded by the City of Savannah in the amount of $5,978. The Escrow Payment is waived because this is a City- funded project on City-owned property. The Historic Site and Monument Commission recommends approval for four historical markers, as requested, because the proposed project meets the standards in the Master Plan and Guidelines for Markers, Monuments, and Public Art. Approved upon a motion by Alderman Thomas, seconded by Alderman Hall and unanimously carried, per the City Manager’s recommendation. Settlement of Damage Suit by Debbie Johnson-Greene vs. Mayor and Aldermen. Ms. Johnson-Greene filed suit in federal court seeking damages for alleged violations of federal employment law. The City Attorney recommends full and final settlement in the amount of $110,000. Recommend approval. Approved upon a motion by Alderman Thomas, seconded by Alderman Hall and unanimously carried, per the City Attorney’s recommendation. Settlement of Damages Claim by Deborah Tootle – Auto Liability. Ms. Tootle sustained injuries to neck and right shoulder resulting in two (2) surgeries and lost wages. The total amount of documented medicals and lost wages to date is $78,215. The collision occurred at Delesseps Avenue and the ramp to Truman Parkway. The liability features of the claim are clear and there is no contributory negligence by Ms. Tootle. A mediation was held and settlement was negotiated pending Council approval. The City Attorney recommends full and final settlement in the amount of $150,000. Recommend approval. Approved upon a motion by Alderman Thomas, seconded by Alderman Sprague and unanimously carried, per the City Attorney’s recommendation. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 Sale of Surplus Property – 2142 Cullman Street. The property at 2142 Cullman Street is developed with a wood-frame single-family residential building and accessory structure on 0.21 acres. The legal description is Lots 18 & 19 Block M Jasper Springs S/D Burney Ward, Savannah, and Chatham County, Georgia. The City provided the prior owner of this property with a home improvement loan in 2004. The owner passed away in November 2010. The City acquired the property in November 2013 when no heirs stepped forward to claim rights to the property or to seek to establish a loan repayment plan. On June 26, 2014, City Council declared the property as surplus to the City and authorized making it available for sale to the public. A request for proposal for the sale of the property to the public was issued. The City received two sealed bids. The highest and most responsive bid proposed renovating the property for use as rental housing and included a price of $10,500. This bidder has entered into a Letter of Intent to acquire the property at this price. A recent appraisal of the property conducted by an independent state certified appraiser reported a market value of $9,000. Staff recommends approval to sell the surplus property located at 2142 Cullman Street for $10,500 based on the highest and most responsive bid received. Approved upon a motion by Alderman Thomas, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. Christmas Holiday. City Manager’s recommendation of the inclusion of the day after Christmas being added to the City of Savannah holiday schedule beginning in 2014. Alderman Sprague asked how much it will cost and will there be a cost associated with it. City Manager Cutter replied she does not have a cost estimate, typically employees are scheduled to work and that is an expense that will be born whether the employee is at work or not. Typically a day after a holiday is not a very productive day especially a holiday such as Christmas so this is an opportunity to reward employees for hard work throughout the year. Alderman Sprague asked City Manager Cutter if she feels the employees earned it. City Manager Cutter replied yes, she does. Alderman Bell asked City Manager Cutter if she indicated this had been done in the past. City Manager Cutter replied it has happened in the past the motion before Council today is to add the day after Christmas to the holiday schedule beginning in 2014 wherein the holiday will continue henceforth. Alderman Bell asked what happens if Christmas is on a Friday. City Manager Cutter replied employees will get 2 days off Christmas Day and the following work day. Alderman Sprague asked if this also applies to the Police Department. City Manager Cutter stated it applies to all City employees, employees that are required to work will receive pay for actually working and an additional eight hours of holiday pay. Alderman Bordeaux asked are there any employees whose regular work day is a Saturday or Sunday and would their day off be that Saturday or Sunday if Christmas were to fall on a Friday. City Manager Cutter stated what that means is, the employee will be paid for working that day and eight hours of holiday pay. Upon motion of Alderman Thomas, seconded by Alderman Shabazz and unanimously carried per the City Manager’s recommendation. 