City Council

OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 CITY GOVERNMENT OFFICIAL PROCEEDINGS OF CITY COUNCIL SAVANNAH, GEORGIA January 22, 2015 The regular meeting of Council was held this date at 2:00 p.m. in the Council Chambers of City Hall. The Invocation was given by Pastor Marvin Lloyd, Little Bryan Baptist Church followed by the Pledge of Allegiance to the Flag. PRESENT: Mayor Edna Jackson, Presiding Mayor Pro-Tem Van Johnson, II Alderman Tony Thomas, Chairman of Council Alderman Mary Osborne, Vice-Chairman of Council Aldermen Carol Bell, Mary Ellen Sprague, Tom Bordeaux, John Hall Estella Shabazz (left at 2:50 p.m. to attend NBC Leo Board Meeting in Delaware), City Manager Stephanie Cutter City Attorney W. Brooks Stillwell Assistant City Attorney William Shearouse ABSENT: Assistant City Attorney Lester B. Johnson, III MINUTES Upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried the summary/final minutes for the City Manager’s briefing of January 8, 2015. Upon motion of Alderman Johnson, seconded by Alderman Thomas, and unanimously carried the summary/final minutes for the City Council meeting of January 8, 2015. PRESENTATIONS Alderman Johnson asked for a moment of personal privilege for a brief presentation. He stated he had the opportunity to speak last Sunday at St. Phillip A.M.E. Church on the Boulevard for Public Servant Day at which time they selected their Public Servant of the Year and presented a plaque to him on behalf of Mayor Jackson. He also presented a Certificate to the entire Council which he presented to Alderman Thomas, Chairman of Council. Mayor Jackson thanked Pastor Sweeney and asked the members of the church who were present in Chambers to please stand. Danny Britt, Coach of Benedictine, Mumia Orr, Paul West, Nolan McNamara, Matthew Voyles, Joshua Williams, Jack Muller, Stevie Powers, Joseph Holguin, Phillip Burke, Zachary Scott, Brandon Deloach, Drew Werntz, DJ Owens, Chance Jackson, Greg Soukhamnent, and Brad Stewart all Seniors of Benedictine appeared to be recognized for winning the 2014 Georgia High School Association Class AA State Football Championship in mid-December. This is the first Championship the team has won in 110 years. Council congratulated the coach and team for a 1  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 job well done. Eileen Baker, Director of Cultural Affairs stated they are very excited about the Black Heritage Festival as they are each year. The Cultural Affairs Commission is responsible for reviewing proposals from all of the art agencies and the Black Heritage Festival scored highest of all 18 agencies that applied. Ms. Baker introduced two members of the Cultural Affairs Commission Darren Bagley-Heath, Vice Chair and Tanet Taharka. Dr. Cheryl Dozier, Savannah State University, President expressed her excitement about the Festival stating this is SSU’s 16th year partnering with the Black Heritage Festival. Shirley James, Black Heritage Festival Chairperson stated they are present to extend the formal invitation to Council, and citizens for the 26th Black Heritage Festival. She briefly highlighted a few events that will take place and encouraged everyone to attend. The Festival, which runs February 1-21 at locations across the community is free and open to the public except where noted. Council congratulated Mrs. James and committee members for a job well done from its inception when it was a one day event to now a month long celebration for all ages. LEGISLATIVE REPORTS ALCOHOLIC BEVERAGE LICENSE HEARINGS As advertised, the following alcoholic license petitions were heard. No one appeared in objection to the issuance of these licenses. Terrence J. O’Hora for Flip Flop Tiki Bar & Grill, Inc. t/a Savannah Beach Bar & Grill, requesting a liquor, beer and wine (drink) license with Sunday sales at 117 Whitaker Street. The location is between State Street and Broughton Street in District 1. The applicant plans to operate as a full-service restaurant. (New management/existing business) Recommend approval. Mr. O’Hora stated it has been open for 3 years and they would like to turn the bar into a restaurant. He stated each Tuesday night will be Family Night if the license is approved because most restaurants in Downtown do not have places children can go. They will open each day at 11 a.m. for lunch. Alderman Johnson asked Mr. O’Hora if he understood having an alcohol license is a privilege and not a right and comes with certain rules and regulations that he must abide by; if he doesn’t abide by those rules and regulations the license can be revoked; if he promised to comply with those rules and regulations. Mr. O’Hora responded yes to all questions. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Approved upon motion of Alderman Osborne, seconded by Alderman Johnson and unanimously carried. Mr. O’Hora thanked Judee Jones for her assistance with the progress. He also stated he would like to thank the staff at Broughton Street because each time he goes to pay his water bill the staff is very pleasant. Mayor Jackson asked City Manager Cutter to relay the message. ZONING HEARINGS Christian Sottile, Agent (File No. 14-005549-ZA), requesting to rezone 1212 East Broad Street and 612, 614 and 616 E. Henry Street from P-R-4 (Four-Family Residential) and RM-25 (Multifamily Residential) to RIP-B (Residential-Institutional-Professional, Medium Density). The Metropolitan Planning Commission recommends approval. There are four parcels associated with this rezoning request. The residential structures have not been occupied in many years. The 2  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 commercial building has also been vacant for some time. The proposed RIP-B zoning category is compatible with surrounding land uses and the general development pattern in the immediate vicinity of the subject properties. The Tricentennial Comprehensive Plan Future Land Use Map designates the subject properties as Residential General, a compatible land use designation for the proposed zoning. Although compatible development could be established on the subject properties under the current zoning, the opportunity to introduce a mix of uses at a long blighted site could serve to spur further growth in the corridor. Recommend approval. Marcus Lotson, MPC briefly described the details of the petition. Alderman Osborne asked what the intent of the petitioner is. Mr. Lotson stated the petitioner is present if Council has question but he believes the plans are to renovate, remodel the site with a mixed used development of both residential and commercial uses. Hearing closed upon motion of Alderman Hall, seconded by Alderman Sprague and unanimously carried. Approved upon motion of Alderman Bell, seconded by Alderman Sprague and unanimously carried. Janet Kubista, Petitioner (File No. 14-004108-ZA), requesting to rezone 413 Whitaker Street from RIP-A (Residential Medium Density) to RIP-C (Residential Medium Density). The Metropolitan Planning Commission recommends denial. The subject property contains an existing commercial/residential building which houses retail uses on the ground floor. The existing R-I-P-A zoning classification and the proposed R-I-P-C classification allow a mix of residential and non-residential uses as is typical in a downtown area. The primary differences in the existing and proposed districts are the restaurant and lodging, and entertainment uses that are allowed in the R-I-P-C, including uses that permit the sale of alcoholic beverages. The R-I-P-C zoning classification does not exist in the vicinity of the subject property, however uses functionally similar to the petitioner’s proposed gift shop (with the exception of the sale of alcoholic beverages) are present in every property adjacent to or nearby the petitioner’s property. While the proposed use is undeniably innocuous, the more intensive uses permitted in the R-I-P- C district might not be compatible with the existing development pattern in the neighborhood, should the proposed use ever cease or the property change hands. The creation of an isolated R-I- P-C district solely to permit the sale of alcoholic beverages would be classic “spot zoning,” and in this case could have a negative effect on the adjoining properties. Recommend denial. Marcus Lotson, MPC briefly described the details of the petition. Janet Kubista stated she and her family are very excited to be in Savannah and joining the design district. She stated she would be happy with a limited alcohol package license to sell packaged bottles with the gift baskets. Alderman Johnson asked Mr. Lotson if the property changes hands will the use still be there for the location. Mr. Lotson replied yes the MPC staff had many conversations with Ms. Kubista to find something that would benefit her business because staff feels what she’s presenting is a use compatible with the development in the area. Attorney Phillip McCorkle stated he lives about 100ft from the business, and he likes her shop, but is asking that alcohol sales not be granted at the location as there have been 3 businesses in the building in the past 4 years. Hearing closed upon motion of Alderman Johnson, seconded by Alderman Sprague and unanimously carried. Denial approved upon motion of Alderman Osborne, seconded by Alderman Bell and unanimously carried per the City Manager’s recommendation. 