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 TRAFFIC ENGINEERING REPORTS Reduction of Speed Limit on Burbank and Ventura Boulevards. The Traffic Engineering Department recommends that the speed limit on Burbank and Ventura Boulevards between Largo Drive and Montclair Boulevard be reduced from 30 MPH to 25 MPH based on residents’ complaints of excessive speed and the results of speed studies. The 25 MPH speed limits will establish uniformity of speed limits within the neighborhood. Burbank and Ventura Boulevards are in the Wilshire Estates neighborhood and are local residential streets. Results of speed studies conducted on both streets indicate that the pace of the majority of traffic is between 24 MPH and 33 MPH, the average speeds were 24 and 26 MPH, respectively, and the eighty-fifth percentile speeds were 31 and 33 MPH. Recommend that the speed limits on both Burbank and Ventura Boulevards between Largo Drive and Montclair Boulevard be reduced from 30 MPH to 25 MPH, and that a resolution to amend the radar permit be submitted to the Georgia Department of Transportation. Upon motion of Alderman Thomas, seconded by Alderman Shabazz and unanimously carried per the City Manager’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Bell, seconded by Alderman Thomas and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Coastal Workforce Services and Coastal Workforce Investment Board – On- the-Job Training (OJT) Contract No. PY13 OJT02 for Foreign Aid, INC/Auto Aid. Authorization to enter into agreements with sub-recipients and grant administration was approved on May 20, 2014 by the Coastal Workforce Investment Board. The City accepted a grant award from the Governor’s Office of Workforce Development (GOWD) Workforce Investment Act (WIA) Grant Program to provide Adult and Dislocated Worker Programs from October 1, 2013 – June 30, 2015. Foreign Aid, Inc./ Auto Aid will provide on- the-job training (OJT) for one (1) dislocated worker in Chatham County. The eligible participant will receive job training, preparation and placement services through the Coastal Workforce Services’ One Stop Contractor, Georgia Department of Labor-Savannah Career Center. Recommend approval. Lease Amendment – Galaxy Café. Galaxy Café, Inc. (d/b/a Olympia Café) leases space in the Gamble Building from the City of Savannah. Galaxy Café has been a tenant in the building since 1991; approximately 24 years. The original lease was for a term of ten years and provided two, five year renewal options. The tenant exercised both options and thus continued to lease the property from 2001 to 2006, and then again from 2006 to 2011. In 2008, a new lease was signed between the parties establishing a ten year term consecutive with expiration of the previous renewal period. Thus, the lease extended tenancy from January 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 2011 through December 2020. This lease provided one, five year renewal option. The lease was approved by City Council on April 10, 2008. The tenant has requested a new lease due to the recent recession. Business conditions are improving, and the Assistant City Attorney was consulted regarding the request. A lease amendment has been negotiated to adjust the annual increases to the monthly base rent. The tenant has agreed to the amended terms. Recommend authorization for the City Manager to execute. the amended lease with Galaxy Café (d/b/a Olympia Café). Recommend approval. Bacon Park Golf Course Fees – Contract Amendment. O.C. Welch Golf Properties, Inc. (WGP) began managing the Bacon Park Golf Course on February 1, 2014. To date, WGP has spent over $1.1 million in capital improvements, including the total renovation of nine holes designed by the renowned golf course designer Donald Ross. In early spring 2015 the remaining nine Donald Ross holes will be renovated. Per our contractual agreement, WGP is requesting a modest increase in various golf fees. With approval of the proposed fees, Bacon Park Golf Course will remain the most affordable public course in Chatham County as shown below: 18 Holes with Cart Bacon Park Golf Course $32.00 Henderson Golf Course $35.31 Hunter Golf Course $39.31 Crosswinds Golf Course $44.94 The proposed fees have been posted at the golf course. Recommend amending the contract with O.C. Welch Golf Properties, Inc. to provide for the proposed fees at the Bacon Park Golf Course, effective January 1, 2015 for the next four years (2015-2018). (The current and proposed fees are attached.) Recommend approval. Randolph and Broughton Street Water Improvements – Contract Modification No. 2 – Event No. 1119. Recommend approval of Contract Modification No. 2 to Savannah River Utilities in the amount of a reduction of $235,630.00. The original contract was for water main, sanitary sewer and storm sewer improvements intended to improve fire flow, enhance pressure delivery and water circulation. The contract also included the relocation of the sewer line from General McIntosh Boulevard to Randolph Street, an increase in sewer capacity, and the replacement of an aging portion of the existing storm sewer system along Randolph Street. A decrease in the total amount of the contract is the result of the field adjustment of quantities based on actual installation as well as City-requested changes. The total cost of the field adjustment is a reduction of $235,630.00. The adjusted contract price will be $1,550,279.00. This 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 modification includes a time extension of 275 days, making the final completion date of the project October 29, 2014. The cumulative total of the agreement requires Council approval of this modification. The original contract amount was $1,781.995.00. The second low bidder was Ruby Collins in the amount of $2,155,997.00. Recommend approval of Contract Modification No. 2 to Savannah River Utilities in the amount of a reduction of $235,630.00. Funds are available in the 2014 Budget, Capital Improvements Fund/Capital Improvement Projects/Contracts Payable/Randolph Street Water and Sewer Line Improvements (Account No. 311-0000-21128-SW727). Recommend approval. Commercial Building Plan Review Services – Annual Contract – Event No. 2621. Recommend approval to award a contract for Commercial Building Plan Review Services to NOVA Engineering and Environmental, LLC. The services will include commercial building plan review services, both standard and expedited, on an as-needed basis. This contract will be paid out of additional fees to be collected by Development Services for expedited plan review, included in the 2015 budget. The consultant will be paid a percentage of the City’s collected building permit fee for projects for which they perform the plan review. The method used for this procurement was the request for proposal (RFP), which evaluates criteria in addition to costs. The criteria evaluated as part of this RFP were the proposer’s qualifications, experience, methodology, references, and fees. Four proposers responded to the solicitation, and all four were deemed qualified following a review and evaluation of the stated criteria. The proposers submitted standard and expedited plan review fees as percentages of the City’s collected building permit fee. The plan review fee for both standard and expedited review was provided with and without including the mechanical, electrical and plumbing review. The fee includes all costs including labor, material and equipment to provide the plans examining service, and includes all reviews and re-reviews associated with each project. This fee will be paid on a per project basis. The building permit applicant will pay the additional fee for this service so it will not result in additional cost to the City. Proposals were received October 28, 2014. This proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net-30 Days. Funds are available in the 2015 Budget, General Fund/Development Services/Other Contractual Services (Account No. 101-2131-51295). A new fee has been established in the 2015 Budget for expedited plan review that will be used to pay for this contract. A pre-proposal conference was conducted and three vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. Recommend approval. Laurel Grove Cemeteries North Maintenance – Annual Contract Renewal – Event No. 2797. Recommend renewing an annual contract to procure grounds maintenance at Laurel Grove North Cemetery from Complete Lawn Care in the amount of $59,800.00. Services to be 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 performed under this contract include, but are not limited to, trash removal, mowing, trimming, leaf removal, wild growth removal, tree and shrub maintenance, and mulching. This is the last of three renewal options available. The reason for not selecting the low bidder was because they did not have the necessary experience or staff required to handle a contract of this size. Bids were originally received on June 30, 2011. Delivery: Bi-Weekly. Terms: Net-30 Days. The bidders were: L.B. Complete Lawn Care (Chatham County, GA) (D) $ 59,800.00 Best Landscape (B) $ 51,480.00+ Dean Forest Nursery, Inc. (F) $ 66,300.00 Martin and Brooks Landscape (C) $ 97,500.00 The Greenery, Inc. (D) $ 164,190.00 Funds are available in the 2014-2015 budgets, General Fund/City Cemeteries/Other Contractual Service (Account No. 101-6124-51295). A Pre-Bid Meeting was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (C)Indicates non- local, minority owned business. (D)Indicates non-local, non-minority owned business. (F)Indicates non-local, woman owned business. (+)Indicates low bidder not selected. Recommend approval. Brake Parts – Annual Contract Renewal – Event No. 2809. Recommend renewing an annual contract to procure brake parts from Fleetpride in the amount of $25,994.40. The brake parts will be used by Vehicle Maintenance to make repairs to City vehicles. This is the first of three renewal options available. Bids were originally received November 26, 2013. This bid was advertised, opened, and reviewed. Delivery: As Requested. Terms: Net 30 Days. The bidders were: L.B. Fleetpride (Pooler, GA) (D) $ 25,994.40 TPH Acquisition, LLC (D) $ 28,695.86 Funds are available in the 2014 and 2015 Budgets, Internal Service Fund/No Department/Inventory - Vehicle Parts (Account No. 611-0000-11325). A Pre- Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non-minority owned business. Recommend approval. Hydraulic Hose Components – Annual Contract Renewal – Event No. 2810. Recommend renewing an annual contract to procure hydraulic hose components from Savannah Driveline & Hydraulic in the amount of $57,000.00. The hydraulic hose components will be utilized 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 by Vehicle Maintenance to make repairs to City of Savannah vehicles. Savannah Driveline & Hydraulics was the only vendor to submit a complete bid. This is the first of three renewal options available. Bids were originally received November 26, 2013. This bid was advertised, opened, and reviewed. The bidders were: L.B. Savannah Driveline & Hydraulic (Savannah, GA) (B) $57,000.00 Tractor & Equipment Co., Inc. (D) (Partial Bid) $21,000.00 Funds are available in the 2014-2015 Budget, Internal Service Fund/Inventory - Vehicle Parts (Account No. 611-0000-11325). A Pre-Bid Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non- minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Delinquent Tax Collection Services – Annual Contract Renewal – Event No. 2812. Recommend approval to renew an annual contract for delinquent tax collection services from Delinquent Tax Services, Inc. The services will include the pursuit of delinquent taxes via standard collection notices, filing of tax executions, and searches for bankruptcy filings. The collection process will be cost neutral to the City with all costs for processing, materials, postage, and services at the expense of the contractor. The costs will be recovered by a flat fee from the taxpayers when delinquent accounts are paid to the City. The flat fee is $30.00 per collection with a balance of less than $50.00 and $50.00 per collection with a balance of more than $50.00. For collections of accounts at the levy and tax sale status, fees will be $170.00 per collection. The method of procurement for these services was the request for proposal (RFP), which evaluates other criteria in addition to cost. The criteria evaluated as part of this RFP were experience and qualification of the submitting firm, the methodology proposed for the collection process, references from previous clients, the firm’s capacity to manage accounts, and proposed cost. Proposals were received from six vendors and evaluated initially on the basis of qualifications, methodology, references, and capacity. Three proposers were found to be qualified and selected for further consideration. The recommended proposer has the ability and expertise to assist with personal property tax collection, bankruptcy administration, and excess funds administration. The recommended proposer also maintains an attorney on staff. This is the third of four renewal options available. Bids were originally received on October 18, 2010. Delivery: As Needed. Terms: Net-30 Days. The proposers were: 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 B.P. Delinquent Tax Services, Inc. (Monroe, GA) (D) $ 356,400.00 Government Tax Services (D) $ 336,600.00 Berkheimer Tax Administration (D) $ 222,003.00 This is a cost-neutral contract. A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non- minority owned business. Recommend approval. Motorola Service Agreement – Event No. 2815. Recommend approval to procure a six-month service agreement for the City's portable radio infrastructure from Motorola Solutions, Inc. in the amount of $99,946.68. This service agreement covers the support for all radio and dispatch equipment used throughout the City. The reason that this is a sole source is because Motorola is the original provider of the equipment currently in use throughout the City. It is critical to have maintenance and support from the original provider to ensure authorized, knowledgeable, and timely vendor support when necessary. Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Motorola Solutions, Inc. (Atlanta, GA) (D) $ 99,946.68 Funds are available in the 2015 Budget, Internal Service Fund/Information Technology/Data Processing Equipment Maintenance (Account No. 611- 1140-51251). A Pre-Proposal Conference was not conducted as this is a sole source procurement. (D)Indicates non-local, non- minority owned business. Recommend approval. Manhole Rings and Covers – Annual Contract Renewal – Event No. 2832. Recommend approval to renew an annual contract for manhole rings and covers from Ferguson Water Works in the amount of $115,168.00 and to HD Supply Waterworks in the amount of $6,816.00 for a grand total of $121,984.00. The rings and covers will be used by the Sewer Conveyance and Water Distribution Departments as replacements on water and sewer lines. The rings and covers are maintained in inventory at the Central Warehouse. This bid was awarded to the lowest bidders meeting specifications for each item. This is the last of three renewal options available. Bids were originally received August 30, 2011. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidders were: L.B. Ferguson Underground Waterworks (Pooler, GA) (D) $ 122,315.68 HD Supply Waterworks, Ltd. (D) $ 129,466.00 Neenah Foundry $ 132,452.00 Vallano Bros., Inc. (D) $ 155,811.00 Funds are available in the 2014 and 2015 Budgets, Water & Sewer Operating Fund/Sewer Maintenance/Construction Supplies & Materials (Account No. 521-2551-51340) and Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330). A Pre- 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 Bid Conference was not conducted as this is an annual contract renewal. (D)Indicates non-local, non- minority owned business. Recommend approval. Project DeRenne Phase III – Contract Modification No. 1 – Event No. 2837. Recommend approval of Contract Modification No. 1 to Kimley-Horn & Associates in the amount of $247,640.40. The original contract was for engineering and environmental consulting services for Phase III of Project DeRenne. Phase III included the development of preliminary design documents and an environmental assessment document for the project. The scope of work originally included transportation reporting, environmental assessment, boulevard option design and coordination, East and West DeRenne Avenue improvements, adjacent neighborhood coordination, public involvement, and project coordination. An increase in the total amount of the contract is the result of new additions to the scope of work. Summary changes in the project’s scope were identified as part of the project’s progress reports and periodic scope review meetings held in 2012 and 2013. Also included are the removal and deferral of existing scope items, such as property owner and neighborhood coordination and database preparation. The main changes to the scope of work are the addition of subsurface utility engineering, the addition of stormwater policy requirements as required by GDOT (Georgia Department of Transportation), and the incorporation of additional environmental requirements. The total cost of these changes is $247,640.40. The cumulative total of the agreement requires Council approval of this modification. The original contract amount was $2,804,404.00, making the total contract amount $3,052,044.40. This was a sole source procurement. Recommend approval of Contract Modification No. 1 to Kimley-Horn & Associates in the amount of $247,640.40. Funds are available in the 2014 and 2015 Budgets, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Project DeRenne (Account No. 311-9207-52842- TE309). Recommend approval. Deferred to the meeting of January 8, 2015 upon motion of Alderman Shabazz, seconded by Alderman Bell and unanimously carried. Aviation Village Sidewalks – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to enter into a contract with Glosson Enterprises, LLC in the amount of $123,800.00 for the Aviation Village Sidewalks – Phase II project, City of Savannah Event No. 2488. This project consists of, but is not limited to, providing all labor and materials to construct