3  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 PETITIONS Phillip McCorkle of McCorkle & Johnson LLP (Petitioner), on behalf of Mary B. Garrett (Owner) – Petition 140357, requesting that the City grant a Quit Claim deed or easement across two (2) portions of the Savannah-Ogeechee Canal right-of-way as depicted on the attached exhibit. The purpose of the petition is to clear title and provide legal (and physical) access to property owned by Ms. Garrett that is severed by the canal. More specifically, the Garrett property is comprised of approximately 170 acres located in Garden City at the terminus of Kelly Hill Road (a Chatham County right-of-way); said parcel identified as PIN 6-0879-02-001. The property consists of three (3) tracts separated by the Savannah-Ogeechee Canal (which is City owned and maintained). The property is also severed by the Seaboard Coastline railroad. The first area requested consists of 4,343 square feet and the second requested area consists of 9,733 square feet. According to Mr. McCorkle, the Garrett family has owned their property for more than twenty years. Both they and their predecessors have crossed the canal right-of-way via a dirt road that extends as a continuation of Kelly Hill Road. The petitioner recognizes that in 1992 Chatham County asked the City of Savannah for an easement for the purpose of developing a historic trail for public recreation use within the Canal’s right-of-way, and notes such a trail at the property has not been developed. Any conveyance to Ms. Garrett would remain subject to Chatham County’s rights previously granted in the easement. The petitioner has reviewed the Savannah-Ogeechee Canal Master Plan, and has had meetings with the Savannah-Ogeechee Canal Society’s Canal Master, and the society’s attorney. The Canal Society has no objection to his request on behalf of Ms. Garrett and a letter to this effect has been provided. This request has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and the Assistant City Manager of Utilities, Development and Construction Services. A non-exclusive easement for the sole purpose of providing legal and physical access across the canal to connect the petitioner’s properties, because the property is otherwise land-locked and Grantee has no other means of access except across the canal, would be subject to the following conditions:  The Grantee must acknowledge and agree to accommodate any future trail or other recreation use of the canal right-of-way as proposed by Chatham County or the Grantor;  Grantor reserves the right to enhance or modify the canal in the easement areas, irrespective of the impact such actions may have on Grantee as long as legal and physical access remains. Such enhancements or modifications may include, but not be limited to, improving or modifying the existing culvert that is in the canal at the easement areas, converting the canal crossing into a bridge, relocating the crossing, providing trails or other public pathways across the easement property, etc.;  In the event Grantee seeks to make any improvements or modifications in the easement areas, Grantee will provide proposed plans to the Grantor for approval, whose consent 4  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 and approval may be withheld at its sole discretion. Examples of such improvements or modifications may include, but not be limited to, the installation of sand, rock, paving, or other materials in the easement area. Any such approved modifications within the easement areas will be at Grantee’s sole expense and at no cost to the Grantor, and will be maintained by the Grantee at no cost to the Grantor;  Easement would terminate if another route of legal access is established;  Grantee agrees to provide indemnities and hold the Grantor harmless from any injuries, damages, or adverse conditions which may arise from Grantee’s use of the real property;  This is an easement and not a fee simple transaction, and the value of the easement will be based on 25% of the assessed unit value of the adjoining property applied to the easement area. In the event the Grantee defaults on any of these obligations, the easement will automatically terminate (subject to a notice and right to cure period) and all rights granted will revert back to the Grantor. Recommend approval of the request that the City grant a non-exclusive easement for access across the Savannah-Ogeechee Canal right-of-way to Ms. Garrett as requested by Phillip McCorkle through Petition 140357, subject to the conditions noted. Further recommend authorization for the City Manager to execute the easement document, subject to review and approval by the City Attorney. Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Jay Maupin of Maupin Engineering, Inc. (Petitioner), on behalf of Shree Narayana, LLC and Shree Maha Laxmi Inc. (Property Owners) – Petition 140494, requesting the City to terminate and release an existing 20’ City utility easement across the property located at 125 Martin Luther King, Jr. Boulevard and the adjoining property (PIN 2-0016 -22-011). The subject properties are more specifically located between Martin Luther King, Jr. Boulevard and Ann Street, north of Oglethorpe Avenue. The request relates to the redevelopment plan for the new Fairfield Inn Hotel and associated parking deck. The petitioner is requesting that the City terminate and release the existing easement, quitclaiming the property back to the associated property owners, as it is no longer being used for the purpose which it was established (for the placement of underground utilities). Upon further investigation, it has been determined that a portion of the easement also crosses the property located at 147 Martin Luther King, Jr. Boulevard, which is the gas station/convenience store located on the northwest corner of the Martin Luther King, Jr. Boulevard/Oglethorpe Avenue intersection, owned by PS Holdings, LLC (Mr. Henry Sharma). As the request referenced in this petition affects Mr. Sharma’s property, he has been contacted and has provided written acknowledgement and approval of the termination and release of the easement. If the request is approved by City Council, Real Property Services will also provide him with a termination and release of easement agreement, quitclaiming the portion of the easement area across his property to PS Holdings, LLC. The petition has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services with no objections offered. 5  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 Recommend approval of the request that the City terminate and release an existing 20’ City utility easement (that is no longer used for the purpose for which it was established) across the properties noted, as requested by Jay Maupin through Petition 140494. Further recommend authorization for the City Manager to sign and execute a Termination and Release Agreement regarding this easement and Quit Claim deeds, as applicable, subject to the review and approval by the City Attorney. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Katie Joyner (Petitioner) on behalf of Savannah Classical Academy – Petition 140485, requesting that the City declare surplus a 10 foot unopened lane located north of and abutting 1413 Grove Street. Savannah Classical Academy owns property adjoining on one side of this lane (to the north and west). The unopened lane contains approximately 750 square feet. The petitioner plans to assemble this property with other properties already owned by Savannah Classical Academy to facilitate an existing public charter school. The only other property owner adjoining to the south (located at 1413 Grove Street) was contacted to inquire of their interest in acquiring a portion of the lane, but they reported no interest in such an acquisition. Savannah Classical Academy is a non-profit corporation operating a public charter school at the former St. Pius community center property located at Anderson Street and Atlantic Avenue. Savannah Classical Academy offers a classic liberal arts based curriculum and currently serves grades K – 7. This redevelopment project is a catalyst that will improve the neighborhood. It is consistent with the City’s economic and community development objectives. The average assessed land value of the parcels adjoining this lane is reported by the Chatham County Board of Assessors at approximately $3 per square foot. Applying a unit value of $3 per square foot yields a property value of $2,250. The petition has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and the Savannah-Chatham Metropolitan Police Department. No objection or comments were noted. Recommend approval to declare surplus the 10 foot unopened lane located north of 1413 Grove Street in order to offer it for sale to the adjoining property owner as requested by Katie Joyner on behalf of Savannah Classical Academy through Petition 140485, at a price of $2,250. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Charles Singleton III of Coleman Company Inc. (Applicant), on behalf of 230/240 Broughton, LLC (Property Owner) – Petition 140523, requesting that the City allow encroachment within the Broughton Street right-of-way for the installation of trench drains within the sidewalk, and for construction of the front wall of the new 4-story retail building that is proposed for the site. The subject property is a combination of two lots and is addressed as 240 W. Broughton Street; located more specifically on the north side of Broughton between Jefferson Street and Barnard Street. The petitioner states there will be 4 (four) trench drains needed, which will transfer water from the downspouts within the front building wall, through the sidewalk, and out onto Broughton 6  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 Street through the existing curb face. The drains will lie flush with the sidewalk and will be covered with “heel-safe” slip resistant grates. The front wall of the building is proposed to align with the existing building frontages to the east and west which according to a modern survey indicates that it encroaches between 0.9” and 1.6’ over the property line and within the 75’ Broughton Street right-of-way. Because many of the buildings predate the right-of-way boundaries the front line of numerous buildings within the Historic District overlay the property line (including those to the east and west of said project). According to the petitioner approximately 14’-0” of sidewalk will remain between the proposed building encroachment and the edge of sidewalk at the Broughton Street curb line. This request has been reviewed by Real Property Services, Public Works and Water Resources, Development Services, and Park and Tree with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval to allow encroachment within the Broughton Street right-of-way for the installation of trench drains and for construction of the proposed new building’s front wall, as requested by Charles Singleton III through Petition 140523, subject to the conditions noted. Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Joshua Beckler of Coastal Canvas (Applicant), on behalf of Smith Bros. Butcher Shop (Tenant) and Liberty 535, LLC (Property Owner) – Petition 140509, requesting that the City allow encroachment within the E. Liberty Street right-of-way for the installation of (3) awnings over the sidewalk. The subject property is addressed 535 E. Liberty Street; located more specifically on the south side of Liberty between E. Broad and Price Streets. The awnings, as designed, will be installed on the front façade within the (3) window bays. The awnings range in width from 200” to 207” with each being 37” high and projecting 48”. Each will provide 10’ of vertical clearance from the sidewalk. This request has been reviewed by Real Property Services, Public Works and Water Resources, and Development Services with no objections offered. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval to allow encroachment within the E. Liberty Street right-of-way for the installation of (3) awnings over the sidewalk, as requested by Joshua Beckler of Coastal Canvas through Petition 140509, subject to the conditions noted. Recommend approval subject to the conditions noted. Approved upon a motion by Alderman Johnson, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. Ruari J. O’Sullivan (Petitioner) – Petition 140458, requesting that the City approve an encroachment of a sign onto the Whitaker Street right-of-way. According to Mr. O’Sullivan, the request for the encroachment is to erect a sign which will project out from the exterior of the building in conformity with nearby businesses and point toward the Southwest intersection of 7  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 Whitaker and W. Duffy Street. The sign is a wood sign weighing ten pounds and has the dimensions of 48 inches x 18 inches x 15 inches. The sign will hang from an ornate black metallic bracket, the dimensions of which are 52 inches x 6 inches x 1.5 inches, which will be bolted to the wood frame above the door by two 3/8 inches bolts. The longer edge of the sign will be bolted and will hang at least 120 inches (ten feet) above the ground. This request has been reviewed by Real Property Services, Public Works and Water Resources, Sanitation, and Development Services with no objections noted. Approval is subject to the property owner: 1) entering into the City’s standard Revocable License Encroachment Agreement, and 2) obtaining all applicable City issued permits. Recommend approval to allow encroachment within the Whitaker Street right-of-way for the installation of a business sign as requested by Ruari O’Sullivan through Petition 140458, subject to the conditions noted. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Bell and unanimously carried, per the City Manager’s recommendation. ORDINANCES First and Second Readings Ordinance read for the first time in Council January 22, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried. STOPPING, STANDING, AND PARKING RESTRICTIONS ON CLINCH STREET. AN ORDINANCE To Be Entitled AN ORDINANCE TO AMEND APPENDIX I, SECTION 219 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) PERTAINING TO SECTION 7-1091 OF SAID CODE TO PROVIDE THAT THE STREET NAMED HEREIN SHALL PROHIBIT STOPPING, STANDING AND PARKING AT ALL TIMES; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND, FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Appendix I, Section 219 of the Code of the City of Savannah, Georgia (2003), pertaining to Section 7-1091 of said Code, as amended, shall be amended by adding thereto the following: AMEND SECTION 219, STOPPING, STANDING AND PARKING PROHIBITED AT ALL TIMES TO INCLUDE 8  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 ENACT CLINCH STREET HOURS DURING WHICH STREET PARKING IS PROHIBITED On the north side of Clinch Street from 7:00 a.m. to 4:00 p.m. on Bulloch Street for 530’ to the west. school days. On the south side of Clinch Street from 7:00 a.m. to 4:00 p.m. on Bulloch Street to Hopkins Street. school days. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: January 22, 2015 John Bennett, Savannah Bicycle Campaign and Paula Kreissler, Director of Healthy Living and Community Development appeared to request the ordinance be amended to add language to the Infrastructure Project Section 6-303 stating “To the extent feasible and circumstantially appropriate, every street project shall incorporate Complete Streets Infrastructure to enable reasonably safe travel along and across the right of way for each category of user; provided that such infrastructure may be excluded upon written approval by the City Manager, where documentation and data from Traffic Engineering Department indicate that (followed by the instances noted below). Alderman Osborne stated she is on the CAT Board and if Ms. Kreissler has any recommendations of other areas the bicycles can be placed throughout the City she asked that the information be passed on to her. In addition, she stated more safety precautions need to be put in place for the cyclist at night Upon Alderman Johnson, seconded by Alderman Sprague and unanimously carried the ordinance was amended to add: provided that such infrastructure may be excluded upon written approval by the City Manager, where documentation and data from Traffic Engineering Department indicate that (followed by the instances noted below). Ordinance read for the first time in Council January 22, 2015, then by unanimous consent of Council read a second time, placed upon its passage, adopted and approved upon a motion by Alderman Thomas, seconded by Alderman Johnson and unanimously carried. COMPLETE STREETS ORDINANCE. AN ORDINANCE TO BE ENTITLED AN ORDINANCE TO AMEND THE STREETS AND SIDEWALK ORDINANCE ARTICLE 6 OF THE CODE OF THE CITY OF SAVANNAH, GEORGIA (2003) TO PROVIDE FOR COMPLETE 9  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 STREETS; TO PROVIDE FOR EFFECTIVE DATES; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH AND FOR OTHER PURPOSES. BE IT ORDAINED by the Mayor and Aldermen of the City of Savannah, Georgia, in regular meeting of Council assembled and pursuant to lawful authority thereof: SECTION 1: That Article 6, Streets and Sidewalks of the Code of the City of Savannah (2003) be amended by inserting a new Chapter 3 entitled “Complete Streets” as follows: CHAPTER 3. COMPLETE STREETS Sec. 6-301. - Purpose; Objectives. (a) Purpose. The purpose of this Chapter is to encourage healthy active living, reduce traffic congestion and fossil fuel use and improve the safety and quality of life of residents of the City of Savannah by providing safe, convenient and comfortable routes for walking, bicycling and public transportation. (b) Objectives. The objectives of this Chapter include: (1) encouraging City staff and affiliated agencies to consider and, to the extent practicable, implement the principles associated with complete streets; (2) creation of a comprehensive, integrated and connected transportation network throughout the City that supports community development and land use goals; (3) promotion of safe and efficient travel for street and sidewalk users; (4) continued use of best design standard, policy and guideline practices; and (5) recognition of the need for flexibility to accommodate a variety of streets and users. Sec. 6-302. - Definitions. (a) The following words and phrases, when used in this Chapter, shall have the following meanings unless the context clearly requires otherwise: (1) Complete Streets Infrastructure means design features that contribute to a safe, convenient or comfortable travel experience for users, including, but not limited to, features such as: sidewalks; shared use paths; bicycle lanes; automobile lanes; paved shoulders; street trees and landscaping; planting strips; curbs, accessible curb ramps; bulb outs; crosswalks, refuge islands; pedestrian and traffic signals, including countdown and accessible signals; signage’ street furniture; bicycle parking facilities; public transportation stops and facilities; transit priority signalization; traffic calming devices such as traffic circles, and surface treatments such as paving blocks, textured asphalt and concrete; narrow vehicle lanes; raised medians; and dedicated transit lanes. (2) Street means any public right of way, including arterials, connectors, alleys, ways, lanes and roadways by any other designation, as well as bridges, tunnels and any other portions of the transportation network. 