approximately 3,300 linear feet of concrete sidewalks, handicap ramps, thermoplastic striping, and handrail. The work shall also include all excavation, backfilling, compacting, and miscellaneous work associated with the construction as shown on the plans and specifications. The low bidder, Blount & Sons Concrete Finishing Services, said they did not visit the site and they did not attend the pre-bid meeting and said they did not take into consideration the extensive excavation required before the installation of sidewalks, the handrail specifications, the stamped concrete, etc., specified in the plans and discussed during the meeting, and they could not construct the project for their bid price and asked to withdraw their bid. Blount submitted 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 documentation with the required affidavit showing they had made mistakes in preparing their bid, and they were allowed to withdraw their bid. The bidders were: L.B. (D) Glosson Enterprises, LLC Acworth. GA $ 123,800.00 (C) Blount & Sons Concrete Finishing Svcs Moultrie, GA (+) $ 78,000.00 (D) Savannah Paving Company, Inc. $ 136,360.00 (F) Holland and Holland, Inc. $ 165,475.00 (D) Matriarch Construction $ 181,811.35 (D) First City Utilities, LLC $ 189,815.00 (E) E & D Contracting Services, Inc. $ 210,310.00 (C) Warner Construction Services, Inc. $ 222,708.00 (D) JHC Corporation $ 275,300.00 (A) Indicates local minority owned business. (C)Indicates non-local minority owned business. (D)Indicates non-local non-minority owned business. (E)Indicates woman owned business. (F)Indicates non-local woman owned business. (+)Indicates low bidder withdrew bid. Recommend approval. Relocate Airfield Maintenance Road Fencing – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with Commercial Fence Contractors in the amount of $52,990.00 for the Relocate Airfield Maintenance Road Fencing project, City of Savannah Event No. 2661. This work includes, but is not limited to, the installation of approximately 3,249 linear feet and the removal of approximately 2,781 linear feet of Air Operations Area security fencing in the Southwest Quadrant of the Airport out of the Taxiway Object Free Area of Taxiway C funded by an Airport Improvement Project (AIP) to correct an existing non-conforming condition. The bidders were: L.B. (D)Commercial Fence Contractors Orlando, FL $ 52,990.00 (D)T & T Fencing $ 76,117.00 (E)E & D Contracting Services, Inc. $ 124,593.00 (D)United Grounds Maintenance Service, Inc. $ 153,000.00 (D)Indicates non-local non-minority owned business. (E)Indicates woman owned business. Recommend approval. Runway 28 RSA Improvements and Road Relocations Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract with Quality Enterprises-USA, Inc. in the amount of $2,538,006.00 for Runway 28 RSA Improvements and Road Relocations project, City of Savannah Event No. 2679. The scope of work for this project includes clearing and grubbing; grading, excavation and embankments; drainage; duct bank construction for fiber optics; asphalt roadway construction and overlay; new 8’ security fence; utility relocation; pavement marking and signage; and sodding funded by AIP 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 to ready the site for the installation by the Federal Aviation Administration (FAA) next year of an upgraded localizer for Runway 10 and to correct the existing slope of the Runway 10 RSA overrun which is too steep to meet FAA standards. The bidders were: L.B. (D)Quality Enterprises-USA Chesapeake, VA $ 2,538,006.00 (D)R.B. Baker Construction $ 2,603,878.66 (F)Precision 2000, Inc. $ 2,787,019.00 (B)Indicates local non-minority owned business. (D)Indicates non-local non- minority owned business. (E)Indicates woman owned business. (F)Indicated non-local woman owned business. Recommend approval. Water and Sewer Agreement – Coastal Georgia Botanical Gardens. The Board of Regents of University System of Georgia has requested a water and sewer agreement for Coastal Georgia Botanical Gardens. The water and sewer systems have adequate capacity to serve this 2.9- equivalent residential unit development located on Coastal Gardens Drive. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. Water and Sewer Agreement – The Fairfield Inn. Shree Maha Laxmi, Inc. has requested a water and sewer agreement for The Fairfield Inn. The water and sewer systems have adequate capacity to serve this 46.9-equivalent residential unit development located off Martin Luther King, Jr. Boulevard and Oglethorpe Avenue. The agreement is consistent with policy directives given by the Mayor and Aldermen and has been reviewed and approved by the City Attorney for legal format. Recommend approval. The following announcements were made: Mayor Jackson stated Aldermen Johnson, Thomas and Bell have asked to work on the Youth initiatives with Carliss Bates and the community partners. The plan will be revealed in early 2015 which will include public safety, youth employment, enhancement of skill sets, educational system, juvenile justice system, faith based community, neighborhood associations, neighborhood community centers, youth facilities and families. They will bring suggestions and ideas back to Council to approve. Mayor Jackson also wished everyone a Merry Christmas, Happy Hanukkah, Happy Kwanzaa and Happy New Year she asked that we make it a safe holiday for the children and families in the City and do not forget why we celebrate this time of year. Alderman Shabazz reminded the citizens about the Young People summit she will host on December 26, 2014 beginning at 4:45 p.m. with a prayer vigil around the Liberty City Lake followed by the summit inside the Liberty City Neighborhood Center located at 1401 Mills B. Lane Blvd. She’s asking citizens of all ages to come out and be a part of the continuous efforts of the Mayor and Council to stop the violence and educate the youth. 24  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 Alderman Hall congratulated Olivia Foxworth, a 7th grader at DeRenne Middle School who is the 2014 Spelling Bee Champion. She will represent DeRenne Middle School in the District Spelling Bee time and place to be announced at a later date. Alderman Sprague wished everyone a happy and healthy holiday, she stated she knows there have been a great deal of sick people throughout the City who she will be praying for. She also congratulated the Benedictine Cadets who won the AA State Championship. Muffins with Mary Ellen will be held Wednesday, December 24, 2014 at Coffee.Deli in Habersham Shopping Village from 6:30 a.m. – 9:00 a.m. The Ardsley Park Neighborhood Association will have a meeting on January 13, 2015 to discuss public safety. She hopes to be able to give them a list of the short and long term efforts we are making as a City at that time. She hopes the coming year will be safer than the present in the City. Alderman Thomas announced the passing of Mrs. Josephine Murphy the wife Mr. John Murphy who a park in the Windsor Forest Neighborhood was named after earlier this year. He sent condolences on behalf of Council to the entire family. Alderman Bordeaux stated we live in a dark city that has been sieged by incredible meanness, selfishness, violence and a lack of respect for people in a world that seems dark. For some reason violence seems to be the way things are, we constantly read about horrible acts of cruelty and things which occur in the City and he doesn’t understand. He asked that we remember that light is coming into the world and darkness does not comprehend it. He ended by wishing everyone a Merry Christmas Alderman Bell wished all the citizens a very Merry Christmas and a blessed and Happy New Year. She also thanked the City Manager, staff, City Attorneys, Assistant City Attorneys, the Clerk of Council and staff and the all City employees who have helped to make Council look good with the services they provide. She also thanked the citizens for allowing her to serve them and stated she looks forward to serving them again in 2015. Mayor Jackson stated this has been a very trying year, a good year and a bad year but it has been a year of working together. She stated she’s thankful for what has been done and she thanked the City Manager and staff. She also thanked the staff in her office stating people don’t realize everything that comes in the building in a run of a day. She continued stating it seems to be a team effort when things come up and she’s grateful for all that is done by everyone. She also thanked the residents of the City of Savannah for having confidence in Council, she understands they will never please everyone and asked that everyone continues to pray for each other. City Manager Cutter thanked the Mayor and Alderman for all of their support throughout the year she said it is a blessing to work with elected officials that communicate well and have a wonderful staff that works hard each and every day and wished everyone a Merry Christmas. City Attorney Stillwell stated it is a pleasure to work for Council the City of Savannah and the citizens and wished everyone a Merry Christmas. 25  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING December 23, 2014 Council sang We Wish You a Merry Christmas and Mayor Jackson declared this meeting of Council adjourned. Dyanne C. Reese, MMC Clerk of Council 26