10  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 (3) Street Project means the construction, reconstruction, retrofit, material alteration or substantial repair of any street, and includes the planning, design, approval and implementation processes. (4) Users means individuals that use streets, including pedestrians, bicyclists, motor vehicle drivers, public transportation riders and drivers and people of all ages and abilities, including children, families, older adults and individuals with disabilities. (5) Sidewalk means that portion of a street between the curb lines, or the lateral lines of a railway, and the adjacent property lines, intended for use by pedestrians. Sec. 6-303. - Infrastructure Projects. (a) The City shall undertake feasible and circumstantially appropriate measures to make Complete Streets practices a regular part of its day-to-day operations, including applying pertinent principles to appropriate transportation projects and programs. (b) To the extent feasible and circumstantially appropriate, every street project shall incorporate Complete Streets Infrastructure to enable reasonably safe travel along and across the right of way for each category of user; provided that such infrastructure may be excluded upon written approval by the City Manager, where documentation and data from Traffic Engineering Department indicate that: (1) Use by non-motorized users is prohibited by law; (2) The cost would be excessively disproportionate to the need or probable future long- term use of the concerned street; (3) There is an absence of current or future need; (4) Inclusion of such infrastructure would be unreasonable or inappropriate in light of the scope of the project; or (5) The Traffic Engineering Department deems application of such principles inconsistent with the street project. (c) When feasible and economically viable, the City shall attempt to incorporate complete streets infrastructure into existing public streets to improve the safety and convenience of users. (d) The staff of appropriate City departments, as designated by the City Manager from time-to- time, shall review and develop or revise proposed revisions to plans, zoning and subdivision codes, procedures, rules, regulations, guidelines, programs, templates, design manuals and other pertinent documents in accordance with their respective areas of expertise. In coordination with the Savannah-Chatham County Metropolitan Planning Commission, Chatham Area Transit and Georgia Department of Transportation, as appropriate, staff shall consider and, when practical, integrate, accommodate and balance the needs of all users in street projects. 11  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 (e) The City shall encourage its planners, civil and traffic engineers, project managers, plan reviewers, inspectors and other personnel responsible for the design and construction of streets to attend training concerning complete streets infrastructure principles. Sec. 6-104. - Data Collection, Standards and Public Input. (a) [Appropriate City Department or Official] shall implement, administer and enforce the provisions of this Chapter. [He/she/it] is hereby authorized to issue rules and regulations consistent with the provisions of this Chapter and shall have all necessary powers to carry out and enforce Chapter 3. (b) [Appropriate City Department or Official] shall oversee creation, implementation and administration of a program to include data collection, specification of performance standards with measurable benchmarks and procedures for incorporation of input from other agencies and the public in setting policy as it pertains to complete street infrastructure projects. (c) All initial planning and design studies, health impact assessments, environmental reviews and other capital projects requiring funding by or approval from the City of Savannah shall: (1) discuss and evaluate the effect of the proposed project on safe travel by all users; and (2) identify measures to mitigate any adverse impacts on travel that may be identified. SECTION 2: All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. ADOPTED AND APPROVED: January 22, 2015 RESOLUTIONS Dorothy Barnes-Pelote. A resolution honoring the life and contributions of former State Representative Dorothy Barnes-Pelote who passed on January 18, 2015. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Bell and unanimously carried. WHEREAS: Former State Representative Dorothy Barnes-Pelote was born December 30, 1929, in Lancaster, South Carolina. She was the daughter of the late Ethel Coleman Green and Abraham Barnes, widow of the late Maceo Roosevelt Pelote, died on January 18, 2015 surrounded by her family; and WHEREAS: Representative Pelote attended public schools in Lancaster, South Carolina and graduated from Allen University in Columbia, South Carolina, and further studied at Savannah State University, she was a resident of Savannah for over 50 years, retiring as an educator after 30 years with the Chatham Savannah Schools; and WHEREAS: Representative Pelote also served as a member of the Chatham County Commissioners. She was affiliated with the A.M.E. Church and was a member of Connors Temple Baptist Church; Zeta Phi Beta Sorority, Inc., Phi Delta Kappa; International Order of the Eastern Star and the Martin Luther King, Jr. Observance Day Association, Inc.; and 12  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 WHEREAS: Representative Pelote served in the Georgia General Assembly for House District 149 since 1992 where she worked tirelessly to pass many resolutions and bills that benefitted not only citizens of Savannah, but the entire State of Georgia. A few of the most notable ones include: Substantial input in a price gauging bill prohibiting raising prices during a catastrophe of floods and hurricanes; a juvenile bill which provides for parents to receive counseling; a carbon monoxide bill which alerts citizens to dangers of poisonous gases; a flood plain bill which requires landlords to notify potential renters and buyers that a property is located in a flood plain; required the State Board of Education to develop a rape prevention and personal safety education program for grades 8 through 12; and in 2000 got House Resolution 143 passed designating April as “Ovarian Cancer Awareness Month” in Georgia. She was instrumental in getting a bill passed which mandates that Assistant Magistrate Judges be elected, rather than appointed; and WHEREAS: Representative Pelote was successful in repeatedly getting money from the Governor’s Discretionary Fund for local initiatives; secured millions of dollars for various entities within her district for community improvements and was instrumental in having a traffic light installed on Bay and Graham Streets. She was the first African American Woman from Chatham County to have served on two levels of government, locally and at the state level; and WHEREAS: Representative Pelote received numerous awards and commendations: The 1995 Legislative Service Award by the Association of County Commissioners of Georgia for being one of Georgia’s most effective legislators; a Certificate of Commendation for Dedicated and Professional Service from the Georgia Emergency Management Agency (GEMA); a recipient of the 1997 Martin Luther King Phenomenal Award; the Georgia Funeral Home Practitioners Community Award; the 1998 Hudson Hill Community Award; the 1999 ILA Local 1414 Humanitarian Award; Alpha Kappa Alpha Sorority, Inc.; Mrs. Mozella Collier Volunteer Service Award; The First Bryan Baptist Church Outstanding Political Religious Educator; and the Community Service Award as WTOC Hometown Hero. In 2000, she was selected as one of the 50 MOST INFLUENTIAL BLACK WOMEN IN GEORGIA and in 2012, received The Arthur Gignilliat, Jr., Public Service Award from the Chatham County Democratic Committee; and WHEREAS: Representative Pelote is the mother of two daughters, Deborah P. Allen and Miriam P. Heyward. She has three grandchildren, NaSharra Nicole Allen, Lamar Maceo Heyward, and Stanley Quinton Heyward. NOW, THEREFORE, BE IT RESOLVED that The Mayor and Aldermen of the City of Savannah on behalf of its citizens recognize and acknowledge the accomplishments of former State Representative Pelote as a public servant whose commitment to her local Savannah community is evident by the legacy she leaves behind as the “people’s-lawmaker” and lived a life that makes most workaholics look like slackers. The motto she lived by was “It is Impossible to Serve God without Service to Your Fellow Man”. BE IT FURTHER RESOLVED that a copy of this resolution be made a part of the permanent records of the Savannah City Council meeting of January 22, 2015 and a copy be delivered to her family with our condolences and appreciation for her many contributions to Savannah and Chatham County. 13  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 ADOPTED AND APPROVED: January 22, 2015 Termination and Release of Utility Easement. Approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. A RESOLUTION TO AUTHORIZE THE EXECUTION OF “TERMINATION AND RELEASE OF EASEMENT” AGREEMENTS PERTAINING TO A PRIOR EASEMENT ACROSS PROPERTIES LOCATED BETWEEN MARTIN LUTHER KING JR. BOULEVARD AND ANN STREET, NORTH OF OGLETHOPRE AVENUE. WHEREAS, there is an existing 20 foot utility easement running from Martin Luther King Jr. Boulevard, west, to Ann Street, lying across three properties known as 135 Martin Luther King Jr. Boulevard (PIN 2-0016 -22-010), 147 Martin Luther King Jr. Boulevard (PIN 2-0016 -22-008 , and the easterly property located north of Oglethorpe Avenue at Ann Street (PIN 2-0016 -22- 011), owned by separate parties: Shree Maha Laxmi, Inc, Shree Narayana, LLC, and PS Holdings, LLC, respectively; and WHEREAS, the Mayor and Aldermen of the City of Savannah find that the 20 foot wide utility easement shown as “Existing 20’ Utility Easement” on a plat recorded in Book 35-P, Page 47 is no longer required and has been abandoned; and WHEREAS, the Mayor and Aldermen of the City of Savannah are authorized by Georgia Law OCGA 36-37-6 (g) to sell or convey narrow strips of land, whether owned in fee or used by easement, to abutting property owners; subject to certain conditions; and WHEREAS, City Ordinance Section 6-106 authorizes the Mayor and Aldermen of the City of Savannah to sell to abutting property owners, for such compensation as may to the Mayor and Aldermen of the City of Savannah seem reasonable and just, such streets, lanes, alleys, or ways which no longer serve the particular purpose for which they were established. NOW, THEREFORE, for ten dollars and other consideration, the Mayor and Aldermen in regular meeting assembled, present and voting in the affirmative, approve the termination and release of the above-referenced easement to the three adjoining property owners as follows: Shree Maha Laxmi, Inc, Shree Narayana, LLC, and PS Holdings, LLC, the owners of record of the property. The Mayor and Aldermen further authorize the City Manager to execute the “Termination and Release of Easement” Agreements in conformance with this Resolution. ADOPTED AND APPROVED: January 22, 2015 2015 City of Savannah Municipal Elections. Approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. 14  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 A RESOLUTION FOR THE 2015 CITY OF SAVANNAH MUNICIPAL ELECTIONS, SETTING THE QUALIFYING FEE AND APPROVING CONTRACTING WITH THE CHATHAM COUNTY ELECTIONS BOARD TO CONDUCT THE ELECTION. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Aldermen of the City of Savannah that the Municipal Election for the Offices of Mayor and Aldermen of the City of Savannah will be held Tuesday, November 3, 2015 to fill all vacancies for Mayor, Aldermen at Large Posts 1 and 2, and Aldermanic Districts 1 through 6. The qualifying fee is 3% of the total gross salary of the elected official’s salary paid in the preceding calendar year including all supplements authorized by law. BE IF FURTHER RESOLVED, that the Clerk of Council notifies the Chatham County Elections Board that the City of Savannah authorizes a contract with them to conduct the election. ADOPTED AND APPROVED: January 22, 2015. Resolution Endorsing State Funding for Extension of Hutchinson Island Riverwalk. Approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. A RESOLUTION BY THE BOARD OF COMMISSIONERS OF CHATHAM COUNTY AND THE MAYOR AND ALDERMEN OF THE CITY OF SAVANNAH TO RESTORE STATE FUNDING FOR THE SLIP 1 RIVERWALK ON HUTCHINSON ISLAND FOR PURPOSES OF FURTHERING STATE AND LOCAL ECONOMIC DEVELOPMENT AND TOURISM GOALS WHEREAS, the State of Georgia, Chatham County and City of Savannah have partnered during the past 15 years to fund capital projects on the Savannah River, which have met state and local economic development and tourism goals by boosting spending and earnings by more than $300 million annually and serving as a catalyst for more than $1 billion in private capital investment; and WHEREAS, in 2008, the Georgia Department of Transportation de-authorized a Federal Highway Administration grant to Chatham County for the extension of the riverwalk around the land-based perimeter of Slip 1 on Hutchinson Island and dredging to develop a marina within Slip 1 due delays in environmental permits and inadequate funding to complete the project; and WHEREAS, Chatham County and the City of Savannah request that the State of Georgia in 2015 continue the partnership to develop city and county projects on the Savannah River which meet state and local economic development and tourism goals and restore funding to extend the Hutchinson Island riverwalk by 1,850 linear feet along Slip1, which would connect proposed commercial development and hotels to the Savannah International Trade and Convention Center, which the Georgia World Congress Center manages, and developing Slip 1 into a marina which becomes a berth destination for recreational vessels from the intercoastal waterway; and 15  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 WHEREAS, the Slip 1 riverwalk extension would also boost state tourism goals by creating an interpretive history of Savannah’s maritime heritage which relates the port’s importance from the settlement of Georgia through its emergence as major southeastern port and its rise during the modern era to become the Georgia Port of Savannah, an economic engine for the entire state and southeastern United States; and WHEREAS, the Slip 1 project would also serve as a catalyst on the neighboring parcel for $360 million in private investment, which would create sustained employment of 1,304 jobs and on an annual basis generate more than $10 million in local and state tax revenues, and thereby increase the value of the adjoining 90 acres owned by the Georgia Ports Authority. NOW, THEREFORE, the Board of Commissioners of Chatham County and the Mayor and Aldermen of the City of Savannah request that the Georgia General Assembly in 2015 continue its partnership in the development of riverfront improvements in Savannah, Chatham County, by restoring funding for the riverwalk extension along Slip 1 on Hutchinson Island, which will further state and local economic development and tourism goals and encourage private commercial investment, as follows: 1. Funding from the State of Georgia would total $14 million project to extend the riverwalk along the land-based perimeter of Slip 1 and develop a marina on Hutchinson Island, Savannah, Georgia. Besides the public investment, the project would promote new visitor spending and encourage private investment in commercial improvements which would not only increase local and state revenues by $10 million annually but create 1,304 sustainable jobs in construction and employment. 2. Chatham County holds fee simple title or easements to the property where the riverwalk extension would be situated and could transfer title to the State of Georgia for purposes of any funding, including for issuance of bonds. 3. The Slip 1 riverwalk project stands “shovel ready.” Chatham County has completed design and engineering and has obtained all necessary permits and received approval from the U.S. Army Corps of Engineers to proceed. The Georgia Department of Transportation has reviewed and approved the design and engineering and executed a Local Project Agreement. FURTHERMORE, a copy of this resolution shall be provided to members of the Chatham County Legislative Delegation. ADOPTED AND APPROVED: January 22, 2015. City of Savannah Participation in the Solarize Tybee Program. Approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. A RESOLUTION: AUTHORIZING CITY OF SAVANNAH RESIDENTS AND BUSINESSES TO PARTICIPATE IN THE SOLARIZE TYBEE PROGRAM. 16  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 WHEREAS, the Solarize Tybee Program aims to increase community adoption of solar photovoltaic (PV) projects within all jurisdictions within Chatham County; and WHEREAS, solar PV systems provide a clean energy alternative that can offset energy costs for building operators, owners and residents; and WHEREAS, the City’s Comprehensive Plan promotes energy efficient development strategies to ensure a sustainable environment and community; and WHEREAS, the City adopted the “Greenest County in GA” resolution, which promotes an increase in community renewable energy use and production and a decrease in the use of energy sources that emit greenhouse gases; and WHERAS, the City adopted the Governor’s Energy Challenge to reduce carbon emissions by 15% of 2007 levels by 2020; and WHEREAS, the Program will combine the purchase of multiple residential and commercial solar PV installations within Chatham County to provide opportunities to realize economies of scale for the installer, and ultimately, cost savings for the customer; and WHEREAS, City of Savannah residents and businesses within the City wish to take advantage of such potential discounts when purchases are made at large volumes; IT IS, THEREFORE RESOLVED THAT: The City Council of the City of Savannah, Georgia authorizes the option to participate in the Solarize Tybee Program to City of Savannah residents and businesses, and expresses its support for such efforts that address the implementation of energy efficiency and renewable energy. ADOPTED AND APPROVED: January 22, 2015. MISCELLANEOUS Pension Plan Funding Policy. The City of Savannah Employees’ Retirement Plan (the Plan) is a defined benefit retirement plan offered to all eligible employees of the City. Benefits of the Plan are funded by participant contributions, employer contributions and earnings on Plan investments. Accounting standards for the inflows, outflows, liabilities and assets of the Plan are set by the Governmental Accounting Standards Board (GASB). GASB has issued new pronouncements, GASB Statements 67 and 68, which establish new financial accounting and reporting standards for the Plan. These new standards require the City of Savannah to adopt and disclose a funding policy with regards to the Plan. The funding policy is intended to guide the City, the Pension Board and Fund’s actuary in developing contribution amounts to be made by the City to the Fund. The main objectives of the funding policy are to ensure the financial health of the Plan, fund benefits in a systematic and orderly fashion and to comply with all applicable laws regarding minimum funding standards. 17  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 The funding policy, as proposed, conforms to the City’s current and past practice of funding the Plan based on an annual actuarial valuation that meets generally accepted actuarial practices and procedures. In addition to funding standards, the policy defines the actuarial methods and assumptions to be utilized for each annual valuation. Recommend approval. Approved upon a motion by Alderman Osborne, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. Intersection Improvements at Jimmy DeLoach Boulevard and Crossroads Boulevard (TE0906) – Funding Agreements and Capital Improvement Program Adjustments. The City of Savannah desires to supplement its currently adopted capital improvement plan with a project to improve the traffic flow and public safety at the intersection of Jimmy DeLoach Boulevard and Crossroads Boulevard. This project will consist of widening the north bound approach of Crossroads Boulevard to accommodate dual left turning lanes. The project will also extend the currently existing right turn lane on Crossroads Boulevard. The current cost estimate for the project is $800,000. Proposed funding for the project consists of several sources. Both the Georgia Department of Transportation (GDOT) and the Savannah Economic Development Authority (SEDA) have committed to fund $200,000 each for the project. The City of Savannah will provide the additional $400,000 for the project from two different sources. City of Savannah capital contingency funds will be used to fund $182,000 and unallocated SPLOST IV funds (2003-2008) will provide $218,000. The SPLOST IV funds became available when project SP0115 (Fernwood/Parkwood Curb and Gutter) was completed under budget. The funding plan for project TE0906 is summarized below. Source Funding Proposed GDOT funds $200,000 SEDA funds $200,000 Capital contingency funds $182,000 SPLOST IV funds $218,000 Total Funds $800,000 It is recommended that City Council authorize the City Manager to execute the fiscal year 2015 capital improvement plan adjustments required to establish and fund project TE0906 and also execute funding agreements with GDOT and SEDA. Recommend approval. Alderman Johnson stated this is the epitome of public/private partnerships as this area is currently the fastest growing part of the community not just in terms of people but in terms of infrastructure, the growth of the Business Park and Gulfstream and it was a dangerous situation. He stated this allows a variety of individuals to contribute funds to help provide the needed traffic improvements in the area which will not only make it a safer environment but also eliminate some of the wait time. Alderman Hall asked why the funds that came from SPLOST IV for the Fernwood/Parkwood Curb and Gutter project couldn’t stay in that area. City Manager Cutter replied the funds could stay in the area but the project has been completed and this issue with the intersection at Jimmy DeLoach Boulevard and Crossroads Boulevard is a safety issue that is critical. Alderman Hall asked how much was taken from the project. City Manager Cuter replied $218,000 which was left in the CIP. Alderman Johnson stated that clears the account. Mayor Jackson stated funds were let in the account because the lawns of some citizens were destroyed 18  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 and they never went back to repair them. She also stated that intersection is an accident waiting to happen. Alderman Hall stated he feels the funds could have been used for another project in that area. Alderman Johnson stated SPLOST projects are very defined projects in this case the funds were left over from a project that came in under budget and has been completed. Alderman Thomas referred to Alderman Hall stating he just found funds last year after 28 years from a project for sidewalk improvements, he understands the frustrations of his colleague but when dealing with SPLOST funds the funds sit in pots all over the place. Alderman Sprague stated she understands where Alderman Hall is coming from and feels when a certain amount of money is designated for a certain project, and it is not used for that project she feels projects in that district should get first priority of the remaining funds because the voters of that district voted for the improvements in their area and would like to see them stay there. She added in general if the City Manager can use the funds in the designated district it would be better because she is very uncomfortable with the moving around of funds. Mayor Jackson asked that the item be pulled from the agenda until a discussion could be held on the item. City Manager Cutter stated there has been a tremendous amount of expansion in this area we cannot delay the project. If Council prefers to take the funds from General Fund Reserves that can be done, but the project cannot be held up. She continued stating as she promised Council, SPLOST funds would not be moved without approval this is an example of what was promised. At some point in time this will affect every district and funds may have to be moved between districts. This project is extremely important and is a safety issue for the City of Savannah. Alderman Hall stated in the spirit of cooperation for safety, he will approve. Approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. BIDS, CONTRACTS AND AGREEMENTS Upon a motion by Alderman Thomas, seconded by Alderman Hall and unanimously carried, the following bids, contracts and agreements were approved per the City Manager’s recommendations: Ferry Shelter Landing Agreement. Recommend authorizing the City Manager to sign an agreement with Savannah Mobility Management, Inc. (SAMMI) for the Ferry Shelter Landing to provide an intermodal stop for the Savannah Belles Ferry System, River Street Streetcar and convention shuttles. This project is part of the Visitor Mobility Plan approved by Council in 2006 to improve mobility options. Through the agreement, SAMMI will reimburse the City for the construction of the Ferry Shelter Landing. The project is located on a City of Savannah easement which is east of the Hyatt Hotel Harborview Room and west of the African American Monument between River Street and the Riverwalk at the foot of City Hall. Recommend approval to authorize the City Manager to enter into the Ferry Shelter Landing Agreement with SAMMI. Recommend approval. Alderman Thomas recused himself from the vote. Upon motion of Alderman Johnson, seconded by Alderman Osborne and unanimously carried per the City Manager’s recommendation. 19  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 Coastal Workforce Services and Coastal Workforce Investment Board – Contract for Sub- Recipient No. 1- Contract Number: 2014 GADOL-01. Authorization to sign and enter into agreements with sub-recipients and grant administration was approved on December 11, 2014. The City accepted grant awards from the Georgia Department of Economic Development- Workforce Division (GDEcD-WFD) Workforce Investment Act (WIA) Grant Program to provide Adult and Dislocated Worker Programs from October 1, 2014 – June 30, 2016 to support “One–Stop” Career Centers that provide job training, preparation and placement services. These services are provided in the Coastal Workforce Services and Investment Board’s ten county region consisting of Bryan, Bulloch, Camden, Chatham, Effingham, Glynn, Liberty, Long, McIntosh, and Screven counties. Funds are budgeted for the primary partner, Georgia Department of Labor (GDOL)-District 5 East “One-Stop” Career Centers to provide WIA Services and Case Management Staff within Region 12 for the 2014 Program Year period, February 1, 2015-June 30, 2015. Agency Served (Counties Served) 5 Month Total Award Bryan, Bulloch, Camden, Chatham, $285,000.00 Effingham, Glynn, Liberty, Long, McIntosh, and Screven Recommend approval of the contract for sub-grant recipient, Georgia Department of Labor (GDOL) in the amount of $285,000. Recommend approval. Lease Extension: Precinct 2 (102 E. Lathrop Avenue). The City leases 5,000 square feet of space located at 102 E. Lathrop Avenue to facilitate Precinct 2 for the Savannah-Chatham Metropolitan Police Department (SCMPD). SCMPD requests the opportunity to extend the current lease agreement for an additional year, through December 2015. The monthly rental rate will remain unchanged at $3,892.86 per month. Recommend extension of the lease for Precinct 2 located at 102 E. Lathrop Avenue for one year at the previous lease terms, including a rental rate of $3,892.86 per month, and authorization for the City Manager to execute, subject to review and approval of the lease by the City Attorney. (An aerial map is attached.) Recommend approval. Lease Extension: Precinct 3 (1512 Bull Street). The City leases 4,850 square feet of space located at 1512 Bull Street to facilitate Precinct 3 for the Savannah-Chatham Metropolitan Police Department (SCMPD). A new site has been acquired to develop a new Precinct 3 facility along Martin Luther King, Jr. Boulevard at 33rd and 34th Streets. However, it will take approximately two years for the new facility to be constructed, and SCMPD requests the opportunity to extend the lease on a month-to-month basis and provide a 180-day written notice prior to cancellation. The monthly rental rate will remain unchanged at $4,880.31 per month. Recommend extension of the lease for Precinct 3 located at 1512 Bull Street on a month-to- month basis at previous lease terms, including a rental rate of $4,880.31 per month, and authorization for the City Manager to execute, subject to review and approval of the lease by the City Attorney. (An aerial map is attached.) Recommend approval. 20  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 Median Grounds Maintenance – Annual Contract – Event No. 2747. Recommend awarding an annual contract for median grounds maintenance at various locations throughout the City to Goodwill of the Coastal Empire in the amount of $12,500.02, Complete Lawn Care in the amount of $10,400.00, and Chase Landscaping in the amount of $7,800.00, for a total amount of $30,700.02. Each vendor selected was the lowest bidder for the line items awarded. This bid was advertised, opened, and reviewed. Delivery: Bi-Weekly. Terms: Net 30 Days. The bidders were: L.B. Complete Lawn Care (Chatham County, GA) (D) $ 33,800.00 L.B. Chase Landscaping, Inc. (Chatham County, GA) (D) $ 36,606.00 L.B. Goodwill of the Coastal Empire (Savannah, GA) (G) $ 39,480.74 TideWater Landscape Management (Garden City, GA) (D) $ 57,382.00 Sodman Landscape, Inc. (Savannah, GA) (B) $104,400.66 Funds are available in the 2015 Budget, General Fund/Park and Tree/Other Contractual Service (Account No. 101-6122-51295). A Pre-Proposal Conference was conducted and six vendors attended. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non-minority owned business. (G)Indicates local, non-profit business. Recommend approval. Approved upon a motion by Alderman Johnson, seconded by Alderman Sprague and unanimously carried, per the City Manager’s recommendation. Jimmy Deloach Boulevard and Crossroads Boulevard Intersection Improvements – Event No. 2763. Recommend approval to procure design and construction administration services from Hussey, Gay, Bell, & DeYoung Engineers & Architects in the amount of $63,910.00. The services will be used by the Traffic Engineering Department to improve traffic flow and public safety at the intersection of Jimmy Deloach Boulevard and Crossroads Boulevard. This project will consist of widening the northbound approach of Crossroads Boulevard to accommodate the dual left turning lanes. The project will also extend the currently existing right turn lane on Crossroads Boulevard. The method used for this procurement was the Request for Proposal (RFP). Proposals were received and evaluated on the basis of experience, project team, project approach, proposed schedule, MWBE participation, fees, and local vendor participation. Responses were received from five proposers. Three vendors were deemed qualified and their fees were opened. The MWBE goal for this contract was 5%: 3% MBE, 2% WBE. The recommended contractor submitted participation of 9%: 4% MBE utilizing Coastal Engineering & Consulting, and 5% WBE utilizing Sprague & Sprague. Proposals were originally received December 16, 2014. The proposal was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The proposers were: B.P. Hussey, Gay, Bell & DeYoung (Savannah, GA) (B) $63,910.00 Integrated Science & Engineering (B) $89,750.00 21  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 Thomas & Hutton (B) $129,200.00 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Jimmy Deloach-Crossroads Intersection Improvements (Account No. 311- 9207-52842-TE0906). A Pre-Proposal Conference was conducted and eight vendors attended. (B)Indicates local non-minority owned business. Recommend approval. Drive Train Components – Annual Contract – Event No. 2794. Recommend renewing an annual contract for drive train components to Savannah Driveline & Hydraulic in the amount of $65,250.00. The drive train components will be utilized by Vehicle Maintenance to repair vehicles which are not operational. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. Savannah Driveline & Hydraulic (Savannah, GA) (B) $65,250.00 Funds are available in the 2015 Budget, Internal Service Fund/Inventory-Vehicle Parts (Account No. 611-0000-11325). A Pre-Proposal Conference was conducted and no vendors attended. (B)Indicates local, non-minority owned business. Recommend approval. Recycled Crushed Stone – Annual Contract – Event No. 2879. Recommend approval to award an annual contract to procure recycled crushed stone, rip rap, and crusher run from ADRS Services, Inc. d/b/a/ ABC Crushing in the amount of $52,875.00. The materials will be used by the Streets Maintenance and Sanitation Departments for traction and road maintenance. This is the first of three renewal options available. Bids were originally received December 10, 2013. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidder was: L.B. ADRS Services, Inc. d/b/a/ ABC Crushing (Savannah, GA) (B) $52,875.00 Funds are available in the 2015 Budget, Sanitation Operating Fund/Refuse Disposal/Construction Supplies & Materials (Account No. 511-7103-51340) and General Fund/Streets Maintenance/Other Contractual Services (Account No. 101-2105-51295). A Pre- Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. Electrical Repairs – Annual Contract Renewal – Event No. 2880. Recommend renewing an annual contract to procure electrical repairs from Aiken-Harper Electrical Services, Inc. in the amount of $76,410.00. The contract will be used by City departments for routine electrical repairs and projects under $25,000. This is the last of four renewal options available. 22  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 Bids were originally received August 9, 2011. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net 30 Days. The bidders were: L.B. Aiken-Harper Electrical Services, Inc. (Garden City, GA) (D) $76,410.00 All Electrical & Specialty Systems (B) $82,700.00 Abvolt, Corp. (B) $87,175.00 White Electrical Construction Company (B) $96,600.00 Braddy Electric Company, Inc. (B) $98,000.00 Funds are available in the 2015 Budget, Various Accounts. A Pre-Proposal Conference was not conducted as this is an annual contract renewal. (B)Indicates local, non-minority owned business. (D)Indicates non-local non-minority owned business. Recommend approval. Backflow Preventers – Annual Contract Renewal – Event No. 2882. Recommend renewing an annual contract to procure backflow preventers from Ferguson Waterworks in the amount of $94,598.83. The backflow preventers will be used by Water Distribution to prevent reverse flow of water in City water lateral lines and to prevent polluted water from entering the potable water system. This is the last of two renewal options. Bids were originally received January 8, 2013. This bid was advertised, opened, and reviewed. Delivery: As Needed. Terms: Net-30 Days. The bidders were: L.B. Ferguson Waterworks (Pooler, GA) (D) $ 94,598.83 HD Supply Waterworks (D) $ 95,287.93 Consolidated Pipe & Supply (D) $ 98,794.95 Delta Municipal Supply (D) $ 99,110.96 Funds are available in the 2015 Budget, Water & Sewer Operating Fund/Water Distribution/Construction Supplies & Materials (Account No. 521-2503-51340) and Internal Service Fund/No Department/Inventory-Central Stores (Account No. 611-0000-11330). A Pre- Proposal Conference was not conducted as this is an annual contract renewal. (D)Indicates non- local, non-minority owned business. Recommend approval. Asphaltic Concrete – Annual Contract Renewal – Event No. 2883. Recommend approval to renew an annual contract for asphaltic concrete with Carroll & Carroll, Inc. and Preferred Materials, formerly APAC, in the amount of $62,700.00. The secondary vendor agreed to match the primary contractor's pricing and was selected because they are the only available vendor in the region who can provide the "hot-mix" type asphalt the City requires. The asphaltic concrete contract will be used by the Streets Maintenance Department to repair streets throughout the city. Bids were originally received January 8, 2013. This bid was advertised, opened, and reviewed. Delivery: As Required. Terms: Net 30 Days. This is the second of three renewal options available. The bidders were: 23  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 L.B. Carroll & Carroll, Inc. (Savannah, GA) (B) $ 62,700.00 L.B. Preferred Materials, Inc. (Savannah, GA) (B) $ 62,700.00* *Indicates that the vendor was willing to meet the low bidder’s pricing. Funds are available in the 2015 Budget, General Fund/Street Maintenance/ Construction Supplies & Materials (Account No. 101-2105-51340). A Pre-Proposal Conference was not conducted as this an annual contract renewal. (B)Indicates local, non-minority owned business. Recommend approval. East Broad Street Ramp Enclosure – Sole Source – Event No. 2920. Recommend approval to procure construction services from Johnson-Laux Construction in the amount of $223,008.97. The services will be used by the Sanitation Bureau for the construction of trash compactor and recycling enclosures along the East Broad Street Ramp to accommodate the Homewood Suites hotel that is currently being constructed along the eastern end of River Street. The hotel is located in the Historic District’s dumpster-free zone. The City is required under the City ordinance to provide refuse services to this area; therefore, enclosures must be constructed to provide these services. This is a sole source because the enclosures must be completed before the completion of the hotel construction. The hotel construction is anticipated to be finished by the spring of 2015. As a result, the State of Georgia’s job order contractor is being recommended to perform this project to meet time constraints and City ordinance requirements. The State of Georgia’s job order contract is considered a convenience contract that is available for use by all State, City, and County public entities within the state. The purpose of this contract is to provide multi-traded general construction services to accomplish small to medium sized projects for repair, alteration, modernization, rehabilitation, and minor new construction to infrastructure, buildings, structures, or other real property. The State of Georgia used a competitive bidding procedure to select Johnson-Laux Construction to serve as the sole provider of these services for this region. The MWBE goal for this contract was 15%: 13% MBE, 2% WBE. The contractor submitted participation of 31% MWBE: 28% MBE utilizing Groundworks Unlimited, LLC, and 3% WBE utilizing D&C Directional Boring (2%) and ABC Waste (1%). Delivery: As Needed. Terms: Net 30 Days. The vendor is: S.S. Johnson-Laux Construction (Savannah, GA) (B) $223,008.97 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Project/Other Costs/East Broad Street Ramp Enclosure (Account No. 311-9207-52842-SA0900). A Pre-Proposal Conference was not conducted as this is a sole source. (B)Indicated local, non- minority owned business. Recommend approval. Gamble Building Balcony Repairs – Event No. 2600. Recommend approval to procure construction services from Pioneer Construction in the amount of $103,950.00. The services will be used to repair the Gamble Building balconies that overlook River Street. 24  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 The balconies have been deteriorating and have become a hazard. A permanent fix is now necessary to avoid potential failure of the structures. A structural design was developed that meets all requirements from the Historic Board of Review staff. The work to be done includes replacement of cast iron brackets, which have become severely corroded. Bids were received October 28, 2014. This bid was advertised, opened, and reviewed. Delivery: Immediately. Terms: Net 30 Days. The bidders were: L.B. Pioneer Construction (Savannah, GA) (A) $103,950.00 Collins Construction (Chatham County, GA) (F) $259,500.00 J.T. Turner Construction, Inc. (Savannah, GA) (B) $331,135.00 Pioneer Construction originally bid $121,850 which was the lowest of the three bids received. This amount exceeded our engineer’s estimate and the project was value engineered to the amount of $103,950. Pioneer was one of the contractors that did repair work on the Factor’s Walk Wall. Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Gamble Building Renovations (Account No. 311-9207-52842-PB0427). A Pre-Proposal Conference was conducted and one vendor attended. (A)Indicates local, minority owned business. (B)Indicates local, non-minority owned business. (F)Indicates non-local, non- minority owned business. Recommend approval. City Manager Cutter stated this is a responsible bid in accordance with the specifications as outlined and staff is sure their bid covers all aspects of the scope of work as outlined. Alderman Hall asked if Pioneer has ever done any work for the City of Savannah. City Manager Cutter replied yes and there have not been any issues that she is aware of. Approved upon a motion by Alderman Sprague, seconded by Alderman Bordeaux and unanimously carried, per the City Manager’s recommendation. Multiple Structure Demolition – Proposed Central Precinct Site – Event No. 2820. Recommend approval to award a construction contract for the demolition of multiple structures to Complete Demolition Services, LLC in the amount of $112,000.00. This is the site for the proposed Central Precinct. The work to be done consists of vertical demolition of identified buildings located on W. 33rd and 34th Streets between Montgomery Street and Martin Luther King, Jr. Boulevard. It will also include the abatement of asbestos-containing materials and lead based paint. The project includes an overall M/WBE goal of 13%, with the breakdown being 10% MBE and 3% WBE. Based on the proposed schedule of M/WBE participation submitted by the low bidder, the overall M/WBE participation will be 13%, with 10% MBE being performed by Kelly Dukes, Inc., and 3% WBE being performed by ABC Waste. This bid has been opened, advertised, and reviewed. Notifications were sent to all known vendors. Five responses were received, but one was deemed non-responsive because the bidder was unable to provide a signed bid bond as required by the specifications. The bidders were: L.B. Complete Demolition Services, LLC (Carrollton, GA) (D) $112,000.00 McLendon Enterprises (Vidalia, GA) (D) $145,000.00 Pioneer Construction (Savannah, GA) (A) $206,790.00 Green Circle Demolition (Savannah, GA) (B) $238,000.00 25  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 Funds are available in the 2015 Budget, Capital Improvements Fund/Capital Improvement Projects/Other Costs/Police Central Precinct (Account No. 311-9207-52842-PB0149). A Pre- Proposal Conference was conducted and ten vendors attended. (A)Indicates local, minority owned business. (B)Indicates local, non-minority owned business. (D)Indicates non-local, non- minority owned business. Recommend approval. Georgia Department of Transportation Contract – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a contract offer from the Georgia Department of Transportation (GDOT) in the amount of $131,050.00 for the Runway 28 RSA Improvements and Road relocations project. This contract represents 5% funding of the project. The remainder of the funding on the project, which was approved at the December 15, 2014 Commission meeting, will be through the Federal Aviation Administration (FAA) Airport Improvement Program. Recommend approval. Landscape Architect Services for New Entrance Feature – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval of a proposal from Michael Baker Jr., Inc. in the amount of $29,940.00 for Landscape Architect Services for a New Entrance Feature. Airport staff will meet with Michael Baker Jr., Inc. to answer their questions, compile information, and collectively share ideas on what goals need to be accomplished. In addition, Airport staff will establish some parameters and ground rules to work through some of the more variable up-front activities. Once the team has a more refined idea of likes/dislikes and proposed scope of work, a more accurate scope and fee estimate for the remaining final design and construction-phase tasks will be presented for approval. Direction, feedback and input will be solicited from the Commission throughout the process. Recommend approval. Flight Information Display System – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to renew the Flight Information Display System (FIDS) Maintenance Agreement with Infax in the amount of $28,740.00. The FIDS is used to display various information such as: arrival and departure times; baggage claim information; emergency notifications; and advertisements. The system is used by passengers, airlines, tenants, and Airport employees. The maintenance agreement covers technical support and all software updates and upgrades. Recommend approval. Ailevon Pacific Air Service Consulting – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to enter into a contract with Ailevon Pacific Air Service Consulting in the amount of $125,000 to supplement and enhance the Airport’s efforts to attract new air service and/or new routes and enhance existing air service. Recommend approval. Intergovernmental Agreement with Chatham County – Savannah/Hilton Head International Airport. The Savannah Airport Commission requests approval to execute an Intergovernmental Agreement with Chatham County concerning the funding provided by the Georgia Department of Transportation (GDOT) under a Traffic Operation Quick Response Application, which was furnished to the County in the amount of $200,000, representing the GDOT’s share of expenses for interim improvements to the access ramps of I-95 at Airways Avenue. This agreement sets forth the limitations and liabilities imposed by this project, and 26  OFFICIAL PROCEEDINGS OF SAVANNAH CITY COUNCIL MEETING January 22, 2015 states that the County’s participation will not exceed $200,000. Recommend approval. The following announcements were made: Mayor Jackson stated Council will be in several locations representing the City as well as taking classes. If constituents would like to contact any of them please leave a message and the calls will be returned. Alderman Johnson congratulated Attorney Stillwell for being recognized for his legacy of work in the community at the EOA’s MLK Celebration. Alderman Bell also congratulated him because his daughter has a speaking role in the movie Selma as the Secretary for President Johnson and his wife Cynthia has a nonspeaking role in it as well. Alderman Bell announced the passing of Mr. E. Larry McDuffie’s sister Amy. She will be funeralized next Saturday Mayor Jackson announced there will be a Town Hall meeting held in February date and time to be announced at the next Council meeting. Dyanne C. Reese, MMC Clerk of Council 27